CK Sagelink. A Guide for the Installation and use of CK Sagelink for the Pegasus Opera II/3 Accounting System. (Updated 01/06/13)

Transcription

1 CK Sagelink A Guide for the Installation and use of CK Sagelink for the Pegasus Opera II/3 Accounting System. (Updated 01/06/13)

2 CK Sagelink Page 1 CK Sagelink USER GUIDE CONTENTS 1.0 Important information including: 1.1 Supported Versions 1.2 Steps in Sage before conversion 1.3 Steps in Opera before conversion 1.4 What data can be converted? 2.0 CK Sagelink Installation 3.0 CK Sagelink Activation 4.0 Using Sagelink 4.1 General Options 4.2 Sales Options 4.3 Purchase Options 4.4 Nominal Options 4.5 Stock Options 5.0 Running the conversion

3 CK Sagelink Page 2 DISCLAIMER Although programs are tested by CK Systems before release, no claim is made concerning the accuracy of software. CK Systems cannot assume liability or responsibility for any loss or damage arising from use of these programs. It is a condition of every sale or purchase of all CK Systems products that the purchaser accepts all such risk and such acceptance shall have deemed to be given when the purchase is made.

4 CK Sagelink Page Important Information Please read the following information before attempting to install or use Sagelink 1.1 What versions of Sage are supported? Sagelink is currently tested and working for all versions of Sage 50 Accounts (formerly Sage Line 50) up to 2014 (Ver. 20). 1.2 Steps to be taken in Sage before conversion Before running Sagelink to covert the data certain procedures must be completed within Sage first. Ensure there are no cheques or payments in the purchase ledger that are either awaiting being printed or any bacs payments for transmission. Run any month end reports as usual then complete the month end and year end if applicable. Compress the data within Sage this will prevent any deleted transactions being converted Ensure you take at lease one FULL DATA BACKUP of your Sage files. 1.3 Steps to be taken in Opera II/3 before conversion 1. In Opera, create a new company profile from within the system menu and ensure the data path is set correctly. 2. Update user company access and log into Opera again to make sure that you can access the new company. 3. Set the links to other modules as required. Set up the relevant VAT codes from within VAT processing. The conversion programs expect this company in Opera to be a 'clean' company - that is they don't expect there to be any customer, supplier, nominal accounts, stock records and such like. Any such data will be deleted by the incoming data from the Sage data files. 4. Run the 'CK SageLink' conversion routines for the relevant ledgers. 1.4 What data can be converted from Sage? Nominal Chart of accounts and opening balances Sales Headers and transactions Purchase Headers and transactions Stock Headers and transactions

5 CK Sagelink Page CK Sagelink Installation Overview In order to convert your data with Sagelink you will first need to install a copy of our product library and activate the software. 2.0 Installation of CKS Product Library To install the CKS Product Library programs take the following steps: 1. Double click on the Setup icon and a wizard begins which will guide you easily through the install process.

6 CK Sagelink Page 5 2. The various stages are self-explanatory but Opera II/3 must already be installed either on the workstation or the network. After clicking next you ll be presented with some important information about the Product Library. Once you have read this pressing next will proceed to the next step where the destination location is specified. If the directory the wizard locates is the home of your Opera II/3 server installation then click OK. Otherwise you can browse for the correct directory by choosing the Change folder button. Please ensure this path is correct before continuing to the next stage this has to be the Opera II/3 root folder

7 CK Sagelink Page 6 3. Once the directory is selected then the next wizard screen begins the install Procedure once the install screen button is selected.

8 CK Sagelink Page 7 4. Once the installation has completed as below you will be shown the history of program changes. You are now ready to activate CK Sagelinkin Opera II/3. 5 Once installation is complete log in to Opera and run a UDS on system files only (ie without selecting any companies). 6 Once the system UDS has completed, quit and reload Opera

9 CK Sagelink Page CK SagelinkActivation 1. Load Pegasus Opera II/3 and log in as normal. 2. In the System module, select Maintenance and then CKActivation. A menu is presented that contains detail of the bespoke modules installed on the system, with any other modules that have been previously installed and activated highlighted in red. Enter the code supplied in the activation column under CK Sagelink. If the code entered is correct a Yes answer will be set in the activated column. The current version number of the bespoke software will also be displayed so you can ensure you have the latest releases on your system. Important Note: The version number of the currently installed CKS Product Library is displayed on the blue title bar of this screen Once the code have been entered, click OK and you will then be prompted to restart Opera II/3.

10 CK Sagelink Page Using CK Sagelink Now that Sagelink has been installed and activated it is found on the Upgrade menu under the System Menu within Administration

11 CK Sagelink Page General Tab On starting Sagelink you ll initially be taken to the General tab it is here that you can select the modules you wish to convert: You will also notice options for name and address case conversion - options are as follows: Upper CONVERT TO ALL UPPER CASE Lower convert to all lower case CKProper Converts to Sentence Case Do Nothing data is converted as is, no amendments made In addition you will also need to enter your Sage Username and password to allow Sagelink to be able to access the data Once you tick a module for conversion you will automatically be taken to the relevant option tab to select conversion options

12 CK Sagelink Page Sales Tab The Open Item and Print Statements tick boxes related to the Options screen in Sales Processing within Opera II/3. Print Order Acknowledgement determines whether order acknowledgements are produced during sales processing as per the Delivery screen in Sales Processing within Opera II/3. Transaction Conversion allows you to convert just the outstanding transactions, the complete history or no transaction data at all.

13 CK Sagelink Page Purchase Tab The Open Item and Print Remittances tick boxes related to the Options screen in Purchase Processing within Opera II/3.. Transaction Conversion allows you to convert just the outstanding transactions, the complete history or no transaction data at all.

14 CK Sagelink Page Nominal Tab The Convert Opening Balances tick box will enable you to bring over existing balances within Sage to Opera as an Opening Balance The next three items relate to the defaults that will be used for the converted accounts as per the Nominal Maintenance Accounts screen. As with standard Opera, Open Item will decide if the details for previous periods is to be retained, Forced Comment controls is a journal line comment is mandatory when entering journals and Summary Transfer controls where detailed or summary transaction information is passed over via the S/L and P/L transfer commands

15 CK Sagelink Page Stock The Line Discount, Overall Discount and Settlement Discount options relate to the defaults that will be used on the Prices / Discount screen within Stock Processing. The Override S/L Analysis and Override P/L Analysis options relate to the options on the main stock processing screen which control is you can override the analysis code within document processing if not ticked then these fields will be set as Fixed. Transaction Conversion controls whether full history, just opening balances or no transaction history at all will be converted to Opera II/3. Finally the Create Category option allows you to select how the category field in Stock Processing will be selected, either from the Category or Department

16 CK Sagelink Page Running the conversion With your modules for conversion selected and relevant option chosen you are now ready to run the conversion routine simply click on the convert button. Conversion of your Sage data will now begin.

17 CK Sagelink Page 16 Once complete you will be returned to the main menu you can now check the converted data within Opera II/3

18 CK Sagelink Page 17 Setting up ODBC Drivers In order for Sage link to be able to convert your Sage line 50 data the correct ODBC data links first need to be established. If Sage is installed and in use these will normally already be setup if not you will see a No Sage Line 50 data files found message when starting Sagelink, followed by a message advising that the ODBC driver is not setup correctly. If this is the case you will need to start the Windows ODCB Data Source Administrator. The exact location will vary depending on the version of Microsoft Windows in use for Windows 2000 and Windows XP, click the Administrative Tools icon in Control Panel. In the Control Panel, find the '32-bit ODBC', 'ODBC Data Sources' or 'Data Sources (ODBC)' icon and double-click on it. Alternatively it can be found in the Windows System32 folder, file name ODBCAD32.EXE

19 CK Sagelink Page 18 Once loaded click on the System DSN tab, then click the add button: Select the Sale Line 50 v15 data source from the list and click finish:

20 CK Sagelink Page 19 You will be prompted to enter a source name and path as below: The name can be anything you choose eg Sage Line 50 The path is the path to your Sage data ACCDATA folder for example c:\documents and Settings\All Users\Application Data\Sage\Accounts\2009\Demodata\Accdata

21 CK Sagelink Page 20 You ll then be returned to the System DSN tab where you can click OK yo