Microsoft Office Word 2013 Intermediate. Course 01 Working with Tables and Charts

Transcription

1 Microsoft Office Word 2013 Intermediate Course 01 Working with Tables and Charts

2 Slide 1 Course 01: Working with Tables and Charts Sort Table Data Control Cell Layout Perform Calculations in a Table Create a Chart

3 Slide 2 Topic A: Sort Table Data Single-Level Sort

4 Slide 3 Single-Level Sort

5 Slide 4 Topic B: Control Cell Layout Merged Table Cells Merged Title Row and Category Cells

6 Slide 5 Merged Table Cells

7 Slide 6 Merged Title Row and Category Cells

8 Slide 7 Topic C: Perform Calculations in a Table Formula Examples Number Format Masks Formula Arguments Equations

9 Slide 8 Formula Examples { =SUM(LEFT) } { =32*.25 } { =SUM(LEFT)*.25 }

10 Slide 9 Number Format Masks

11 Slide 10 Formula Arguments Argument Type Numbers Positional arguments Bookmarks Cell references RNCN Cell references A1 Description The actual value to use in the computation Computes the values of numbers to the left, right, above, or below the current cell Define a bookmark for a cell and then use the bookmark name in the formula RNCN references where Rn refers to a row number and Cn refers to a column number A1 references where the first column in a table is A and the first row is 1 (like in an Excel spreadsheet) Examples (1,5) =SUM(3,5) LEFT, RIGHT, ABOVE, BELOW (and combinations of these positions) (Interest_rate,LEFT) where Interest_rate is the bookmark name of a cell containing a number (R2C2) Refers to the second row, second column in the table (B3) Refers to the second column, third row (B3, C3) Refers to the second and third columns, third row (B2:C4) Refers to all of the cells from the second column, second row through the third column, fourth row

12 Slide 11 Equations Professional format: Linear format:

13 Slide 12 Topic D: Create a Chart Chart Components as Seen in a Bar Chart Chart Types Caption Dialog Box

14 Slide 13 Chart Components as Seen in a Bar Chart Plot area Title Data point Legend Axes

15 Slide 14 Chart Types Column Line Pie Bar Area XY (Scatter) Stock Surface Doughnut Bubble Radar

16 Slide 15 Caption Dialog Box

17 Slide 16 Reflective Questions 1. What types of data might you put into a table that you would perform calculations on, and what types of calculations might you perform? 2. Will you be charting table data in your documents and, if so, what types of charts will you use?

18 Slide 17 Course 01 Review: Working with Tables and Charts Sort Table Data Control Cell Layout Perform Calculations in a Table Create a Chart

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20 Review Questions: 1. True or False: Sorting data in a table puts the data in ascending or descending alphabetical or numerical order. A. True B. False 2. What feature combines multiple adjacent cells into a single cell that is the size and shape of the original cells? A. Cell merging B. Cell combining C. Centering D. None of the above 3. What feature divides one or more cells into multiple adjacent cells? A. Cell dividing B. Cell deleting C. Cell splitting D. Cell alignment 4. A is a graphical interpretation of data that can be organized as points on a line, grouped into columns or bars, or shown as slices in a circle or a pie. A. Table B. Database C. SmartArt D. Chart 5. Which of the following is a valid chart type? A. Column B. Area C. Surface D. All of the above 6. True or False: If you wanted to delete a cell, and have another cell much larger, the best way to do this is by using the merge cells command. A. True B. False

21 7. True or False: The only way to do a calculation in Microsoft Word is to copy and paste the worksheet out of Excel. A. True B. False

22 Answer Key: 1. A True. Sorting data in a table puts the data in ascending or descending alphabetical or numerical order. 2. A Cell merging combines multiple adjacent cells into a single cell that is the size and shape of the original cells. 3. C Cell splitting divides one or more cells into multiple adjacent cells. 4. D A chart is a graphical interpretation of data. 5. D Column, Area and Surface are all valid chart types. 6. A True. Merge cells allows you to take 2 or more cells and merge them into one larger cell. 7. B False. You can create some very basic formulas with any Microsoft Word table.