Online Advising Sessions Microsoft Lync Attendee Installation Guide.

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1 Online Advising Sessions Microsoft Lync Attendee Installation Guide. Installing Microsoft Lync Attendee If you do not have Microsoft Lync installed on your computer, you can download and install the free Microsoft Lync Attendee. This will allow you to engage in online advising sessions with Broward College advisors, enrollment services officers, and financial aid officers. You will only need to do this once. When you schedule an online advising session, the person you scheduled the appointment with will send you an containing an invitation to your online meeting (see figure 1 below). (figure 1) The references the date and time of the online meeting. Below that you will see a link entitled Join online meeting. If you click this link and you see the window in the image below (see figure 2), it means your computer does not have Microsoft Lync or Lync Attendee installed. In that case, click the link in the middle of the window entitled download and install Lync Attendee.

2 Figure 2 It is important to open the from your advisor and install Lync Attendee in advance of your scheduled appointment. This will ensure that when you open the on the day of your appointment, you will be able to click the Join online meeting link and successfully enter your online meeting at the scheduled time. When you click download and install Lync Attendee, you will be taken to the download page (see figure 3 below). Click the link entitled download. Figure 3

3 You will then see the Save file dialogue box as shown below (see figure 4 below) Figure 4 Save the file to your desktop or other desired location. When the file is finished downloading, you will see the Install dialogue box. Click Run to launch the installation (See figure 5 below) Figure 5 Click I Accept the terms in the License Agreement and then click Install, as shown Below in figure 6.

4 Figure 6 When the program is finished installing, you will see the window below (see figure 7). Click Finish. Figure 7

5 Lync Attendee is now installed. Verify installation by opening your Start Menu and confirming that there is now an entry for Microsoft Lync 2010 Attendee (see figure 8 below). Figure 8 Configuring Lync Attendee It is highly recommended that you take a few minutes to configure the settings below prior to joining your first Lync meeting so that you do not encounter any delays. 1. Launch Microsoft Lync 2010 Attendee from the Start Menu 2. The Lync Attendee Options screen will be displayed. Click on the Personal option. Under Meeting join identification, select Join as a Guest and enter your full name under Display Name. See figure 9 below. Figure 9 Now it is time to configure your audio and video settings. It is helpful, but not necessary, to have an integrated web cam installed when engaging in online meetings with Lync. At minimum, you would want to have a microphone installed and ready to use.

6 Click on the Audio Device option. Under Microphone ensure that there is a microphone devlice selected, such as the example below in, Desktop Microphone (Cinema Microsoft LifeCam). If you talk into your microphone while configuring this setting, you should see the blue bar responding to your voice (see figure 10 below). Figure 10 If you have a webcam, click on the Video Device option. Ensure that the webcam is selected and that your image is displayed (See figure 11 below). Figure 11

7 Lync Attendee is now configured. Open the your advisor sent you again at the date and time of your scheduled appointment. This time, when you click the Join online meeting link, Lync Attendee will be detected and you will see the window depicted in the image below (see figure 12). Figure 12 Click the radio button next to join as guest. Important: Do NOT select Join using corporate credentials. Depending on the configuration of your computer, you may see the Windows Security Alert shown below (see figure 13) asking to allow Lync Attendee through your firewall. If you see this prompt, click Allow access.

8 Figure 13 Your advisor can choose to have you wait in the Meeting Lobby prior to joining the Lync meeting. If the meeting you are joining is configured to use the lobby, you will see the window shown below v(see figure 14). When the advisor is ready, you will be admitted to the meeting. Figure 14 is

9 When you have been admitted into the meeting, you will communicate through the Lync Attendee interface as shown below. Click IM to send a text chat to your advisor, click the Video link to initiate video communication, and click Share to share your computer s desktop with your advisor.