INTRODUCTION to EweManage functions:

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Conrad Walker
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1 INTRODUCTION to EweManage functions: EweManage is a database software in which each animal is represented by an unique "record". Each record contains all the information necessary for the management of your herd. The records are stored in 3 main files: the file named "Cheptel" contains the data of the reproductive animals of your flock, the file "Agneaux" contains the records of the lambs and the file "Medicaments" constitutes to some extent your pharmacy and contains the records of each drug or instrument of your pharmacy (syringes etc) Note: Initially, the Cheptel database contains a record called "FEEDER". This record is mandatory and should not be deleted as it is used for various functions such as the transfer of a lamb to bottle feeding etc. You will find more information on the latter by consulting the help menu of EweManage. According to the activities which you have to make, you will be acting in one or the other of these 3 files. The navigation buttons "Lambs" or "return to flock" or "Pharmacy" enable you to navigate between these files. When you use the application, the name of the database file in use is always displayed in the left upper corner of the screen.

2 Important concepts 1. The tag number used in EweManage is made up of the last 9 digits of an NID/ATQ tag, but can be also a "house" number or, in the case of goats flock, a description or a name as long as the tag is UNIQUE 2. Any animal must be in a pen or a group. If you do not work by group, put to them all in the same group. A group can be a number, a description or any other alphanumeric of maximum 12 characters. Avoid special characters in your group description 3. The group "0" is mandatory and contains the records of all the animals dead, culled, sold or disposed of which you want to preserve the records in EweManage (ex to create genealogy or calculate consanguinity ratios) 4. The Cheptel database must at all time contain a record named " feeder" placed in the group " feeder" which represents the place where are the artificially fed animals, should you have a system of bottle-feeding or not. 5. A valid 7 digits site number is mandatory at all times 6. You can create new flock records using the appropriate sub-menu of the «Files» main menu bar. However, the only way of creating records in the lambs database is to make lambings starting from the animals in thr flock. 7. Decimal numbers must mandatorily use the comma as decimals separator 8. The dates format must be aaaa-mm-jj. Do not use the oblique bars as separators (2013/05/22 is not an acceptable format) Tag number format (or identification) The tag number (or identification) is the main identification field of a record, whether it is a reproducer or a lamb. If you use the numbers of Quebec Agri-Traceability (ATQ) or a national identifier (in this document referred to as NID), you should use only the last 9 figures of the tag, without the prefix (country identifier). Where required, for example when EweManage makes the transactions with ATQ, prefix is added automatically by EweManage. Use of a house tag (or tip tag) If you temporarily (or permanently) use house tags, any format is acceptable, as far as you use 8 characters or less and the number is unique. As any number must be unique, if you use Tip Tags or colored mini tags, we recommend always to use the last 2 digits of the current year in front of your number. For example, you use a blue 'Tip Tag' carrying number 123, your tag number in EweManage could be (for the year 2016) 16BL123. If in another year you again use the 123 of a blue colored tag, there will not be duplicate in your database.

3 Use of any other mode of identification If you have animals which do not have a tag - for example you want to preserve the records of the ancestors of prior to the implementation of national traceability, for genealogy purposes - (or for the Caprine version of the software), you can enter the description desired in this field, with the number of character limited only by the size of the display window. Remember however that in as animal record, for genealogy purposes, the identification of the Dam or Sire must correspond exactly to the identification you have used in its ancestor record. As an example, if you have followed an identification with an «Enter» in one case and without in the other, EweManage will not find the correspondance between the 2 identifications and will consider them as different. A tag must be UNIQUE. The NID / ATQ (or tag number) is what "links" the records in the flock database with those in the lambs one. The same principle applies for the PSION, or an electronic scale, with the records of the ewes and the lambs. It is thus important to ensure unicity and exactitude of each tag. You cannot have duplicates in the database otherwise expose yourselves to error. To modify a tag number In the event of loss, a tag can be modified only by the "Tag replacement", function. On the other hand, despite of what is mentioned above, you can use the "NID Administrator" sub menu of the"help and record management" item of the main menu bar to modifiy a tag number, the birth date or a tag status at all times. Breed type definition EweManage accepts any manner of indicating the breeds of your animals. However, in order to preserve the management simplicity and to conform to the naming convention, we suggest to use the two letters nomenclature (described in Genovis or other guides) to identify breed types: Pure breads by the 2 official letters ex: suffolk =SU The F1 nomenclature, F2... with FX for mixed breads up to F4 after which they shall be FX. The way of describing the breeds has an important impact on the definition of the breeds of the descendants determined during the lambings procedure. Terminology In this guide, the following terms are used: Tag: Any identification carried on the ear of an animal to the exlusion of a tattoo Field : A field is an area in a screen where you may enter data such as a number, a date or any alphanumeric characters.

4 Function: A function is a procedure processed by the software to produce is a screen, a report, a calculation. A function is activated either by a "button" in a screen, or by a selection made in a menu. The word "function" is used alternatively with «button». Tag status : Normally, the status of a tag is modified by a transaction made with a reporting facility (such as ATQ or a National NID database). However, if in the «Farmprofile», you have answered «No» to the question «Do you report to national traceability?», your tag status will cange automatically when you modify a disposition status of an animal. Active tag status: An active tag status refers to an animal in barn whose group is different from «0». For those producers in regions where reporting is mandatory, the Active status is generated automatically upon a succesfull reporting with the officical traceability authorities. Displaced tag status : Idicate that an animal is no longer in barn (but the record is kept). This is an animal either dead, culled or sold. For those producers in regions where reporting is mandatory, the Displaced status is generated automatically upon a succesfull reporting with the official traceability authorities. House tag status : indicates you are using a non ATQ/NID tag identification system. A house number can be repalced by an official NID/ATQ tag with the appropriate function in the menu Menu: An area where a variety of actions are presented for action. Main menu bar: Menu selection located at the top of each screen Drop-down list or value list: A drop-down list is a list of choices offered to you to make an entry in a field. The following image depicts a drop-down list for the "pen or group". Some drop-down lists are fixed in EweManage and cannot be changed. Others are under the control of the user and can be modified at any time, either manually (ex : death causes) or automatically by Ewemanage (ex : groups or breed types). The modifications of the drop-down lists can be done at the time of the initialization of the software using the function "personalize your value lists" of the "Farm profile" section. They can be modified any time after, using the function "Modify" which is displayed at the bottom of any modifiable drop-down list.

5 Example of dropdown list for the choice of pen or group Tab: Separator of table to reach certain functions. Note that in EweManage, certain tabs are contextual, therefore will not appear if you do not need them. For example the GenOvis tab will not be present if you are not a producer under thegenovis program. Activation of these tab sis dependent upon the entries made in your farm profile. Disposition: One uses this term in the software to describe what is occurred to an animal or a lamb. For example, the final disposition "Auction" means lamb sold at the auction Record: A record is the whole of information on an animal in the flock (reproductive or ancestor) or in the lambs database. The term "record" is used at certain places, mainly in the print function. Main menu bar The main menu bar is at the top of each screen. This bar, described with section 4.1 offers all the functions of the software. Main menu bar Reset button

6 The Reset button The reset button appears on most of the screens. If you happen to be «trapped» in a screen or of a task of which you cannot leave any more, click on this button to cancel any activity in progress and return to the main screen. In the rare cases where this may not function, simply quit EweManage. EweManage directories Inside the directory (file) Bergere_2 are other directories or files whose utility is described hereafter: Génovis: It is in this directory that you will place any file received from GenOvis that you will wish to import in EweManage. In the same way, this directory will contain the files EweManage sends to Génovis such as birth declarations etc. This is applicable only for the participants in the GenOvis program. Bergèremobile_R: This directory contains all the transactions (files) received by the PC and created by the PSION imported with SynchroBergere following a synchronization. You will also copy in this directory any file resulting from the export of transactions from the EweManage mobile PC application. Bergèremobile_E: This directory contains all the transactions (files) prepared by the PC and created by EweManage to be exported to the PSION or to EweManage mobile (of the pens, groups, breeds or of the data of the active animals). The files will be created in that directory by EweManage when you click the «export» button in the appropriate screen.. SCEA: This directory contains all the transactions (files) sent to CLRC when a registration request is made. All these directories must be present in order for the application to either create files to send by mail or to read new transaction from the mobile tools. Caution: EweManage does not "empty" any of the directories containing the various transactions. It is of your responsibility to at least annually clean these directories by erasing the various files as required.

7 CHAPTER 1: First use 1.1 Steps to follow At first, it is important to define your farm profile after having followed the installation and activation steps. 1.2 Installation of the software a. Basic configuration: EweManage is not compatible with Windows XP or Vista. It is compatible with Windows 7 but not recommended (except for the basic family edition), and full compatible with windows 8.x and Windows 10. The software must be compatible with the"aaaa-mm-jj" date format. b. To install the software, simply copy the "EweManage" directory to the "desktop" of your computer. c. To start EweManage, find the "application" file bergere_2.exe and double-click it. Do not start EweManage directly starting from CD, but from the copy made on your computer. You cannot record additional data on the CD. This is possible only when you use the program on your PC. d. For the use of various RFID readers and scales, you must also have the "Excel" software on your PC. Note: it is preferable to create a shortcut which you will place on your desktop, apart from the file EweManage in order to facilitate the access. Figure1 e. During starting, the screen of reception is displayed:

See the operation of the mode "Work in barn" in chapter 25 When opening the application for the fisrt time, EweManage will present the licencing screen and ask you to send your computer licence

8 See the operation of the mode "Work in barn" in chapter 25 When opening the application for the fisrt time, EweManage will present the licencing screen and ask you to send your computer licence number to the administrator. You will then get an activation key thaat you will have to copy in the appropriate field in order to unlock EweManage. Licence number to send to the administrator Area where to copy the activation key obtained from the administrator You may use you licence on two different computer, each one requiring a different and unique activation key.

The welcome screen has 2 buttons: one to go directly to the direct capture screens when you work in barn, the other to access the traditional screens referred to as "work at home" where complete

9 The welcome screen has 2 buttons: one to go directly to the direct capture screens when you work in barn, the other to access the traditional screens referred to as "work at home" where complete records of the animals and the complete systems of analysis and reports are available. The «In barn» screens makes it possible to work with a tactile tablet and take readings directly using bluetooth RFID tags readers. 1.3 Licence activation At first use, you must initially activate your license (This step may already have been made for you). To activate your licence (if required): a. On any flock screen, access the function (the button) "Farm profile" as shown with the following figure You will then have access to the screens allowing to personnalize your enterprise b. If your farm name does not appear on this screen, select the function "Licence activation". (see figure 3). You will have to enter your producer number (to replace PROnnnnnnn) required to validate the use of EweManage (usually this number is your CCIA number preceeded with the letters PRO). This will bring back for you to the screen of the enterprise profile. The data particular to your company should be displayed in the yellow background fields. These fields are not modifiable by the producer. They are part of your licence and can be modified only by the administrator. c. Once your licence is activated, you can now modify the fields in the various tabs in order to personalize your profile. If you need information on the contents of a field, please consult the help menu accessible by the button "?" with the top of each screen.

Button to personnalize value lists (next stage) Button to activate your licence if your farm name does not appear in this panel Figure2 1.3.

10 Button to personnalize value lists (next stage) Button to activate your licence if your farm name does not appear in this panel Figure Management of the mail Supplement the section of the bottom of management of the mail. If you do not use a software of mail (Windows mall or Outlook...), enter 'not' and supplement the necessary data. See the help menu or the articles in the forum to help you to supplement the whole or you refer to section 1.7 of this guide. 1.4 Presentation of information Information concerning any animal is presented initially in the form of "records" or of piled up records the ones on the others, like a deck of cards. Therefore, an animal record either in the flock or lamb database screen always displays the data of animal on top. You can alternatively see the records in mode "list" (much like an excel spreadsheet) using the «list by tag» function (or button) located at the top of the screen Navigate from one record to another To scroll, between records, either use "Shift" + "Pg Dn" or "Ctrl" + "Pg Dn" or use the arrows in the «Records to browse» area of the screen.

Scroll buttons 1.4.2 Presentation "record by record" The screen displayed when you first launch EweManage is an image of a «full» record.

11 Scroll buttons Presentation "record by record" The screen displayed when you first launch EweManage is an image of a «full» record. In EweManage, we have opted to display as much information on a screen in order to avoid having to flip pages to access different information type. The flock records are designed as follows: the left hand side displays the identification oinformation of an animal. The central portion offers various menus of navigation or choices of reports accessible by buttons. The right-hand side of the screen, for a ewe record, displays the information of the lambs of an animal: a summary of the records of lambs which are present in the lamb database. In this summary, the identification of the lamb is normally in blue for an animal in barn. It is in red on white background for an animal which was disposed (sold or dead etc) and in green for an animal considered as reproductive potential or replacement. The top section of a record mainly offers a choice of buttons allowing navigation between the various files. The menu bar on top (in gray) called "main menu bar" contains all the advanced functions offered by EweManage. The «Buttons» on screen are a duplication of some of the most usefull functions also contained in the menus..

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