INFORMATION FOR BIDDERS

Transcription

1 INFORMATION FOR BIDDERS Bid Announcement Ref: TENDER/AS/2015/003 Bid Number: TEN/AD/2015/003 05/05/ hrs Bid Submission Date: Bid Submission Address: AASANDHA CO. LTD. FEN BUILDING, 3 RD FLOOR, AMEENEE MAGU, MALE Aasandha Co. Ltd. is seeking bids for the following items; interested vendors are invited to submit their bids for supply of the items as instructed in this document. Please ensure that all bids comply with the instructions, failure to comply with the instructions may result in disqualification of bid.

2 Table of Contents General Instructions... 3 Submission of Bids... 4 Part II Specifications of Items... 7 Section I (Network Tester)... 7 Section II (Printers and scanners)... 8 Low volume Printers... 8 Network Laser Printer... 8 Heavy Duty scanner... 9 Desktop scanner Section III (IP Phones and headsets) Headsets IP Phones Section IV (Hard Disks) Hard Disks for desktop computers Hard Disks for NAS Hard Disks for Servers Section V (Microsoft Software) Microsoft Office Windows 8.1 pro Microsoft Exchange

3 Part I Instructions to Bidders General Instructions There will be a clarification meeting held at the following address on 29 th April 2015 at 1000 hrs for interested vendors. All interested vendors are invited to attend this meeting. Please note that vendors NEED to be present at the clarification meeting to submit a bid on the submission date. NO further information will be circulated/communicated by Aasandha Co. Ltd to any vendors at any time aside from the clarification meeting; this includes any discussion held at the clarification meeting. Vendors are advised to be present for the clarification meeting if any further information is required additional to the information which is included in this document. No other information sessions will be held and no further clarifications will be provided to any vendors through any means including telephone/ . Location of Clarification Meeting Aasandha Company Limited FEN BUILDING, 3 rd FLOOR, AMEENEE MAGU, MALE Bid Submission Format For ease of comparison of Bids for the evaluation team, vendors are advised to follow the following format for the price Bids. This format is a suggestion, but all Bids should have the following information included as a minimum requirement. Vendors are encouraged to provide all the relevant information/specifications, item spec sheets, links to websites as part of the Bid. Section X- Item Name /Description / Model Number Specifications Specifications Item Name /Description / Model Number Specifications Specifications Unit Cost / Qty Unit Cost / Qty Total Cost of Items Total Cost of Items Any Included Accessories (Manual, Cables, CD s Etc) Total Cost for Section X

4 Total for Section X Warranty/Installation/Support Terms and Conditions (for section) Delivery Timeline (for section) Bids should be submitted on paper by a representative of the vendor at the designated time and location. No electronic or faxed Bids will be accepted. Price Bid page(s) should be signed/stamped by the vendor. Vendors are allowed to submit Bids for a single section or multiple sections, but each section s quotation/proposal must be separate. It should clearly identify which section the quotation/proposal is for. For this reason we require all vendors to use the reference numbers specified in this document to refer to sections. Bidders must bid for all items within a section. Vendors are allowed to submit a maximum of two bid s (options) for each section as long as it meets the stated requirements, if multiple options are given, vendors will have to clearly state the total price for each option for the section. If this information is not clearly stated the vendor will be disqualified from the whole section. Bids which do not comply with the mandatory requirements specified in this document will not be considered for final evaluation. All prices must be stated in Maldivian Rufiyaa, and must include any taxes and other charges. Submission of Bids All bids must be submitted in a sealed envelope. Company profile, along with related past experience should be included in the proposal. The envelopes must bear the name of the company submitting the bid, and must be addressed to the bid submission address indicated below. All Bids should be addressed as follows: Hussain Zahid Assistant General Manager Aasandha Co. Ltd. FEN BUILDING, 3 rd FLOOR, AMEENEE MAGU, MALE BID REFERENCE: TEN/AD/2015/003 Bid Submission Meeting

5 All vendors are allowed to present Bids at the closing time specified below. Attendance at the clarification meeting is a requirement to qualify for submission of a Bid. Bids should be submitted on 05th May 2015 at 1000hrs at the following location. Aasandha Co. Ltd. FEN BUILDING, 3rd FLOOR, AMEENEE MAGU, MALE Vendors are advised to arrive early for the Bid submission meeting, as vendors will NOT be allowed to submit any Bids after the time specified above. Vendors will be required to fill out the attendance form and note their prices for each section at the Bid submission meeting. For this reason please ensure that all Bids clearly identify the total price per section. Other Important Information Sections will be evaluated independent of each other; Bids will be evaluated section by section. And will be awarded as such. Aasandha Co. Ltd. reserves the right to cancel bids for a specific section without cancelling other sections. Sections will not be split up to be awarded to multiple vendors. A single vendor will be selected for each section. Bids should be valid for at least 30 days from date of submission. Please note that vendors who do not provide easily viewable total cost per section may be disqualified from the section and price will not be noted. Please note that vendors who do not provide a cost per section at time of opening the bid may be disqualified from the section and price will not be noted. Vendors cannot bid for part of a section; any bids which only quote for part of the item of a section will be disqualified from the section. A total of 100 Points is awardable. Broken down as follows: 45 Points for the lowest priced proposal. 30 Points for Brand/Technical requirement fit. 5 Points for shortest delivery timeframe. 10 Points for previous experience with the company (experience of previous purchases, delivery on time, technical support, etc.) / Previous experience in the market as proven by submitting documents. Vendors are encouraged to submit relevant documents as proof of experience. 10 Points for longest/most comprehensive warranty period or terms (e.g.: parts, service, replacement, on- site etc.)

6 Delivery of Items and Penalties Counting of delivery dates will start on the day the bid is awarded and award letter is handed over to the vendor. Inclusive of letter handover day. Delivery period should be stated in calendar days, inclusive of weekends and public holidays (not only working days). If delivery deadline falls on a working day (Sunday- Thursday) latest delivery time should be 4:00pm. If delivery deadline falls on a public holiday delivery deadline will be extended to next working day 4:00pm without penalty. Vendors who bid must agree for free doorstep delivery to any location in Male. Vendors must also agree that an order may be split up for delivery to multiple locations in Male. (E.g.: 10 units to one location, 10 units to another location in Male ) if requested by Aasandha Co. Ltd. Failure to deliver within the set deadline will result in the following penalties. o o o o o 1.5% of the total section price as awarded will be deducted per day starting on the date after delivery deadline date. Delivery delays longer 14 days will result in bid- cancellation as non- delivery of items. If the bid is cancelled due to non- delivery, the vendor may be disqualified from future contracts and purchases due to non- performance of the Purchase Committee for a period of 03 months maximum. Vendor may apply for an extension of the delivery date in writing, stating the reasons for the extension. Aasandha Co. Ltd. will provide the response to the request in writing as well. Extended deadlines are still subject to price deduction, but exempt from cancellation.

7 Part II Specifications of Items Section I (Network Tester) Maximum Delivery Time: 30 Days for this section, delivery timeline over this will be disqualified. NO QTY Item Description 1 01 Fluke Networks - LinkRunner AT 2000 Extended Test Kit Mfr Number: LRAT KIT Includes: LinkRunner AT 2000 Network Auto- Tester (LRAT- 2000) IntelliTone Pro 200 Probe (MT A) WireView Cable IDs #1-6 LinkRunner Manager software CD Test accessory soft pouch USB cable LinkRunner AT Getting Started Guide IntelliTone Pro Getting Started Guide 9V alkaline battery Deluxe carry case Brand and Model is mandatory

8 Section II (Printers and scanners) Maximum Delivery Time: 30 Days for this section, delivery timeline over this will be disqualified. Vendors can quote for established brands with local support for repairs and maintenance and must be an authorized vendors for the product(s) they propose. Low volume Printers NO QTY Item Description 1 04 Laser Desktop Printer (Black and White) Print Speed: 20 ppm A4 Paper Input: Up to 150 sheets; Custom sizes: 76 x 127 mm to 216 x 356 mm Paper Output: 100 Sheets First Page Out Time: As fast as 8.5 seconds Print Resolution: 600 x 600 dpi (1200 x 1200 image quality) Processor speed: 600 MHz Print memory: 128 MB Connectivity: USB 2.0 Duty Cycle: 15,000 pages / month Supported OS: Windows 8 / Windows 7/Windows Vista/Windows XP / MAC OS / Linux Warranty: (Please specify) Specified requirement must be included in the bid document. Network Laser Printer NO QTY Item Description 2 02 Network Laser Printer (Black and White) Print Speed: 35 ppm A4 Duplex Printing: Yes, Automatic Bypass Tray: 50 Sheets; Custom sizes: 76 x 127 mm to 216 x 356 mm Tray 1: 250 sheets; Custom sizes: 105 x 148 mm to 216 x 356 mm Paper: Output 150 Sheets First Page Out Time: As fast as 6.5 seconds Print Resolution: 600 x 600 dpi (1200 x 1200 image quality) Processor speed: 600 MHz Print memory: 128 MB Connectivity: 10/100/1000 BaseT Ethernet, USB 2.0 Duty Cycle: 80,000 pages / month Supported OS: Windows 8 / Windows 7/Windows Vista/Windows XP / MAC OS / Linux

9 Warranty: (Please specify) Specified requirement must be included in the bid document. Heavy Duty scanner NO QTY Item Description 3 01 Heavy Duty scanner Type: Flatbed and ADF scanner Scan Method: Fast Duplex Sheetfed Scan Speed: Simplex: 40 ppm and Duplex: 80 ipm Optical Resolution: 600 х 600 dpi Output Bit Depth: 24- bit color, 8- bit grayscale, 1- bit black & white Interface: Hi- speed USB 2.0 (1.1 compatible) Detection: Ultrasonic double feed detection ADF Minimum Document Size: 25.5 x 5.5 ADF Maximum Document Size: 8.5" x 36" Document Feeder: Automatic Document Feeder, 80 pages Duty Cycle: 5,000 pages/day Supported OS: Windows 8 / Windows 7/Windows Vista/Windows XP Warranty: (Please specify) Specified requirement must be included in the bid document.

10 Desktop scanner NO QTY Item Description 4 05 Desktop scanner Type: ADF Scanner (Ultra- slim portable) Scan Speed: Simplex: 25 ppm and Duplex: 44 ipm Optical Resolution: 600 х 600 dpi Output Bit Depth: 24- bit color, 8- bit grayscale, 1- bit black & white Interface: Hi- speed USB 2.0 (1.1 compatible) Detection: Ultrasonic double feed detection ADF Minimum Document: Size 2.9 x 2 ADF Maximum Document: Size 8.5" x 38" Document Feeder: Duplex Automatic Document Feeder, 50 pages Document Thickness: (min- max) 13 to 32 lbs. (49 ~ 120 g/m2) Duty Cycle: 3,000 pages/day ID card Scanning: Yes, ADF Supported OS: Windows 8 / Windows 7/Windows Vista/Windows XP Warranty: Specified requirement must be included in the bid document.

11 Section III (IP Phones and headsets) Maximum Delivery Time: 30 Days for this section, delivery timeline over this will be disqualified. Headsets 1 30 Call center Headset Yealink YHS32 Brand and Model is mandatory IP Phones 2 24 Entry Level IP Phone (PoE) Yealink SIP- T19P Brand and Model is mandatory 3 6 Ultra- elegant Gigabit IP Phone Yealink SIP- T46G Brand and Model is mandatory 4 02 Sip Based IP Conference Phone Polycom SoundStation VTX 1000 with expansion mics Brand and Model is mandatory

12 Section IV (Hard Disks) Maximum Delivery Time: 30 Days for this section, delivery timeline over this will be disqualified. Hard Disks for desktop computers SATA Hard Disk 500GB, 7200 rpm Hard Disks for NAS SATA 6Gb/s, 7200 rpm hard disk Drives, Size 3 TB Only Business/Enterprise Hard drives with High MTBF will be considered. E.g.: Western Digital WD2000FYYZ or better Hard Disks for Servers SAS 6Gb/s, 10k rpm hard disk Drives, Size 300 GB Only Business/Enterprise Hard drives with High MTBF will be considered SAS 6Gb/s, 10k rpm hard disk Drives, Size 600 GB Only Business/Enterprise Hard drives with High MTBF will be considered.

13 Section V (Microsoft Software) Maximum Delivery Time: 30 Days for this section, delivery timeline over this will be disqualified. Microsoft Office Microsoft Office 2013 Standard Part No.: OfficeStd 2013 SNGL OLP NL Licenses to be registered under our company name : Aasandha Co. Ltd Windows 8.1 pro Windows Pro 8.1 SNGL OLP NL Legalization GetGenuine 2 30 Part No.: FQC WinPro 8.1 SNGL OLP NL Legalization GetGenuine Proposed item must include the option to obtain a downgraded license for Windows 7 Professional from the Volume Licensing Service Center Licenses to be registered under our company Name: Aasandha Co. Ltd Microsoft Exchange Exchange Standard CAL 2013 SNGL OLP NL User CAL Part no: Vendors are required to provide documentation/certification that they are affiliated or partnered with Microsoft.