PUBLIC PARTICIPATION IN BOARD MEETINGS

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Joel Sharp
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1 Policy Board Members Joe Lonergan, City of Tacoma Councilmember Tim Curtis, City of Fife Councilmember Doug Richardson, Pierce County Councilmember Bruce Dammeier, Pierce County Executive Paul Pastor, Pierce County Sheriff Robert Thoms, City of Tacoma Councilmember Michael Brandstetter, City of Lakewood Councilmember Grant Erb, West Pierce Fire & Rescue Commissioner Julie Door, City of Puyallup Councilmember Dave Enslow, City of Sumner Mayor Policy Board Special Meeting Meeting Date: September 20, 2017 Meeting Time: 11:00am Meeting Place: 955 Tacoma Ave S, #102, Tacoma WA Admin Conference Room PUBLIC PARTICIPATION IN BOARD MEETINGS Anyone may address any action item on the agenda for consideration. Rules for public comment were adopted by the Policy Board on March 28, 2012 and are available at Meeting Agenda is as follows: I. Call to Order II. III. Public Safety Communications Center project Adjournment Posted on the Website: 9/15/17 *Next meeting: September 27, :00am Lakewood City Hall

2 PUBLIC SAFETY COMMUNICATIONS CENTER POLICY BOARD STUDY SESSION SEPTEMBER 20, 2017

3 ARCHITECT SELECTION PROCESS - RECAP RFQ issued June 2017 Six responses received and reviewed Evaluation committee members Mike Dahlem, Sumner PW Director, project manager Jeff Jensen, Tacoma Fire project manager Mark Mears, SS911/Fife project manager Jim Napolitano, King County project manager (ret.) Jim Sharp, former Fire Comm manager Five firms interviewed August 2017 by evaluation committee Two finalists interviewed by executive and deputy director Recommendation for selection of CallisonRTKL/ADG Endorsed by Operations Board (Sept. 9) 1

THE PROJECT TEAM Expert technical management in design and construction stages Experience managing and working with engineering partners and public stakeholders Regional permitting

4 THE PROJECT TEAM Expert technical management in design and construction stages Experience managing and working with engineering partners and public stakeholders Regional permitting knowledge Experts in 911 communications, emergency operations centers, and public safety facilities Prior experience and knowledge of the needs of South Sound public safety facilities 2

EXPERIENCE South Sound Consolidated 911 Communications Center Facility Planning Study WACCCA Bay County EOC and 911 Facility Boca Raton PSIM Boone County EOC and 911 Facility Brevard County EOC

5 EXPERIENCE South Sound Consolidated 911 Communications Center Facility Planning Study WACCCA Bay County EOC and 911 Facility Boca Raton PSIM Boone County EOC and 911 Facility Brevard County EOC Cabell County EOC and 911 Complex Cape Coral Communications and Police Facility Cayman Islands National EOC Charleston County Consolidated EOC and 911 Center Chatham County EOC and 911 Center Clay County Emergency Services Complex Columbia Busby Street Resource and Training Center Cuyahoga County EOC and 911 Center Evangeline Parish Consolidated Communications and EOC Facility Greene County Public Safety Coordination Center Gulfport EOC Frankfort EOC, 911 Dispatch, and Public Safety Facility Georgetown EOC, 911, and Public Safety Operations Complex Hernando County Emergency Communications and Operations Center Hillsborough County EOC and Public Safety Operations Complex Lake County EOC and 911 Facility Horry County Regional Communications and EOC Facility Largo EOC and Police Training Facility Lawrence County EOC and 911 Facility Martin County EOC and 911 Facility Monroe County EOC Nacogdoches EOC and 911 Facility Okeechobee County EOC and 911 Facility Osceola County Emergency Communications and Operations Center Palm Beach County EOC Port Fourchon EOC and Public Safety Center Richland County EOC/911 Center Rochester Consolidated 911/311 Center Sarasota County EOC, Communications and IT Facility Seminole County EOC St. Charles County EOC St. Lucie County EOC Sunrise Communications and Public Safety Complex Terrebone Parish EOC and Safe Room Utah Valley Special Services District Communications Facility Volusia County Emergency 911 Dispatch Facility Williamson County EOC and Communications Center Wilmington EOC 3

6 Sunrise Consolidated Dispatch and EOC Greene County Public Safety Center Sarasota County 911 and EOC Facility 4

7 Centers for Disease Control Training Center and Administrative Offices Sunrise Consolidated Dispatch and EOC SCE Data Center Microsoft Corporate Headquarters 5

8 A&E PHASE 1 PROGRAMMING & PRE-DESIGN (approx. 2-3 months) 1. Detailed spatial needs assessment Outcome: up to three development options and potential costs 2. Site analysis and master planning Outcomes: written report on property redevelopment and Master Plan for development options 3. Conceptual building design *To include stakeholder and community input Outcome: conceptual design documents with site layout and block diagrams of major spaces 6

9 FUTURE A&E PHASES (approx. 12 months) Schematic design Design development Construction documents BIDDING AND CONSTRUCTION (approx months) Construction administration Transition support move management 7

NEXT STEPS 1. Policy Board approval of pre-design contract On September 27 th agenda 2. Execute formal agreement(s) with Pierce County re: financing terms, land and building ownership Date TBD 3.

10 NEXT STEPS 1. Policy Board approval of pre-design contract On September 27 th agenda 2. Execute formal agreement(s) with Pierce County re: financing terms, land and building ownership Date TBD 3. Policy Board approval of design contract Approx. December 2017/January Bid project Approx. 1 st quarter Policy Board approval of construction contract Approx. 1 st quarter Pierce County issue bonds Date 2019 (TBD) 18 year payment schedule 7. Construction Approx

11 DISCUSSION

12 EXHIBIT A Scope of Work CRTKL Project No (September 1, 2017) General Description: The project, and related Scope of Services, is generally described as the design and construction of a new Public Safety Communications Center (PSAP) to house 911 call taking and dispatch, records management and agency administration, as well as a municipal emergency operations center. This development may be two separate structures, or a single structure, depending upon the findings of the pre-design efforts. The Phases of Services are herein identified as follows: 1. Phase I-A: Detailed Spatial Needs Assessment: 1.1 The Consultant shall participate in an initial meeting, with South Sound 911, and the Project Management Team to review the proposed project and to establish project schedules for specific tasks. 1.2 The Consultant shall review South Sound 911 s prior completed facility planning studies and conduct an analysis of the routine operations of South Sound 911 to fully understand their function, operations, and the respective interaction, relationship, adjacency priorities, and potential of joint use facilities. 1.3 A detailed Spatial Needs Assessment shall then be conducted, providing documentation as to current and future needs; future need being defined as those anticipated for the years 2028 and 2038, and the current need being defined as the year The process for obtaining this information shall consist of a twopart effort; a detailed questionnaire and on-site interviews with South Sound 911 staff and Project Management Team. The questionnaire shall relate to such information as: Historical, Current and Projections for Future Staffing Levels A Detailed Mission Statement Departmental Organizational Charts An Assessment of Requested Spaces A Definition of Functional Inter-Relationships Documentation of Specialized Equipment Documentation as to relationship to other Departments. 1.4 The Consultant, as a part of this phase, shall consider and provide documentation to the extent possible, current and future staffing level projections and their spatial need impact upon future needs of facilities. 1.5 Based upon the recommendations related to facility size(s), the Consultant shall identify the land area needed for the building, associated parking and related site

13 requirements, such as storm water retention, parking areas, landscape requirements, infrastructure improvements, and building setback requirements. 1.6 This phase shall result in a detailed report, which shall contain the following components: Communications, Emergency Management and Administration facilities Exterior Facilities (If Requested) Joint-use / Shared Facility Opportunities Development Options Estimates of Probable Development Costs Phasing Plan(s) Analysis and Identification of all pertinent regulatory requirements. 1.7 The final report shall contain recommendations relative to potential solutions, and shall include up to three (3) alternative development options as to the size and associated potential costs of each such alternative. This report shall be issued to the Project Management Team for review and consideration, and subsequently, upon direction, to the South Sound 911 board and project management team. 2. Phase I-B: Site Analysis and Master Planning: 1.1 South Sound 911 shall submit to the consultant, any existing documentation relative to the site located on 3580 Pacific Avenue, Tacoma, Washington, that South Sound 911 has selected for this project. 1.2 The Consultant shall then conduct an evaluation of the parcel utilizing nationally recognized criteria. The Consultant shall prepare, and distribute to the appropriate personnel, a detailed form for evaluation by South Sound 911 as well as the Consultant. 1.3 Items to be considered will include: Ability of the site to accommodate appropriate public and staff parking Identification of potential hazards Appropriateness (capacity) of existing utilities, such as power, gas, water, sewer, fiber optics, etc The ability of the site to accommodate identified future space needs as identified in Phase I-A. 1.4 Obtain, to the extent possible, historical and current aerial photographs of the properties, the purpose being to illustrate previous site utilization. 1.5 Based upon the information assembled and documented, the Consultant shall prepare a written report noting the information herein contained, and make a specific recommendation as to the appropriateness of the property redevelopment. Eight (8) hard copies and one (1) electronic copy of this report shall be provided to the South Sound 911.

14 2.7 Based upon the information obtained during development of the Spatial Needs Assessment, the Consultant shall participate in a meeting(s) with representatives South Sound 911 to initiate the Master Planning effort. The premise of this meeting shall be to obtain consensus as to the appropriate land utilization of the designated property and the proposed facility, as well as future expansion requirements. 2.8 Based upon the adopted Development Alternative, the Consultant shall prepare a Master Plan Document of the selected site, illustrating: Proposed land utilization of the selected site Location and general configuration of current need facilities Areas of potential expansion for future need Location of vehicles access and egress, both staff and public Pedestrian areas and site circulation Vehicle Parking Areas (Staff, Public, Press) Area(s) designated for storm water detention Required Standoff Distances 2.9 The Consultant shall then prepare a final Master Planning Drawing illustrative of the proposed recommended solution and present same to the staff of South Sound Phase I-C: Conceptual Building Design: The Consultant will prepare conceptual design documents consisting of preliminary elevations and illustrating the following items: 3.1 Confirm the site development layout illustrating parking areas, vehicular/pedestrian circulation, public/private zones, site utility considerations, future expansion, etc. 3.2 Provide block diagram of major programmed spaces showing functional relationship. 3.3 Provide building size/shape configuration showing major entry points. 3.4 Provide graphic representation of proposed exterior building envelope components. 3.5 Provide list of proposed energy efficient systems/building components. 3.6 Provide optional solutions if necessary to address identified constraints. 3.7 Provide conceptual cost estimate for each option.

MINNEAPOLIS PARK & RECREATION BOARD COMMUNITY ENGAGEMENT PLAN

Board Plan Approval/Review Date: 9/19/2017 Last Plan Revision Date: 9/5/2017 MINNEAPOLIS PARK & RECREATION BOARD COMMUNITY ENGAGEMENT PLAN Project Title: MPRB Division: Planning Project Manager: Dana Murdoch