MaterialsManager. The Next Generation SiteManager TM TUG Presentation by Monelle McKay Info Tech, Inc.

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1 MaterialsManager The Next Generation SiteManager TM 1999 TUG Presentation by Monelle McKay Info Tech, Inc.

2 Discussion Topics SiteManager - Brief Background & History SiteManager Materials Functionality Materials Management Needs MaterialsManager Proposal Benefits of MaterialsManager Solicitation Process

3 Brief Background & History of SiteManager Project started from Subcommittee on Construction Meeting in Dallas, Texas - December 1990 Project Phase 1 - Prototype System (13 States participated)

4 Brief Background & History of SiteManager Project Phase 2 - Design & Development (18 states, 1 province & FHWA) Began in September, 1995 Current Status Release 1 - November 1998 Release 2 - June 1999

5 Believe it or not, SiteManager has a lot of Materials functionality currently But...

6 SiteManager Current Materials Functionality Material handling from project perspective Record sufficient data to document project acceptance and payment Based on practices, policies and procedures as of 1995 Limited materials management functionality

7 Limited Materials Management Functionality Minimal laboratory management (reports) Limited test comparisons Limited customization of test inputs No true way to handle independent assurance Limited number of standard tests Capturing of test results but no worksheets

8 Identification of Materials Management Needs From original SiteManager Materials TAG Beta Test Sites Implementing States Austin, Texas workshop November, 1997

9 MaterialsManager Proposal Trns port Task Force received resolutions from: 1998 Meeting of Subcommittee on Materials 1998 Meeting of Subcommittee on Construction TTF Requested InfoTech to prepare a proposal Proposal scoping JAD, March 1999 in Atlanta (6 states & FHWA)

10 Proposal Contains New MaterialsManager add-on Enhanced SM functionality for construction related materials processes Added SM functionality for materials testing Generic interface with commercial LIMS products (optional)

11 New MaterialsManager Add-on Support for R18 & CFR 23 quality assurance procedures Support for materials related innovative contracting techniques (e.g. performance based specs) More standard tests and more reports Core lab management functionality (sample logging, tracking, resource monitoring, reporting, etc.)

12 New MaterialsManager Add-on Handheld data collection devices for capturing sample and testing data Interfaces with electronic testing devices and bar coding devices Secured, internet access for non-dot personnel (e.g. contractors, producers, etc.) Calculation of sampling/testing frequencies Additional functionality for custom templates

13 New Materials Manager Add-on Generic fields Notification of sampling changes Comparison tests Data import/export Interface to SuperPave and more (see handout)

14 Benefits Integration with SiteManager and Trns port database Participation in LIMS evaluation process Part of national effort to standardize automated procedures for QC/QA, accreditation and innovative contracting techniques Sharing in cost of maintenance and enhancements due to joint development

15 Benefits Automatic recalculation of sampling frequencies based on changes in procedures Automatic notification when approved sampling inventories are low Automatic comparison of samples and identification of variances Accreditation data maintained for sampling and testing personnel and laboratories Ability to customize standard test methods

16 Benefits Interfaces to electronic testing and bar coding devices Ability to collect field sampling and testing information through hand-held devices Statistical analysis of testing data to calculate pay factors and apply to estimate process in SiteManager Producers and contractors can enter and view test results via the internet

17 AASHTO Joint Development Your participation is essential! Not only financially but for the good of the product

18 Solicitation Schedule Final proposal discussions with Task Force and Info Tech - September 1999 Solicitation to Agencies - October December 1999 Based on solicitation results, project will start Q1 or Q2, 2000

19 Proposal Cost & Projected Schedule Estimated Cost - $6.5 - $7.5 million dollars If 20 participants approximately $325 - $375K each Project Schedule (based on January, 2000 start date) Release 1: SM Materials Updates - August, 2000 (8 months) Release 2: MaterialsManager - January, 2002 (2 years) Release 3: LIMS Interface - January, 2002 (2 years)

20 Contact Information Tom Rothrock, Info Tech (352) Jim Johnson (or any TTF Member) (850) Jan Edwards, AASHTO (202)

21 Questions?

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