LiveBox Manual WEB USER FLAVIA.

Transcription

1 2014 LiveBox Manual WEB USER FLAVIA

2 LiveBox Srl does not release declarations or guarantees about this documentation and its use and decline any expressed or implied commercial or suitability guarantee for a specific purpose. LiveBox Srl reserve one s right to review this publication and to make changes to the content, anytime, without any obligation to notify it to any person or entity about that revisions or changes. In addition, LiveBox Srl does not release declarations or guarantees about any software e in particular does not recognise any expressed or implied commercial or suitable guarantee for a specific purpose. LiveBox Srl reserve one s right to review this publication and to make changes to any LiveBox software part, anytime, without any obligation to notify any person or entity about that revisions or changes LiveBox Srl. All rights reserved. Any part of this publication can be reproduced, duplicated, stored on a recovery system, or sent without the editor s expressed written approval. 1

3 LiveBox is a private cloud software that allows you to store, share and edit data stored in a corporate datacenter offering an high security level. It is a multiplatform system accessibile from every mobile and remote device that guarantees business continuity and protects corporate files at all times. For further details regarding LiveBox platform functionality and the use of its applications we ask you to refer to our web site: and to the technical documentation contained in it. LiveBox Support Team 2

4 1 LOGIN 1.1 LOGIN LIVEBOX RESET PIN RECOVER PRIVATE KEY CURRENT PIN RECOVERY MENU 2.1 APPLICATIONS HOME REFRESH UPLOAD NEW FOLDER HOW TO SET UP THE NETWORK RESOURCES NEW NETWORK RESOURCE SHARED SHARED BY USERS HOW TO SHARE CATEGORIES PERSONAL PROFILE 3.1 V CARD DOWNLOAD DEVICES EVENTS FREE STORAGE MANAGE 4.1 GROUPS TRASH

5 1 USER LOGIN 1.1 LOGIN LIVEBOX To do the Login insert Username, Password and a 5 digits Pin. About the Pin, just for the first access will be required the insertion and the confirmation of inserted Pin. The domain selection will result necessary just in case the user has more accounts on different domains. On the contrary, the choice will result optional. 4

6 1.2 RESET PIN If you want to reset your current Pin, you have to insert it and digit twice the new one. 1.3 RECOVERY PRIVATE KEY The user can recover its own private key going to the "Private Key" menu in the personal profile page. It is possible to recover your own private key either copying the text included in the text area, or clicking on the download botton on the top right corner. Attention: It is necessary that the private key saved is hedged in a private space, inaccessible from the other users. If the user loses the private key and the pin, all the encrypted file will be lost. 5

7 1.4 CURRENT PIN RECOVERY If you lose your Pin, you can recover another one if you have previously downloaded from the portal the private key as shown in the previous section. After pasting the key in the recovery Pin area, you can modify it. 2. MENU The main menu, located on the left of the home screen, shows the main LiveBox features divided in: Applications, Shared and Categories. 6

8 2.1 APPLICATIONS In the Applications area we find three specific features: Home, Mail e Network resources HOME In the Home area it is possible to display all the documentations saved on LiveBox (files or folders) REFRESH Clicking on Refresh it is possible to refresh the page, showing the last updates. 7

9 UPLOAD Clicking on Upload are imported file to insert in the LiveBox storage. Another way to realize the Upload is to drag selected file in the browser window. The dragged file will be automatically saved among LiveBox files NEW FOLDER Clicking on New Folder you can create a new folder MAIL Through mail function the user can set up one or more mail accounts to connect to the LiveBox portal. When the user will receive an attachment mail, this one will be saved automatically inside LiveBox in a folder set apart to the Home. 8

10 HOW TO SET UP THE To set up the mail click on the main menu -New Account and display the window Import a new E- mail account. Secondly, you have to insert the credentials of access, the host to set up and activate the SSL protocol. It is possible to import an s attachments within a specific time period previously to the mail configuration NETWORK RESOURCES Through the Network Resources you can access to the contents shared in the corporate network. From LiveBox it is possible to set up one or more sources to benefit from different paths. 9

11 NEW NETWORK RESOURCE Clicking on New network resource you can fill the form and set up a new resource. 10

12 2.2 SHARED Through Shared categories it is possible to go quickly to the file sharing list with the following standards: - Shared Files: concerns all the files and folders shared either from the user to the external or received from the same user. - Shared by me: supplies all the files and folders list shared from the current user. - Shared with me: supplies all the files and folders list shared towards the current user SHARED BY USERS In the Shared by user area, it is possible having a complete vision of your own sharings. File will be stored in different folders, organized per user. 11

13 2.2.2 HOW TO SHARE File or folders shared with other users allow you to create or edit sharing features of the same files. To share something, click with the right button of the mouse on the selected file and choose the Share option. In the further screen you have to insert, in Add users, addressees and through them it will be possible to share the selected file, while on the right, in the File shared with area, it will be possible to manage authorisations concerning to the file to share for. The access permissions to the file are divided in: - read only: authorise just file reading - reading and writing: authorise file reading and writing - administration: authorise reading, writing and management of the file sharing. 12

14 After choosing users by which to share files and to have attribute to each one access permissions, it will be enough to click on Apply to effectuate the sharing. 2.3 CATEGORIES In the Categories area are listed files located in LiveBox divided in: Office, PDF, Images, Audio, Video and Encrypted. The category is like a filter that acts on all the files indipendently from their belonging folder. 13

15 3. PERSONAL PROFILE Every LiveBox s user can access to the personal informations clicking on Profile of the following menu. When you click on Profile a screen will open that sums up personal user data as name, surname and contact

16 3.1 V CARD Clicking on your own profile the user can download the vcard, an electronic business card file format. The vcard can be attached to the message but it can be changed in different ways too, generally on internet, through two or more mobile devices, bluetooth or sms. They can contain informations like name, surname, address, telephone number, , url, birthdays and images. Clicking on Edit the user has the possibility of editing his own password or the personal informations. 15

17 3.2 DOWNLOAD Clicking on Download the user can download the updated agent. A screen lists OS and the versions to update. 16

18 3.3 DEVICES In the Devices area are listed all the devices utilized accessing to LiveBox, giving the possibility to the user to delete or enable them in any moment. If you decide to delete a device, you will definitively define the device cancellation and the impossibility, for itself, to access to LiveBox. The cancellation will result necessary in case of theft or loss. In case of a device deactivation, it will be inhibited the access to LiveBox for a well-defined period until his reactivation. 3.4 EVENTS The Events feature collect all the latest LiveBox activities. In this visualisation are also included the actions concerned shared contents realized from other users. 17

19 Through the Add Filter function you can customize the events visualization, specifying a period of time, an action or a user. It is possible to add or remove filters in a dynamic way. 3.5 QUOTA In the profile area, clicking on Space, it is possible to visualize the data storage used divided in categories, bin part, and versions. Clicking on a category (cake slice) you will be redirected to the same category, reaching the file list. 18

20 4 MANAGE 4.1 GROUPS Groups and domains can be created from Admin. Accessing from Manage menu and clicking on Groups, it is possible to consult all the groups, internal and external users and the storage space used in your own group. Clicking on Group, Description, Users, External users, Assigned Quota, Quota and Details, you will obtain informations more analyzed referred to the users and data storage and the opportunity of managing the users of a group and to create the external one. 4.2 TRASH Clicking on Manage menu is possible to access to the Trash where are stored files deleted from the user. 19

21 Clicking on Empty Trash, all the data inside the bin will be definitively removed. 20