INTERFACE & 16 YUUWAA ONLINE SERVICES...

Transcription

1 USER GUIDE

2 Table of Contents INTRODUCTION... 3 SYSTEM REQUIREMENTS... 4 YUUWAA BACKUP... 5 Set Up Your First Backup... 5 Create Your Backup... 6 YuuWaa Online Backup... 9 Launch Your Backup YuuWaa BACKUP INTERFACE Managing Your Files Versioning Restoring Files & Folders YUUWAA ONLINE SERVICES Searching for Files Navigating YuuWaa Importing Contacts Sharing Files Adding Files Managing Your Account... 23

3 INTRODUCTION Due to the strong and steady growth in digital content generation, preventing data loss has become crucial. YuuWaa Backup is an easy way to backup valuable personal and professional data from any computer to any storage device. YuuWaa Backup is designed for users who care about their data and take the first step to prevent data loss due to computer crashes, theft, viruses or any other unpredictable mishap. YuuWaa Backup s easy to use interface makes saving, protecting and restoring data (documents, presentations, photos, music, video files, etc.) a simple task. It is compatible with PCs and Macs, and available in 19 languages (English, French, German, Italian, Spanish, Portuguese, Swedish, Danish, Norwegian, Dutch, Russian, Czech, Polish, Turkish, Korean, Japanese, Traditional, Simplified Chinese and Arabic.) YuuWaa Backup Key Features Incremental Backup Unlike traditional backup software, YuuWaa Backup provides you with an option to store new and modified files you choose, thus reducing system overhead. Versioning Define the number of versions or a document you want to keep, preserving multiple iterations of a file for later use. At any moment, you can travel back in time to access a file s previous version. You ll never lose any data, even if a file was inadvertently modified or erased. Automatic, Live Backup Leverage YuuWaa Backup s continuous data protection (CDP) technology to automatically detect changes to files and back them up onto the storage device without user intervention. You never need to worry about manually backing up data or scheduling it; YuuWaa Backup will take care of it for you 24/7. Custom Configuration Filter by file extension, date or size. With numerous configuration options, YuuWaa Backup provides a flexible tool that allows you to easily choose the data you wish to backup. Installation Free YuuWaa Backup runs exclusively from your portable storage device, so it requires no installation on a PC and is ready to use immediately. When you wish to restore your data on a new computer, simply connect the storage device and all documents will be immediately restored.

4 Cross Platform Support Your data is seamlessly available whether you are using a Mac or a PC. YuuWaa Backup delivers the same powerful backup features and ease of use on both platforms for a consistent experience. SYSTEM REQUIREMENTS Supported Operating Systems: Windows XP (Service Pack 2 is recommended) Windows Vista Windows 7 Mac OSX 10.5 Mac OSX 10.6 Supported Internet Browsers: Internet Explorer (version 5.0 and higher) Mozilla Firefox (version 1.0 and higher) Required Hardware: Available USB port A USB drive

5 YUUWAA BACKUP Set Up Your First Backup The first step to start using YuuWaa Backup is to select your preferred language from the drop down menu (Fig. 1). YuuWaa Backup is available in 19 languages. After you have selected your language, read and accept the End User License Agreement (EULA) by checking the box at the bottom of the screen, then click on the Next button. Fig. 1 Note: You must read and accept the EULA by clicking on the checkbox Yes, I have read and I accept the EULA. If the EULA is not accepted, the Next button at the bottom right will be inactive and you will not be able to proceed with your backup.

6 Create Your Backup Give your backup a name by typing in the text field box. If you d like to further protect your data, check the box next to Password protect and encrypt my data. You will then be prompted to create a password. You are also able to use a hint to remind you of your password. Next, determine if you want to set up an Automatic or a Custom backup (Fig. 2). Either way, the YuuWaa Backup Manager will run in the background to ensure continuous backups of your important data, unless you decide not to install it but we don t recommend to uncheck this option. Fig. 2 Note: Backup Manager is installed on your computer and it is independent from the Backup application. It allows YuuWaa Backup to be launched automatically each time you plug your backup device to your computer, ensuring a continuous protection of your data. If you do not want to worry about manually backing up data or scheduling it, then you have the Automatic backup option. This option continuously backs up documents and files in your Documents, Pictures, Music, Videos and Desktop folders from the moment you turn on your computer.

7 Custom Backup If you are unsure how much storage space you have or prefer to specify which types of files and documents are backed up, then select the Custom option. Once you click Next, you ll be taken to a screen where you can select which folders and file types to back up on the File Selection tab (Fig. 3). This screen displays the folder tree of your computer. It allows you to select all the folders you want to backup on your storage device by clicking on the relevant checkbox. To view subfolders, click on the triangle located to the left of the checkbox. You can also select the type of files to backup (documents, music, etc.). By default, YuuWaa Backup will backup all text documents, presentations, spreadsheets and photos from your My Documents or Documents folder and your Desktop. You will also see a bar located near the bottom of the screen that indicates if you have enough space available to complete your backup. Fig. 3

8 Click on the Backup Settings tab to filter your backup by file size and type (Fig. 4). The Backup Settings section is composed of four sections. Fig. 4 The Main Options section allows you to select the different options to apply to your backup. Start backup automatically launches your backup every time you start the application. Live Backup allows the application to continuously detect changes to files and automatically back them up onto the storage device without any user intervention. Number of versions to keep allows you to keep different versions of the same file. Any of those versions may be easily restored to the computer. Select your default backup in the Backup Manager section. This is the backup that will be launched automatically each time you plug in your USB device or start your computer. YuuWaa Backup offers two different types of date filters. Backup files from the last allows you to backup files created or modified in a selected period of time (e.g. 1 day, 3 months). Backup files starting from allows you to select a date and all files created or modified since this date will be backed up. Or select no date filters to back up everything. The size filter allows you to select the size limit of the files you wish to backup. YuuWaa Backup Manager allows an automatic launch of your backup every time you plug in your USB drive. Note: To continue to the next step in the setup process, select your backup setting and click next at the bottom right of the screen.

9 YuuWaa Online Backup Once you have completed your backup settings, you ll be offered a chance to create a free online account with YuuWaa to store secure copies of your files regardless of size online for easy access from any computer (Fig. 5). By creating an online account, you can make the most of YuuWaa Backup by managing your local and online backups in one interface. Note: If you don t wish to create a YuuWaa account at this time, simply click the Next button to begin your backup Fig. 5 To create your YuuWaa account, enter your , choose a password, accept the EULA and click Create. If you already have an online account, you can sign in it at this time.

10 Once you create/sign in to your online account, a screen will appear with more information about you online account (Fig.6). An Advanced Settings button is available to fine tune your backup. Similar to the options when you were creating your backup, you can choose the folders and the types of files you want to backup and filter your backup by file size. Important: By default, the same data set you selected for local backup will be backed up online. If you need additional storage, you can upgrade for a small fee by clicking on the Upgrade Now button. Otherwise, click Launch Backup. Fig. 6 Note: To learn more about the features and benefits of YuuWaa, please refer to page 18

11 Launch Your Backup Once you have completed your backup settings, click the Launch Backup button to start your backup. The following screen will appear showing your backup progress (Fig 7). Fig. 7 If there is not enough storage space left on your usb drive the following screen will appear (Fig. 8). If other types of error occurred, you will get a message at the end of your backup saying: Backup completed with error Fig. 8

12 Otherwise, you will see that your backup has been successfully completed (Fig. 9). Fig. 9 Once your backup is complete, you can click on View Summary to access the main YuuWaa Backup interface.

13 YuuWaa BACKUP INTERFACE Managing Your Files The main YuuWaa Backup interface allows you to manage your backed up files. Thanks to YuuWaa Backup you can view, open, edit and restore original or older versions of your files at any time. At the top of the screen, you will see menu selections for File, Settings and Help. The Files section of the menu allows you to change your backup or quit the application The Settings section allows you to change your options for both local and online Backup The Help section gives you access to updates, FAQ and About information. You will also notice Backup and Restore icons (Fig. 10). The Backup button allows you to launch a new backup to your drive manually The Restore button permits you to restore your backed up files to any PC and any location you select To help you manage your backup (local or online), an event log is included in the Summary tab (Fig.11). This allows you to check every action that occurred during the backup. By default, you see the logs of your local backup. If you click on the planet icon, you will see the logs of the online backup. If no online backup is created, you will be directed to the online backup tab to create your online account. The event log will warn you when an error has occurred, when the device is full, etc. You can clear all events or save them as a.txt file by using the Export button. Fig. 10 Note: For more on the Restore feature, pleasee refer to page 16 Fig. 11

14 You can also view individual files and folders in the View Files tab (Fig. 12). Fig. 12 If you wish, you can also sign up for a free YuuWaa account at this time by clicking on the Online Backup tab. If you already have an Online account, you can sign in to backup your files online. Note: If your profile is not encrypted, you can always access your data manually by going to the My Backup folder on your portable storage device.

15 Versioning YuuWaa Backup allows you to keep several versions of the same file. If you choose to keep several versions of the same file, an arrow symbol will appear before the document name ( Fig. 13). Click on the arrow symbol to access the different versions of the file. Fig. 13 Note: Old versions of a file are only accessible by restoring them from the application

16 Restoring Files & Folders YuuWaa Backup simplifies the restoration of your files or folders. You can restore any file or folder to any computer. To do that, you have two possibilities: Individual file restore First, access the View Files tab to select the file you want to restore, for example the file highlighted in blue below and then, right click on it and select Restore (Fig. 14). Fig. 14 Finally, choose where you want to restore the file you selected (Fig. 15): Fig. 15

17 Restoring files using the Restoree Assistant Click the Restore button on the top of the screen. Select where you want to restore the selected files and folders: you can either select a specific location or restore them directly to their original locations on your system, which is the easiest thing to do (Fig. 16). Note: If you decide to restore a file or folder to its original location, existing data on your computer with the same name will be replaced and erased. Fig. 16

18 YUUWAA ONLINE SERVICES You can easily access your online backup by going to storage.yuuwaa.com/and entering the e mail and password that you used to set up your YuuWaa account (Fig. 17). Fig. 17 You can also access your online account right from your backup application by clicking on the Go Online button and you will be logged in automatically (Fig. 18). Fig. 18

19 Once signed in to YuuWaa, you can easily conduct a variety of functions including: Search for files Navigate YuuWaa Import contacts from Share files quickly and securely Add files and create new folders Searching for Files With YuuWaa, it s easy to search for files by name, keyword, extension (such as.doc) or type (images, music, Word, Excel and PowerPoint) using the search bar located at the top right of the screen ( Fig. 19). The search results will display a maximum of 10 files per page. Click on the file to open it or save it to your computer. Fig. 19 Navigating YuuWaa Navigate all of the files that have been backed up just as you would on your own computer by using the file tree in the My Data Manager view on the left of the screen (Fig.. 20).

20 Fig. 20 Once you ve located your file, double click on it to open or save it on your computer. You can also rename, delete, cut, copy or share the file by right clicking on it (Fig. 21). If you need to select multiple files, you can do it by dragging the mouse over or holding the shift key on your keyboard. Fig. 21 Importing Contacts With the latest version of YuuWaa, you can now easily add contacts from Gmail, Yahoo or Outlook Express. Select individual contacts or your entire address book. You can also manually add contacts or groups if you prefer. Click the Contacts section on the left hand side of your screen, and scroll your mouse over to the Import icon (Fig. 22).

21 Fig. 22 A pop up screen will appear where you can select Webmail or Outlook and choose individual addresses or your whole addresss book (Fig. 23). Fig. 23 Once imported, you can view and edit your contacts by clicking on the contact name on the left side of the screen (Fig. 24). Note : If selecting Webmail (Yahoo, Gmail, etc), you will be asked for your username and password to begin the import process. If selecting Outlook, you will need to export the contacts as a.csv file prior to importing to

22 Fig. 24 Sharing Files If you have added contacts, it s easy to share files with any of them through YuuWaa s simple drag and drop sharing capability. Just select the files you want to share and then select the contact with whom you would like to share it. A windoww will pop up where you can select other contacts to include, add a message and password protect the file if you wish (Fig. 25). The contact will be sent an letting them know the file is ready to be downloaded. Fig. 25

23 Adding Files Adding files is simple with YuuWaa. You can quickly upload multiple files directly into a specific folder within your data set, or createe a new folder. Click on the upload icon on the top right of your YuuWaa screen and select the files you wish to add. A progress bar shows multiple uploads. (Fig. 26). Fig. 26 Managing Your Account You can view the details of your YuuWaa account at anytime by clicking on the My Account tab on the upper left of your screen. This will display your user information and allow you to edit your or password (Fig. 27). You can also view how much storage space you ve used and purchase additional space, if needed.

24 Fig. 27