2015 PMF Adult Education End of Year Data Collection Processes Released May 2015

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1 2015 PMF Adult Education End of Year Data Collection Processes Released May 2015 Questions? Please contact

2 Outline 1. What are Adult Education (AE) PMF measures? 2. Data Collection 1: How to Download the data collection template Complete the data collection template Upload the complete template Upload the attendance records (only Academy of Hope PCS, Carlos Rosario PCS, and Maya Angelou YALC PCS) 2

3 Outline (cont.) 3. Data Collection 2: How to Download the data collection template Complete the data collection template Upload the complete template Required supporting documentation Upload the supporting documents for GED/NEDP and survey results NEW 3

4 Outline (cont.) 4. On-site Data Verification 5. Data Validation: How to NEW Log into SharePoint Select the Adult Education PMF measure for validation View the calculated rates and underlying student-level data Complete the validation form 6. Summer Task Force Topics 4

5 What are the AE PMF measures? The AE PMF consists of data in five indicators: Student Progress, Student Achievement, College and Career Readiness, Leading Indicators, and Mission-Specific Goals. The measures are: o ABE and ESL level performance (Student Progress Indicator) o Obtain secondary credential (Student Achievement Indicator) o Entered employment or postsecondary (College and Career Readiness Indicator) o Retained employment or entered postsecondary (College and Career Readiness Indicator) o Entered Postsecondary prior year (College and Career Readiness) o Attendance (Leading Indicators) o Retention (Leading Indicators) o Mission specific measures vary by campus and are display-only this year. For overall timelines and instructions for specific data collection and validation windows, please see Questions? Please contact datatickets@dcpcsb.org 5

6 Data Collection #1

7 Data Collection 1: How to The next slides explain how to download your pre-populated data collection template, complete the template, and upload the template along with daily attendance records, if applicable. 7

8 Download the data collection template 1. Log into the FTP (FileZilla) server (For instructions on how to log into the FileZilla, click here.) 2. Open the 2015 PMF folder and then the AE Submissions folder 8

9 Download the data collection template (cont.) 3. Download the 2014_15_Collection1_PCS Excel file by double clicking the file 9

10 Complete the data collection template Instructions on how to complete this template can be found on the first tab of the file 10

11 Upload PCSB Mission the completed data collection template 1. Log into the FTP (FileZilla) server 2. Open the 2015 PMF folder 3. Select the AE Submissions folder (This is the same folder from which the file was downloaded) 11

12 Upload PCSB Mission the completed data collection template (cont.) 4. Using the left-side local navigation pane, locate the completed data collection Excel file you wish to upload from your local hard drive 5. Drag and drop the file into the AE Submissions folder 12

13 Upload PCSB Mission daily student-level attendance records Note: This only applies to Academy of Hope PCS, Carlos Rosario PCS, and Maya Angelou YALC PCS 1. Log into the FTP (FileZilla) server 2. Open the 2015 PMF folder 3. Select the AE Submissions folder 13

14 Upload PCSB Mission daily student-level attendance records (cont.) 4. Using the left-side local navigation pane, locate the supporting documentation file (e.g., an Excel file exported from your SIS) 5. Drag and drop the file(s) into the AE Submissions folder 14

15 Data Collection #2

16 Data Collection 2: How to The next slides explain how to download your pre-populated data collection template, complete the template, and upload the supporting documents for the Student Achievement and College and Career Readiness indicators. 16

17 Download the data collection template 1. Log into the FTP (FileZilla) server (For instructions on how to log into the FileZilla, click here.) 2. Open the 2015 PMF folder and then the AE Submissions folder 17

18 Download PCSB Mission the data collection template (cont.) 3. Download the 2014_15_Collection2_PCS Excel file by double clicking the file 18

19 Complete the data collection template Instructions on how to complete this template can be found on the first tab of the file 19

20 Upload PCSB Mission the completed data collection template 1. Log into the FTP (FileZilla) server 2. Open the 2015 PMF folder 3. Select the AE Submissions folder (This is the same folder from which the file was downloaded) 20

21 Upload PCSB Mission the completed data collection template (cont.) 4. Using the left-side local navigation pane, locate the completed data collection Excel file you wish to upload from your local hard drive 5. Drag and drop the file into the AE Submissions folder 21

22 Supporting Documentation Supporting documentation is required for PCSB to verify the performance of all students. Measure Obtain secondary credential Supporting documents Official reports from the organization administering the exam or certifying completion (e.g. GED score report) College and career readiness Mission specific goals Artifacts (i.e., call logs, surveys, etc.) certifying that students: Entered employment or postsecondary, Retained employment or entered postsecondary, or Entered postsecondary (prior year) Alternate Assessments: Official score reports CTE Certifications: Copies of certifications or score reports Other: Consult with PCSB staff for appropriate documentation **PCSB is actively seeking to get GED and employment data from OSSE. Update by June on this data sharing. 22

23 Upload the supporting documentation 1. Log into the FTP (FileZilla) server 2. Open the 2015 PMF folder 3. Select the AE Submissions folder 4. Select the appropriate folder for the indicator you re uploading documents for: Indicator Student Achievement College and Career Readiness Mission Specific Goals Upload folder GED NEDP documentation College and Career Readiness survey results Mission Specific Goals 23

24 Upload PCSB Mission the supporting documentation (cont.) 5. Using the left-side local navigation pane, locate the supporting documentation file (e.g., a PDF scan of the GED score report) 6. Drag and drop the file(s) into the appropriate measure folder 24

25 On-Site Data Verification

26 On-Site Data Verification PCSB will verify 100% of data for the PMF for all schools. PCSB will review all Student Progress data at schools. These verification visits will be scheduled during the months of August and September. 26

27 On-Site Data Verification (cont.) PCSB will verify student test results for all preand post-test assessments. PCSB will be looking for answer sheets with the following information: o Test-taker name o Test date o Answers selected by the student 27

28 Data Validation

29 Data Validation: How to The next slides explain how to log into SharePoint and view the calculated rates and underlying student-level data for the AE PMF measures. 29

30 Access SharePoint 1. Use any web browser to visit PCSB s SharePoint site: 2. Login using credentials provided by PCSB. ( datatickets@dcpcsb.org if you need credentials.) 30

31 Select the Adult Education PMF measure for validation Select Adult Ed from the Student Achievement drop down menu 31

32 View calculated rates and student-level data 1. View the rates for the measures 2. Select the hyperlinked rate to view the student-level data 32

33 Confirm validation 1. Access the 2015 PMF Validation Confirmation Form. 2. Choose your Campus Name and enter your name, role, and address. 3. Select the measure you are confirming. 4. Select whether or not you agree with the data for this measure. 33

34 Confirm validation 5. If you agree with your data, you re finished! 6. If you have concerns, you will be asked to explain which measure(s) you have concerns about and how the issue can be solved. Tip: If you have additional supporting documentation to submit, please upload these documents via the FTP (FileZilla) server before you submit the confirmation form. 34

35 Questions? PCSB Mission Please contact: 35

36 AE PMF Summer Task Force Topics ABE and ESL level 6 Revisions to floors and targets Mission specific goals Data review Timeline for board proposal Jacob France Institute (JFI) employment data Questions? Please contact Rashida Tyler at rtyler@dcpcsb.org 36

2015 PMF. Data Collection and Validation. A Guide to FTP and SharePoint. Released April Questions? Please contact

2015 PMF. Data Collection and Validation. A Guide to FTP and SharePoint. Released April Questions? Please contact 2015 PMF Data Collection and Validation A Guide to FTP and SharePoint Released April 2015 Questions? Please contact datatickets@dcpcsb.org. Outline 1. Year End Collection and Validation Overview 2. What