Introduction to SharePoint 2016

Size: px

Start display at page:

Download "Introduction to SharePoint 2016"

Annice Parsons
5 years ago
Views:

1 Table of Contents Introduction to SharePoint SharePoint 2016 New Features...5 Features Deprecated in SharePoint Differences between SharePoint 2013 and SharePoint

2 Introduction to SharePoint 2016 Welcome to the new version of SharePoint, SharePoint Server 2016! SharePoint 2016 provides rich, modern and intelligent intranets to its customers including lot of new features for content collaboration. SharePoint 2016 is offered in the cloud as part of the Office 365 suite and is known as SharePoint Online; the on-premises version is known as SharePoint It s a cloud-inspired infrastructure that represents a new generation of SharePoint that makes SharePoint scale in Office 365 and improves performance, reliability, manageability and scale. SharePoint Server 2016 is derived from the same code used to deliver SharePoint Online. This unified code base facilitates support and updates across both Office 365 and on-premises SharePoint Server. It also enables a standardized set of APIs that span on-premises and the cloud, enabling the customers and partners to innovate more easily than ever. With this version of SharePoint 2016, apart from the traditional document management tool and enterprise search this version of SharePoint supports the wider Office 365 offering, through applications such as Delve, Office Graph, Sway and Yammer. SharePoint Server 2016 allows users to transition smoothly between on-premises sites and Office 365 sites and experiences. For example, users can launch Delve from the on-premises App Launcher to access the new People experiences in Office 365. From there, users can take advantage of intuitive and responsive authoring capabilities in the new Blog experience. These experiences are in Office 365, but the transition from on-premises is seamless. Administrators can also configure easy connections to OneDrive for Business and Yammer.

3 SharePoint Server also delivers cloud-born innovation through hybrid capabilities and experiences that span, integrate and unify on-premises farms and Office 365. The new SharePoint home page gives users a navigation portal to sites in Office 365 and on-premises farms. Links on the SharePoint home page include links managed by the organization, sites explicitly followed by the user, and sites that are recommended based on the intelligence of Office Graph. The beautiful new SharePoint home page displays sites in a card-based UI, and each site s card provides an activity stream powered by Office Graph. For IT professionals, hybrid search has been delivered, which unifies the index, query results and search experience across Office 365 and on-premises farms running SharePoint 2016, SharePoint 2013 and even SharePoint Hybrid search enables on-premises content to surface within Office Graphpowered applications such as Delve. IT professionals can also leverage hybrid configurations to unify compliance policies, ediscovery and auditing. Each of these integrated, unified and hybrid experiences and services enable you to take advantage of innovation and capabilities in Office 365 while maintaining workloads on-premises that are not suited to Office 365. You can migrate workloads to Office 365 at your own pace, based on your own requirements, and still take advantage of Office 365 where it best meets your needs. SharePoint Server powers your journey to the mobile-first, cloud-first world. We know that customers worldwide use SharePoint to support collaboration, search, business process automation and custom business applications; and we know that many customers rely on SharePoint Server for mission-critical workloads. We know it s not always easy to move your business and workloads to the cloud. So SharePoint Server 2016 ensures quality, manageability and scalability. SharePoint Server 2016 is a foundation for the future and next step in the journey, giving you rapid access to innovative new

4 experiences in Office 365, enabling you to unify and integrate Office 365 with your datacenter through hybrid features, and bringing many of our most important innovations to you directly in SharePoint Server on-premises. So with this brief introduction let s begin with some of the key enhancements that s come up in SharePoint The next chapter tells you about the new Features available to us in SharePoint 2016.

SharePoint 2016 New Features App Launcher: Microsoft has taken lot of effort to improve the usability of SharePoint 2016. Once of the key features introduced is the App Launcher.

5 SharePoint 2016 New Features App Launcher: Microsoft has taken lot of effort to improve the usability of SharePoint Once of the key features introduced is the App Launcher. This is an extensible interface that enables you to quickly access OneDrive for Business, Yammer and Delve, as well as navigate between on-premises and the cloud. You can even add your own sites for quick access. Uploading Files: The earlier version of SharePoint (2013) allowed a max of 2 GB file size to be uploaded. This has been increased to 10 GB now! Also, file name character restrictions have been removed, so now you can upload file names containing &, % and #, just to name a few. Durable links provide you the capability to retain a resource-based URL to documents even after they are renamed or moved in SharePoint.

6 Usability Improvement: Usability of SharePoint 2016 also has been improved with the capability of viewing images and videos by simply hovering over them or clicking on them right in the library. OneDrive's Recycle Bin now is easier to access from the left navigation area, and OneDrive's synchronization process has been improved. SharePoint Server 2016 document libraries have some new features introduced. The landmarks to a page make it easier to navigate, and there are alt text improvements for all major navigation links. The Keyboard shortcuts are provided for the following document tasks: o o o o o o Alt + N - New Alt + E - Edit Alt + U - Upload Alt + M - Manage Alt + S - Share Alt + Y - Synchronization Focus improvements have taken places like s keeping focus on prior elements and focus trapping. There are announcements for upload progress, file name and file types when browsing folder and file lists. There is improved callout reading and a fixed use of color issues for views switcher. There are also few updates to the Help documentation. Sharing: Enhancements to the sharing process also have been introduced in SharePoint For instance, you now can create and share folders, view who a folder is shared with while viewing the folder, quickly share a page, approve or deny a request for access within an using a single click, and users in the Members group can now share documents.

7 Search: The biggest focus of SharePoint 2016 is the Next Generation Hybrid Search. Search as we know, is a huge part of any of document management system, and with the emphasis of a SharePoint hybrid environment between SharePoint 2016 On-Premises and SharePoint Online, Microsoft has unified the search capability. The best advancement is that it provides a truly unified search experience across SharePoint onpremises and SharePoint Online for the end users. This is something that is crucial to ensure you get your users on board with the hybrid implementation. With the Next Generation Cloud hybrid Search, you can now effectively index all of your content and therefore provide one set of results with combined search relevancy ranking. You now can perform one search that will return the results from both locations in a single search results page, enabling you to easily identify the location of each result item and then access that item. This is a huge improvement in Search Capability of SharePoint. Compliance and Reporting: SharePoint 2016 has a unique feature of compliance and reporting. Data Loss Prevention (DLP) is nonnegotiable, and overexposure to information can have legal and compliance implications. SharePoint Server 2016 provides a broad array of features and capabilities designed to make certain that sensitive information remains protected with investments in DLP, new scenarios to enable data encryption and compliance tools that span on-premises servers and Office 365 while providing a balance between enabling user self-service and ensuring content usage adheres to corporate policy.

8 OneDrive Redirection: Though this has been available in SharePoint 2013 since SP1, with SharePoint 2016 you can redirect your My Sites to your Office 365 subscription s OneDrive for Business host. In other words, if a user clicks on OneDrive, he'll be redirected to his Office 365 My Site and no longer to his On-Premises. OneDrive for Business is turning out to be more than just a My Site. It aims to bring users to one place to help them work with their files regardless of where they are. Another great improvement is that this is very easy for the administrator to setup as it is wizard based. Once it s complete, any click of the One Drive link from on-premises will direct to One Drive in the Cloud. When the redirection is complete, users can begin moving or syncing files to the Cloud for storage. Follow Sites: Now users can click on Follow both On-Premises and on their Office 365 and see them all in one place under the Sites app in the App Launcher. MinRole: You can now install just the role that you want on particular SharePoint 2016 servers. This will only install what s required there, but even better, it'll make sure that all servers that belong to each role are compliant. You ll also be able to convert servers to run new roles if needed.

9 Zero Downtime Patching Patching SharePoint servers has always been a challenge. A major culprit for administrators is the fact that installing SharePoint fixes will cause downtime to the SharePoint farm. For SharePoint Server 2016 it was announced that we will have zero-downtime patching. Removed 5,000 View Threshold: This is one the pain points which many of us face on daily basis. Our customers often complain about this feature. However, many of you know that 5,000 seems to be the actual limit for many

10 end users that don't know they had to index their columns. Instead of removing this unpopular threshold, SharePoint 2016 now supports automated the creation of Indexed Columns. This means that, technically, the limit is still there, but you won t have to worry about it. Fast Site Creation: By using a template, Site Collections can be created in just 1 second. This compares well to SharePoint 2013 that more than half a minute sometimes. This will require a level of configuration with PowerShell to set up. New Compliance Center in SharePoint 2016: The In-Place Policy Hold Center and the Compliance Center of SharePoint 2016 allows you to build your own policies and apply them against your environment. New basic policies allow you to delete data in OneDrive for Business sites after an x amount of years for example. The below picture tells you more in detail about the Document Deletion Policy Center.

11 Improved Mobile Touch Experiences: In addition to a consistent cross-screen experiences, SharePoint Server 2016 provides the latest technologies and standards for mobile push and information synchronization. With deep investment in HTML5, SharePoint Server 2016 provides IT professionals and designers with capabilities that enable device-specific targeting of content a really interesting feature considering targeting and

personalisation are on everyone s minds at the moment. This helps ensure that users have access to the information they need, regardless of the screen they choose to access it on.

12 personalisation are on everyone s minds at the moment. This helps ensure that users have access to the information they need, regardless of the screen they choose to access it on. As a company who are huge ambassadors of great user experiences, we love to see this. The out of the box mobile experiences on 2016 are still quite standard, although there is a new touch friendly interface. But with some customization and thought into the design, there s the capability to create some really compelling mobile experiences for users in SharePoint 2016 comes with a touch friendly interface as shown below. This interface is more mobile friendly unlike earlier versions of SharePoint. Security Improvements: Few important improvements have been made with respect to Security in SharePoint The SMTP connections now support TLS. The SAML claims-based authentication is the preferred and default authentication method (NTLM and Kerberos will continue to be supported). As stated earlier compliance features with complex rules (51 out of the box) to support identification and protection of sensitive data

13 Hybrid Improvements: ediscovery and Legal Hold will now traverse SharePoint Online in O365. The Search Service can query SharePoint Online in O365 and provide a single ranked results set with integrated relevancy (no separate verticals). The consolidation of Social features to ensure followed on premise and online content appears in a single social profile. Delve and Office Graph API can surface content from on premise services along with content in O365 (will be released for 2013 this year).item level encryption using Azure AD Rights Management Services is now supported. Performance Improvements: Some of the performance improvements of SharePoint 2016 would be like 500 million maximum items per search index partition (was 10 million). BITS now replacing FSS over HTTP and Cobalt to reduce IO between servers and bandwidth to the end user. Traffic Management endpoint automatically routes user requests based on server health Single Server Farm: Single Server farm is still an option for SharePoint 2016, but you don't get SQL Server Express included in the installation. If you want to create a single server farm, you'll need to install SQL Server independently of the SharePoint installation.

14 Features Deprecated in SharePoint 2016 The following features are deprecated in SharePoint 2016 Duet Enterprise for Microsoft SharePoint: Duet Enterprise for Microsoft SharePoint and SAP cannot be deployed with SharePoint Server SharePoint Server 2016 doesn't have any Duet components, so it will not install. If you want to deploy Duet Enterprise for Microsoft SharePoint you must use SharePoint Server 2013 Enterprise Edition. SharePoint Foundation: The previous releases of SharePoint Server included SharePoint Foundation, a free edition of SharePoint that included most of the core functionality and architecture provided by the commercial editions of SharePoint. SharePoint Foundation is no longer available in the SharePoint Server 2016 release. Standalone Install mode: SharePoint Server 2016 doesn't support the standalone install option, so it is no longer available in the setup program. We need to use the MinRole feature during installation and choose one of the available install options. The Single Server Farm option where everything is installed on the same computer is supported for dev/test/demo purposes. When you use this option, you must install SQL Server yourself and then run the SharePoint Server 2016 farm configuration wizard.

15 ForeFront Identity Manager client (FIM): Earlier versions of SharePoint used ForeFront Identity Manager client (FIM) to synchronize between Active Directory and SharePoint. SharePoint Server 2016 no longer uses FIM as the synchronization client. The default process is Active Directory Import. You can also use any synchronization tool such as Microsoft Identity Manager 2016, or any third-party tool. Excel Services in SharePoint: Excel Services and its associated business intelligence capabilities are no longer hosted on SharePoint Server. Excel Services functionality is now part of Excel Online in Office Online Server and SharePoint users can use the services from there. The following Excel Services functionality has been deprecated: Trusted data providers Trusted file locations Trusted data connection libraries Unattended service account Excel Services Windows PowerShell cmdlets Opening of Excel workbooks from SharePoint Central Administration site The following Excel Services functionality requires Excel Online in Office Online Server: Viewing and editing Excel workbooks in a browser (with or without the Data Model) Excel Web Access web part for SharePoint ODC file support (no longer requires Data Connection Libraries) Programmability features such as JavaScript OM, User Defined Function Assemblies, SOAP and REST protocol support

16 SharePoint BI capabilities: If you want to use Microsoft SQL Server Power Pivot for SharePoint or Microsoft Power View for SharePoint for BI solutions with SharePoint Server 2016 you must install the Power Pivot or Power View add-ins for SQL Server 2016 RTM. The SQL Server 2014 (SP1) Power Pivot for SharePoint and Power View for SharePoint add-ins cannot be deployed or used with SharePoint Server To deploy these add-ins you need to upgrade to SQL Server 2016 RTM. Tags and Notes: The Tags and Notes feature is deprecated in SharePoint Server 2016 Administrators can archive all existing tags and notes by using the Export-SPTagsAndNotesData cmdlet. Work Management Service Application: The Work Management Service Application has been removed from SharePoint Server The My Tasks and associated Exchange Task Sync features have also been removed from SharePoint Server Both of these features required the Work Management Service Application. Stsadm.exe: The Stsadm command-line tool has been deprecated, but it is included to support compatibility with previous product versions. Use of Powershells is the recommended approach.

17 Differences between SharePoint 2013 and SharePoint 2016 Comparison table between SharePoint 2013 and SharePoint 2016 is shown below: SharePoint 2013 SharePoint 2016 MinRoles MinRole Farm Topology Zero Downtime Patching Integrated Project Server File Size for Uploads 2 GB 10 GB File Name Support for Special Characters Content Database Size TB Site Collections Per Content Database 5, ,000 Fast Site Collection/Site Creation Override 5,000 View Threshold App Launcher SharePoint Search Service Application Indexing 100 million items Indexing 500 million items ODF Support for Document Libraries ReFS File System Support Durable Links Search for Sensitive Content SMTP Connection Encryption Sites Page Pinning

18 Deprecated Features ForeFront Identity Manager Client (FIM) Support for SQL Express SharePoint Foundation Standalone Install Mode Excel Services in SharePoint Hope you like this ebook and I would amend this in near future with some more chapters. Thanks.

EXPLORE MICROSOFT SHAREPOINT SERVER 2016 AND BEYOND #ILTAG70

EXPLORE MICROSOFT SHAREPOINT SERVER 2016 AND BEYOND #ILTAG70 EXPLORE MICROSOFT SHAREPOINT SERVER 2016 In this session, we ll cover: Mike Ammerlaan Director Office Ecosystem Microsoft SharePoint Server