The CitySchool PAF Chapter Prep Section
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1 ICT CLASS-6REINFORCEMENTWORKSHEET-2 ICT Book Click Start 6 pages 50 till 67 Term-I Session The CitySchool PAF Chapter Prep Section A N S W E R K E Y Q1. Define the following terms: a) Page Margins: It is the blank space near the edges of the paper. b) Gutter: A gutter margin ensures that the text does not hide due to binding. c) Built-in Styles: Styles are used for formatting the text in MS Word. A style is a set of formatting instructions. d) Mirror Margins: It is used for setting the facing pages in a document such as books, magazines, etc. e) Thesaurus: Its basic function is to look up synonyms for a particular word. f) Main Document: It is the document consisting of a common data that needs to be created in multiple numbers. g) Merged document: It is the final document obtained by merging the data source file and the main document. h) Address Book/Data Source: It is the tabular data arranged in the form of rows and columns. i) Form Letters: The final letter/invitation etc. will be obtained after the source file and the main document have been merged. The new document formed is also known as a merged document. j) Recipients: All those people to whom the letters or mail is being sent. The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 1 of 7
2 Q2. Fill in the blanks: a) When we click on Thesaurus option the Research task pane appears. b) In Thesaurus Search for: field displays the word you have selected and for which you want another word. c) In Borders and Shading dialogue box, to remove shading use No Colour option from drop-down list. d) Styles are a set of formatting instructions and are used for formatting the text in MS Word. e) Mirror Margin option is used for creating booklets with the specific number of pages. Q3. Write the commands to perform the following tasks in MS Word: S.No. TASKS COMMAND 1 To apply shading Page Layout tab Page Background Group Page Borders Shading Tab 2 To apply Page Borders Page Layout tab Page Background Group Page Borders Page Borders Tab 3 To apply Borders on paragraph/text Page Layout tab Page Background Group Page Borders Borders Tab 4 To change Page Margins Page layout tab Page Setup Group Page Setup dialog box launcher Margins tab 5 To set the paper size Page layout tab Page Setup Group Page Setup dialog box launcher Paper tab Paper Size section 6 To set the page layout Page layout tab Page Setup Group 7 To apply Built-in Styles Home tab Styles Group 8 To perform Mail Merge Mailings tab Start Mail Merge The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 2 of 7
3 Q4. Write the shortcut keys to perform the following tasks in MS Word: S. # TASKS Shortcut Key or Quick Key 1 Use the Thesaurus Shift + F7 2 Open Borders and Shading Dialog Box No shortcut key 3 Apply Heading 1 Alt + Ctrl Apply Heading 2 Alt + Ctrl +2 Apply Heading 3 Alt + Ctrl +3 Q5. Name the different margins available in Page Setup dialog box. 1. Top 3. Left 5. Gutter Margin 2. Bottom 4. Right 6. Mirror Margin Q6. What do you understand by the term Mail Merge? It is a process of merging two files or documents. Q7. How can Mail Merge help you in everyday life? Give two examples. Using mail merge, you can create a set of labels or envelopes, a set of form letters, messages, faxes, or a set of numbered coupons. Q8. Write the steps on how a merged document is created after the desired document has been selected. 1. Select a document type 2. Select starting document 3. Select recipients 4. Write your letter 5. Preview your letters 6.Complete the merge Q9. Name the software where an address book can be created. Outlook Mail contacts, Tables in MS Word, MS Excel Database or several other sources. Q10. List the different data sources that can be used in Mail Merge. Outlook Mail contacts, Tables in MS Word, MS Excel Database or several other sources. Q11. Write down the three uses of Mail Merge. Using mail merge, you can create a set of labels or envelopes, a set of form letters, messages, faxes, or a set of numbered coupons, invitations and directory. Q12. Write down the three options for selecting the recipients for the mail merge. a) Using an existing list 2. Select from Outlook Contacts 3. Type a new list The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 3 of 7
4 Q13. Complete the following flow chart to show the process to create a merged document. Write the given steps in the correct order. Select recipients Select starting a document Complete the merge Preview your letter Select the document type Write your letter Select the document type Select starting a document Select recipients Write your letter Preview your letter Complete the merge The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 4 of 7
5 Q14. Observe the figures A and B below showing two files and answer the questions: To, <First Name> <Last Name> <Address> <City> Dear <First Name>, This is to inform you that you got <Marks> marks in the 1 st Scheduled Test of ICT. Thanks, ICT Teacher Figure - A Figure - B Q1. Which feature of MS Word is being used? Mail Merge Q2. What do we call the file shown in Figure-A? Write both the terms. Address Book and Data Source Q3. What term is used for the file shown in Figure-B? Main Document Q4. What is the total number of recipients? Four Q5. How many letters will be there in the merged file when it is created? (if we select all records) There will be four individual letters in the Merged File Q6. Which tool is used to replace merge field with the data of recipients. Preview Results Q7. What do we call <Marks> in the file shown in Figure-B? Merged Field Q15. Label the given diagram showing the margins used in page setup. a Mirror Margin b. Top Margin Right Margin Bottom Margin Gutter Margin Left Margin d. c. The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 5 of 7
6 Q16. Write down the steps to perform the following tasks in MS Word. a) Applying Borders and Shading a) Select the paragraph where you wish to apply shading. b) Click on Page Layout tab Page Background Page Borders option. c) Borders and shading dialogue box opens. Click on Shadings tab select a colour. Click on borders tab and select the border style. c) Setting up Mirror Margins a) Click on page layout tab Page Setup Group Page Setup dialog box launcher. b) In the pages section select mirror margins. c) Applying Built-in Styles on text a) Highlight the text. b) Click on Home tab and in Styles group select any style. d) Changing Page Margins settings a) Click on page layout tab Page Setup Group Page Setup dialog box launcher. b) Select the margins tab and change settings. Q17. Answer the following questions related to Mail Merge. a) Write the three methods to set up a letter (main document)? a) Use the current document c) Changing Page Orientation settings a) Click on page layout tab Page Setup Group Page Setup dialog box launcher. b) In the orientation section select Portrait or Landscape b) Start from a template. c) Start from existing document. d) Write the three options to select the recipients. a) Use the existing list. The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 6 of 7
7 b) Select from Outlook contacts c) Type a new list d) State 5 types of documents that can be merged using mail merge. a) Letters b) messages c) Envelopes d) Labels e) Directory The City School / PAF Chapter/ Comprehensive Worksheet/ October 2015/ICT/Class 6 / Ans Key Page 7 of 7
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