CREST. (CIA Records Search Tool) Executive Overview

Size: px

Start display at page:

Download "CREST. (CIA Records Search Tool) Executive Overview"

Jane Foster
6 years ago
Views:

Scr-eened Toseph Scanlon Date: J2-02-2011 DOCID: By: CREST (CIA Records Search Tool) Executive Overview A tool for searching and viewing

1 Scr-eened Toseph Scanlon Date: J DOCID: By: CREST (CIA Records Search Tool) Executive Overview A tool for searching and viewing records released by CIA and NGA under Executive Order Section 3.3. Property of U.S. Government Do Not Remove August 5, 2008 NW#:2407

2 CREST Document Retrieval Overview What is CREST? CIA Records Search Tool Database of U.S. government records released by the CIA and the NGA EO and other directives Technical - Laserfiche - Windows 2 1

3 What's on CREST? - 657K docs M pages Types of docs - Memos (internal, external) - Reports (finished intel) - Letters - Cables 3 Collections Consolidated Translations General CIA Records Ground Photo Caption Cards Joint Publication Research Service National Geospatial-Intelligence Agency National Intelligence Survey Scientific Abstracts STARGATE Berlin Tunnel 4 2

4 Types of Searches Basic Text Advanced Text Metadata Field Combination Text and Field Fuzzy Advanced Field 5 No more than two words or phrases Operatives - And - Or - Not - Within Combination Basic Text Search 6 3

5 Advanced Text Search More than two words or phrases Operatives - & (And) India & Pakistan - I (Or) India I Pakistan - - (Not) India - Pakistan - A# (Within) AS India & Pakistan - 0 (Parentheses) (India & Pakistan) - Central Intelligence Bulletin Combination 7 Metadata Field Search Document Title Name (ESDN) Document Date Orig Classification Document Type Pages Copyright Decision Exemption Code Parent Doc# Folder Title Job Number Box Number Folder Number Document Number Media ID Collection Year Released 8 NW#:2407 DocId:

6 CIA Declassitication Center Search Window Tabs Basic Text Search Tab 1" ',r.. ~J ~---' Uncla..~sit1ed. 9 Uncla~sified Basic Text Search 1,!I,1!!I.. 1!~1I!-!11!,..~.!!!-!II:!~!! '.""""'".-1.;.]... '. -. ~... "'!.. 11:1 ~... 1" 5~ rn """'...:,..-:... ~I; Basic Text Search r_..:z,... rcto ('NO' ~~ Enter Search te..j ~~'II.mdl~ t'nl:-'7''''t''" I i~~se"rchl f -,.!!... J :.!L_._.. _ _... _,~... >

7 Hit List in Windows Explorer View Details CIA Dedassifit'utioll Center Search Results Window Sortable Hit List Re-sizable Hit List Document Metadata Fields Number of Hits with Number of Occurrences Displays Occurrences within Document U nclasslfied 11 A# fiiop»--!i"-'t-*..,.... ~;J x!:it; :" I Hit List r W/Detaiis r Sortable Search Results Window ~' =E?E:;;;~ ~ ~1;~~~ ; :..._/llla'_n';i"v..."...,,~.\"'!... N''+JOI$T..;~...""""r'...,.,)JI; ~ I~:=:;:::::;;;:::::::; Number of Responsive Documents & Number of Occurrences ~ "-.~"~,,.~.~ I JM ;I...,; :_~I... :...-.~.I.. :-... ~I&."......,_I~,!.~ ~f~~~) :31;~ f ~1 I '{f'orr-j. _....I"-.:.;:n,... ~~I!<JII~~.J."".-.cu:u....;r...,." - 1if.,-.-~o;,....,""'n'~... ='r.it:na.. '11'.,...! t. ~::t._o:.._.l';fior... ~I,#,o.. ~1If.t.<14~.tJ.~'1 :' "IN:;J., ''''''\,.''- ~i::ro''~i!''.''',.elon",...,."" "~~~~~ rj!'~:\.;:'=<:::.:-:,:-":::.::"-":"~:::::::';';': -":. I~.!=J '-" I Hit w/page No. of highlighted doc above I...,I_...,~lU,~ 1lWh<... II~.. _... ~"... I I 12 NW#:2407 6

8 I~ _Jl.~ Open Documents 1I.~.. ~,..II:II_IICdI:,III!:::IIIII_~ "IO"""'~,'j... '.:...-..c.f~'_..."~i"""',,_ _.....-r,'lr..._ ~ i":wo~on".,~oii.... n... '......'.., _... _ : "I..._! ~ ~~;::~~j;sf::e~~1 :~.~=~~:.:~":;~;:::;:::"~~~:.\ ;; :;:::::;:::;:;;::;;;;:;:;;:;::::::;:;:;;;;;;;;: _/i;~~;;-;-''''''!l '-I Double-click on an hit ~-~I..."..... ~;1';~--"--'-., ~-.'' -:-:==--=--"d" ~..'!!!!.l ~~.., ~_,--..,-... I.'... "'... j_..jf-~... _.. _.. _.1... '.! i ;I: 13 Viewing Documents r;, f ialin 1" ('~i'.';;" ~.! e-:-... t... ::"'.oj;)!... I'~. ~,j)fori~ _R[!rrg ~ ~J::~::",'" f~: 1 ~~; IOCR I ~... ' IIC("J)RED ~TE(r >FO ~.1-<"'~~;~~'PV-TCOI(l. ~Cf.1"1SIOMlttft'lIlof t. ~.0FP1{ S~ AdiedsaJdM---:[iIIlt stabbil'i1i.5 IIIo'~nr.iI.._....,' '" -.' ',. 1\l1I\o)" lo~oii!\!n"":ii'lp~l)"!l ~~1 l.ri[... )lij".. ll}pn'... I"I:.. om n rnmary$rr~e.1il~am: s.h.:i.'~1j;;tllf-:tre-3«~1i~foo:iw'),p1~ nojllon;)imjp.oltf IvIl'l'~Nr1PI$~~:';.I11't"'~'u.l) "'~"!'rr\i'iiy~~~rl~lo)d,~s!t",,8.. II.'MrM~~ P<4l~l-P'riKIWlt~'.':fIMfIOotlwlQl: I onut1heirdt.l'f1l>1!w.,.... I\JlItIJrl It. Prf.l\oln~"'7J!t'lIllSt'~ ""P.a ~S.IIh:TI).1'19SOoM 'f!1ptm!ist1!9olrg ao;.rhtcoit:~l/"!iuic/"'ifrl~! ~" _.,..:l :r.. rll'... ""'"""""IIhI.. ~... ~ 1t>..."""...!-:,,...,""""':""''b-o,~t._~ _~ ~ ~g..n/h.. ~ll,...,.1;:~t'''u.:wr.2»1lo'i ~ 14 7

9 Pdffi!fFffi Advanced Text Search. Adv~nced Te,.t;t Sean:tr :,:", "-->""""'-""_--=""- r'~~~ :_, ut:',,#.r...,r_ rr... 'f... ",~,.Mo..-..." '~I r... "'.PCt r_i... t.!".. ~.. _"f. I r--_. ~.J Enter search terms using operatives (&, I. -. and A/t) and Wild Cards ~~ !:C!I!...!I!... Search Example ~_~,..!I_!!I'.!..)J5... -:..:... ~---- l,t ", '.: M~~ ~.;~~":' All docs with both India and Pakistan India I Pakistan All docs with either India or Pakistan India - Pakistan All docs with India but not Pakistan India "5 Pakistan All docs with India within 5 words of Pakistan lj ncla~sified 16 8

10 , 0 Metadata Field Search Document Title Parent Doc# Name (ESDN) Folder Title Document Date Job Number Orig Classification Box Number Document Type Folder Number Pages Document Number Copyright Media 10 Decision Collection Exemption Code Year Released 17 Metadata Field Search ~=,-,-----'--'''''-'"tl 17:.':' ~--- Use. Scroll bar to expose all index fields -I ~. ~...'H'_-:- t r~ ~~ r i" C<O

11 ,~,"-r--.,.., ~ Metadata Field Search Example ';!1!'!t_M! ~ M Jlftli~~I... -ta.!lj '-'f;;""~}.j",!:~-,o..""i>"=::~'~~ """'''' ""'" 'od, """.Pa-.tan 1 in that order ~ are between 1 Jan 1950 and 31 Dec! -:::::...,. ~-.. -'" 1965 I r-' I ~~~ ~~_ Sewdl I I._._"_"~",."n I i I 19., ~ Displaying Other Documents in a Folder!I~I!,"II!!_!I!_~,..!II!_!!!I!!!.. ~...J)J X O:J...:. ',u.. 't."" ~,.<;.... <...~...R:l.1!J,-,.. "'.-;... ~...::i,!oon.i,_..._'j;,:; h _ _ Unclas.. ified 20 NW#:

12 ......",_ CIA Declassification center. Displaying Other Documents in a Folder.",:P'<'O 1-:-._.'". i : :?E: i : :~~:. '5;;..1 '''1::::.':::::;: ;.,.,..,_..._.. '-~:,:,::~,;.'::,,:-:~.:.....,::::-~. _""~.--:... ~,...:... VA'-I "'.. r..._..."..'..., _~I... d_." U _, J... ~..,.,....,._..r.i.,...-,...!...,~ _r...,.. :~.o;4'~;o _...._~ ~...'-'... :.0_...: ,_... _.~ ~ "'_,/....,J.~... ~."...,...,>1"'"",,,_. _r,..." _,.,. " t'... _, I All documents in folder l CIA-RDP80S01499ROO I ~'.V:l :~~-::.~~:J.:..'~ _.. 1 ~J... JL.~.~. Jri"".;k-~ 21 Finds similar words or phrases Fuzzy Search Not recommended Time consuming Useful because of bad OCR Two types - Number of letters - Percentage of word 22 NW#:

13 ' M '1@*'fl.", ai.,.~, (M~.,.. J j.j ". CIA Deciassificntioll Center Fuzzy Search..lOI-"1 '!',. r:i.. 1r'MI".~I;.S.~"" "...;~ :~~I I..._.,['[a::;;,;.;---- ~, r---' "~._.._..._.._.1.. "",..... ~ Click Fuzzy Search \ -~-"""".. J""--"",,,,",,,,,--l.. - ' 1 Enter search tenn ".,.':.'..., -.., I ~ !.:...,..,...- Number of letters '-" ",., ~.;7.:._."... Ii-'. I=.r-- or Percentage of word./,.,-.~..,,-- I '3"aLIIoo -" ~ ~~ ~I _, 23 ~'!~ ~J~ t-!i! \:.-..!D... :!:III!... CIA Dedassiticatioll Center Fuzzy Search!fI !.lI!_~III!.. MII'.>C'!.::.,",o.--., -~~'<l"ml~.'!'iujlio ~...- t:... u, Ph""]' _-----_.- I...,.._lII".I.o...,..~...'It.... rrl(tlo I "G.. ~~..::IA n."f'7:""j'i':"._.fi'~~1t..w. I'ICt."'... "'...:cifo~'.:c;p.lio«< I~lh." M"._.. mll'7tr.l."... <t.~ ;.. "'1fn... _ru :-o... w'"' ".',~... ~.. ~_~ ~.-. ""'7:1 n......,li1f:.._... "'~~1t... 1 ~tl'... Nl.o,!... ~...,""'.;_... _ U :..~_I,A... I... ar..,.,'foi"~l~...".w o;i: I"{.\<:Tr,.~II.. i.i.. 11"" '*~f... ~"t'"'" 1>00 _!~M.U.. ";,...)IfoIo!"'.. ;!... r,.... ""'\"l... II!IoU.,,''"'"'... :f''i'f~... _):o.''''''~''',r!'''n_.i -,;}'!.'''''' 0lil' ~...-t..:r ; "'"': "7,11M1o;"'"!l..l'ZT..:t:_ ~t, 'i_~,:"'~>j' :'7'r... wn :..."".:.JI,""'! ~,.,.n... ~I'<"'r :-o-.jo\_~:""~'""" Search result contains documents ~ ~~::~:.:~~~~..:~~.~u':: I in which India is misspelled or was,,~~ 'I OeRed incorrectly. Search hits are ~,_,_"...:..;,;.~~~ 0,,-:_inT':_d_:_.~.. _':_.~_~_~_~_.~_;:_:_,~_~d_a_-_;_m_n_~_:_:_; ~~,....,.-~ ~1t~,~ "'-.,..,.,

14 CIA Dedassification Center Browsing CREST Time consuming Combine with other search strategy Useful in some situations -OCR bad - Finds documents as organized in CREST Like Windows Explorer Expand hierarchy 25 Browsing CREST: Example ~~'!I!I.. I11111_~_~_~,!,.;A;'c.i~.~. j.~_~.~~ '~~-:;,=o,~~"-1-"~-...!3j!li, "" l~"''''..-j''..! : \?-'':::7:':_ ~'""'_::: Double Click consoldated Translations : :;;~~'"~ ~ Double Click R!,,,:.._Bl. +' ~ 9t-Q0041)3R. I 91-ctJ71ZR '9H.J929fl!.~l D bl CI' k' :c:: Bo,I)()"~ ou e IC j Box 0002 ~ 'I,' t:llq.(:ijoo1 ;;;;;'0046,,--- ::~~~:y "~.-,.. -~>, - FoidetOOi7 Double Click Folder OO~9 [ ~I i 26 13

15 !'!Il!..!I!... ~_!I!...!!I!!!_!!I!!!....-,)J ox;;:';.l.r.. I..."' WI_,~~.. ~ r_... M,'/JA. e... ~~.;,_,,/0. Browsing CREST: Example :::::;......,.,.,"", " '._:.1'.., _.~KO _: "...will", '-'''',....,.,..' - '_)if'li.-...!iiii '""'-"';":'. "..~... IUIIIW:;;'_ :,."...~II'NoI_..--.'! 1m '7~""' ""' -' ':JjI~.r,M ",,,,, "" ~M '_..o:;ii.a"~""c(;;n...,....~... rr.' ",.",~... ~ Jill '~,l"\'i"""",_4 ",~Io;.""'-"-"",,.:...,."..<LWlW_... '.16"I L"""ot,fII1.. '.~_~.!I.\'OfI)II;:,o... W'~II\f"':-1;1 ~'-'-~" r... ~.. ~. =--Iol""'_~.~ ""'_' ;'.",!)Io"-fJI'II1Pln11'»1"',ft;li );"1,)Iot.r'l"<l""""f«OII_~.:!~. ;IItW~>4. Double Click on any document to open it 1:",""''- 1::,0111'''': ao.~,.. ].1"/10:: '.JIo.~ ~I.O-N','",,,,,,,\o._tJI' 1:t".nil~1l!,,,,,1/0.,.,:"'}I""': I...,~II>"; 27 Summary What is CREST Types of searches - Basic text - Advanced text - Metadata (Field) -Fuzzy -Browsing 28 NW#: _-_._-...._--_..._------

Laserfiche Document Management at a Glance

Document Management Laserfiche s desktop, web and mobile clients enable users to access and make changes to documents in the repository from any device. Laserfiche Document Management at a Glance Enable