PROCUREMENT OF GOODS UNDER NATIONAL SHOPPING PROCEDURES

Transcription

1 PROCUREMENT OF GOODS UNDER NATIONAL SHOPPING PROCEDURES

2 INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS UNDER NATIONAL SHOPPING PROCEDURES 7 th September 2012 IIFCL invites sealed bids from eligible bidders for Supply, Installation and commissioning of Hardware, Systems Software, Database and Networking Components for hosting Management Information Tracking System Solution to manage Environment and Social Risk BID REFERENCE : NSP/IIFCL/MIS/IT/ DATE OF PUBLICATION OF BIDDING DOCUMENT : 7 th September 2012 LAST DATE AND TIME FOR RECEIPT OF BIDS : 21 th September 2012 by 15:00 hrs TIME AND DATE OF OPENING OF BIDS : 15:30 hrs on 21 th September 2012 PLACE OF OPENING OF BIDS : India Infrastructure Finance Company Ltd. 8th Floor, HT House, 18&20 K.G. Marg New-Delhi ADDRESS FOR COMMUNICATION : Manager Procurements, India Infrastructure Finance Company Ltd. 8th Floor, HT House, 18&20 K.G. Marg New-Delhi Bidding will be conducted through the GOODS UNDER NATIONAL SHOPPING PROCEDURES specified in the World Bank s Guidelines: Procurement under IBRD Loans and IDA Credits, and is open to all bidders. Interested eligible bidders may obtain further information from Ms. Madhuri Trivedi, Manager Procurements, India Infrastructure Finance Company Limited or mail their queries to procurements@iifcl.org and inspect the Bidding Documents at the address given below from 1100 to 1700 hrs Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

3 Interested bidders must submit a copy of this bid document duly signed by the authorized signatory and stamped with the official seal of the bidder on each page. Any quotation which is submitted, without signatures and stamp on each page of a copy of the bid document, shall be rejected. Bids must be delivered to the address below at or before 21 st September 2012 at 1500 hrs. Electronic bidding WILL NOT be permitted. Late bids will be rejected. Bids will be opened in the presence of the bidders representatives who choose to attend in person at the address below on 21 st September 2012 at 1530 hrs. All bids must be accompanied by a Bid Security of Rs. 25,000/- ( Rs. Twenty Five Thousand Only) or an equivalent amount in the form of a demand draft in favor of India Infrastructure Finance Co Ltd payable at New Delhi. The address(es) referred to above is (are): India Infrastructure Finance Company Limited 8 th Floor, Hindustan Times House, 18-20, Kasturba Gandhi Marg, New Delhi INDIA Tel: , Fax: Electronic mail address: procurements@iifcl.org Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

4 Dear Sirs, Sub: INVITATION FOR QUOTATIONS FOR Supply, Installation and commissioning of Hardware, Systems software, Database and networking components for hosting Management Information Tracking System Solution to manage environment and social risk 1. You are invited to submit your most competitive quotation for the following goods:- Serial Number Brief Description Unit Qty Delivery Schedule Schedule 1 : HARDWARE 1 Database Server and Application Server No. 1 Within 6 2 Back up Management Server No. 1 weeks from 3 Network Attached Storage No. 1 date of 4 Tape Storage (External) with LTO Ultrium 5 Tape No. 1 issuance of Schedule 2 : SOFTWARE firm order at 1 Microsoft Windows Server 2008 R2 Standard Edition No. 2 IIFCL, ( Server OS) New-Delhi 2 Microsoft Windows Server 2008 R2 Standard Edition (CAL) No Microsoft SQL Server 2008 R2 Standard Edition No. 1 ( Database server application) 4 Microsoft SQL Server 2008 R2 Standard Edition (CAL) No Symantec Backup Exec (with agent for Microsoft SQL Server) No. 1 SPECIFICATIONS OF GOODS TO BE SUPPLIED 1. Database & Application Servers Item Description of Requirement Units Chassis 2 U Rack Mountable 1 CPU Two * Six Core Intel 2.5 GHz processor or higher with 15 MB Cache or better Motherboard Intel C600 chipset Memory 16 GB DDR3 Registered (RDIMM) memory, scalable to 768 GB Bays Support for 8 hot plug SAS drives scalable to 16 Drives if required Hard disk drive 5 X 300 GB 10K SAS Hot plug HDDs Controller SAS Raid Controller with RAID 0/1/5 Networking features Ports Bus Slots Optical drive (Internal) Power Supply Fans Quad Port Gigabit Server Adapters with TCP/IP Offload Engine, including support for Accelerated iscsi USB 2.0 support With 5 total ports: (2) ports up front; (2) ports in back; (1) port internal Six PCI-Express slots, also should have atleast one x16 PCIe slot DVD drive Redundant Power Supply Redundant Fans Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

5 Item Industry Standard Compliance ACPI 2.0 Compliant, PCI 2.2 Compliant, WOL Support, Microsoft Logo certifications, USB 2.0 Support OS Support Warranty Microsoft Windows Server 3 year comprehensive warranty Remote Manageability Software Server Management Remote presence enablement, Diagnostic LEDs, light path diagnostics panel. Server should have out band support for remote management thru dedicated network port. The Systems Management software should provide Role-based security Should support scheduled execution of OS commands, batch files, scripts, and command line apps on remote nodes. Should be able to perform comprehensive system data collection and enable users to quickly produce detailed inventory reports for managed devices. Should support the reports to be saved in HTML, CSV or XML format. Should help to proactively identify out-of-date BIOS, drivers, and Server Management agents and enable the remote update of system software/firmware components. The Server Management Software should be of the same brand as of the server supplier. 2. Backup Management Server Item Description of Requirement Units Chassis Rack Mountable 1 CPU Motherboard Memory Bays Hard disk drive One Quad Core Intel 2.8 GHz processor or higher with 10 MB Cache Intel C600 chipset 4 GB DDR-3 ECC memory scalable to 96 GB Four 2.5" hot-swap SAS HDDs 2 X 300 GB 10K SAS Hot plug HDD Controller SAS Raid Controller with RAID 0/1 Networking features Bus Slots Optical drive (Internal) Power Supply Industry Standard Compliance Integrated Dual Port Gigabit Ethernet 2 PCIe slots DVD drive 350W ACPI 2.0 Compliant, PCI 2.2 Compliant, WOL Support, Microsoft Logo certifications, USB 2.0 Support OS Support Warranty Microsoft Windows Server 3 year comprehensive warranty Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

6 3. Network Attached Storage Item Description of Requirement Units Chassis Rack Mountable Memory and Processor Intel Xeon 2.13 GHz with 6 Gb RAM 1 Storage Controller Networking Features Ports Client OS Support Virtualization Support RPM. RAID Controller with support for RAID 0, 1, 5 ports. LAN standards: IEEE 802.3, IEEE Minimum 2 x USB 2.0 ports Windows PC, Mac OS, Linux Should have virtualisation feature 4. Tape Storage (External) with 1 Tape Item Description of Requirement Units Chassis Rack Mountable 1 Recording Technology LTO Ultrium 5 Buffer Size Capacity Transfer Rate Host Interface Encryption Capability WORM Capability 256 MB 3TB 0.5 TB/hr or higher in uncompressed mode 6GB/sec SAS AES 256-bit Yes 5. Software Item Description of Requirement Units Microsoft Windows Server 2008 R2 Standard Edition Server Operating System 2 Microsoft Windows Server 2008 R2 Standard Edition Microsoft SQL Server 2008 R2 Standard Edition Microsoft SQL Server 2008 R2 Standard Edition Client Access License 10 Database Server Application 1 Client Access License 10 Symantec Backup Exec With agent for Microsoft SQL Server 1 Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

7 INSTALLATION REQUIREMENTS: Installation activities would include the below: a) Bringing the hardware and software material at the respective site/s as per the BOM b) Opening of the boxes and doing installation & commissioning of all goods supplied (including software) as per MIS application requirements. c) Bidder will provide 1 day basic training for 2 users of IIFCL for the Installation, Configuration and Support of the delivered Hardware & software. d) All the hardware supplied for this project with three years onsite standard warranty support from the respective OEM of hardware. e) Three years warranty support statement from respective OEMs for the supplied hardware items to be submitted by the bidder within 20 days of date of supply order. f) Software warranty support statement from respective OEMs for the supplied software. g) Bidder need to ensure that all hardware supplied should be rack mountable. 2. The India Infrastructure Finance Company Limited (IIFCL) has received a Grant from DFID routed through the World Bank towards the cost of Building Capacity and Strengthening Monitoring and Implementation Capability of India Infrastructure Company Finance Limited, and intends to apply part of the proceeds for procurement of goods. 3. Bid Price a) The contract shall be for the full quantity as described above. b) All duties, taxes and other levies payable on the raw materials and components shall be included in the total price. c) VAT/Sales tax in connection with the sale shall be shown separately. d) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. e) The Prices shall be quoted in Indian Rupees only. 4. Each bidder shall submit only one quotation. 5. Validity of Quotation Quotation shall remain valid for a period of 45 days after the submission deadline specified in this bid document. 6. Evaluation of Quotations The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. those which (a) (b) are properly signed and stamped in all pages of the bid document ; and conform to all the terms and conditions, and specifications of the goods. Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

8 7. Award of contract 7.1 The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. 7.2 Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract. 7.3 The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the supply order (sample form attached). 8. Payment shall be made as per the following terms and conditions: (i) Advance Payment - NIL (ii) On Delivery - Eighty (80) percent of the Contract Price shall be paid on installation & commissioning of the Goods at site and submission of invoice. (iii) On Acceptance - The remaining twenty (20) percent of the Contract Price shall be paid to the Supplier within forty-five (45) days of receipt of final invoice from bidder supported by the acceptance certificate issued by the IT department of IIFCL. 9. Normal commercial warranty/ guarantee of 36 months shall apply to the IT hardware and 12 months for the software supplied under this contract. 10. You are requested to provide your offer latest by 1500 hrs hours on 21 st September We look forward to receiving your quotations and thank you for your interest in this project. Name: Designation: Address: (Purchaser) Subodh Sharma, Deputy General Manager IIFCL, 8 th Floor, HT House, KG Marg, New Delhi Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

9 PRICE SCHEDULES Description of Goods Delivery Unit Total amount Date price Line Item N Quantity & physical unit Sales and other taxes per unit Total Price per unit (Col 5+6) (7 x 4) (Rs.) (Rs.) (Rs.) (Rs.) [insert number of the item] [insert name of Good] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert EXW unit price] [insert sales and other taxes payable per line item if Contract is awarded] [insert total price per item] TOTAL AMOUNT We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs....(amount in figures ) (Rs.... amount in words) within the period specified in the Invitation for Quotations. We also confirm that the commercial warrantee/guarantee of 36 months shall apply to the IT hardware and 12 months for the software supplied under this contract. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery. SUPPLIERS SIGNATURE Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

10 SUPPLY ORDER To: Dear Sirs, M/s Sub: Supply, Installation and commissioning of Hardware, Systems software, Database and networking components for hosting Management Information Tracking System Solution to manage environment and social risk Ref: Your quotation no.. dated 1. Your quotation no of [Date] for the supply of has been accepted. You are requested to supply the following goods/equipment at the rates quoted by you and specified against each as per the specifications and terms & conditions specified hereunder: SL.No Brief description of goods/ equipment Quantity to be supplied Unit Rate incl VAT/Sales tax (Rs.) Amount 2. Delivery Period : 45 days from the date of issue of this supply order. 3. Place of delivery : India Infrastructure Finance Co Ltd 8 th Floor, HT House, KG Marg, New Delhi Consignee Address : India Infrastructure Finance Co Ltd 8 th Floor, HT House, KG Marg, New Delhi Standard Manufactures commercial Warranty/Guarantee of 36 months shall apply to the IT hardware and 12 months for the software supplied under this contract from the date of delivery and acceptance. Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods

11 6. Payment terms: (i) Advance Payment - NIL (ii) On Delivery Eighty (80) percent of the Contract Price shall be paid on installation & commissioning of the Goods at site and submission of invoice. (iii) On Acceptance - The remaining twenty (20) percent of the Contract Price shall be paid to the Supplier within forty-five (45) days of receipt of final invoice from bidder supported by the acceptance certificate issued by the IT department of IIFCL. 8. Specifications of Goods to be supplied: Annexure - 1 (Purchaser) Date: Place: Name:. Designation:. Supply of Hardware for MIS system September of 10 IIFCL/NSP/Goods