Office 365 Phase II. OneDrive for Business, 365 Groups and Skype for Business
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1 Office 365 Phase II OneDrive for Business, 365 Groups and Skype for Business
2 Agenda Office 365 Phase II Introduction OneDrive for Business Break Office 365 Groups Skype for Business How to get help
3 Office 365
4 OneDrive for Business
5 OneOneDrive for BusinessDrive Foundation for many Office 365 services Cloud-based storage anywhere, anytime access to your files PC, Mac, browser, mobile, Office desktop apps Similar to Novell J: drive, but much more space 1TB upgradable to 5TB Intended for University business files You are the owner
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7 OneDrive for Business Allows sharing of files and folders Useful for one-to-one sharing and small group/team/project collaboration Work on documents (Word, Excel, PowerPoint, OneNote) together online Not convenient for large group sharing (365 Groups are the solution for that!)
8 One Drive Access Methods Browser Sync Client Desktop Office Applications Mobile Apps
9 Portal.office.com
10 OneDrive for Business - Browser
11 OneDrive for Business - Browser
12 OneDrive for Business - Browser Can share with anyone - inside/outside Owner can set permissions - View read only, Edit Can edit Get a link generates a link that can be sent outside of Office 365 anyone with link can open file Share With: Show who can read/edit file
13 OneDrive for Business - Browser Right click on a file or folder to share
14 OneDrive for Business - Sharing
15 OneDrive for Business - Sharing
16 OneDrive for Business - Sharing
17 OneDrive for Business - Sharing
18 OneDrive for Business - Browser OneDrive supports versioning Accessible through browser or Office 2016
19 OneDrive for Business - Browser Every time a file is opened for editing, a new version is created Owners can view, delete, or restore previous versions Owners can restore their own files from OneDrive Recycle Bin
20 OneDrive for Business - Browser Right click > Select Details Will show you all the actions on a file, including actions by others it is shared with
21 OneDrive for Business - Sync Sync client allows you to download all or some of your files from the cloud, to your local PC/Mac Files are kept synchronized Allows you to work on files offline e.g. laptop without internet connection
22 OneDrive for Business - Sync Integrates with Windows Explorer / Mac Finder
23 OneDrive for Business - Sync Green check indicates files synced Blue arrows indicate file syncing Red X indicates problem Common Issues: Invalid file name characters File +folder names too long (> 256 chars )
24 OneDrive for Business - Sync The following characters in file names aren't supported: < (less than) > (greater than) : (colon) " (double quote) (pipe)? (question mark) * (asterisk) / (slash) \ (backslash) As of May 2017 # and % are allowed characters
25 OneDrive for Business - Sync
26 OneDrive for Business - Sync
27 OneDrive Desktop MS Apps Microsoft Office 2013 & 2016 allow access to One Drive in cloud directly Must login to Office Apps first
28 OneDrive Desktop MS Apps
29 OneDrive Desktop MS Apps
30 OneDrive Desktop MS Apps
31 OneDrive Mobile Apps One Drive App available for ios and Android Outlook App for ios and Android can connect to One Drive to attach and save files
32 OneDrive OWA Integration One Drive highly integrated into Outlook Web Access Ability to view, attach files Link to One Drive files instead of sending attachment - Recipient receives a link to the file Can set permissions from
33 OneDrive OWA integration
34 OneDrive OWA integration
35 OneDrive OWA Integration
36 OneDrive Outlook 2016 Integration
37 OneDrive Outlook 2016 Integration
38 OneDrive Q & A
39 Office Online Office 365 includes browser-based Word, Excel, PowerPoint and OneNote Saves/Opens directly from One Drive Not all features of desktop applications available, but majority of most popular features are Word, Excel, PowerPoint, OneNote for ios/android available too
40 Office Online - Word
41 Office Online - Excel
42 Office Online - Sharing
43 Office Lens ios / Android / Windows Phone app Turns your camera into a scanner Take pictures of whiteboards, business cards, documents Saves directly to One Drive Automatically convert editable images, documents, contacts Text is OCR d for searching
44 Office Lens - Whiteboard
45 Office Lens - Document
46 Office Delve
47 Office Delve
48 Office Delve
49 Office Delve
50 Office 365 Q & A
51 Break
52 Office 365 Groups Uses familiar tools to allow users to collaborate together Conversations mailbox for group Calendar Files (One Drive accessible amongst group) Notebook Connectors Workflow Capability (Coming soon!)
53 Office 365 Groups
54 Office 365 Groups Primarily accessed through the web or mobile app Microsoft web first, mobile first strategy Limited functionality available through Outlook 2016 for PC Mail and Calendar through client, One Drive, Notebook are web only Can replace distribution list sent to a group will be in group + sent to members Members can choose to unsubscribe to s if they wish
55 Office 365 Groups Ideal replacement for a Lotus Notes TeamRoom, Document Library Much of the same functionality (mail, calendar) Added One Drive file storage functionality One Drive space quota different from individual - max. 25TB!
56 Office 365 Groups
57 Office 365 Groups
58 Office 365 Groups Groups you have access to listed in your mailbox on left hand side
59 Office 365 Groups - Conversations A group has an address and displays in the directory Allow internal only, or both internal/external messages Messages sent to group are ed to all members, and a copy kept in conversations Ideal for new people joining group can view conversation history over time
60 Office 365 Groups - Conversations
61 Office 365 Groups - Calendar Can use used to note important dates/milestones for the group Can send invitations out from the group to group members Does not tie meeting invite to an individual Member can add entries to their own calendar, or overlay group calendar
62 Office 365 Groups - Calendar
63 Office 365 Groups - Files Similar to your personal One Drive, but based on a SharePoint document library Provides enhanced functionality e.g. add additional columns for data classification Alerts receive a notification when files are added/changed Pin important files to top of screen Workflow coming soon
64 Files = Recent Files
65 Files Browse Library
66 Office 365 Groups - Files
67 Office 365 Groups -Files
68 Office 365 Groups - Views
69 Office 365 Groups - Views
70 Office 365 Groups - Files Version history available
71 Office 365 Groups - Files Can share group files with other users Users can share files with a group
72 Office 365 Groups - Files Can change permissions on files/folders to be read only or allow a subset of members edit access
73 Office 365 Groups - Files
74 Office 365 Groups - Files
75 Office 365 Groups - Membership
76 Office 365 Groups - Membership
77 Office 365 Groups - Notebook Each group comes with a One Note notebook Useful for keeping track of meeting minutes, notes, etc. Think of a OneNote Notebook as an empty 3-ring binder fill it up with whatever you like!
78 Office 365 Mobile App
79 Office 365 Groups - Sync
80 Office 365 Groups Q&A
81 Office 365 Skype for Business Instant Messaging Video / audio calls Online Meetings Integration with Outlook / Office 365
82 Office 365 Skype for Business
83 Skype for Business PC Client Full featured client, installed with Office IM, video call, meeting host capability Need to start separately from Outlook Use your and Uwin password to log in Integrates with Outlook
84 Skype for Business
85 Skype for Business
86 Skype for Business - Web Skype for Business IM and presence awareness is available in Outlook on the Web, Office Online Supports basic chat functionality only, no video or hosting meetings (yet)
87 Skype for Business - Web
88 Skype for Business - Mac Released October 27 Requires Mac OS Lync for Mac provides similar functionality Separate install from portal.office.com
89 Skype for Business - Mobile
90 Skype Online Meetings
91 Skype Online Meetings
92 Office 365 Skype for Business Q&A
93 How to get Help! HelpDesk = Service Desk Phone Ext Self Service Portal: Create your own ticket assigned to the proper group right away Track status of ticket Communicate with consultant like
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97 Further Learning Lynda.com -All faculty and staff have free access to over 4000 courses (not just computer related!)
98 Thank You!
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