Google Mobile Apps. Lesson Planet

Transcription

1 Google Mobile Apps

2 Introduction Welcome to the Google Mobile Apps course. This course is designed to provide you with the step-by-step instructions you need to begin using the free set of Google mobile apps available for your smartphone or tablet. By the end of this course, you will be able to: Download and install the apps in the collection: Drive, Docs, Sheets, and Slides Set up the apps Access existing files within these apps Create new documents, spreadsheets, and presentations Organize files for quick retrieval Collaborate with others Access files when you don t have an Internet connection Apply the apps to your instructional needs so that you can begin using them in the classroom right away The topics are organized into small sections so that you can quickly read up on just what you need. That way, you can learn exactly what you need at your own pace. Practice as you read so that you can get a feel for the steps you ll need to take when you apply your knowledge while teaching or prepping. All you need for this course is a free Google account, a tablet or smartphone running either Apple s ios or the Android OS, and a wireless connection to the Internet. This course will use an ipad for demonstration purposes, but you can use a different mobile device for practice. Many of the features in the apps will be the same, but there may be a few differences between the Apple and Android versions of the app. Once you have a mobile device handy, you re ready to go step-by-step through each of the elements of the Google app collection. i

3 1 Getting Started The Google mobile apps form a collection of four different apps Drive, Docs, Sheets, and Slides each of which require a separate download. Each app has its own purpose, tools, and functionality. You will use each app for different reasons, and this chapter will provide a brief overview of the four apps. The Drive App This app has a list of all your files. You can think of it as a virtual filing cabinet. It s a place to view everything you have stored in your Drive. The Docs App This app is used to edit, create, and share word processing documents. The Sheets App Similar to the Docs app, you use this app to edit, create, and share spreadsheets. The Slides App As the name implies, this app allows you to edit, create, and share presentations. 2

4 As you can see, each app has its own purpose, but all of the apps are connected. This is why you need all four, rather than just one or two. You can get all the apps for free in the App Store if you use an ipad or iphone, or the Google Play store if you have an Android phone or tablet. As you can see, each app has its own purpose, but all of the apps are connected. This is why you need all four, rather than just one or two. Once you have downloaded the apps, you are ready to follow the steps for getting started with these apps. Signing into Drive You ll need to start with this particular app. Here you can find all the files you may already have stored in your Google Drive. 1. Start by launching the app 2. Click Get Started 3. Enter your Google address and password 4. Choose Sign In 3

5 You may see a large blank area in the center of the screen while the app sets up and gathers your files. This may take some time, depending on how much you have stored in your Google Drive account already and the speed of your network. After this blank area has gone away, you ll need to make a selection about into Google s App Performance Tool to complete the sign-in process. Many teachers use their own tablet or smartphone and their own Google accounts for part of all of their professional needs. However, this is not always the best choice. If, for example, you are asked to turn your device or account access over to the school or district where you teach, you ll want your personal information to be out of reach. When a school or district asks for devices, they mean any device used in the classroom (even if you own it), and can review your personal accounts. A Note: Personal vs. School-Assigned Accounts If you are using a school-purchased device, it is best to use a school- or districtassigned Google account in order to keep your professional information all in one account (and keep your personal life separate). If you have school information on your personal Google account, you should transfer it to your school account or set up a new account dedicated to school use. 4

6 2 Logging into the Drive App We are going to start with logging into the Drive app. Once you are logged into the Drive app, you will be logged into all four apps when they launch for the first time. The Drive app is designed to allow easy viewing access of existing files in your Google account and is a great place to begin. When this guide uses the word Drive by itself, it refers to the mobile app. Before following the next steps, you may wish to check with your IT department to see if your school or district has already set up a Google account for you. If you don t have an account, you will have the option to create one the first time you launch the app. Once you re signed in, you ll see the words My Drive appear in the upper-left corner. If you are using an existing account, you ll also find a list of existing folders and files that you have previously created. This area will be blank if you have just created an account and are using it for the first time. Logging In 1. Launch the Drive app for the first time 2. Find the fields that prompt you to add your Google address and password 3. Enter these and click Sign In when you re finished 5

7 3 The Drive App Take a tour of this master app, where you can find and access all your files and folders. Now that you have logged into Drive, it s time to focus on the main purpose of the Drive app. This app is used to locate and find any type of file you have stored in Google Drive. Think of it as the app to use when you want to quickly find an existing file. 6

8 A Brief Tour of Drive The Search Field Take a closer look at this app, starting with the Search field. Type in any portion of a title or text within a file that you want to find, and the app will immediately begin to search for that file. For now, click on the word Cancel so that you can explore the other options for accessing files within the Drive app. Folders and Files The next section is labeled Folders. These are collections of files you have organized or collections that someone else has shared with you. Notice that the files are the same, but they are listed horizontally, which can make it easier to see more file names. Select the Card View icon to switch back if you prefer that view. Creating New Files Next, tap the plus symbol in the top-right corner to view additional options. At the time this guide was created, the options that appear here include: New Document, New Spreadsheet, New Presentation, New Folder, Upload Photos or Videos, and Use Camera. See the next chapter for more detail on these options. Below that are the Files. Listed here are thumbnail images of the files, the names of the files, the file types, and the information icon. The information icon will be covered in more depth later on in this guide. List View and Card View The Drive app offers another way to view files: by selecting the List View icon toward the upperright corner of the screen. 7

9 Menu Options Next, select the three lines in the upper-left corner This section allows access to the additional options: Your account information My Drive (the list of folders and files) Incoming (all files shared with you) Recent Starred On device It is best to use the Drive app as your starting point when working with files since you can quickly see and access all the different file types that will open in the Docs, Sheets, and Slides apps. 8

10 4 Docs This chapter will focus on the next app: Docs. The Docs app allows you to view, edit, and create word processing documents. You can even access, edit, and save files as Microsoft Word files through the Docs app. Existing Files Now, take a look at the existing files so that you can figure out how to work with them. Signing in Start by launching the Docs app. If this is the first time you have used it, you will see the words Get Started. Tap that and then select Yes, I agree. The first visible area contains a grid view of all the documents you have stored in your Google account. You may not see anything there if you haven t created a document before, and no one has shared one with you. If you do have documents, tap a document to take a look at it in Preview Mode. 9

11 Along the top, you should see menu options such as undo/redo, Share, Comment, and the three stacked circles, which you can tap to view additional options. Find more about about Share and Comment features in a later chapter. Click the arrow in the upper-left corner to return to your list of documents. Creating and Editing Documents Start a Document 1. Tap the blue circle in the lower-right corner 2. Next, a new document window will open; enter a title and tap Create 3. You can begin crafting your document by starting to type Also, to the right, are options to bold, italicize, and underline text. To apply any formatting changes, highlight sections of text and choose one or several of these options. Highlight by holding one finger down on some text and dragging the blue dots to expand the blue area. Additional Text Formatting Options To the right of these options is a text tool that allows you to make additional modifications. Options here allow you to strike through text, change font style, size, and color, and highlight text. A Tour of the Editing Options When working on a document, you ll first see the basic editing options in the topright corner. You can use the undo or redo arrows in the toolbar if you make a mistake that you want to quickly fix and create a bulleted list. 10

12 In this same menu is Paragraph. You can use these tools to change the justification, increase or decrease indentation, and add numbered and bulleted lists Choose Star file to designate a file as an important file. Three Circles The last set of tools, on the far right, are represented by three circles. From this menu, you can: Search for, find, and replace text View the Details (which provide more information about the particular file you re working on) Share & export the file (see the chapter on Share & export for more details), Access the Help and Feedback options, Select Keep on device to download a copy of the document and store it on your mobile device You can find out more about downloading files in the chapter titled Files On Device. Know that is a great way to have access to files when you don t have an Internet connection. When you are done editing your document, tap the checkmark in the upper-left corner and then tap the arrow to return to your list of files. 11

13 Three Lines Toward the top is a feature you haven t explored yet. Tap the three lines to view the options on the left, which include: Your account info A point of access for starred files A link to the files you have saved on your device A shortcut to Google Drive Note that you can use the Drive app to access your documents as well. Simply tap a file to begin working with it. 12

14 5 Sheets The Sheets app allows you to view, edit, and create spreadsheets. At first glance, spreadsheets may seem like something for accountants and business people, rather than teachers. However, don t overlook Sheets. Truly, spreadsheets can be useful in an educational setting. You can use spreadsheets to create your own grade book and to teach about averages, graphing, trends over time, and much more. Take our course on the browser version of Google s spreadsheet app for more details on how to use spreadsheets in your classroom. Getting Started with Sheets 1. Launch the Sheets app 2. Tap Get Started and then Yes, I agree 3. Notice that all the spreadsheets you have stored in your Google Drive account are visible; choose list view in the upper-right corner to see more files on the same screen 4. Tap any spreadsheet to view or edit it 5. Click the arrow in the upper-left corner to return to the previous screen Creating and Editing Spreadsheets Create a Spreadsheet 1. Locate and select the green circle with the plus symbol in it 2. Enter a name and tap Create 3. At this point, you will be in preview mode; tap a cell to begin adding to your sheet Along the top, you should see the same formatting tools you saw in the Docs app (undo/redo, Share icon, and the three circles). 13

15 A Tour of the Editing Options To get started, tap twice inside of cell A1 and add some text. Notice the formula bar and keyboard appear in the bottom half of the screen. To get started, tap twice inside of cell A1 and add some text. Notice the formula bar and keyboard appear in the bottom half of the screen. You ll also see the undo/redo buttons as well as text and fill color options. To the right of that are the options to bold, italicize, and strike through text. The next section offers additional formatting options, such as justification, vertical alignment, and text size, color, and font. When you are done adding information, tap the checkmark symbol on 14

16 the right of the formula bar or tap another cell to add information elsewhere. Notice the plus symbol on the top-right side of the screen; this allows you to insert columns and rows. Next, it s possible to add more sheets by selecting the plus symbol in the lower-right corner of the screen. When you do so Sheet2 will appear. You can move back to Sheet1 by tapping the tab with that name. And on the far right, you ll see the three circles with the same options as the Docs app. Sheet Options Shift your attention toward the bottom of the screen, where you ll see the phrase Sheet1 and a triangle icon. Tap the triangle to reveal options such as Delete, Duplicate, Rename..., Freeze rows, and Freeze columns. When you are finished working on this spreadsheet, tap the checkmark in the upper-left corner of the screen to go back to preview mode. And, if you want to return to your list of spreadsheets, click the arrow in the upper-left corner. Three Lines Click the three lines in the upper-left corner to view options and a link to the Drive app. Tap anywhere in the list of files to return to the previous screen. Open File Picker Notice the folder icon in the top right corner. This is the Open File Picker, and you can use it as an alternative for locating spreadsheet files within your collection of files. When you tap the folder icon, a new window will open up. Listed here will be all the files and folders in your Drive. 15

17 Using Drive to Access Spreadsheets 1. Launch Drive 2. Locate a spreadsheet (labeled with green icons) 3. Tap the spreadsheet of your choice 4. The Sheets app will open, and you can begin editing this file and accessing other spreadsheets 16

18 6 Slides You can now create, access, and edit Google presentations like never before: on your mobile device. The next app, Slides, is designed for creating, presenting, and editing presentations. This app can display presentations, such as those previously created within Google Drive on a computer and Microsoft Power- Point files. Using a smartphone or tablet to display presentations with a wireless system like 17

19 an Apple TV or Google s Chromecast allows you to move around the room so that you can attend to student needs while teaching. Getting Started Launch the Slides app. If this is your first time doing so, you will be prompted to select Get Started and Yes, I agree. Using a smartphone or tablet to display presentations with a wireless system like an Apple TV or Google s Chromecast allows you to move around the room [while presenting] All the presentations you have access to, including those shared with you, will be visible in grid view, but can also be seen in list view by tapping the icon in the upper-right corner. Tap any of the files to view them; click the arrow in the upperleft corner to return to the previous screen. Creating a New Presentation 1. Select the orange circle with the plus symbol in it 2. Enter a name for your new presentation 3. Tap Create Notice the menu options are similar to the options available in the Docs and Sheets apps. There are choices to undo/redo, start the presentation, and share the presentation with others. Additional options are on the far right. Adding to Your Presentation Try out some of these options to customize and explore your presentation: Double tap the first slide to add a title; notice that when you do this, 18

20 the menu along the top changes to show some of the same formatting options we saw in the Docs app Tap the icon in the lower-right corner and choose a layout in order to add an additional slide presentation and return to previewing and editing slides Note that, at this time, you can t insert images through the app version of slides, and there is no way to see presenter notes in the app. Choose the checkmark when you are done editing and the arrow in the upper-left corner in order to return to the list of other presentations you might already have created or had shared with you. Copy and paste some text from another source by pressing and holding down a finger and then dragging the blue dots; choose the checkmark in the upper-left corner when you re finished Click the play arrow and tap or swipe from right to left to move forward in your presentation; swipe from left to right to move back to previous slides Tap the top of the screen to reveal the option to end the 19

21 7 Options All the apps in this collection (Drive, Docs, Sheets, and Slides) share a common set of options. These options make it possible to access files in different ways, including when you don t have Internet access, but still need to review or work on a file. Accessing Options Start by opening the Docs app and then tapping the three lines in the upper-left corner. This icon is found in each of the four apps. At the top is your Google account name and a gear icon, which can be used to access the Settings menu. Find out more about settings in the chapter titled Settings and Multiple Accounts. Starred Files Below this is the Starred option, which is the same in the Docs, Sheets, and Slides apps, but a bit different in the Drive app. There are some differences with the Drive app, which will be covered at the end of this chapter. The Starred option is a great way to access files you have marked as important. You can star a file, and it will show up on this list, which will likely be much shorter and easier to sift through than your other file lists. Files On Device Head back to the menu and select On device. Just as the name of this option applies, you can access files you have saved 20

22 onto your tablet or smartphone by selecting this option. If this is the first time you are using the Drive app, you will likely see the message No files on this device. Don t worry, your files are stored on Google s remote computers. If you decide to save copies of certain files to your device, they can be quickly accessed here. Find out more about how to keep files on your device in the chapter titled Files On Device. Within Drive, tap the three lines in the topleft corner. Notice the following options: My Drive: Lists all of your files regardless of file type. Incoming: Lists all the files that have been created by someone else and shared with you. Recent: Shows all the same files located in Google Drive, but sorted by when they were last opened. This option can make it easier to find files you are currently working on. On Device: Find out all about this option in the next chapter. The Drive App Take a look at the last menu option by clicking on the three lines in the upper-left corner. The Google Drive option will take you away from the app you are working in and launch the Drive app. The Drive app has been around longer than the other three, and has slightly different options. 21

23 8 Files On Device Sometimes you may find yourself without access to the Internet. This often happens during field trips, or even just when you are on a part of campus that the Wi-Fi signal doesn t reach. The Google mobile apps provide a way for you to get around the lack of Internet, provided you ve thought ahead a bit. Before taking a look at how to make this happen, take moment to explore how Google files are stored. This will help you better understand the On Device option. How Your Drive Stores Files The files in your Drive account are stored on Google s remote computers. When you make changes to your files, this is where your work is automatically edited and stored. This means that your files aren t stored on your mobile device the same way files are stored on your computer. You will need to use the On Device feature to download a copy if you want to access those files when you don t have an Internet connection. 22

24 The next time the device is connected to the Internet, all the changes you made while offline will be automatically uploaded... How to Download a File for Offline Use 1. Start by opening a Docs, Sheets, or Slides file 2. Choose a file and tap the three circles stacked on the right 3. Select Keep on device 4. At the bottom of the screen, a gray bar will appear with the words Making Files Available Offline The file has now been stored on your device and you can view and edit it even when your device doesn t have an Internet connection. The next time the device is connected to the Internet, all the changes you made while offline will be automatically uploaded and saved to Google s remove computer. The Drive app offers a slightly different way to store files on your device, but it requires that you open the app that corre- 23

25 Making a file accessible offline will require some planning ahead, but when you make this conscious choice, you ll create additional opportunities to access and use your files. sponds with the file type you are using. You then follow the steps previously listed. The best option is to go through the specific app that matches your file type. Making a file accessible offline will require some planning ahead, but when you make this conscious choice, you ll create additional opportunities to access and use your files. Next, find out how to access files in another Google account, if you have one, though the Settings menu. 24

26 9 Settings and Multiple Accounts The Settings menu is a bit hidden, but offers some great options, such as the ability to access files from a different Google account, if you have one. For this demonstration, open up the Docs app. Know that you can access settings in the other apps as well. We ll cover how to use the Drive app to do the same thing at the end of this chapter. Switching Between Accounts Having access to multiple Google accounts on the same device can be a very helpful option for times when you need a file that is stored on a different account. 1. Begin by tapping the three lines in the upper-left corner 2. Next, tap your account name and take a look at the options 3. First is the option to switch accounts; tap the words Account name, and you ll see the word Select listed at the top of the screen 4. Next, select Add another account 5. Enter your account address and password and tap Sign In 6. Notice that the files in your Docs app are now those belonging to the account you just signed into You can quickly switch back to the original Google account by selecting the three lines, choosing your account name, and then selecting the account you want to use. Note that if you open any of the other three apps, they will still show the contents of the first account you used. You can change accounts in the Drive app to switch the account for all the Google 25

27 Tap the red Remove button [and] select Remove again; the account is now gone mobile apps, or change accounts one at a time within the other apps in the collection. Removing Access to An Account Return to the Settings menu to take a look at what to do if you want to remove access to a Google account on your device. 1. Click on the word Manage 2. Tap the red Remove button 3. Select Remove again; the account is now gone Don t worry, your account still exists, it s just no longer listed. As usual, you should use a school- or district-assigned Google account for work if possible. However, this way you can access files that you ve saved on your personal account if necessary. 26

28 10 Share and Export Google s mobile apps allow for collaboration, which can be an effective tool for your PLC or department. Files can be shared with others or exported as different file types. Getting Started Start by opening the Sheets app in order to practice sharing an exporting files. As mentioned previously, these steps work the same within the Docs and Slides apps as well. 1. Locate a file you would like to share or export 2. Tap the icon of the three stacked circles in the top right-corner of the app or next to the file you wish to share or export 3. Next, select Share & Export and notice the choices: Share, Send a copy, Print, Save as Excel Sharing The Share option allows you to provide access to your file by inviting collaborators. All that is required on the collaborator side is access to a Google account. When using a school- or district-assigned account, you ll notice that you can add the name of someone in your school or district, and that person s address will automatically appear. Simply tap the address of the person you want to add to start the sharing process. 27

29 Permissions You ll notice a set of permissions next. These are an important aspect of sharing. What you select here will determine what your collaborators can do with a file. [Permissions] are an important aspect of sharing. What you select here will determine what your collaborators can do with a file. Can Edit: This option is selected by default and means that the person you are sharing with can make changes to the file and share the file with others. Can View: When this permission is set, the person you shared with can open and review the file and make a copy. Can Comment: Just like with Can View, the person can open, review, and copy the file. The difference here is that the person you share with can add comments to the file. They can t actually change the body of the file. Once you have selected the permissions you want, tap Share in the upper-right corner. You ll see a list of people who have access to the file and the word Manage to the right, which you can tap to adjust permis- 28

30 sions. You can use this option to remove someone from the file as well. Once you have shared a file, regardless of the permissions you choose, a copy of the file can be made. If you wish to remove someone from the file, remember that they make have already taken the time to copy the file. Link Sharing Select the arrow in the upper-right corner to move back to the share options. The next option is Link Sharing is ON. Link sharing allows you and others to send the webpage address of the file to others. This is another way to share access to the file. Tap Link Sharing is On to view the permissions options and the option to turn link sharing off. Copy to Clipboard Return to the previous screen and select Copy link to clipboard and notice the gray bar at the bottom of the screen that reads Copied to clipboard. Copying the link to your clipboard allows you to make the link available to paste in other apps or files that you open. Exporting: Send a Copy When you choose Send a copy from the sharing options, you are preparing to export your file. Exporting is a way to convert a file, in this case (with the Sheets app) to a PDF or Microsoft Excel file. Choose the PDF option when you don t want or expect someone to change the contents of the file. Choose Excel when you want to share the file with someone who doesn t have a Google account or who prefers to access files in Excel. Note that the Send a copy options in the Docs app allow for files to be exported as PDF and Microsoft Word files and the options in the Slides allow for PDF and PowerPoint files. Click OK when you are done exporting and then click the green arrow in the upper-left corner to return to your list of files. 29

31 11 Comments With comments, you can add thoughts to a file without actually making any changes to the content. Comments can be an important resource when collaborating on a file. Adding a Comment 1. Launch the Docs app to use try out comments; this is the only one of the Google mobile apps to use comments at this time 2. Open a document that you d like to add a comment to 3. Press and hold down on the area you want to comment about 4. Choose Select and drag the blue circles over the area you want to comment about 5. Select Comment 6. Type your thoughts in the comment field on the right 7. Tap the checkmark when you are done Notice the text that you just selected when commenting is now highlighted in yellow. All comments added to this file will have that same feature. You, and anyone else who has the ability to comment on this file, can review the thoughts by tapping the speech bubble icon in the upper-right side of the screen. 30

32 When you choose this icon, you ll see the highlighted words, the name of the person who made the comment, and the comment itself. When you choose [the speech bubble] icon, you ll see the highlighted words, the name of the person who made the comment, and the comment itself. Additional Options for Comments Each comment has options, so tap on your example to explore these in more detail. The comment can be Resolved, which means it has been addressed, or you can use Reply to add thoughts to the comment. You can also edit the original comment by tapping the pencil icon. When you re done with any of these options, tap the body of the text or the X. With that, you are ready to being using comments to add thoughts to documents. 31

33 12 Details The Details option within each of the Google mobile apps provides additional functionality. Details in Docs, Sheets, and Slides Details within the Google Docs, Sheets, and Slides apps are accessed by choosing the icon of three stacked circles. You can then choose Details. There is minimal information here, but you can rename a file by selecting the pencil icon and then choosing the Return button on the keyboard. A Tour of Details in Drive With the Drive app, Details offers a very different set of options. Launch the Drive app to begin exploring these. Locate any file created by a Google app and tap the small gray circle with a white letter i in it Next, notice the Details menu, which includes options to: Share a file 32

34 Remove a file Move a file to a different folder Print the file Star or unstar a file Rename the file Open the file in a different app Get a link for the file Below these options, you ll see Keep on Device and some information about the file. The next section lists who has access to the file along with specific permissions granted to these people. You can also use the Details in the Drive app to access some of the same options you explored within the rest of the mobile apps. 33

35 13 Printing There are two way to print files wirelessly from the Google apps on your ipad: Google s Cloud Print AirPrint Getting Started 1. Open a document that you would like to print 2. Select the three circles 3. Choose Share & Export 4. Select Print You ll see the words Preparing to Print and and then the print menu. The two print options mentioned above are listed here. Google s Cloud Print Google s Cloud Print offers two different types of printers to choose from: a classic printer and a cloud-ready printer. Cloud-Ready Printer A cloud-ready printer is wireless and does not need to be physically connected to a computer in order to function. These are generally relatively new printers designed specifically to work through a wireless network. The easiest way to see if you have a wireless printer, is to try to print from one of the Google mobile apps. 1. Choose Google Cloud Print and notice the Preparing to Print message 2. This will be followed by two options: Google Cloud Print and AirPrint 3. Tap Google Cloud Print to begin 4. The first time you launch Google cloud print, you will be taken to a screen that explains a bit more about it; click the 34

36 arrow in the upper-left corner to return to a list of available printers The first time you launch Google cloud print, you will be taken to a screen that explains a bit more about it; click the arrow in the upper-left corner to return to a list of available printers 5. Tap the printer you want to use 6. Make any adjustments, and then tap Print in the upperright corner 35

37 If you don t see a printer listed, that means you don t have access to a wireless printer; check with your IT department to have them help you set up a classic printer Instead AirPrint There is one more printing option available for you to consider: AirPrint, Apple s wireless printing solution. AirPrint requires a newer printer that is specifically designed to work with wireless printing. AirPrint requires a newer printer that is specifically designed to work with wireless printing. Just like the Google-Cloud Ready wireless printers mentioned earlier in this chapter, AirPrint requires both the printer and the ipad or iphone to be connected to the same wireless network. 1. Choose AirPrint 2. Select Printer; your ipad will search the wireless network for printers 3.Select the printer description that fits your printer 4.Tap the arrow in the upper-left corner 5.Make any adjustments desired and tap Print If you want to find out more about wireless printers, follow the link provided in the appendix of this guide. Once you have a printer set up for your ipad, you ll have conquered the most challenging part of using the Google mobile apps. 36

38 14 Organizing Files Keep everything in order with folders. The Drive app will prove particularly useful in helping you to meet your organizational goals. When using Google Drive on your computer, you can organize files into folders. The mobile apps allow you to do the same thing. This feature can be especially helpful when you create files in a mobile app and want to add them to an existing folder. Moving a File into an Existing Folder 1. Launch the Docs app (as usual, this process will be the same for Sheets and Slides) 37

39 The Drive app is great for organizing because you can see all of your files, easily create new files, and combine different types of files into the same folder all within the one app. 2. Select the three stacked circles next to a file 3. Choose Details 4. Swipe that menu up to locate the words My Drive 5. Tap the phrase My Drive 6. Choose an existing folder 7. Notice the name of the folder appears at the top of the window; choose Move Here at the bottom of the screen 8. Confirm that you want to move the file by choosing Move on the next screen Your file will still show up, as before, within your list of files, but it can also be accessed within the folder you just chose. Another way to think about it is that you still have just one copy of the same file, but can get to it by opening the folder or through the list of individual documents. Organizing and the Drive App The Drive app is great for organizing because you can see all of your files, easily create new files, and combine different types of files into the same folder all within the one app. Creating a New Folder 1.Choose the plus symbol in the upper-right corner 2.Choose New Folder 3.Name the folder and select Create; the folder will now appear in your list 38

40 Moving Individual Files Into Folders 1. Tap the Details icon 2. Choose Move to... [To move an individual file] tap the Details icon and choose Move to Locate the folder you want and tap it 4. Choose Move here at the bottom of the screen 5. Confirm that you want to move the file by selecting Move on the next screen 39

41 15 Uploading The Drive app allows you to upload videos, images, and other files from your mobile device to your Google account. This can be especially helpful when you want to have a copy of those files available to you when you access Google Drive on another computer. Upload Photos and Videos 1. Launch the Drive app 2. Next, tap the plus symbol in the upperright corner and notice the options here: Upload Photos or Videos or Use Camera 3. Start by choosing Upload Photos or Videos 4. Click OK if you see Google Drive Would Like to Access Your Photos 5. Next, choose a photo you have previously taken; the blue circle with the checkmark in it indicates the image will be uploaded. Note that you can select multiple images and videos to save time. 40

42 6. Tap the checkmark within the blue box in the upper-right corner to begin uploading; when it s done you ll see a message that read Upload complete Next, you can try choosing Use Camera to take a still photo or short video to upload to your account. Once you select the Google Drive icon, the Drive app will launch and provide you with the option to Cancel or Upload. Another Upload Method: Open In... If, for example, if you open a PDF file in Safari, you ll see the option to Open in... along the top right. Tap those words and find Open in Drive. Once you select the Google Drive icon, the Drive app will launch and provide you with the option to Cancel or Upload. Note: The apps that appear when you select Open In will vary depending on which apps you have installed on your device. Some apps may allows you to send files to the Drive app using the Share icon. Notice that the file has been uploaded and is now accessible from My Drive. 41

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44 16 Application Ideas Now that you have a background on how to used the Google mobile apps, it s time to explore how to apply these in your classroom. Application Tips Sheets Sheets often gets overlooked, but there s actually a lot you can do with it. You can use Sheets to organize classroom groups. Put together reading groups, math groups, or other groups that you might switch between throughout the day. You can put in student names and identifiers and then use Sheets to manage and keep track of progress and other things. In science class, you can collect student data or have pupils collect their own data around a specific experiment or project. You can analyze student data for progress, and students can analyze their scientific data by sorting it, putting it into graphs or charts, and using other tools available within the app. Sheets is relatively simple, so pupils should be able to use it for many purposes without becoming overwhelmed. You can start as young as third grade. 43

45 Docs The Docs app can have applications in relation to the SAMR Model. Students experience higher-level interactions with technology and writing when using programs like Docs. This allows them to become more engaged and fosters studentcentered learning. Students experience higher-level interactions with technology and writing when using programs like Docs. This allows to them to become more engaged and fosters student-centered learning. Provide students with a writing prompt or assignment by sharing a document with your class. Learners can collaborate by writing back and forth to one another, which can lead to improved writing. Add in an expert from the outside. This expert can become part of the collaboration team on a doc and can communicate with students in the comments section or right in document. Slides As students become more in charge of their own learning, they can become the experts within their own class of peers. They can take charge and present with Slides while the teacher acts as a guide on the side. Any teacher or student can create presentations. Presentations can be used to demonstrate or communicate any number of ideas. Since currently you can t add images to presentations, you can set up a system in which students move between computers and tablets to complete their work. The Drive App The Drive app is kind of like a brain. It s a place you can go to view and access everything you ve done using Google. You 44

46 can t necessarily work with everything on Drive, but you can see the library of resources that you have. These four apps allow you to create new files, work on existing files, and collaborate in ways that just a few years ago tied you to a computer. You can also store files that aren t just Google documents. For example, you can bring in things like PDFs, photos, movies, and music, and store these within the service. You can manage all sorts of different file types and organize them into folders, and you can only do this managing in Drive. Think of it as the hub you use to manage all of your other resources, and use it in some of the following ways: Upload other file types Record field trips Capture photos Add photos into your docs Carry it around and take photos These four apps now allow you to create new files, work on existing files, and collaborate in ways that just a few years ago tied you to a computer. Take a look at this EdTech Tuesday video that compares Chromebooks and ipads for additional information about how these devices can work out in your classroom. In this EdTech Tuesday episode, the issue of multiple users comes up. Now, you can have multiple users within Google Drive, so if you don t have a full 1:1 class set of ipads, you can manage different users and have two or more students share a device. These apps can change a lot of what you do in the classroom, and those changes will be for the better! 45

47 Appendix Chapter 13 Printer Resources inters.html#other-printers Chapter 17 EdTech Tuesday: ipad vs Chromebook -development/courses/ed-tech-ipad-vs-ch romebook 46

48 Credits Rich Dixon (author) Director of Professional Learning - Lesson Planet MA- TESOL Multiple Subject Teaching Credential CLAD Certification Jennifer Gibson (author) Director of Content & Learning - Lesson Planet MA- Teaching and Technology Multiple Subject Teaching Credential Adapted to ebook by: Noel Woodward (editor) M. Education Single Subject Teaching Credential Karen Amling (editor) Based on the original EdTech Professional Development video course: 47