CLICKER DOCS Table of Contents

Transcription

1 CLICKER DOCS Table of Contents Overview... 1 Work with Documents... 2 Open or Create a Document... 2 Write into the Document... 2 Print the Document... 2 Save the Document... 3 Send a Copy of the Document... 3 Writing Support... 4 Writing Support Overview... 4 Text-to-Speech... 4 Sound Shift... 4 Settings... 5 Predictor... 5 Settings... 5 Spell Checker... 5 Settings... 5 Write with a Word Bank... 6 Tools... 6 Use, Create, and Edit Word Banks... 6 Open or Create a Word Bank... 6 Write with a Word Bank... 6 Tools... 7 Edit a Word Bank... 7 Add Grids... 7 Add words to a Grid... 7 Arrange Grids... 8 Word Order... 8 Background Color... 8 Grid Layout... 8 Apply Settings to All Grids... 8 Save the Word Bank... 8 Send a Copy of the Word Bank... 9 Get Word Banks from LearningGrids... 9 Customize Settings... 9 Document... 9 i

2 Clicker Docs User Guide Speech... 9 Predictor & Spell Checker Language Google Analytics Deploying the Clicker Apps Contact Us Acknowledgements Overview Clicker Docs is part of a family of Clicker Apps, which develop reading and writing skills in learners of all abilities, including struggling writers, children with special needs, and English language learners. Clicker Docs is a talking word processor that provides extensive writing support. It can be quickly and easily customized for individual needs. The intelligent Predictor suggests context-relevant words as learners type, helping them to spell correctly and use more adventurous vocabulary. The Word Banks provide tabbed vocabulary support for any subject or topic. They are easy to create and a wide range of ready-made ones are available. 1

3 Work with Documents Open or Create a Document To open a Document from your device or Google Drive, click Files. and choose My To create a new Document, click and choose New Document. Write into the Document Write into the Document using the keyboard on your device. You can also write with a Word Bank or the app's on-screen keyboard. Click to show / hide the Word Bank or keyboard, and click to switch between them. To help with writing, use the app's writing support tools. Print the Document To print the Document, click and choose Print. Depending on the printer you choose, some of these settings may appear on the left: Destination: Local Destinations - use a printer connected to your device or network. Google Cloud Print - use a printer connected to your Google Account. Save as PDF - save a "digital printout". Pages - to print every page, choose All. To print specific pages, type their page numbers. Copies - specify the number of copies to print. Layout - choose to print in portrait or landscape. 2

4 Work with Documents Paper size - specify the size of the paper you're using. Margins - adjust the amount of margin space surrounding the page content. Options: Headers and footers - include the date and page numbers at the top and bottom of each page. Two-sided - print on both sides of the paper (if your printer supports it). Background graphics - enable this if you've changed the Document background color from the default white. Save the Document Any changes you make to the current Document are saved automatically. If you create or open another Document, but the current one hasn't yet been saved to your device or Google Drive, you will be prompted to do so before continuing. You can also save a copy of the Document at any time: 1. Click and choose Save As. 2. Choose a file type: Clicker Document - for use in other Clicker Apps or Clicker 7. Google Document - can be opened in Google Docs and Microsoft Word. Text File - universal plain text. 3. Choose where to save your file and click Save. Send a Copy of the Document To send a copy of the Document, click Choose a file type and choose Send a Copy. Clicker Document - for use in other Clicker Apps or Clicker 7. Google Document - can be opened in Google Docs and Microsoft Word. Text File - universal plain text. 3

5 A blank will then appear with your file attached. Type an address into the To: box and then click Send. The will be sent from your Gmail account. Writing Support Writing Support Overview Clicker Docs contains various writing support tools that can guide and assist learners when required. These include: the latest text-to-speech technology by Google highly configurable word prediction a comprehensive, talking spell checker customizable Word Banks for vocabulary support Text-to-Speech By default, sentences are spoken* automatically when punctuated. To speak the Document from the text cursor position, click in the top toolbar. To speak the whole Document, move the text cursor to the beginning or end of your writing before clicking. To speak a word in a Document or Word Bank, right-click it. Sound Shift When Sound Shift is enabled, you can also do the following: To speak a word, click it. To speak a sentence, double-click it. To speak a paragraph, triple-click it. To speak a word in the Word Bank, click it. To enable Sound Shift, click enabled). (once for single use; double-click to keep it 4

6 Settings To change settings regarding the voice, highlighting, and automatic speech, see Speech. * If words aren't highlighting when spoken, it's due to a bug in Chrome OS, which Google fixed in Version 56. Predictor The Predictor predicts words as you're typing them and suggests words to use next. To turn the Predictor on / off, click. Predictions either appear next to the text cursor, or above an open Word Bank / the on-screen keyboard. To choose a prediction, click it. To hear a prediction, right-click it, or use Sound Shift. Settings To change the database size, whether phonetic prediction is used, and other settings, see Predictor & Spell Checker. Spell Checker Clicker Docs can check the spelling of words and underline any that are misspelled with red dashes. Click a misspelled word to see a list of red spelling suggestions. Suggestions either appear next to the text cursor, or above an open Word Bank / the on-screen keyboard. To choose a suggestion, click it. To hear a suggestion, right-click it, or use Sound Shift. Settings To turn the Spell Checker on / off and choose the number / size of suggestions, see Predictor & Spell Checker. Write with a Word Bank A Word Bank provides vocabulary support to learners as they write in the Document above. Writing Support 5

7 Each Word Bank is a collection of grids. Each grid contains cells containing words based on a particular subject or topic. To add a word to the Document, click it. To move between grids, click the bottom tabs. Tools Use the Tools when writing: Delete - delete the last character. New Line - start a new line. Sound Shift - turn Sound Shift on / off. Show Word Bank / Keyboard - switch between the Word Bank and keyboard. Hide - hide / show the Word Bank or keyboard. Use, Create, and Edit Word Banks Open or Create a Word Bank To open a Word Bank, click and then click: My Files - open a file from your device or Google Drive. LearningGrids - download ready-made Word Banks. To create a new Word Bank, go to Edit View, click Word Bank. Write with a Word Bank and choose New A Word Bank provides vocabulary support to learners as they write in the Document above. Each Word Bank is a collection of grids. Each grid contains cells containing words based on a particular subject or topic. To add a word to the Document, click it. To move between grids, click the bottom tabs. Tools Use the Tools when writing: 6

8 Delete - delete the last character. New Line - start a new line. Sound Shift - turn Sound Shift on / off. Show Word Bank / Keyboard - switch between the Word Bank and keyboard. Hide - hide / show the Word Bank or keyboard. Edit a Word Bank Use, Create, and Edit Word Banks To edit a Word Bank, click to enter Edit View. A Word Bank contains one or more grids, which are listed in the left pane. To select a grid, click it. The right pane displays the selected grid and its settings. Add Grids To add a grid, click Add and type a name into the Grid Name box. To quickly create multiple grids, click Add Text: To create a set of A-Z grids, click Alphabetical Grids. To create a set of grids based on topics, click Topic Grids. Type or Paste text, choose whether to exclude common words, and then click Create Grids. Add words to a Grid Type or paste words into the Grid Content box. To include several words in one cell, (surround them with brackets). Arrange Grids To arrange your grids, click Edit: 7

9 To change a grid's position in the list, drag its handle. To delete a grid, click its icon, and then click Delete. Click Done to finish. Word Order To sort the words on the grid, click one of the following: Alpha (rows) - words are sorted alphabetically by row. Alpha (columns) - words are sorted alphabetically by column. Random - words are sorted randomly each time the grid is viewed. Fixed - words are sorted in the order they were supplied. Background Color To change the grid's background, click a color. For more colors, click. Grid Layout To position the first cell along the top of the grid, click Place first cell along the top. By default, cells are sorted into columns automatically. To specify the number of columns on the grid, click Columns. Apply Settings to All Grids To apply the current grid's settings to the whole Word Bank, click Apply Settings to All Grids. Save the Word Bank Any changes you make to the current Word Bank are saved automatically. If you create or open another Word Bank, but the current one hasn't yet been saved to your device or Google Drive, you will be prompted to do so before continuing. To save a copy of the Word Bank at any time, go to Edit View, click choose Save As. Send a Copy of the Word Bank and To send a copy of the Word Bank, go to Edit View, click and choose Send a Copy. A blank will then appear with your file attached. Type an address into the To: box and then click Send. The will be sent from your Gmail account. 8

10 Get Word Banks from LearningGrids To access a library of free downloadable Word Banks, click LearningGrids. and choose A list of recently added Word Banks is displayed. Use the top search bar to find Word Banks for your topic. To open a Word Bank, click Run Now. You can also access LearningGrids by visiting Customize Settings Document To adjust these settings for all Documents, click and choose Document: Font Size - drag the slider bar to change the font size. Background Color - choose the color of the Document. Text Color - choose the color of the text. These settings are stored per user, so they will apply to any device you log into. Speech To adjust these settings, click Voice - choose a voice. and choose Speech: Speed - choose how quickly the voice reads text. Highlight Color - choose the color that words will be highlighted in as they're spoken*. Speak Each Letter - letters are spoken when typed. Speak Each Word - words are spoken when typed, or when sent to the Document from a Word Bank. Speak Each Sentence - sentences are spoken when completed with punctuation. These settings are stored per user, so they will apply to any device you log into. * If words aren't highlighting when spoken, it's due to a bug in Chrome OS, which Google fixed in Version 56. Predictor & Spell Checker To adjust these settings, click and choose Predictor & Spell Checker: Spell Checker - turn the Spell Checker on / off 9

11 Predictor: SoundsLike Prediction - predict words based on their phonetic sound. Predict Next Word - suggest the next word after a space is typed. Database Size - choose the level of prediction. Display - choose the number / size of predictions and spelling suggestions. These settings are stored per user, so they will apply to any device you log into. Language To set the app's language, click and choose Language. You can choose American, Australian or British English. Changing the language affects: the voice the Predictor the Spell Checker LearningGrids the user interface This setting is stored per user, so it will apply to any device you log into. Google Analytics To help us improve the app, click and turn on Google Analytics (off by default). When turned on, your device will occasionally send us anonymous statistics about how the app is used. For example: the number of times the Settings menu was opened how often the Sound Shift tool was used what may have caused the app to crash No personal information about you or your Google account is included. 10

12 Deploying the Clicker Apps If your organization has a Google Domain, the Clicker Apps can be easily deployed to all of your Chromebooks. For more information, visit and click Chrome Documentation under Clicker Docs. Contact Us We provide free technical support to our customers. Please visit our Support site ( for access to common solutions and a PDF version of this User Guide, along with our contact details. If you experience a problem, please include this information when contacting us: your name the name and post code / zip code of your organization (if applicable) the app name details of the problem including any error messages Acknowledgements Sassoon font copyright R Sassoon & A Williams 11