From: Alex Ayers Associate Superinten e for Instructional Support

Transcription

1 CAMPBELL COUNTY SCHOOL DISTRICT Richard M. Strahorn, Ed.D 1000 West Eighth Street - P.O. Box Gillette, Wyoming Superintendent of Schools (307) Fax: (307) Alex Ayers, Ed.D Teaching Effectively - Learning Successfully Associate Superintendent for Instructional Support Carl Fox Purchasing Manager Alvina Garner Purchasing Technician February 8, 2012 To: Board of Trustees From: Alex Ayers Associate Superinten e for Instructional Support Re: Asset Trak PPC Barcode Software and Hardware Quoted Pricing: Vendor Software/Hardware Barcode Labels(35,000) BMI Systems Group $29, $6, Notes: The total reflects Starter Kit along with five additional handheld scanners, six portable printers, licenses and extended warranties to cover the handheld units. This system is sole sourced, barcode labels are not. Please reference attached letter and quotations Recommendation: Approve sole source and award a total of $36, to BMI Systems Group.

2 Asset Bar Coding System Budget Description Budget Code Qty Unit Price Extended Price Budget This Code Software $7,500 AssetTrak PPC 1 $2,995 $2,995 Data Converter Pro Interface/Import/Export Utility 1 $250 $250 PDT License for AssetTrak PPC V5 PDT License for BMI TrakSync V3 Install Assistance - Phone, Up to 1 Hour 6 $600 6 $100 1 included $3,600 $600 Har dware $13,350 PA-690 Pocket PC Portable Data Terminal w/ 1/Yr Warranty, including power supply, USB cable, rechargeable 2200 MA Lithium Ion Battery Portable Report Printers 6 $1,395 $8,370 $529 $3,174 Mai ntenance Agreement $2,500 One Year Software Support via phone w/software upgrades 1 $395 $395 Two Year Service Contract on PA-690 Scanners, including 48 hour repair and ship, No Fault Comprehensive $349 $2,094 Services $1,500 Scanner Setup $160 $960 Remote Installation, Setup & Training - AssetTrak PPC - Up to 4 hrs Internet - GoToMeeting 1 $495 $495 Computer Supplies $5,150 Memory Card 4GB MicroSD w/application and PDT settings installed 6 $100 $600 Bar Code Tags (estimated price) $0.18 $6,300 Totals $29,833 $30,000 R:\shaney\docs\2012 Reports\Asset Bar Coding System Budget Sheetl 2/9/ :54 PM

3 BM A PI SYSTEMS GROUP 1900 W. Chandler Blvd # Chandler, AZ # 200, Fax (480) \Nww.bmisys.com DATE: 2/6/2012 TO: Amy Taylor Campbell County School District, Wy SUBJECT: Sole Source for AssetTrak PPC for Tyler Technologies Infinite Visions. BMI Systems Group is the sole source for AssetTrak PPC for Infinite Visions. BMI AssetTrak PPC interfaces to the fixed asset module in WMG's Infinite Visions financial management software. BMI Systems Group is the SOLE ORGANIZATION that offers a Windows Mobile 6.5 OS based system that automates the following aspects of your fixed asset inventory and reconciliation process: 1. Collection of assets utilizing bar code or RFID tags and the Unitech PA 690 portable data terminal. 2. Reconciliation reports on the scanner and/or the desktop PC are generated for added, moved, and missing asset records prior to import/posting to Infinite Visions 3. Scanned/reconciled data is exported and posted to the fixed asset module utilizing the Infinite Visions FA interface supplied by Tyler Technologies. Automating these functions saves you time and ensures the accuracy of your records in Infinite Visions. BMI Systems Group has a close business relationship with Tyler Technologies to market this product to you. SINCERELY, c( 2rtc/, -Byi,ggs President, BMI Systems Group cibriggsbmisys.com

4 Date February 8, 2012 Quote # GB BM A GROUP 1900 W. Chandler Blvd, Suite Chandler, AZ #200 (480) #200, Fax (480) Amy Taylor Campbell County SD #1 - WY Phone Fax BMI Systems Group is pleased to submit this quotation to your organization. If you wish to invest in the following products, please make your PO out to: BMI Systems Group P.O. Box 6280 Chandler, AZ BMI ITEM# DESCRIPTION OW Unit Price Extension GBMIATPA690KT AssetTrak PPC Starter Kit 1 $ Itemized Pricing for the Above System Kit: Software, AssetTrak PPC 1 $ PA-690 Pocket PC Portable Data Terminal with 1 yr warranty 1 $ Data Converter Pro Interface/Import/Export Utility 1 $ Service Setup PA 690 scanner with correct windows settings 1 $ PDT License for AssetTrak PPC V5 1 $ PDT License for BMI TrakSync V3 1 $ GB MicroSD Memory Card with application & PDT settings installed 1 $ yr software support via phone with software upgrades 1 $ Power Supply & USB Cable 1 Included Rechargeable 2200 MA Lithium Ion Battery 1 Included Installation Assistance Phone, Up to 1 hr 1 Included GBMIPA690ATKT Additional PA-690 Pocket PC PDT Kit - Programmed for ATPPC 1 $ Itemized Pricing for the Above Scanner Kit: PA-600 Pocket PC Portable Data Terminal with 1 yr warranty 1 $ Service Setup PA 600 scanner with correct windows settings 1 $ PDT Users License for AssetTrak PPC V5 1 $ PDT Users License for TrakSync V3 1 $ GB SD Memory Chip with ATPPC program & PA 600 settings 1 $ MA Lithium Ion Battery, Charging/USB cable with PS 1 Included Installation Assistance Phone Up to 1 hr 1 Included 99 UNIPA690482Y 48 hour repair and ship, Extended Warranty, No-Fault Comprehensive 2 $ $ year service contract for PA 690, battery & cable 50 BROPJ662KKT Portable Report Printer, Thermal PocketJet 6, Includes NiHM Battery, Bluetooth 200dpi, Carrying case, PS, USB cable, Box (100 sheets) thermal paper, roll Cleaning sheet AssetTrak report formats & AT Drivers GBMIBROPT7600KT Portable barcode printer, PT-7600 with rechargeable battery, carrying case, 2 yr warranty and up to (6) BMI designed formats for asset tag labeling 1 $ $ $ $ TTL075312TE Label Cartridge, 3/4" for PT-7600, (156) 2" labels/cartridge 1 $29.00 $29.00 Tamper Evident Adhesive SBMIPCTUTORI Remote Installation, Setup & Training AssetTrak PPC 1 $ $ Up to 4 hrs Internet - GoToMeeting

5 TERMS NET 30 DAYS OAC DELIVERY 1-2 Weeks ARO COMMENTS This quotation is valid for up to 30 days from above date and does not include shipping, handling, insurance & applicable taxes. The above items require the purchase of the fixed asset interface from your FMS software vendor. This document is also proprietary to your company and BMI and the information and pricing on this document is not to be discussed with any other parties! col/ 1Bri,es, c., President BMI Systems Group

6 BM P4 GROUP 1900 W. Chandler Blvd, Suite Chandler, AZ #200 (480) #200, Fax (480) Date February 1, 2012 Quote # GB Alvina Garner Campbell County SD #1 - WY Phone Fax BMI Systems Group is pleased to submit this quotation to your organization. Please make your PO out to the address below if you wish to invest in the quoted products. BMI Systems Group P.O. Box 6280 Chandler, AZ BMI ITEM# DESCRIPTION Qty Price Extension.002" Destructible Vinyl Asset Tag - "Removable" Matte Laminate - Code 39 (Black on white) 129PPP200075D1 Asset Tags, 2 mit Destructible Vinyl, Black, 2.00" by.75" $.18 $ or 129PPP175625D1 Asset Tags, 2 mil Destructible Vinyl, Black, 1.75" by.625" $.18 $ Client to supply Heading Information and Tag Start # TERMS DELIVERY COMMENTS 9=v Ort994 President BMI SYSTEMS GROUP 30 DAYS OAC 2 Weeks ARO This quotation is valid for up to 30 days from above date and does not include shipping, handling, insurance and applicable taxes. This document is also proprietary to your company and BMI and the information and pricing on this document is not to be discussed with any other parties!

7 ' SETON P.O. Box Thompson Rd. Branford, CT Quote #: Number Date Customer Reference Number Valid from: Valid to: Payment Terms Currency /01/2012 Alvina Garner 02/01/ /02/ days net USD Sold to Account#: 10R CAMPBELL COUNTY SCHOOL DIST PO Box 3033 GILLETTE WY Attn: MS ALVINA GARNER Phone#: FAX#: Ship to: CAMPBELL COUNTY SCHOOL DIST 1000 W 8TH ST GILLETTE WY USA Your Sales Representative: Michael Adduci To Place Your Order Please Reference Quote and Line Number Thank you for the opportunity to quote per your requirements. LINE# OUR INTERNAL PART NUMBER DESCRIPTION QUANTITY U/M UST PRICE DISCOUNT NET PRICE / PER EXTENDED PRICE 0010 LABEL CUSTOM QUOTED LABEL 17,500 EA % /1,000 5, YOUR CUSTOM PART WILL BE MANUFACTURED Quote quantity 1 17,500 Material 2MIL DESTRUCTIBLE VINYL Overlaminte Req'd Ye YES Size 2"W X.75"H Corners (Round, Squa ROUND Shape? (Square, Roun RECTANGLE Adhesive (Perm.. Rem PERMANENT Background Colors BLACK (STANDARD FINISH) Copy Color WHITE Additional Copy Colo NO Copy (TBD) Specify Barcode Type CODE 39 Enclosure Lead Time (Bus Days) 7 PER: Item Total 5, LABEL CUSTOM QUOTED LABEL 17,500 EA % /1,000 5, YOUR CUSTOM PART WILL BE MANUFACTURED Quote quantity 1 17,500 Material Size Corners (Round, Squa Shape? (Square, Roun Adhesive (Perm., Rem 2MIL DESTRUCTIBLE VINYL 1.5 X.75 (NOT1.75"W ROUND RECTANGLE PERMANENT X.625'H) PER: Background Colors BLACK (STANDARD FINISH) For questions, please call us toll free at , us at setonusa@seton.com, or fax us at For order status, invoice reprint, or to place an order visit Make Seton Your Source for Safety, Labeling and Signage Guaranteed Fast & Flawless Every Time.

8 1.5SETON P.O. Box Thompson Rd. Branford, CT PAGE 2 OF 2 Quote #: UNE# OUR INTERNAL PART NUMBER DESCRIPTION 0020 Continued Copy Color Additional Copy Colo Copy WHITE NO (TBD) Specify Barcode Type CODE 39 Enclosure Lead Time (Bus Days) 7 QUANTITY U/M UST PRICE DISCOUNT NET PRICE / PER EXTENDED PRICE Item Total 5, Net Total 10, Estimated Freight/Handling/FuelSurcharge Quote Total 1 0,

9 emedco Solutions tors Safe, Secure Business P.O. Box 369 Buffalo NY PH: FAX: WEB: emedco.com Price Quote # Quote Date 02/01/2012 Valid to 03/02/2012 Customer Ref. # ALVINA Account # 14E CAMPBELL COUNTY SCHOOL DIST PO Box 3033 GILLETTE WY Attn: MS ALVINA GARNER Ship to: CAMPBELL COUNTY SCHOOL DIST 1000 W 8TH ST GILLETTE WY USA To process this quote as an order please call us at , fax us or us at customerservice@emedco.com Please be sure to reference your quote number when ordering. LINE# OUR INTERNAL PART NUMBER DESCRIPTION QUANTITY U/M PRICE / PER EXTENDED PRICE 500 labels per roll. polo DRL34R52WHTV11 DESTRUCTIBLE VINYL ROLL LABEL 2 ROL / QUANTITY PRICING AVAILABLE 3/4"H X 2"W 6 ROL /1 YOUR CUSTOM PART WILL BE MANUFACTURED PER: Background Color Black Letter Color White Numbering(Y/N) Yes Number Color Black Starting # (Max 10 d (AWAITING) Barcoding Code 39 Barcode Color Black Wording Campbell County Wording School District Logo(Y/N) No Material entered DRL34 Item Total i i (.\T4\-t_ -1:)'("L., S 0 y, Li.vz --) '--) 4.36,S Estimated Net Total Freight/Handling Quote Total Thank you for the opportunity to quote on your requirements. If ycu have any qt. estions please don't hes tate to contact us. Your satisfaction is important to us. To place this quote as an order, please call us at Page 1 of 1