Guidance for data entry in Deakin Research Online

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1 Guidance for data entry in Deakin Research Online Member of Collections (The collection within which a resource is created) The record is automatically linked to the one chosen when creating the record. Select an additional collection for any authors in different schools. FoR code (Australian & New Zealand Standard Classification Field of Research code) FoR codes may be selected by typing key words or start of number and selecting from a drop down list. Use the most specific code(s) available. Example: Soluble poly 3 alkylpyrrole polymers on films and fabrics Use Synthesis of Materials SEO code (Australian & New Zealand Standard Classification Socio Economic Objective (SEO) code) SEO codes may be selected by typing key words or start of number and selecting from a drop down list. Use the most specific code(s) available. Example: Older adults and hospitallization Use Health Related to Ageing Title (The name by which the resource is formally known) Use the exact wording that appears on the resource. If in English, capitalize only the first word and any names or places. Use the same punctuation as appears on the resource. : A common disturbance decoupled observer for linear systems with unknown inputs Economic impact of high petrol prices: and why we must keep prices high 1

2 Formatted title (Title containing diacritics, super/subscripts or special characters) Repeat the title as seen in the resource title including super/subscript characters, italicized text etc., Either use the Insert Special Characters menu to insert special characters or copy/paste from another program such as Word, and other formatting functions : Crystallographic variant selection in α β brass CO₂ credit or energy credit in emission trading? Author(s) (The person(s) chiefly responsible for the intellectual or artistic content of the resource) Use format: Lastname, Firstname(s) or Lastname, Initial(s). If multiple authors, enter names in the order in which they appear on the resource. Use the form of name that appears on the item, except in a Last name, First name format. Williamson, I. A. Di Rocco, Jonathon D. Chan, Chak Kwan The Author ID box allows linking to an author control record. Library staff will select and link to in this record in review Author affiliation(s) Enter Or Name of School Deakin staff Name of School Deakin student Name of institution Editor(s) (Person who prepares a resource for publication, but is not its author or creator) Use format: Lastname, Firstname(s) or Lastname, Initial(s). If multiple editors, enter names in the order in which they appear on the resource. Use the form of name that appears on the item, except in a Last name, First name format. 2

3 Contributor (A person who contributes to the publication, but is not chiefly responsible for the intellectual or creative work e.g. a photographer, an illustrator, a performer, unless this is central to the main purpose of the work) Related institution(s) (Corporate body responsible for making secondary contributions to the content of the resource, e.g. via sponsorship, management, affiliation, dissemination) Enter in full, direct form. For the name of an organization, list parts from the largest unit to the smallest, omitting middle units. Hint: use the form of name used in a library catalogue Date (Date of creation of a resource) Deakin University Monash University. School of Law Victoria. Dept. of Health Use the date of most relevance to the findability of the resource. Use year only, unless actual date is relevant. If the date is uncertain, enter the best guess in this field and indicate in the Notes field that the date is uncertain January Series (A series of items related to one another by an official name) Enter series name and volume/part etc., where shown on the publication. Lecture notes in computer science; v.32 Deakin working papers in the social studies of science, technology and design; v.6 3

4 ID type or ISBN or ISSN (A formal identification system) (Some document types request ID number; others specifically request the appropriate number for that document type e.g. ISSN or ISBN) ID type: If a commonly known identification system, enter the acronym. e.g. SICI not Serial Item and Contribution Identifier, ISMN not International Standard Music Number. SICI ISMN ISBN: Omit dashes from ISBNs ISSN : Leave dashes in ISSNs Publisher (Name of the entity responsible for issuing, publishing, releasing, distributing, manufacturing or producing a resource) Use the briefest form of the name that clearly identifies the publisher. Deakin University John Wiley Place of publication (Name of place associated with the issuing, publication, release, distribution, manufacture, production or origin of a resource) Geelong, Vic. London, England Philadelphia, Pa. 4

5 Keywords (User selected words or phrases to indicate what the resource is about or what it is) Enter a single keyword or keyword phrase on each line. Use lowercase, except for names of people, organisations and places. Be specific, using as many as required. Example: Security for Internet banking: a framework Use computer security internet banking electronic commerce authentication Language (Language of the intellectual content of the resource) Choose 3 character ISO639 2b format from the language drop down box. If a specific language is not available, note this in the Admin only Notes field. If language cannot be determined, select und (undefined). eng fre und Summary (An objective description or abstract of the resource) Use the author s abstract from the article if available, if not use introduction or conclusion Copy and paste into this field. Check the formatting after pasting. Be aware that abstracts on a publisher s website may be copyrighted, and hence cannot be used. If no suitable un copyrighted summary already exists, researchers submitting their own work should provide a brief outline of the content of the resource. 5

6 Notes (Additional information about a resource) Add anything important that a user should know about the publication which cannot be accommodated in other fields. Introduction by John W. Howard Original photograph held by the Australian National Library Research category (HERDC research output categories) Select the appropriate category from the drop down box If the appropriate research category is not available, note in Admin only field. C1 Refereed article in a scholarly journal J3 Poems Funding body (Funding provider) Enter in full, direct form. For a hierarchy, list parts from the largest organisation unit to the smallest, omitting middle units. Hint: use the form of name used in a library catalogue Australian Research Council Victoria. Dept. of Education Grant ID (Internal or external grant number) Enter the identifying string/number only. G DP

7 Restricted until (Ban on the public release of an item until a specific date) You may choose to restrict access to your work for a defined period of time. The library will check the publisher requirements and set their embargo period as required. If you wish to restrict access to the Deakin community only, or just your school please note this in the Admin only field. RFCD code (Subject of the resource, based on the Australian Research Council s Research Fields, Codes and Disciplines) RFCD codes are in a 3 tiered hierarchy. Use the most specific code(s) available. Use on older material up until the end of Example: Soluble poly 3 alkylpyrrole polymers on films and fabrics Use Synthesis of Macromolecules Related work (e.g. Resource replaces an earlier version already in the repository) If this object succeeds another object, enter the existing object record number here. Example: The Deakin record number for the 1st edition when this record describes the 2nd edition. DU:20394 Admin only notes (Administrative information about a resource or its record, not for public display) Use this to include any messages to review staff. Copyright notice (The copyright statement required to appear on the record) Copyright statement should reflect the copyright owner. Use the form found on the published version. 2006, Society of Physicists 2005, The Author 7

8 Description for file uploads (Brief description of uploaded file) Use any of the first three for your main work. Use appropriate terms for supplementary files, e.g. tables, questionnaires, audio etc. Author s preprint Author s postprint Published version Survey questionnaire File upload (File containing the resource or related material) Click the Browse button to locate the desired file on your computer. Text files may be uploaded as DOC, RTF, TXT or PDF. Most image and video file formats are supported. Best practice for file name: surname first words of title year moncrieff myuniverse 2007.pdf Description for link (Brief description of related material linked to) Links may be included to publisher versions of the file, if known. Use Connect to published version as the description. Example Connect to published version URL (URL of a related file, website or Creative Commons license) Use full URL. Use a DOI in preference to any other type of URL. If resource has a DOI, create a link by appending the DOI to 8

JOURNAL RELATED PUBLICATION TYPES. Adding New Research Output (Journal Article) Click Add New Content Select Research Output

JOURNAL RELATED PUBLICATION TYPES Adding New Research Output (Journal Article) Click Add New Content Select Research Output Do you want to import existing data? o Select Create Manually or Import from