Lessons 1, 2, 3. Lessons 1, 2, 3. Creating and Printing a Presentation. Rajendra Bandi, CIS, FGCU 1. view & change presentation in different views
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1 Lessons 1, 2, 3 Creating and Printing a Presentation Rajendra Bandi, CIS, FGCU 1 Learn how to: Create a presentation using AutoContent Wizard Template view & change presentation in different views slide view Outline view Handout view Slider Sorter view Insert slides from other presentations Create speaker s notes Preview and Print Presentation slides and handouts, speaker s notes Rajendra Bandi, CIS, FGCU 2 Rajendra Bandi, CIS, FGCU 1
2 What is PowerPoint? MS PowerPoint is used to create Overhead Slides for Presentations Using the same presentation file you can also generate speaker s notes, audience handouts, and an outline PowerPoint is also referred to as a presentation software Rajendra Bandi, CIS, FGCU 3 Creating a New Presentation Using AutoContent Wizard this option prompts for presentation details, and provides a basic outline for your presentation as a starting point Using the Template (my personal preference) The template provides predefined slide colors, text styles etc Using Blank Presentation where you start from scratch, add the text and also decide on the colors etc. Rajendra Bandi, CIS, FGCU 4 Rajendra Bandi, CIS, FGCU 2
3 Using AutoContent Wizard Choose AutoContent wizard from the startup dialog box (which comes up when you start Power Point) or, choose File New and then choose autocontent wizard from the Presentations Tab. The wizard guides you through the process of selecting presentation type, output options, presentation style, and presentation options At end, it creates a presentation with a recommended layout. Use this as a starting point and make changes Rajendra Bandi, CIS, FGCU 5 PowerPoint Views Power point offers five different views (look for buttons at the bottom on the left hand side) Slide view: shows one view at a time with all the formatting details Outline: basically gives an overview by showing the text in all the slides (without the formatting details) Slide Sorter: allows you to preview entire presentation with the formatting details. This and the Outline view are convenient to rearrange the order of the slides Rajendra Bandi, CIS, FGCU 6 Rajendra Bandi, CIS, FGCU 3
4 PowerPoint Views (contd ) Notes Page view: allows you to create speaker s notes Slide Show view: displays slides using the entire screen The slide view and the outline view are most useful to add and change text, insert new slides etc. The slide sorter and the outline views are useful to rearrange the slides order Rajendra Bandi, CIS, FGCU 7 Using Template Choose the File New option and then click on the Presentation Designs Tab Choose from among the many templates available, and click OK Preview box on the right shows the sample The new slide dialog box appears. Choose from among the many slide layouts available slide tip appears on the right side Rajendra Bandi, CIS, FGCU 8 Rajendra Bandi, CIS, FGCU 4
5 Entering Text The new slide shows empty boxes. Just click in the boxes and start typing Creating a New slide Click Insert New Slide button on the standard tool bar The new slide dialog box appears. Choose from among the many slide layouts available Rajendra Bandi, CIS, FGCU 9 Insert Slides from other Presentations When slides are inserted from other presentations, they automatically are formatted according to your presentation design (irrespective of what style the other presentation had) choose Insert Slides From Files Click the Browse button to select the file. Select the required file and click Open Click Display. It displays all available slides If you want to insert all slides, just click Insert all or click specific slides to select them, and click Insert Click Close Rajendra Bandi, CIS, FGCU 10 Rajendra Bandi, CIS, FGCU 5
6 Using Slide Sorter View Click the slide sorter view button you will see all slides (miniatures) shown on a single screen To rearrange the slides order, just click on the slide which is to be moved and drag it to its new location for example if slide 7 is to be moved to after slide 4; click slide 7 and drag it to a position between slides 4 and 5. You will notice a vertical line indicating the new position of the slide being dragged Rajendra Bandi, CIS, FGCU 11 Entering Text in Notes Pages Click the Notes Pages button You will see the notes page with the slide at the top and a box for your notes at the bottom Just click in the notes box and type your notes Rajendra Bandi, CIS, FGCU 12 Rajendra Bandi, CIS, FGCU 6
7 Using Slide Show View Go to the first slide of your presentation Click the Slide Show button Press any key (or click once) to advance the presentation After the last slide, you are returned to the current view Rajendra Bandi, CIS, FGCU 13 Previewing slides in Black & White If you plan to print a color presentation on a black and white printer, you should make sure that it will be legible on paper To preview in Black & White click the Black and White View button from the standard tool bar. You will now see the slide in black & white, (a color miniature is also shown) Click the Black and White View button again to switch back to color Rajendra Bandi, CIS, FGCU 14 Rajendra Bandi, CIS, FGCU 7
8 Headers and Footers Choose Header and Footer from the View menu You can specify Date & Time, Slide Number, and Footer for the slides You can specify Date & Time, Header, Page Number, and Footer for Notes and Handouts The footer for the slides can be different from the footer for Notes and Handouts At end click Apply to All Rajendra Bandi, CIS, FGCU 15 Printing You can print your presentation in any of the four different ways (choose in the Print What box, on the Print dialog box) Slide Notes Handout (2, 3, or 6 slides per page) Outline Rajendra Bandi, CIS, FGCU 16 Rajendra Bandi, CIS, FGCU 8
9 As you will realize, Power Point is a very easy software to use. I will not be posting any additional notes Rajendra Bandi, CIS, FGCU 17 Rajendra Bandi, CIS, FGCU 9
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