Prepress Portal. If you have any questions, please contact your Account Manager.

Transcription

1 Using InSite 200 S. Platte River Drive Phone: Fax: These are the instructions for uploading and previewing files within the Kodak InSite Using Insite Prepress Portal. If you have any questions, please contact your Account Manager. These are the basic instructions on uploading & previewing files within Insite. If something is unclear or you have further questions, please contact your Account Manager. SafariSafari & Firefox work & Firefox workbest bestwith with InSite Insite Please un-block pop-up windows Please un-block pop-up windows If you re on a MAC using OS 0.6 or higher and choose to use Safari, you will need to If you re MAC Applications using OS 0.6folder or higher choose you will to go to your Applications goontoa your andand Get Info toonuse thesafari, program andneed ensure Open in 32-bit Mode folder and Get Info on the program and ensure Open in 32-bit Mode is checked or you will not be able to upload is checked or you will not be able to upload Go to: Go to: (bookmark this page) (bookmark this page) Before logging in and uploading your files, there are a few steps that need to be taken: Before logging in and uploading your files, there are a few steps that need to be taken:. Run System Diagnostics to ensure your computer and internet connection are sufficient. Run Diagnostics ensureany yourissues computer internet connection are up to par (if they aresystem not, you will need to to resolve priorand to uploading) (if they are not, you will need to resolve any issues prior toand uploading) 2. If you meet the criteria, you will log in to InSite using the username password that were sent to you in an by your Account Manager 2. If you meet the criteria you will login to Insite using your username password thatappear) was sent to you in an (THESE ARE CASE SENSITIVE, PLEASE MAKE SURE YOU TYPE THEMand JUST AS THEY (THESE ARE CASE SENSITIVE, PLEASE MAKE SURE YOU TYPE THEM JUST AS THEY APPEAR) * If you have forgotton your password, click on Forgot Your Password? - it will prompt you for your Username and then your password to the address linked to your account. page * If you have forgotton your password, click on Forgot Your Password? - it will prompt you for your Username and then your password to the address linked to your account.

2 Naming Conventions and Upload Options Once you are ready to create your final PDF files (using the specific PDF instructions you have received from your Account Manager), you will need to determine how you wish to upload them. Below are the three options for uploading. PLEASE NOTE: Your Account Manager will have created a job for you to upload to. This is where you will upload your files. DO NOT create a new job on your own. Naming conventions differ by upload method, therefore it is important that you name your files consistently to ensure accuracy. While it is easier to upload fewer files with multiple pages in each, if you anticipate having corrections, we recommend that you upload individual files. If you choose to upload individual files, you do not have to export each page separately. There is an easy way to extract single pages from a multi-page PDF in Acrobat and rename them as a batch using a file renaming software that takes very little time. If you need assistance with this, please refer to the screen shots in this document, or contact your Account Manager so they may connect you with someone in Prepress. Cover files are sometimes incorporated into the project as Page. If they are not, please separate them from the guts and name them accordingly so as not to throw off the page order. FC=front cover IFC=inside front cover IBC=inside back cover BC=back cover SPINE=spine Naming Conventions and File Upload Options - In Order Of Preferred Method Option #: Individual Pages This is the best way to upload a project and will aid with keeping pages in order until an operator works your job. If you have correction pages, they will easily be replaced by naming them the same as the original file. Your pages will remain in order as long as you use the correct naming convention with placeholders based on page count. (See next page for instructions) page 2

3 Naming Conventions and File Upload Options Individual Pages Continued: Once you have exported your project to PDF and named it with the job number, you can extract the entire file to single pages by opening it in Acrobat and following these instructions:. Document---Extract Pages 2. Enter the entire page range of the document and check the Extract Pages As Separate Files box 3. You will be prompted to pick a location to save to - make a new folder on your desktop and navigate there 4. Once you click OK, Acrobat will extract the files and use your existing file name and put them in order 5. Drag your files from the folder to the application and re-name to your job number and page range Re-Naming Pages Using Name Mangler You can download and use Name Mangler or a similar file re-naming software Once this is complete, you are ready to upload your files 5 page 3

4 Naming Conventions and File Upload Options Option #2: Single PDF file InSite will separate your multi-page PDF into individual pages and append a position number at the end of the name. If you do not name your front cover as Page, your page numbers will be off and uploading corrections may become tricky. Therefore, when uploading correction pages, be sure to NAME WITH THE ACTUAL PAGE NUMBER, not the position number. Option #3: Groups of Pages InSite will seperate your multi-page PDFs into individual pages and append a position number at the end of the name. If you have correction pages, they will NOT be in order due to the position numbers applied. Therefore, when uploading correction pages, be sure to NAME WITH ACTUAL PAGE NUMBER, not the position number. Uploading To Your Job When you log in to InSite you will see your job there. (If you do not, contact your Account Manager and ask them to create one for you.) Then, click on the job name to get to the Summary tab. Once in the Summary tab, you will see the Upload Files button. Click on this button and a pop-up window will be displayed which may ask you to trust or allow the certificate. YOU MUST TRUST THIS IN ORDER TO CONTINUE. Once the Upload Files window appears, you will begin uploading your PDFs. You will be able to name your upload, add any notes and then either Drag and Drop or Browse in order to bring your files into the window. Click the Upload button to start the process. Once your files have uploaded to the server, they will go through the Refine Process. During this process, your files will go through five steps: Normalize, Color Match, Trap, Optimize and Register. You will know this process has completed when you see the total number of pages in the Summary tab and page thumbnails displayed in the Pages tab. IF THE PROCESS COMPLETES AND THERE ARE NO PAGES SHOWN, YOUR UPLOAD HAS FAILED. If this happens during business hours, please contact your Account Manager. If this happens after business hours or on the weekend, please contact the Prepress Manager to discuss. In the Pages tab, you will see your uploaded files. This is one location where preflight warnings and other information about the files will be noted. When you view your processed pages in the Smart Review there will be a Preflight Manager window available that will break down any issues for the current page you are vieiwng and will zoom into and highlight the issues as well. (See next page for screen shots) page 4

5 200 S. Platte River Drive Phone: Fax: Uploading To Your Job When you login to Insite you should see your job, if you don t, contact your Account Manager and have them create one for you. Click on the job name to get to the Summary tab. Uploading To Your Job. Once logged in, click on the name of your job to be taken to the Summary tab. Once in the Summary tab, you will see the Upload Files button. When you click this, a pop-up window will come up, you may 2. Once in theto Summary tab, youthe willcertificate see the Upload Files TRUST button.this ClickTO on CONTINUE this button and a pop-up windowfiles will window be get a prompt trust or allow - YOU MUST - once the Upload displayed which may you ask you to trustyour or allow the certificate - YOUyour MUST TRUST THIS CONTINUE onceand the drop comes up this is where will upload final PDFs. You can name upload, put any TO notes and then -drag Upload window appears, this is where upload your final PDFs. your files tofiles the window and click upload to startyou thewill process. 2 You will see a window with a progress bar that will monitor the upload and processing of your files. Once this completes, you should see all Youthe willpages see inathe window Pages with tab. a 3 progress bar that will monitor IFthe THEupload PROCESS AND andcompletes processing of THERE ARE NO PAGES SHOWN, your files. Once this completes, YOUR UPLOAD HAS FAILED. you should see all the pages in tab. contact your Ifthe this Pages happens, please Account Manager to discuss. 3. You will be able to name your upload, add any notes and then Drag and Drop or Browse to your files and click the Upload button to start the process. 5 page 5 Continued on page 6

6 Uploading To Your Job 4. Once the processing has completed, you will see in the Summary tab the total number of pages posted and the File Transfer information. In the Pages tab, you will see thumbnails of the files uploaded, if there are preflight warnings and other info about the files. You may or may not receive a preflight report via depending on how your account is setup. Regardless, the preflight information is available in both the Pages tab and Smart Review. 4 At this point, you are now ready to launch the Smart Review and look at your job to ensure the files have uploaded and processed correctly. page 6

7 Reviewing Pages In Smart Review When you launch Smart Review, you may be asked to trust or allow an applet as you were asked when uploading. You want to be sure to TRUST or ALLOW in order for the software to launch. Here you will be able to view your pages, review any preflight issues, color seperations, etc. If something doesn t look right, or if you have any questions, please contact your Account Manager. This is the final opportunity for catching errors - if they are not addressed here, there is a good chance your product will print with the errors. Smart Review tools While reviewing preflight warnings, you can Click on the issue and it will zoom into and highlight the element being flagged. 6 For example, if you have multiple images being flagged for resolution under 200dpi, you can click on each warning and it will show you exactly which image it s referencing. This way, you can easily determine the problem and if it needs to be addressed. 7 8 The current view is Thumbnail View. Click here to change to List View. 2 Undock the page list. 3 If you review the page and it is not OK, or corrections are needed, click Reject Page. 4 If you review the page and it is OK, click Approve Page. 5 If corrections are needed, use the annotation tools to mark your changes. 6 To view a different page, click the page thumbnail. 7 Use the navigation tools to zoom, pan, or rotate the image, and to switch between pages. 8 Drag the thumbnail on the navigation panel to move around the page. Smart Review tools Your job role determines which Smart Review tools are available to you. page Annotation tools The annotation tools appear on the right side when you open Smart Review. Grey highlighting indicates the tool is in use. 7

8 Approving Your Pages Once you have reviewed your files and uploaded your correction pages, you are now ready to give final approval. There are a couple of different ways to do this: You can approve each page individually by clicking on it in the pages tab and selecting Approve You can do a Select All in the pages tab and select Approve You can approve the pages in the Smart Review ONCE YOU HAVE GIVEN FINAL APPROVAL, YOU CANNOT UPLOAD ANY REPLACEMENT PAGES OR REJECT PAGES!! If you have a change at this stage of the process, you must contact your Account Manager to override the approval and delete the page in question. If there is a correction to be uploaded, the job will have to be Reverted to Pre-Production or your page will not process. Therefore, it is imperative that you do not give Final Approval until you are absolutely ready to go to press. If you have multiple users reviewing the pages, you can use the Set Pages To Reviewed - OK or Not-OK option until everyone agrees the job is ready to go to press and then give Final Approval for your pages. The benefit to using this option is the ability to change the status or upload corrections without having to contact your Account Manager. (See below) With the Reject feature, if you reject a page, it deletes it from the job completely so you will need to upload a new page. If you have any questions, please don t hesitate to contact your Account Manager. page 8