Using Microsoft PowerPoint for Our Evolved Brand
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- Cynthia Terry
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1 Using Microsoft PowerPoint for Our Evolved Brand
2 Introduction Microsoft PowerPoint is the most-used software after Microsoft Outlook at SAP What you use to get your job done What you need are easy and effective tools 2011 SAP AG. All rights reserved. 2
3 Objective To enable you to use new visual system for PowerPoint 2011 SAP AG. All rights reserved. 3
4 Agenda Best practices principles Tools for new visual system Examples 2011 SAP AG. All rights reserved. 4
5 Best practices principles
6 Best practices principles Presentation Zen: Simple Ideas on Presentation Design and Delivery by Garr Reynolds The Presentation Secrets of Steve Jobs by Carmine Gallo 2011 SAP AG. All rights reserved. 6
7 Best practices principles Effective PowerPoint combination: Content Design Delivery 2011 SAP AG. All rights reserved. 7
8 Content
9 Plan your presentation First, sketch out your idea Outline Storyboard plot Steve Jobs planned with pen and paper 2011 SAP AG. All rights reserved. 9
10 Power of three Divide presentations into three parts The Steve Jobs way Playwrights know three is more dramatic than two Three is also more memorable than six 2011 SAP AG. All rights reserved. 10
11 Main point What s one thing audience should remember? Listener needs to see big picture before details 2011 SAP AG. All rights reserved. 11
12 Keep content focused Single slide drives single point Main idea with support points If more than one point, split into different slides 2011 SAP AG. All rights reserved. 12
13 Provide details separately Present only key ideas Too much information confusing Handouts can provide details Can also provide links 2011 SAP AG. All rights reserved. 13
14 Design
15 PowerPoint as a visual tool People remember visuals better than bullet points Text-filled slide not engaging Audience not there to read Recall more effective when text and image combined 2011 SAP AG. All rights reserved. 15
16 Keep slides simple Few words are more powerful If audience is reading, they are not listening No more than five bullet points 2011 SAP AG. All rights reserved. 16
17 Think like designer Empty space is another element Learn to see it and manipulate it Provides clarity and interest Use grid Good for achieving alignment Gives clean, well-organized look Legibility Smaller than 18-point font hard to read 2011 SAP AG. All rights reserved. 17
18 Delivery
19 Presentation is a creative act More in common with films than documents Live talks must tell story Enhanced by imagery Other multimedia, demos, videos, various speakers 2011 SAP AG. All rights reserved. 19
20 Connect with audience - emotionally Bring energy and passion to your delivery Never an excuse for being dull Don t be afraid to wear passion on sleeve Powerful ways to motivate others Passion, emotion, and enthusiasm are grossly underestimated ingredients in professional business communications. Carmine Gallo, The Presentation Secrets of Steve Jobs 2011 SAP AG. All rights reserved. 20
21 Connect with audience physically Remove barriers Avoid podiums Use wireless microphone Use remote control Keep lights on audience must see you Move around freely and naturally 2011 SAP AG. All rights reserved. 21
22 Practice a lot Steve Jobs would spend hours rehearsing Seems effortless because of practice 2011 SAP AG. All rights reserved. 22
23 Best practices principles Effective PowerPoint combination: Content Plan Focus Tips Design Visual medium Simple Tips Delivery Creative act Connect Practice Tips 2011 SAP AG. All rights reserved. 23
24 Photo place holder Power Point template and Presentation Wizard
25 PowerPoint template and Presentation Wizard How to locate and install 1. Go to 2. Click Applying Our Brand. 3. Select PowerPoint and Word Template. 4. On PowerPoint and Word Template page, click PowerPoint Template tab. 5. Follow instructions for download SAP AG. All rights reserved. Confidential 25
26 Install PowerPoint template and wizard Windows 7 1. Click the Start button your PC. 2. Click Control Panel. 3. Find the Programs menu. Click Get Programs. 4. Find SAP Office Templates Update. Click Install. 5. Find SAP Presentation Wizard 4.3 Install and click Install. 6. A new window will open. Click Install Now to complete the process SAP AG. All rights reserved. Confidential 26
27 Install PowerPoint template and wizard Windows Vista 1. Click the Start button your PC. 2. Click Control Panel. 3. Click Run Advertised Programs. 4. Find the SAP Office Templates Update and click Run. 5. Find the SAP Presentation Wizard 4.3 Install and click Run. 6. A new window will open. Click Install Now to complete the process SAP AG. All rights reserved. Confidential 27
28 Open PowerPoint template 1. Launch PowerPoint. 2. Click on Add-Ins tab. 3. Click on File > Open New Presentation. 4. A new window will open. Click Open SAP AG. All rights reserved. Confidential 28
29 Our PowerPoint template 2011 SAP AG. All rights reserved. Confidential 29
30 Live Demo
31 Examples
32 PowerPoint before and after examples PowerPoint befores : Complex, bulky, and inconsistent PowerPoint afters : Easy to understand, clean, and engaging 2011 SAP AG. All rights reserved. Confidential 32
33 Before 2011 SAP AG. All rights reserved. Confidential 33
34 After Type outside of graphic improves legibility Clean, white background reduces clutter Simplified graphics increase clarity 2011 SAP AG. All rights reserved. Confidential 34
35 Before 2011 SAP AG. All rights reserved. Confidential 35
36 After Type outside of graphic improves legibility Fewer, simplified graphics increase clarity Clean type presentation Clean presentation of information improves clarity 2011 SAP AG. All rights reserved. Confidential 36
37 Before 2011 SAP AG. All rights reserved. Confidential 37
38 After Clean and simple layout increases clarity Branded pictograms focus content Clean type presentation 2011 SAP AG. All rights reserved. Confidential 38
39 Before 2011 SAP AG. All rights reserved. Confidential 39
40 After Strong branded imagery Clean and simple layout increases clarity Clean background reduces clutter Increased open space 2011 SAP AG. All rights reserved. Confidential 40
41 Before 2011 SAP AG. All rights reserved. Confidential 41
42 After Clean and simple layout increases clarity Fewer competing visual elements Strong branded imagery 2011 SAP AG. All rights reserved. Confidential 42
43 Before 2011 SAP AG. All rights reserved. Confidential 43
44 After Bold graphic creates strong visual impact Clean type presentation Clean and simple layout increases clarity 2011 SAP AG. All rights reserved. Confidential 44
45 Before 2011 SAP AG. All rights reserved. Confidential 45
46 After Visionary imagery increases visual impact Generous amount of open space Clean graphics Clean and simple layout increases clarity 2011 SAP AG. All rights reserved. Confidential 46
47 Before 2011 SAP AG. All rights reserved. Confidential 47
48 After Clean type presentation Branded pictograms focus content Clean and simple layout increases clarity 2011 SAP AG. All rights reserved. Confidential 48
49 Before 2011 SAP AG. All rights reserved. Confidential 49
50 After Branded pictograms focus content Clean and simple layout increases clarity 2011 SAP AG. All rights reserved. Confidential 50
51 Before 2011 SAP AG. All rights reserved. Confidential 51
52 After Branded pictograms focus content Clean and simple layout increases clarity Generous amount of open space 2011 SAP AG. All rights reserved. Confidential 52
53 Summary Best practices principles Tools for new visual system Template Presentation Wizard Examples 2011 SAP AG. All rights reserved. Confidential 53
54 Thank you!
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