1. MS EXCEL. a. Charts/Graphs

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1 1. MS EXCEL 3 tips to make your week easier! (MS Excel) In this guide we will be focusing on some of the unknown and well known features of Microsoft Excel. There are very few people, if any at all, on the planet who could tell you they know every little part of excel, and I don t know many people who wouldn t like to know a little more so here s a selection of some simple and complex features we thought would come in useful. a. Charts/Graphs Charts and graphs are a very powerful way to display and review data you have. Excel s built in features can do this very easily for you. You can even use them in other documents once created. Get your data into Excel.

2 There are various options to choose from so decide which chart or graph will suit your data best. Highlight the data you want to display including title cells. Select the insert tab and choose the type of chart you want. Once created you can either use it as is and drag and drop, or copy and paste to other sheets or documents or you can edit the graph to suit your needs. For example, you can switch the axis or exclude or add rows or columns by right clicking the graph and clicking select data.

3 You can change the look of the graph by changing the chart style too. You can also change the colors used by right clicking the graph directly.

4 Selecting the title box allows you to edit this too. b. The $ sign for formulas Excel uses some basic intelligence when copying and pasting formulas or dragging formulas down a row or across a column. By default, the cell values adjust according to the difference between original cell and new cell where the formula has been copied to. For example, if your formula in cell C2 is =A2+B2 copying this formula to D3 would change the formula to =B3+C3. In many cases exactly what you want however there will be occasions this is not what you need as certain cells will always be part of your formula. Using the $ sign in your formula allows you to keep cell references static when copying to other cells.

5 A formula in cell C2 of =$A2+B$2 would ensure the A and the 2 in B2 remain unchanged and would create a formula of =$A3+C$2 when copied to cell D3. Using the $ sign does make the formula harder to read, however will make those more complicated spreadsheets much less time consuming when you need to make additions. c. Paste special Once you start working with excel more, you need to manipulate data in different ways, move data around and use data in other documents. Paste special gives you various tools to allow you to do this without additional work. Select your data copy it and then right click and scroll down to paste special to see the options available such as copy values only, or transpose or keep column widths. Choosing the right option for your pasting can save time trying to get all the data exactly how you need it afterwards. And once you ve pasted it you can always change your options afterwards by selecting the ctrl icon at the bottom right of your pasted data.

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7 2. MS OUTLOOK 3 tips to make your week easier! (MS Outlook) In this guide we will be focusing on some of the unknown and well known features of Microsoft Outlook Very few of the millions of users of outlook know how to make the most of many of its features. Learning a few simple tips can help you work smarter and faster. a. Setting an out of office reply. Letting people know when you are unavailable can help to set the expectations of your contacts. Using an out of office reply is the norm, however did you know you can set this through your webmail account too when you don t have access to outlook? 1) Outlook. Select home tab Automatic replies and then fill in the details as you need. You can choose to turn it on and off on a schedule or you can set it to on and off manually. Be sure to check internal and external messages.

8 2) Webmail. If you are unaware of your webmail address, then you can find it under the home tab. In the above screenshot you will see the web address for accessing your account on the web under account and social networking settings. Browse to this address and login with your business username and password. Select automatic replies found under mail automatic processing and set your signature here.

9 b. Create your own signature Signatures are a great way to make your s uniform and more professional. If you ve never set one, then here s how: Select the home tab options here you ll see the outlook options tab.

10 Select mail and then under compose messages choose the button for signatures. Press ok and your signature is setup.

11 To insert graphics in your signature. Use the image. icon on the above screenshot to browse and insert an c. Customizing the quick access bar You can add quick access buttons to the quick access bar in outlook for those regular actions you need to make. Select the arrow to the far right of the quick access bar and you can add pre-set actions right there and then. You have even more options by selecting more commands and changing the option to all commands.

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13 3. MS WORD 3 tips to make your week easier! (MS Word) In this guide we will be focusing on some of the unknown and well known features of Microsoft Word Most of us go through our day to day working life fumbling around with only the features we know. Learning a few simple tips can help you work smarter and faster. a. Table of contents Table of contents are so useful on larger documents and are actually quite straight forward to create without having to manually update pages and titles as you make changes. There are a few steps you need to follow on each document to get this working for you, however once you ve done them a few times it will become second nature. We discussed styles earlier in our tips list these are central to the table of contents. If you follow a set structure for the headings of each part of your document your table of contents will be formatted correctly. Using a heading style to format section headings and subsection headings determines your table of contents. You obviously can have no subsections if the document doesn t require them. EG:

14 If you use the heading styles appropriately you can then easily add a Table of contents to the front of your document that links directly to these headings. You can choose to display the contents in different ways and even choose the level of headings you want to show. Once you ve drafted the document you can go to the location you want to add the table of contents (usually at the top of page2). Select References table of contents and select which style of contents you prefer.

15 You will see your table of contents appear exactly how you configured the headings. If you want a slightly more customized content list, then choose custom and edit as you need.

16 Now you can go back and make changes to your document, change headings, add extra text, add sections and remove sections, but you need to tell WORD to change your contents list each time you make changes. You can either select any part of the table of contents or click the option to update table, or you can go back to references tab and choose update table. b. Use Word to create PDF s Microsoft Word has the ability to convert any document into a PDF file, without you having to subscribe or purchase pdf creation software. It s so useful when you want to send data to someone in PDF format. Select file save as, then choose the PDF option. You can even reverse this and convert a PDF to a word doc by opening the PDF in Word and then saving as docx.

17 c. New custom shortcut keys If you are like me then using keyboard shortcuts is the way you work. Being able to add your own is essential. Right-click on the ribbon toolbar and select Customize the Ribbon. At the bottom of the commands list for the keyboards shortcuts select "Customize..." button. Select the command you want to add a keyboard shortcut to then put your cursor in the "Paste new shortcut key" field and hit the keys you want for your shortcut. Word will tell you if that shortcut is already being used and you'll have to choose a new one and click the "Assign" button.

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19 3. WINDOWS 3 tips to make your week easier! (WINDOWS) a. Storage sense manage, clean-up and protect your storage devices. Go to settings storage. Slide the storage sense option on.

20 Now you can change the automatic clean-up settings and manage your storage as you see fit.

21 You change where your data is stored so it doesn t eat up space on key drives.

22 You can even create storage spaces so your files are protected from disk failure.

23 b. Start menu folders like your phone! Create basic menu folders accessible from the start menu so you can group, organize and delete applications the same way you can on your phone. Simply drag and drop as desired.

24 Select just above the icon to add a useful name.

25 Right click the app and choose uninstall to remove it.

26 You can also browse to the start menu folder directly if you have a lot of things you need to put in the left hand programs list. C:\ProgramData\Microsoft\Windows\Start Menu (all users) or %appdata%\microsoft\windows\start Menu (current user)

27 You can resize the start menu entirely to your needs by hovering over the edges and dragging to the appropriate size. Browsing to settings personalisation allows you to add or remove tiles easily too.

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29 Right clicking a tile allows you to change the size of the tile. And turn off a live tile if you don t want to see it.

30 As with your smartphone the windows 10 creators update also allows you to drag apps onto each other to create grouped folders for a set of apps. c. Night mode windows 10 night light feature allows the system to change color temperature after dark. This feature is available in the creator s update. It offers you a blue light filter that makes the screen easier to view when natural light is lost and thus assisting your sleep and reducing strain on your eyes.

31 Settings --> System --> Display You can then adjust the setting by selecting night light settings to change the temperature and turn on an auto schedule.

32 ~That s all for this week folks. Be sure to catch our next article!!~