Clicker Docs is a talking word processor that provides extensive writing support. It can be quickly and easily customized for individual needs.

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1 Table of Contents Overview... 1 Write Documents... 2 Create / Open a Document... 2 Write in the Document... 2 Print the Document... 2 Save the Document... 3 Send a Copy of the Document... 4 Writing Support... 5 Writing Support Overview... 5 Text-to-Speech... 5 Predictor... 6 Spell Checker... 7 Use, Create, and Edit Word Banks... 8 Create / Open a Word Bank... 8 Write with a Word Bank... 8 Edit the Word Bank... 9 Save the Word Bank Send a Copy of the Word Bank Get Word Banks from LearningGrids Customize Settings Document Speech Suggestions Accessibility Language Contact Us i

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3 Overview Clicker Docs is part of a family of Clicker Apps, which develop reading and writing skills in learners of all abilities, including struggling writers, children with special needs, and English language learners. Clicker Docs is a talking word processor that provides extensive writing support. It can be quickly and easily customized for individual needs. The intelligent Predictor suggests context-relevant words as learners type, helping them to spell correctly and use more adventurous vocabulary. The Word Banks provide tabbed vocabulary support for any subject or topic. They are easy to create and a wide range of ready-made ones are available. 1

4 Write Documents Create / Open a Document To create a new Document, click and choose New Document. To open a Document from your device or Google Drive, click Files. and choose My Write in the Document to use the on- Type in the Document with your device's keyboard, or click screen keyboard. You can also use Word Banks to send topic-specific vocabulary to the Document. Click to show the current Word Bank. To show / hide the bottom grid area, click. To undo / redo your last action, click /. For assistance while writing, use the writing support tools. Print the Document To print the Document, click and choose Print. Depending on the printer you choose, some of these settings may appear on the left: Destination: Local Destinations - use a printer connected to your device or network. Google Cloud Print - use a printer connected to your Google Account. Save as PDF - save a "digital printout". Pages - to print every page, choose All. To print specific pages, type their page numbers. 2

5 Write Documents Copies - specify the number of copies to print. Layout - choose to print in portrait or landscape. Paper size - specify the size of the paper you're using. Margins - adjust the amount of margin space surrounding the page content. Options: Headers and footers - include the date and page numbers at the top and bottom of each page. Two-sided - print on both sides of the paper (if your printer supports it). Background graphics - enable this if you've changed the Document background color from the default white. Save the Document Any changes you make to the current Document are saved automatically. If you create or open another Document, but the current one hasn't yet been saved to your device or Google Drive, you'll be prompted to do so before continuing. You can also save a copy of the Document at any time: 1. Click and choose Save As. 2. Choose a file type: Clicker Document - compatible with other Clicker Apps (ipad, Chromebook) and Clicker 7 (Windows PC / Mac). Google Document - compatible with Google Docs and Microsoft Word. Text File - universal plain text. 3. Choose where to save your file and click Save. 3

6 Clicker Docs User Guide Send a Copy of the Document To send a copy of the Document, click and choose Send a Copy. Choose a file type: Clicker Document - compatible with other Clicker Apps (ipad, Chromebook) and Clicker 7 (Windows PC / Mac). Google Document - compatible with Google Docs and Microsoft Word. Text File - universal plain text. A blank will then appear with your file attached. Type an address into the To: box and then click Send. The will be sent from your Gmail account. 4

7 Writing Support Writing Support Overview Clicker Docs provides several writing support tools that can help improve the quality and quantity of written work. These include: the latest text-to-speech technology by Google intelligent word prediction a talking spell checker customizable Word Banks for vocabulary support Text-to-Speech Clicker Docs uses realistic Google voices to speak your words back to you. The speech feedback draws attention to mistakes and helps you to choose the right punctuation. Document By default, sentences are spoken* automatically when punctuated. To speak the Document from the text cursor position, click in the top toolbar. To speak the whole Document, move the text cursor to the beginning / end of your writing before clicking. Right-click To speak these items, right-click them: words in the Predictor and Spell Checker words in a Word Bank the Grid Tools 5

8 Clicker Docs User Guide Sound Shift When Sound Shift is enabled, you can speak the above items with a normal click (instead of right-click). It also provides more ways to speak Document text: To speak a sentence, double-click it. To speak a paragraph, triple-click it. To enable Sound Shift, click enabled). (once for single use; double-click to keep it Customize To change the voice, highlight color, or other speech-related settings, see Speech. * If words aren't highlighting when spoken, please update your device to the latest version of Chrome OS. Predictor The Predictor provides intelligent word prediction. As you type, the Predictor displays: words that begin with the typed letters e.g. typing 'wal' predicts words like 'walk' / 'walked' / 'walking' words that begin with the phonetic sounds of the typed letters e.g. typing 'sor' predicts words like 'saw' / 'source' / 'sword' alongside words like 'sort' / 'sorry' Additionally, after a word is completed with a space, the Predictor suggests suitable words to use next. Document To turn the Predictor on / off, click. Predictions appear either in a floating window that follows the text cursor, or above the on-screen keyboard / current Word Bank. 6

9 Writing Support Click a prediction to send it to the Document. To hear a prediction, right-click it, or use Sound Shift. Number Keys To turn number keys on / off, click 123 at the bottom of the floating Predictor window. When enabled, pressing a number key will send the corresponding prediction to the Document. Customize To customize various aspects of the Predictor, such as database size, appearance, and whether to include phonetic predictions, see Suggestions. Spell Checker By default, Clicker Docs checks the spelling of words and underlines any misspellings in red. Click a misspelled word to see a list of red spelling suggestions. Suggestions appear either in a floating window next to the text cursor, or above the on-screen keyboard / current Word Bank. Click a suggestion to replace the misspelled word. To hear a suggestion, right-click it, or use Sound Shift. Customize To turn the Spell Checker on / off and specify the number / size of suggestions, see Suggestions. 7

10 Use, Create, and Edit Word Banks Create / Open a Word Bank To create a new Word Bank, go to Edit View, click Bank., and choose New Word To open a Word Bank, click, and then click: My Files - open a file from your device or Google Drive. LearningGrids - download ready-made Word Banks for free. Write with a Word Bank A Word Bank sits beneath the Document and provides vocabulary support. Each grid within a Word Bank contains word cells. Click a cell to send its contents to the Document above. To speak the contents of a cell, right-click it, or use Sound Shift. To move between grids in the Word Bank, click the bottom tabs. Grid Tools Use the Grid Tools while writing: Delete - delete the last character. New Line - start a new line. Sound Shift - turn Sound Shift on / off. Keyboard / Word Bank - switch between the keyboard and current Word Bank. Hide - hide / show the bottom grid area. 8

11 Use, Create, and Edit Word Banks Edit the Word Bank To edit the current Word Bank, click to enter Edit View. Each grid within the Word Bank is listed in the left pane. Click a grid to select it. The right pane displays the selected grid and its settings. Add Grids To add a single grid, click Add and type a name into the Grid Name box. To quickly create multiple grids, click Add Text: Alphabetic grids - words are sorted into a set of A-Z grids. Topic grids - a titled grid is created for each set of words. To ensure your text is organized correctly, read the help text in the box before typing. Type words into the box, or click Paste to add text copied from elsewhere. To filter out common words in your text, turn on Exclude the 100 most common English words. Click Create Grids to finish. Arrange Grids To arrange your grids, click Edit: To change a grid's position in the list, drag its handle. To delete a grid, click its icon, and then click Delete. Click Done to finish. Add Words to a Grid Type or paste words into the Grid Content box. To include multiple words in one cell, surround them with brackets, e.g. (orange juice). This lets you include phrases and sentence starters. Word Order To change the ordering of words on the grid, choose an option: 9

12 Clicker Docs User Guide Alpha (rows) - alphabetically (left to right). Alpha (columns) - alphabetically (top to bottom). Random - words are ordered randomly each time the grid is viewed. Fixed - words stay in the supplied order. Background Color To change the grid's background, click a color. For more colors, click. Grid Layout To emphasize the first cell, turn on Place first cell along the top. By default, cells are sorted into columns automatically. To specify the number of columns, click Columns. Apply Settings to All Grids To apply the current grid's settings to the whole Word Bank, click Apply Settings to All Grids. Save the Word Bank Any changes you make to the current Word Bank are saved automatically. If you create or open another Word Bank, but the current one hasn't yet been saved to your device or Google Drive, you'll be prompted to do so before continuing. To save a copy of the Word Bank at any time, go to Edit View, click choose Save As., and Send a Copy of the Word Bank To send a copy of the Word Bank, go to Edit View, click Copy., and choose Send a A blank will then appear with your file attached. Type an address into the To: box and then click Send. The will be sent from your Gmail account. 10

13 Use, Create, and Edit Word Banks Get Word Banks from LearningGrids To access a library of free downloadable Word Banks, click LearningGrids. and choose A list of recently added Word Banks is displayed. Use the top search bar to find Word Banks for a particular topic. To expand a Word Bank's description and screenshot, click More. To open it, click Run Now. You can also access LearningGrids by visiting 11

14 Customize Settings Document To adjust these settings for all Documents, click and choose Document: Font Size - drag the slider bar to change the font size. Background Color - choose the color of the Document. Text Color - choose the color of the text. These settings are stored per user, so they will apply to any device you sign into. Speech To adjust these settings, click and choose Speech: Voice - choose a voice. Speed - choose how quickly the voice reads text. Highlight Color - choose the color that words will be highlighted when spoken*. Speak Each Letter - letters are automatically spoken when typed. Speak Each Word - words are automatically spoken when typed, or when sent to the Document from a Word Bank. Speak Each Sentence - sentences are automatically spoken when completed with punctuation. These settings are stored per user, so they will apply to any device you sign into. * If words aren't highlighting when spoken, please update your device to the latest version of Chrome OS. Suggestions To adjust these settings, click and choose Suggestions: Spell Checker - turn the Spell Checker on / off 12

15 Customize Settings Predictor: SoundsLike Prediction - predict words based on their phonetic sound. Predict Next Word - suggest the next word after a space is typed. Database Size - choose the level of prediction. Display - choose the number / size of predictions and spelling suggestions. These settings are stored per user, so they will apply to any device you sign into. Accessibility To adjust this setting, click and choose Accessibility. SuperKeys helps writers who have difficulty selecting targets with precision. It works by grouping items on the screen into clusters. This offers fewer, larger targets. Selecting a cluster enlarges it, making it easy to select an item inside. When enabled, SuperKeys affects: the on-screen keyboard cells in Word Banks This setting is stored per user, so it will apply to any device you sign into. Language To set the app's language, click and choose Language. You can choose American, Australian or British English. Changing the language affects: the voice the Predictor the Spell Checker LearningGrids 13

16 Clicker Docs User Guide the user interface This setting is stored per user, so it will apply to any device you sign into. 14

17 Contact Us We provide free technical support to our customers. Please visit our Support site ( for access to common solutions and a PDF version of this user guide, along with our contact details. If you experience a problem, please include this information when contacting us: the app name the name and post / zip code of your organization (if applicable) a detailed description of the problem any error messages that appear 15