Word Processing. What is Word Processing? Saving. Entering First. Editing Documents. Formatting
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1 Word Processing Using tools to ease the tasks What is Word Processing? The ability to manipulate text (process words) without having to retype. Put simply it is the ability to Enter text and images Edit Format Save Publish Generally these make up a cyclical operation Entering First Enter what needs to be said BEFORE formatting. Paragraph are treated as a unit for certain types of formatting Press ENTER at the end of a paragraph Use a line feed SHIFT-ENTER to go to the next line within a paragraph (called a hard line feed) To go to the next page before it automatically wraps to the next page Use a page break CTRL-ENTER to go to the next page (called a hard page break) Tired of typing - try voice input! Saving Word does have automatic saving to a temporary file that may be retrieved if power is out, but it may not necessarily work Save often. Save when you stop for a moment. Save whenever you move away from the computer for a moment. Editing Documents selecting text (necessary to do some of the other operations) copying - copy & paste moving - cut & paste deleting searching & replacing inserting date/time can be set to auto update spell checking more Formatting Formatting Affects how a document looks. Add visual appeal to a document Types of formatting include Character Paragraph Page or Layout 1
2 Character Formatting font type face (style of characters) size - Measured in point size. Larger the number, larger the characters. weight & style bold italic underline strikethrough position normal superscript 1 Slightly above the normal line subscript 2 Slightly below the normal line and other effects Paragraph Formatting line spacing how much space is between lines of text indent including first line (indents the first line of a paragraph - like an automatic tab) left Right hanging (indents the paragraph after the first line alignment left right center justified (aligned on both sides like a newspaper column) tabs spacing before & after Space added before or after the full paragraph More paragraph flow control widow/orphan protection forces two lines to remain together on a page so that one line is not left alone keep with next Good to for heading so they stay on the same page as the paragraph below it keep together keeps text together so page does not break Page /Layout Formatting margins columns page size page orientation portrait landscape headers and footers Note: Headers and headings are different! Footers and footnotes are different. Using Styles - Styles Rock! Styles allow for groups of formatting to be applied at once and can include both paragraph and character formatting Use styles to format similar type items. If creating a document that has headings, use the heading styles to format these. Modifying styles Change the formatting - modify the style rather than each item. Changes all at once Formatting to be applied to the entire document - modify the Normal style. Code phrase : Styles Rock! Publishing Publishing originally entailed printing, but many documents today are not intended for printing Printing placing your document on paper. Electronic distribution web pages file transfer pdf file 2
3 Other Capabilities Most Important Point grammar checkers thesaurus tables graphics borders lines drawing outlines mail merge generating indexes and table of content footnotes printing envelopes & mailing labels & more Let the computer do the work! If it s taking you time to do... there is probably an easier way! Time-saving Features Centering, headers, automatic page number, automatic table of contents, automatic bibliography, using styles, printing envelops 3
4 Web & Information Literacy Searching & Evaluating Information Web Tools What is the Internet Inter - Between Net - Networks a group of computers which are interconnected together to exchange information The Internet is a network that connects computer networks in remote locations together. Features Global No one company, institution, government, person owns it Can link many different ways because of the way it was designed Provides for decentralized & distributed computing Are Internet & Web the same? Nope. The Internet consists of computers, data, protocol that are connected through satellites, cables, wires, and wireless transmitters. The Web is a method of accessing information stored on computers throughout the Internet Not everything connected to the Internet is accessible via the Web Some online gaming such as World of Warcraft Some music downloads - itunes software File transfers Businesses & government may have their own software for accessing information Finding Information Search Engines Input search terms to find info Use advance features to narrow search Use specialized indexes Deep Web Search Database search that are not searchable by search engines Examples: Periodical Indexes: EBSCO Book Searches: Library ebooks Reference indexes State library & UH system have list of databases Search Strategies Consider including in search Who What When Where Why How Use synonyms Example: college or university Use quotes to indicate a phrase Use common sense to determine most appropriate search term Advanced Search Use advanced search feature to refine searches File Type (web page, Adobe Acrobat, graphic) Date Domain Language Three basic Boolean operands can be used AND OR NOT
5 Boolean Operators Narrow by Domains Operator Effect on search Example Results AND OR NOT Not boolean, but helps Quote " " Narrows search Expands search Narrows search Further narrows search dogs AND cats both words must be on page dogs OR cats One or the other or both dogs NOT cats Dogs but no cats on it "cats and dogs" must be the exact phrase.. Will not find "dogs and cats" cats and dogs High Level Domain (end part of a domain name).net - network.com commercial.edu - educational (usually colleges & universities).gov government.org - non-profit organization.k12 - kindergarten through12th grade.mil military Specific domain - include full domain name Examples: hawaii.edu irs.gov microsoft.com fafsa.ed.gov Finding info on a page Long articles may make it difficult to find the exact information you are seeking Use the find feature to find information within a web page or other file CTRL-F will bring up the find box then type in what you are looking for. Evaluating Web sites Determining Validity Why Evaluate Just because it s published on the Web does not mean it is accurate Anyone can publish anything on the Web no controls or overall publisher who evaluates and confirms content Evaluate Sources Content Date Evaluating Sources Who is publishing the information? Author Why is the author an authority? What credentials do they have? Publisher Is the company or organization reputable? What other information is available about publisher? What is the high level domain?
6 Example Example of evaluation for my lesson on operating systems: Author: Vanessa Cole Credentials: Instructor of Information Computer Science over 30 years computer experience. expertise and training to be an authority in this area. Publisher: Windward Community College reputable educational institute..edu domain Evaluating Content & Date Is information accurate and verifiable through other sources? Is a bibliography offered or are references cited? Is the content opinion or fact? Is the purpose clearly stated? How current is the information? 2 year old article about computers is outdated 10 year old article about ancient history is probably not outdated. Example: Example of evaluation for my lesson on operating systems: Content: The information is clearly stated and is factual which can be verified through other sources. It does not contain a bibliography, but the author has the authority to write on this subject. Date: The content of this website is published within the past two years and is current. Citing References When using your research to write a paper you must ALWAYS cite your references. See MLA or APA style guides for the referencing style you need to use. Common items needed for reference Author All content has an author - if no individual author is listed, then a corporate/organization author should be listed. Title Publisher Date of publication Web address and date accessed (if website) Cite Reference from Source Citation should be from the actual source NOT the search tool. Do not site Google or Ebsco as your source. In Google go to the actual website to find the source citation information. Citation type is most likely website Ebsco look at the actual article to find citation information Citation type is most likely article in a periodical or journal article Fair Use Be sure quotes are indicated and ALWAYS cite your references. Fair use: Freely quote for educational purposes 10% of the full work or 1,000 words whichever is LESS. A web page of 100 words - you can quote only 10 words. If it is of 100,000 words you can quote only up to 1,000 words. If you are quoting more than that, by law you should get permission from the author or publisher.
7 Working with Research Papers Let the computer do the work About Research Papers Often research needs to be written up in a paper. This is not only for school, but often in business and other organizations Evaluations Business plans Assessments Operating procedures, etc. Use Styles! It's important to use STYLES to format your paper. Styles allow for consistency and ease of update Heading styles can help create automatic table of contents Headers & Footers Headers and footers. Headers are at the top of every page Footers are at the bottom of every page Can have different headers/footers for odd and even pages Can have a different first page Cover pages Cover pages identify information such as title and author Citations & Bibliography Citations & Bibliography - use the insert citation feature to accurately complete citations for references Inline citations are citations placed immediately following the text. Displays only part of the citation information. Automatic bibliography places information from citation tool into the bibliography. ALL PAGES HAVE AUTHORS! If an individual author is not listed, then it is a corporate or organizational author
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