WEB BOE DECLARANT MODULE

Transcription

1 User Guide WEB BOE DECLARANT MODULE This service is managed by: Mauritius Network Services

2 TABLE OF CONTENTS 1 CHAPTER I INTRODUCTION... 1 ５ 1.1 The Web BOE Declarant Module...1 ５ 1.2 The User Guide...1 ５ 1.3 Conventions used in this book...1 ５ 2 CHAPTER II- GETTING STARTED... 2 ８ 2.1 System Requirements...2 ８ 2.2 User Requirements...2 ８ 2.3 System Users...2 ８ 2.4 System Tools...2 ９ Command Buttons... 2 ９ Icons... 2 １２ Hyperlinks... 2 １３ Data fields... 2 １３ Tabs... 2 １４ System screen types... 2 １４ List Type... 2 １４ Form Types... 2 １６ System s Menu Bar... 2 １６ Menu& Submenus... 2 １６ <Log-out>... 2 ２０ 3 CHAPTER III ACCESSING THE SYSTEM... 3 ２１ 3.1 Login Process...3 ２１ 3.2 Logout Process...3 ２２ 3.3 Accessing The Customs Declaration Screens...3 ２２ 3.4 Navigating The System...3 ２４ 4 CHAPTER IV THE DECLARANT MENU SCREENS AND FUNCTIONS... 4 ２５ 4.1 The [BOE (Declarant)] / [Bill of Entry (Post Entry)]...4 ２５ [BOE (Declarant)] Header ２６ [DEC (Header2)]... 4 ３１ Boe Application Form Markings and Attachment Section... 4 ４１ Table of contents [DEC (Markings & Attached docs)] Container Grid... 4 ４２ ~ 1 i ~

3 [DEC (Markings & Attached docs)] Attached Documents... 4 ４３ [BOE (Declarant)] Item... 4 ４７ [List Items]... 4 ４７ [Dec (Item details)]... 4 ４９ [DEC (Summary)]... 4 ６０ [DEC (Summary)] System defined tax grid / user defined tax grid... 4 ６２ [Create Payment Instruction]... 4 ６３ Bank Payment Grid... 4 ６５ [Customs Response]... 4 ６７ 4.2 The [Duplicate Declaration] / [Duplicate Post Entry]...4 ６８ 4.3 The [Declaration Management] / [Post Entry Management]...4 ７０ 4.4 The [Memo Text]...4 ７１ The [View Memo Text]... 4 ７１ 4.5 [Print Declaration / Post Entry]...4 ７２ 5 CHAPTER V THE COMMUNICATION MENU S SCREENS & FUNCTIONS... 5 ７４ 5.1 The [Message & Notifications Retrieval]...5 ７４ 5.2 The [Send Declaration] / [Send Post Entry]...5 ７５ 5.3 The [Reset send status(boe)]...5 ７６ 5.4 The [Reset send status(payment)]...5 ７６ 5.5 The [Import BOE Data]...5 ７７ 6 CHAPTER VI THE MAINTENANCE MENU S SCREENS & FUNCTIONS... 6 ８１ 6.1 The [Importer/Exporter/Consignee]...6 ８１ [The Importer/ exporter/ Consignee] Form View... 6 ８２ 6.2 The [Declarant]...6 ８４ 6.3 [List Of Currency Rates]...6 ８５ 6.4 The [Duty Tax Maintenance]...6 ８６ The [Maintenance of Regime]... 6 ８６ The [Maintenance of Regime] Form View... 6 ８７ The [Maintenance of Duty Tax]... 6 ８８ The [Maintenance of Duty Tax Base]... 6 ８８ The [Duty Tax Base]... 6 ８９ The [Maintenance Pointer]... 6 ８９ Table of contents ~ 1 ii ~

4 6.4.5 The [Maintenance of Reference RTX]... 6 ９０ The [Maintenance of Reference RCC]... 6 ９１ The [Maintenance of RBC]... 6 ９１ The Maintenance of CPC Code... 6 ９２ The [CPC Code]... 6 ９２ The [Maintenance of HS Code]... 6 ９４ The [HS Code]... 6 ９５ Other Code Maintenance...6 ９７ The [Maintenance of Country]... 6 ９７ The [Country Agreements]... 6 ９８ The [Maintenance of Port]... 6 ９９ The [Maintenance of Cargo Package Type]... 6 ９９ The [Maintenance of Mode Of Transport]... 6 １００ The [Maintenance of Delivery Terms]... 6 １０１ The [Maintenance of Terms of Payment]... 6 １０１ The [Maintenance of License]... 6 １０２ The [Maintenance of Agreement]... 6 １０２ The [Maintenance of Attached Document]... 6 １０３ The [Maintenance of Customs Office Code]... 6 １０３ The [Maintenance of Transit Shed]... 6 １０４ The *Maintenance of Transit Shed s Mode of Transport １０５ The [Maintenance of Type of Bonded Warehouse]... 6 １０５ The *Maintenance of Type of Bonded Warehouse s Regime １０６ The [Retrieve List of Maintenance of Warehouse]... 6 １０７ The [Maintenance of Type of Bonded Warehouse]... 6 １０７ The [Maintenance of Bank]... 6 １０８ The [Bank]... 6 １０９ The [Maintenance of Branch]... 6 １０９ The [Maintenance of Valuation Method]... 6 １１０ 7 CHAPTER VII THE REPORT MENU S SCREENS & FUNCTIONS... 7 １１１ The [Audit Log]... 7 １１１ [Message Retrieval Log]... 7 １１２ The [Message Process Log]... 7 １１３ Table of contents ~ 1 iii ~

5 7.1.4 [Error Log] [BOE Register] / [boe cancellation register] [Boe Cancellation Register] [List of BOE] APPENDIX A: CODES IN THE LIST OF DATA FIELD VALUES... I 9 APPENDIX B: SAMPLE PRINT OUTS... 1 Table of contents ~ 1 iv ~

6 C HAPTER I INTRODUCTION 1.1 THE WEB BOE DECLARANT MODULE Declarant module composed of applications and tools that allow Declarants and Importers to create and submit Bill of Entry (or Post Bill of Entry) applications electronically. This module is also equipped with the following features: 1. Automatic computation of Duty and Tax once the relevant details of a shipment has been provided 2. Electronic submission of applications to Custom, 3. Retrieval of responses from Customs pertaining to the Bill of Entry application. 4. Payment request/ payment advice generation 1.2 THE USER GUIDE This document contains the necessary guidelines and processes in using the Mauritius Revenue Authority Web BOE (Bill Of Entry) Declaration Module. The first and second sections of this user guide provide information about the system requirements, user requirements, tools and processes while the third section familiarizes you with the applications available, their individual functions that are relevant in processing your tasks. Actual images of the screens are available in this document to provide a clearer overview of the system layout and design. Each image is numbered accordingly for referencing purposes. 1.3 CONVENTIONS USED IN THIS BOOK This manual uses certain conventions to distinguish different types of information easily. COMMAND BUTTONS Command button names mentioned in this document are enclosed in angle brackets (<>). For example: <Login> DATA Datafields are spaces wherein required information or details are entered. There are various types of data entry fields in this system. These include normal text fields, date fields, check boxes, etc. Datafields are documented in this manual using a different font type like H S CODE which refers to the HS code data field available in various screens of the system. Important details of the images are labeled with numbers. These numbers serves as your reference in tracing further information about the labeled image. HYPERLINKS Hyperlinks are texts that connects document (source document) to another document. Hyperlinks are also defined as links from one hypertext files to another location or file, these are typically activated when you click on the hyperlinked texts. Chapter I: Introduction Page 1 ５ of 127

7 Hyperlinks are represented in this user guide in an underlined text. For example: nextlast(this refers to the page numbers where the relevant records are available) ICONS Icons are small on-screen graphic elements that represent applications, files or tasks. The icons functions are to reinforce information and perform specific task. Icons are documented in this manual as small graphic symbols. For example: The play icon displays the symbol represents the function or task. complete detail of the record when clicked and this graphical LABELS Actual images of the system s main screens are available in this user guide. The Images are labeled accordingly for easier tracking or referencing purposes. Image labels include the chapter number and the topic number where the relevant image appears, sequence number and the assigned name or description. For example: FIGURE 1.3.1: DIALOGUE BOX Where: 1.3 Refers to the topic number where the image is included. 1 Refers to the image sequence number. DIALOGUE BOX This refers to the assigned image name. Important details of the images are also labeled. A brief information about the labeled detail is provided whenever necessary. F IGURE 1.3.1: D IALOGUE B OX Please refer to the example below: S CREEN DETAILS LABEL <LOG OUT> When clicked, this allows you to properly quit your current session in the WEB BOE Declarant module. Menu Bar Composed of the primary group of menus in WEB BOE Declarant module. Header 1 Fields Refers to the allocated fields where you need to supply all the required information for your BOE application. Chapter I: Introduction Page 1 ６ of 127

8 INSTRUCTIONS All step by step instructions are numbered accordingly. NAVIGATION To access most of the screens in the system, the user will need to navigate through the menu panel, select the corresponding menu group and the option or function. This navigation sequence is articulated in this manual by indicating the menu group, followed by the menu option, both encompassed within a curly bracket. For example: {Application >>>New Application} SYSTEM SCREENS When referring to various User Interface Screens found in Declaration Modules Screens, this documentation uses the convention of enclosing the screen name with square brackets. For example: [Audit Log] F IGURE 1.3.2: [A UDIT L OG ] Chapter I: Introduction Page 1 ７ of 127

9 C HAPTER II- GETTING STARTED This chapter provides the necessary requirements in accessing the Mauritius Revenue Authority - Customs Department, Customs Declaration system. 2.1 SYSTEM REQUIREMENTS Before using the system you must ensure that your computer system meets the following requirements: To access the system, you must ensure that you are connected to the internet through a broadband service. You can browse the system with Mozilla Firefox, Internet Explorer 11 Enable Cookies and Javascript in your browser. Have a screen resolution of at least 800x600 (1024x768 or higher recommended). NOTE: The hardware requirements depend on the web browser that you are using. You need to refer to your web browser's manual to verify this information. 2.2 USER REQUIREMENTS The system will only grant access to authorized users. Authorized users must have the following login credentials: User ID this refers to the unique identification code or name assigned to each user. Password this refers to the secret word or string of character that is used by the system to authenticate the User ID entered. NOTE: Both login credentials are assigned by the system administrator. You are required to change your password upon your first login. Your access rights to the system screens, functions and information depend on your assigned User role. 2.3 SYSTEM USERS The system is designed for the following group of Users: ROLE ID ROLE NAME DESCRIPTION GU General User General users of the module include declarants and importers who are authorized to submit Bill Of Entry applications. GA General Administrator General Administrator of the account. Usually an administrator appointed by the end user organization to assign various access rights to functions of all the User IDs created for this account. SA System Administrator System Administrator of the System. Usually the administration staff in MNS that manages the operation and maintenance of the entire BOE System. Chapter II: Getting Started Page 2 ８ of 127

10 ROLE ID ROLE NAME DESCRIPTION OP HelpDesk / Customer Service Operator HelpDesk / Customer Service Operator of the System. Usually the helpdesk / customer service staff in MNS that manages the user account creation, password reset, message retrieval and other operations of the entire BOE System. DEV Developer Developer of the System. Usually the application development staff in MNS that access the system for troubleshooting, and application maintenance. 2.4 SYSTEM TOOLS Various user interface tools are available to provide convenient navigation process as well as management of the relevant information. These include graphical user interface tools such as the command buttons, icons, system menu, hyperlinks, screens and data fields COMMAND BUTTONS Command buttons are user interface elements that provide simple ways to execute actions or commands when clicked. They appear as small rectangular boxes labeled with the task they perform. Various types of command buttons are available in the system. Some are the standard command buttons which we have used in basic computer applications or browsing the web. Below is a list of the standard command buttons available in the system: COMMAND BUTTONS DESCRIPTION <OK> This button allows you to execute pending actions. <Cancel> This button, aborts pending task or changes made to the records. <Clear> This button allows you to clear a selection. For the Bill of Entry application form fields, clicking this button will delete all the unsaved information provided in the relevant fields. <Choose> This button allows you to locate and select a file from external storage to be uploaded in the system. <Exit> This button allows you to close the current active screen. <Import> This button executes the process of importing files to the system s database. <Previous> This buttons allows you to navigate to the previous records or message details. <Print> This button allows you to download the relevant Bill of Entry records in Portable Document Format (PDF). When clicked, the [Print option] will appear prompting you to specify the Bill of Entry section to be printed. You can choose to print all the Bill of Entry sections by selecting All, or you can choose to print a specific section only. Chapter II: Getting Started Page 2 ９ of 127

11 COMMAND BUTTONS DESCRIPTION <Save> This button allows you to save the current changes that you made to the record. For [BOE (Declarant)] and [Bill of Entry (Post Entry)] once you have clicked on this button. The system will prompt you to confirm if you want the record to be Saved as Complete. S AVE AS COMPLETE ACTIONS : COMMAND BUTTON <Ok> The system will validate the following: 1. The first line O F MA RK S A N D N U MB ER is filled. 2. At least one item is filled. 3. TO TA L F O B is equal to the sum of all item s FOB. 4. TO TA L F R EI G H T is equal to the sum of all item s freight. 5. TO TA L I N S U RA N CE is equal to the sum of all item s insurance. 6. TO TA L O TH ER CO S T is equal to the sum of all item s Other cost. 7. Effective EX CH A N G E RA T E for FOB, F R EI G H T I N S U RA N CE and O TH ER CO S T is valid. If all the above is satisfied, the record will be saved with status code C for complete. If at least one of the above condition is false, the system will prompt you with the appropriate error message and save the record with the status as I for incomplete. <Cancel> The record will be saved as status as I for incomplete. No validations will be performed. <Search> This button allows you to retrieve records or information relevant to your application or task. The list of data retrieved by the system depends on your specified search parameters. Chapter II: Getting Started Page 2 １０ of 127

12 Below are the customized command buttons available in the Bill of Entry declaration applications and management screens: Press ctrl + click here: see sample screen layout to view below command buttons locations in the [BOE (Declarant)] COMMAND BUTTONS DESCRIPTION <Air Manifest> You can click on this button to access the [Air Manifest] where you can retrieve and select the relevant air manifest details to be declared in your Bill of Entry application. <Customs Reponse> You can click on this button to access the [Customs Response] where you can see the Customs response details. The list of Customs responses types is available in APPENDIX A, item number 7. <Dec (Markings & Attached Docs)> You can click on this button to access the [DEC (Markings & Attached Docs.)] where you can declare, manage or view the relevant markings and attached documents of the shipment. <Items> You can click on this button to access the [List of Items] where you can add new items or view the list of all the items declared in your Bill of Entry application. <Electronic PI> You can click on this button to access the [Electronic Payment Instruction] where you can provide your payment instruction. You can only access this button after you received any of the following responses from Customs: Customs Response Type Description CR02 Document Required and Duty Payable CR04 No Document Required and Duty Payable <Header 1> You can click on this button to access the [Header 1] where you can view or declare the Declarant s information for your current Bill of Entry Application. <Header 2> You can click on this button to access the [Header 2] where you can declare or view your current Bill of Entry application s specific shipment details such as the place of L/S, transport mode, item details, duty and tax, and other relevant shipping information. Note that you can only proceed to [Header2] after you have filled up all the mandatory fields in [Header 1]. <Sea Manifest> You can click on this button to access the [Sea Manifest] where you can retrieve and select the relevant sea manifest details to be declared in your Bill of Entry application. <Search Container> When selected, system will pop up a search screen for user to select the details from the Customs Online Database. The CONTAINER NUMBER field will be populated by the system when the record is selected. Note that user will select one record at a time for the container selection. This command button is enabled if MODE OF TRANSPORT in [DEC (Header)]is By Sea and the B L NUMBER and REPORT NUMBER in [DEC (Header2)]is valid. Chapter II: Getting Started Page 2 １１ of 127

13 COMMAND BUTTONS DESCRIPTION <Summary> You can click on this button to access the [Dec (Summary)] where you can view the summary details of the declaration ICONS Icons are small graphical symbols used as user interface tools to represent commands, tasks, files or windows. You can execute commands or open the windows of your source documents by clicking on the relevant icon. Below is a list of all the icons available in the system: ICONS DESCRIPTION This icon represents the logout function. If you want to immediately logout from the system simply click this icon. This icon activates the popup calendar when clicked. F IGURE : P OPUP C ALENDAR When the calendar is inactive it appears as a small icon embedded beside the date fields.to browse through previous months, you may click or for succeeding months. To browse through previous years, you may click or for succeeding years. This icon executes the process of extracting the relevant list of codes or records from the system s database. This icon is available in fields with pre-determined values such as Regime Code, HS Code, Mode of Transport and other relevant BOE application fields. This icon executes the defined task. For example in the [List Item], this icon represents two different task. F IGURE : P ROCESS I CON Chapter II: Getting Started Clicking this icon to Show Details, will display the relevant item s detail in Read only format (non-editable). Page 2 １２ of 127

14 ICONS DESCRIPTION Clicking this icon to Duplicate item, will create a duplicate copy of the declared item. The duplicate copy will be displayed in editable format to allow necessary changes HYPERLINKS Hyperlinks are active texts, numbers, or fields that when clicked, leads you to the reference application or page. Hyperlinks can be easily distinguished as some appear with underlined and blue colored text such as the page numbers. Some hyperlinks may not appear in blue text, but the mouse pointer changes when hovered on the hyperlinked text DATA The spaces allocated for the required information are called datafields or fields. Some datafields in the system are active. You can enter new information or update the current values if necessary. There are also read only data fields which appear as disabled or grayed out, User will not be able to change or update any information indicated here. The length of information that you can enter in each field varies depending on the form or application. Note that mandatory data fields are marked with asterisk (*). Various types of datafields are available in the system, these include: TYPE TEXT Allows you to enter letters, combination of letters and numbers (alphanumeric) that do not require calculations such as Codes, Importer/Exporter's name, Address name and other relevant entries. NUMERIC This field accepts numeric (numbers) values only. DATE There are two ways to enter the value in this data field. First, is by manually entering the information using the format DD/MM/YYYY. And the other method is by activating the calendar icon. In the event that you entered an incorrect value, the system will display an error message (Please refer to FIGURE : ERROR MESSAGE DATE FIELD). F IGURE : E RROR M ESSAGE D ATE F IELD CURRENCY Chapter II: Getting Started This data field accepts currency values only. This has been included for currency calculation. Page 2 １３ of 127

15 TYPE DROPDOWN LIST This data field allows you to select a value from the options available in the list box. When a dropdown list is inactive it only displays a single value. You can click in the dropdown list field to activate it and view the remaining options in the list. You can drag the scroll bar accordingly to navigate through the list. You need to click on the relevant option to select. Once an option has been selected, the control will revert to its inactive state. GRID (TABLE) Some details or information in the system are presented in grid format. F IGURE : G RID ( TABLE ) CHECKBOX This data field type allows you to select more than one option from the list. To indicate that you selected an option, simply tick (click) on the relevant checkbox. Unselected checkbox appears as, RADIO BUTTON while a selected checkbox appears as. This datafield allows you to choose one option from the list indicated. You need to click on the relevant radio button to select. Selected radio button appear as while the unselected radio buttons appear as TABS Tabs are the small labeled flaps that provide quick access to specific details of the declaration. To activate, simply click the relevant tab SYSTEM SCREEN TYPES The WEB BOE Declaration module screen types vary depending on the function/ task required. Refer to the topics below for further information about the screen types available in the system: L I ST T Y P E List screens where you can access the application forms and reports composed of SEARCH CRITERIA SECTION and SEARCH RESULTS SECTION. SEARCH CRITERIA SECTION This section composed of various data fields wherein you can indicate your preferred search criteria to generate a more accurate search result. These criteria serve as the system s reference in retrieving the required records or documents The following command buttons: <Search> and <Clear>are always available in this section. The figure below is a sample of the search criteria section. Chapter II: Getting Started Page 2 １４ of 127

16 F IGURE : S EARCH C RITERIA If you want to retrieve the list of all the declarations created in the system, DO NOT SPECIFY ANY SEARCH CRITERION simply click on <Search>right away. Note that the data fields in the Search criteria section are case insensitive. For example: If you entered customs in the IMPORTER data field, the system will retrieve all the records containing the texts indicated regardless if it is in lower-case or upper-case. SEARCH RESULTS SECTION This section displays the results generated by the system. The lists of records are presented in table (grid) format and organized according to the defined parameters. You can view the following details in the search results section of the system screens: F IGURE : S EARCH R ESULT S ECTION SEARCH RESULT DETAIL Total records found This information indicates the total number of records that fully or partially matched the defined parameters List of records found This list displays the summary of the records that fully or partially matched the defined parameters. Page Numbers The page numbers are located at the bottom and upper right side of the search results section. Each page contain Fifty records, you may navigate through the pages by clicking on the relevant numbers to display its contents. Scroll Bars Chapter II: Getting Started These are Graphical User Interface tools located at the right (vertical scroll bar) side and at the bottom (horizontal scroll bar) of the page. To view the rest of the document details that you cannot see due to the size limit of your computer s screen, simply drag the scroll bars accordingly. Page 2 １５ of 127

17 F O R M T Y P E S F IGURE : S CREEN LAYOUT - F ORMS Screens that are designed as a form composed of various fields allocated for information that will be supplied by the User, Customs and other relevant sources. Command buttons and other relevant tools are also provided to execute relevant task SYSTEM S MENU BAR In the Mauritius Revenue Authority Customs Declarations System, the menu bar is a horizontal bar fixed at the top of the screen under the system s name. F IGURE : S YSTEM S M ENU B AR M E N U & S U B M E N U S Menu refers to the primary group of functions in the WEB BOE Declarant module. To select, simply hover your mouse pointer over the relevant menu. This action will also trigger the relevant set of submenu to appear. Submenu refers to the secondary group of functions that appear when you hover your mouse pointer over a menu. Each function in this group refers to a specific WEB BOE Declarant module screen where you can process your required task. Chapter II: Getting Started Page 2 １６ of 127

18 Selecting or clicking on a function will trigger the system to display the relevant WEB BOE Declarant module screen TRADENET HOMEMENU This menu automatically directs you to the TradeNet home page when clicked DECLARATION MENU This menu refers to the set of functions that facilitate the creation, submission, monitoring and management of Bill of Entry applications. L IST OF D ECLARATION SUBMENUS / FUNCTIONS SUBMENU New Declaration This function allows you to generate a new Bill of Entry Application form. New Post Entry Declaration This function allows you to generate a new Bill of Entry (Post Entry) application form. Duplicate Declaration This function allows you to retrieve and create a duplicate copy of your existing Bill of Entry application. Duplicate Post Entry Declaration This function allows you to retrieve and create a duplicate copy of your existing Bill of Entry (Post Entry) application. Declaration Management This function allows you to retrieve, update, manage, and monitor your existing Bill of Entry applications. Post Entry Management This function allows you to retrieve, update, manage, and monitor your existing Bill of Entry (Post Entry) applications. View Memo Text This function allows you to retrieve and view memo texts from Customs and other senders. Print Declaration/Post Entry This function allows you to retrieve and print the relevant Bill of Entry records. The system supports individual and batch printing process. To process batch printing, simply tick the individual checkbox of the records to be printed and click on <Print> COMMUNICATION This menu refers to the set of functions for routines in sending and receiving messages relevant to the Bill of Entry Applications. L IST OF C OMMUNICATION SUBMENU / FUNCTIONS SUBMENU Receive This Communication function facilitates the retrieval of messages and notifications from Customs and other senders. Chapter II: Getting Started Page 2 １７ of 127

19 SUBMENU Send Declaration This Communication function allows you to search for the relevant Bill of Entry record that you have created, and then select and submit this record to Customs. Note that the system will only allow you to submit records with Completed status. Send Post Entry This Communication function allows you to search for the relevant Bill of Entry (Post entry) record that you have created, and then select and submit this record to Customs. Note that the system will only allow you to submit records with Completed status. Send Payment Instruction This Communication function displays the list of Payment instructions that you have created, and then allows you to select and submit this instruction to the Bank s mailbox. Reset Send Status (Bill of Entry) This function allows you to search for the relevant Bill of Entry record, and then select and reset the record s Send Status. Note that the system will only allow you to reset records with Sent status. Reset Send Status (Payment) This function displays the list of Payment Instructions that you created, and then select and reset the instruction s Send Status. Note that the system will only allow you to reset instructions with Sent status. Import BOE Item Data This function allows you to upload a comma separated values (csv) format file and import it into the BOE database. The system also supports importing of BOE items between records from the BOE database. Import Error Log Report This function generates the error log report of the Import BOE Item Data. MAINTENANCE This menu refers to the set functions that allow you to manage and maintain the relevant Code Master files. L IST OF M AINTENANCE SUBMENUS / FUNCTIONS 1 SUBMENU Importer/ Exporter/ Consignee This function allows you create, manage and maintain the Importer/ Exporter and Consignees details. Declarant This function allows you to view your User profile/ account. Currency Rate This function allows you to view exchange rates for each currency. Duty/ Tax Related Maintenance This function allows you to view all Duty/ Tax related codes and details. Other Code Maintenance This function allows you to view other codes and information that are relevant to the Bill of Entry applications and records maintenance processes. Chapter II: Getting Started Page 2 １８ of 127

20 SUBMENU Examples of the codes managed and maintained in this function are: 1. Country of Agreement 2. Port 3. Cargo/ Package Type 4. Mode of Transport 5. Delivery Terms 6. Terms of Payment 7. License 8. Agreement 9. Attached Document R E P O R T You can generate reports in PDF, CSV or HTML formats. Each report format has a corresponding command button labeled with the type of format. LIST OF REPORT SUBMENUS/ FUNCTIONS SUBMENU Audit Log Receive Log Process Log Error Log BOE Register BOE Cancellation Register List of BOE This function provides you with the facilities to generate the audit log reports in PDF, CSV or HTML format. This function provides you with the facilities to generate the messaging event log reports in PDF, CSV or HTML format. The sets of messaging event logs generated from this function are as follows: 1. Message Submission Log, 2. Message Retrieval Log and 3. Message Process Log This function provides you with the facilities to generate the process log reports in PDF, CSV or HTML format. This function provides you with the facilities to review the error logs report in PDF, CSV or HTML format. Note that the system automatically updates the error log when any exception is encountered. This function provides you with the facilities to generate the register of Bill of Entries that you have created. This function provides you with the facilities to generate the register of all the cancelled Bill of Entries. This function provides you with the facilities to generate the list of all the Bill of Entries with the following BOE status: Chapter II: Getting Started Page 2 19 of 127

21 SUBMENU 1. Approved 2. Physical Examination 3. Delivery Allowed <LOG-OUT> The Logout button and hyperlink allows you to properly terminate your current session. Chapter II: Getting Started Page 2 20 of 127

22 C HAPTER III ACCESSING THE SYSTEM This chapter provides the necessary instructions in accessing and navigating the Mauritius Revenue Authority Customs Department Customs Declaration Module System. 3.1 LOGIN PROCESS This serves as the security control of the system. It is where individual access to the system is controlled by identification and authentication. You can only obtain access in the system if the login process is successful. Below are the necessary steps for the login process: Step 1: Enter the Mauritius Revenue Authority Customs Department Customs Declaration system s URL (Uniform Resource Locator) in your web browser s navigation bar and press Enter or Return on your keyboard. F IGURE 3.1.1: W EB BROWSER ' S ADDRESS BAR URL to access the web-based declaration: Step 2: From the [TradeNet Portal], supply all the required credentials in the L OGIN SECTION and then click on <Login>to proceed. Please refer to the labeled detail in the screen below. F IGURE 3.1.2: [T RADE N ET P ORTAL ] The [TradeNet Portal] is the system s primary security control, it facilitates the User authentication and identification process to ensure that only authorized user can access the system U SER LOGIN CREDENTIALS AND PROCESS LOGIN CREDENTIAL User ID Chapter III: Accessing The System Refers to your unique identification code assigned by the System Administrator. Page 3 ２１ of 127

23 Password Refers to your login security code. Note that for security purposes, the system will automatically lock your User account after three (3) consecutive failed login attempts. For assistance regarding this matter, you may contact your system s help desk or administrator. Clicking on this button will initiate the login identification and authentication process. <Login> Note that by proceeding to login, you are also confirming your agreement to the Mauritius Network System Network Service Agreement. 3.2 LOGOUT PROCESS Logout is the process of terminating or disconnecting your current session from the system. To logout from the system, simply click <Logout> located at the extreme right of the menu bar. (Please refer to Figure : System s Menu bar) Note that for security purposes the system will automatically log out if left idle within a specified period. An error message will appear once you try to access the system (please refer to FIGURE below). S ESSION T IMED O UT D ETAILS F IGURE 3.2.1: S ESSION T IMED O UT F I EL DS DESCRIPTION Er r or S e ssi on N um ber This refers to the corresponding unique identification code of the error logged by the system when the exception encountered. M essa ge This refers to the specific description of the error. Er r or D e ta il s This refers to a more comprehensive specifications of the error triggered. Li nk to r e- l og i n This link, directs the User to the MNS Login Page when clicked. 3.3 ACCESSING THE CUSTOMS DECLARATION SCREENS Step 1: Upon successful login, you will be greeted by the [License Message]. Chapter III: Accessing The System Page 3 ２２ of 127

24 F IGURE : 3.3.1: [L ICENSE M ESSAGE ] Click <OK> to proceed and confirm your acceptance on the Terms and Conditions stipulated in the MNS Network Services Agreement. Note that you may click on MNS Netw or k S er vices Agr eem ent to display the Terms and Conditions. Step 2: The [Mauritius Revenue Authority Customs Department-Customs Declaration] will appear where you can access the WEB BOE Declaration module main menus. The [Mauritius Revenue Authority Customs Department Customs Declaration] homepage is your access point to navigate the relevant Customs Declaration screens. The system s menu bar is available in this page where you can select the relevant option to access your required task (please refer to Topic 2.4.7). F IGURE 3.3.2: [M AURITIUS R EVENUE A UTHORITY C USTOMS D EPARTMENT (C USTOMS D ECLARATION )] Chapter III: Accessing The System Page 3 ２３ of 127

25 3.4 NAVIGATING THE SYSTEM Each option in the primary group of menus (please refer to Topic 2.4.7) represents a set of functions which displays a specific WEB BOE Declaration module screen where you can process your required task. Step 1: To navigate the Declaration module system, you need to hover your mouse pointer over your selected menu. F IGURE 3.4.1: WEB BOE D ECLARATION MODULE M ENU AND S UBMENU Step 2: This will trigger the cascading submenu to be displayed. Step 3: Click on the relevant submenu to display the corresponding Declaration module screen. Note that there are also system screens which can be displayed by clicking on the relevant command buttons or icons. This type of command buttons are available within another Declaration module screens Step 4: To return to the previous screen, simply click on <Exit>, or simply navigate away from the current screen by selecting another function that you need to access. Note that you must save your current task before navigating away from the current screen when necessary. Chapter III: Accessing The System Page 3 ２４ of 127

26 C HAPTER IV THE DECLARANT MENU SCREENS AND FUNCTIONS This chapter provides the necessary information about the Declaration menu screens and functions. 4.1 THE [BOE (DECLARANT)] / [BILL OF ENTRY (POST ENTRY)] These screens allow you to fill up and submit a new Bill of Entry Application Form or a new Post Entry application. Both screens have the same set of sub-screens and fields. A Declarant/Importer is required to create a BOE application from the New Declarant submenu if there were no BOE application in paper forms were submitted yet for the shipment. However, if a BOE application in paper form has already been submitted and processed for the shipment, you need to create an electronic copy of the BOE application form through the New Post Entry menu. To access the [BOE (Declarant Page)] where you can create a new BOE application form, you need to select the following {Declaration >>>New Declaration}. To access the [Bill of Entry (Post Entry)] where you can create a new Post Entry application form, you need to select the following: {Declaration >>>New Post Entry}. These screens composed of sub-screens which represents each section of the BOE Application form / Post Entry application form. You can access each sub-screen by clicking on the relevant command button which is labeled according to BOE sections. These command buttons are available at the bottom of the relevant screens and sub-screens. Note that the system will only allow you to proceed to the subsequent sections of [BOE (Declarant)] after you have filled up all the mandatory fields in the current section accordingly. Chapter IV: The Declarant Menu Screens & Functions Page 4 ２５ of 127

27 4.1.1 [BOE (DECLARANT)] HEADER 1 The default section of the BOE Application Form that is displayed in the [BOE (Declarant)] is the Header 1. F IGURE : [BOE (D ECLARANT )] H EADER 1 N EW D ECLARATION : H EADER 1 R EG I ME CO D E R E M A R K S / R E Q U I R E D AC T I O N Regime Code. This field is mandatory. 1. Manually key in the regime code or click on the search icon to retrieve the Regime code master table. 2. Then select the relevant code to autopopulate in the field. O F F I CE CO D E Customs [ Clearing] Office Code Default value V A L I D A T I O N AC T I O NS A N D D E SC R I P T I O N S For a valid Regime code, the system will determine if it is an export or import BOE. If it is an export BOE, system will disable the I MP O RTE R N O and importer s N I D N O. If it is an import BOE, system will disable E X P O R TER N O and EX P O RT ER S N I D N O. No entry is required. The system automatically displays the Office Code. Usually there is only one record in the Customs Office Master Table U S ER R EF N U M User Reference No This field is conditional. There is no validation, and the reference number will not be sent to Customs. You can enter your own reference code. This field is intended for your internal reference use only (e.g. your in-house computer system s reference number for the new BOE created). Chapter IV: The Declarant Menu Screens & Functions Page 4 ２６ of 127

28 FIEL DS REMARK S / REQUIRE D AC T ION VALID ATIO N ACTIO NS A ND DESC RI PTIO NS D O C U M E N T D A T E E F F E C T I V E D A T E B O E N U M B E R B O E V E R S I O N B O E D A T E P E D A T E E X P O R T E R C O D E Document Date This field is mandatory. You can specify the date by selecting from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY. Effective Date This field is mandatory. You can specify the date by selecting from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY. Bill of Entry number The value in this field will be auto-generated after you received the Customs response. Bill of Entry version number The value in this field will be auto-updated after you received the Customs response. BOE Declaration Date The value in this field will be auto-updated after you received the Customs response. Post Entry Validation Date This field is not applicable to BOE. It is used in Post Entry Bill Of Entry only. Exporter Number This field is mandatory if the specified Regime code is for Export. 1. Click on the search icon to retrieve the Exporter code master file. The current date is auto-populated as the default date. You can choose to overwrite the existing date whenever necessary. The date supplied by the system is based on the date when you created the BOE. The current date is auto-populated as the default date. You can choose to overwrite the existing date whenever necessary. The system uses this date to determine the effective currency rate that will be applied to the declaration. BOE number is generated by the Customs Management System after validating the declaration. The WEB BOE Declaration module system will then extract the BOE number from Customs Response and autopopulate it in the BOE number field of the record. BOE version number is generated by the Customs Management System after validating the declaration. The system updates the version number after the post entry made to a declaration has been validated. The original BOE s version number is one and then it increases accordingly. BOE Declaration date is allocated by Customs Management System after validation of the declaration. In case of Post Entry, Customs Management System will use the same declaration date as original BOE. Post Entry Validation Date is generated by Customs Management System after validation of the Post Entry. Chapter IV: The Declarant Menu Screens & Functions Page 4 27 of 127

29 FIEL DS REMARK S / REQUIRE D AC T ION VALID ATIO N ACTIO NS A ND DESC RI PTIO NS 2. Then select the relevant code. 3. Once you have selected the relevant code, the Exporter details such as its name and address will also be auto-populated in the relevant fields. E X P O R T E R N I D E X P O R T E R N A M E E X P O R T E R A D D R E S S I M P O R T E R C O D E I M P O R T E R N I D I M P O R T E R N A M E National Identification No This field is applicable only when the regime code selected is for export. Exporter s Name This field is mandatory. The system auto-populates the value in this field once you have selected the Exporter Code from the Exporter master file. (refer to exporter code above) You can also overwrite the information populated in the field whenever necessary. Exporter s Address This field is mandatory if the selected regime code is for export. The system auto-populates the value in this field once you have selected the Exporter Code from the Exporter master file. (refer to exporter code above) You can also overwrite the information populated in the field whenever necessary. Importer Number This field is mandatory if the specified Regime code is for Import. 1. Click on the search icon to retrieve the Importer code master file. 2. Then select the relevant code. Once you have selected the relevant code, the Importer details such as its name and address will also be auto-populated in the relevant fields. National Identification No This is a conditional field. This field is applicable only when the regime code selected is for import. Importer s Name This field is mandatory. If the exporter is an occasional exporter, N I D N O is mandatory. If exporter is NOT an occasional exporter, no entry is required for N I D N O. Exporter name 1 is mandatory for both import and export If the importer is an occasional importer, N I D N O is mandatory. If importer is NOT an occasional importer, no entry is required for N I D NO. Maximum characters allowed up to 35 Chapter IV: The Declarant Menu Screens & Functions Page 4 28 of 127

30 R E M A R K S / R E Q U I R E D AC T I O N V A L I D A T I O N AC T I O NS A N D D E SC R I P T I O N S The system auto-populates the value in this field once you have selected the I MPORTER CODE from the Importer master file. (refer to importer code above) You can also overwrite the information populated in the field whenever necessary. I MP O RT ER ADDRESS Importer s Address Maximum characters allowed up to 35 This field is mandatory if the selected regime code is for import. The system auto-populates the value in this field once you have selected the Importer Code from the Importer master file. (refer to importer code above) You can also overwrite the information populated in the field whenever necessary. CO N S I G N E E CO D E / A CTU A L EX P O R TE R N O. Consignee Code / Actual Exporter No. This field is mandatory. 1. Click on the search icon to retrieve the consignee code/ Actual exporter s code master file. 2. Then select the relevant code. Once you have selected the relevant code, the Importer details such as its name and address will also be auto-populated in the relevant fields. CO N S I G N E E N I D Consignee / Actual Exporter National Identification Number This field is mandatory for occasional consignee/actual exporter only. You need to key in the Consignee / Actual Exporter National Identification Number CO N S I G N E E N A M E If the consignee/actual exporter is an occasional consignee/actual exporter, N ID NO is mandatory. If consignee/actual exporter is NOT an occasional consignee/actual exporter, no entry is required for N ID NO. Consignee / Actual Exporter Name This field is mandatory. The system auto-populates the value in this field once you have selected the C ONSIGNEE CODE/ ACTUAL EXPORTER S CO DE from the consignee code/ Actual exporter s code master file. (refer to importer code above) You can also overwrite the information populated in the field whenever necessary. CO N S I G N E E A D D R ES S Consignee / Actual Exporter s Address This field is mandatory if the selected regime code is for import. The system auto-populates the value in this field Chapter IV: The Declarant Menu Screens & Functions Page 4 ２９ of 127

31 R E M A R K S / R E Q U I R E D AC T I O N V A L I D A T I O N AC T I O NS A N D D E SC R I P T I O N S once you have selected the C ONSIGNEE CODE/ ACTUAL EXPORTER S CO DE from the consignee code/ Actual exporter s code master file. (refer to importer code above) You can also overwrite the information populated in the field whenever necessary. D E CLA RA N T/ R EP RES EN TA TI V E N O. CO D E Declarant/ Representative No. Code No entry is required. The information populated in this field is non editable. The system automatically extracts the data from the User s profile and populate in this field. D E CLA RA N T N I D Declarant / Representative National Identification Number The information populated in this field is non editable. No entry is required. The system automatically extracts the data from the User s profile and populate in this field. D E CLA RA N T NAME Declarant / Representative Name No entry is required. The information populated in this field is non editable. The system automatically extracts the data from the User s profile and populate in this field. D E CLA RA N T A D D R ES S Declarant / Representative Address No entry is required. The information populated in this field is non editable. The system automatically extracts the data from the User s profile and populate in this field. Chapter IV: The Declarant Menu Screens & Functions Page 4 ３０ of 127

32 4.1.2 [DEC (HEADER2)] This screen composed of the Header 2 section of the Bill of Entry Application Form. To access this page, you need to select the following: {Declaration >>>New Declaration >>><Header 2>}. Note that you can only proceed to this screen after you have duly filled up all the mandatory fields in [BOE (Declarant)] Header 1. F IGURE : BOE A PPLICATION [H EADER 2] N EW A PPLICATION : HEADER 2 TP T MO D E / REQUIRED ACTION Mode of Transport VALIDATION ACTIONS AND DESCRIPTIONS This field is mandatory. 1. Click on the search icon to retrieve the Mode of Transport Master File or you may key in the value directly. 2. If search icon is clicked, select the relevant code to the information in the relevant fields. Chapter IV: The Declarant Menu Screens & Functions Page 4 ３１ of 127

33 / REQUIRED ACTION P LA C E O F L / S Place of Landing/Shipment This field is mandatory. VALIDATION ACTIONS AND DESCRIPTIONS The system validates the selected value from the Transit Shed Table. 1. Click on the search icon to retrieve the Transit The fields related to the Place of Landing/Shipment are displayed or Shed Master File. 2. Then select the relevant code to auto-populate the information in the relevant fields. disabled accordingly based on the following system validation: FIELD EXIM B/L FIELD STATUS I E I Y Y Y Mandatory Mandatory Disabled E Y Mandatory I E I E I E Y Y Y Y Y Y Disabled Disabled Mandatory Disabled Mandatory Disabled The selection of this field depends on the FLAG FLAG value selected in the MODE OF TRANSPORT B L N U M BER E Y Mandatory field. (Bill of Lading Nu m b e r ) V O Y A G E N U MB ER E TD (Expected Time of Departure) R EP O RT N U MB ER R EP O RT D A T E MA N I F ES T ED F REI G H T CU R REN CY MA N I F ES T ED F REI G H T A MO U N T I Y Mandatory E Y Disabled I Y Mandatory N o t e t h a t if t h e B / L f la g i s N, t h e n a l l t h e f ie ld s a b o v e a re d is a b le d. S TO RA G E A REA Storage Area This field is mandatory. 1. Click on the search icon to retrieve the Transit Shed Master File. 2. Then select the relevant Storage Area to auto-populate the information in the relevant fields. R EP O RT N O. Report No This is a conditional field. For non Freeport Zone, this will be the same as Place of Landing/Shipment. However, system will not do any validation. Unlike Place of Landing/Shipment, this field is not dependent on the value of the M O D E O F TRA N S P O RT field. Report number can take up to 8 alphanumeric characters only. (See Place of Landing/Shipment for details) You need to key in the Report number. Report number composed of Six (6) alphanumeric characters only. R EP O RT D A T E Report Date This is a conditional field. (see Place of Landing /shipment for details) You need to specify the date by selecting from Chapter IV: The Declarant Menu Screens & Functions Page 4 ３２ of 127

34 F IELDS REMAR KS / REQUIRED A CTION V ALIDATI ON ACT I ONS A ND DESCR I P T I ONS the popup calendar, or by simply keying in the information using the format DD/MM/YYYY. B / L N O. M A N I F E S T E D F R T M A N I F E S T E D A M T G R O S S M A S S N E T M A S S Bill of Lading Number This is a conditional field. (see Place of Landing /shipment for details) You need to key in the Bill of Lading number. Ensure that it only composed of letters and numbers. Manifested Freight Currency This is a conditional field. (see Place of Landing /shipment for details) You need to select the currency from the options provided in the dropdown list. Manifested Freight Amount This is a conditional field. (see Place of Landing /shipment for details) You need to key in the Manifested Freight Amount. Gross Weight This is a mandatory field. You need to key in the Gross Mass. The value must be numeric and greater than zero. Gross Weight This is a mandatory field. You need to key in the Net Weight. The value must be numeric and greater than zero. System will validate that the values entered does not include special characters (e.g.,, #, &, %, $). System will validate that the GROSS MASS is not less than NET MASS. Only numeric chars are allowed and up to 3 decimal places. System will validate that the Net MASS is not negative or equal to zero, and not greater than the GROSS MASS T O T A L P K G Total Package This is a mandatory field. You need to key in the total number of packages. The value must be numeric and greater than zero. System will validate that the value entered is numeric and greater than zero. V O L U M E Volume This is a conditional field. You need to key in the volume. The value must be numeric and greater than zero. System will validate that the value entered is numeric and greater than zero. Chapter IV: The Declarant Menu Screens & Functions Page 4 33 of 127

35 F IELDS REMAR KS / REQUIRED A CTION V ALIDATI ON ACT I ONS A ND DESCR I P T I ONS C I T Y O F C / D L I C E N S E T Y P E D L Y T E R M S D L Y T E R M S P L C T O T A L I N V O I C E T O T A L I N V O I C E A M O U N T Country of Consignment / Destination. This is a mandatory field. 1. Click on the search icon to retrieve the Country of consignment / Destination code master file. 2. Then select the relevant code. Once you have selected the relevant code, the Country of consignment / Destination details will be auto-populated in the relevant fields. License Type This is a conditional field 1. Click on the search icon to retrieve the License Type code master file. 2. Then select the relevant code. Once you have selected the relevant code, the License type details will be auto-populated in the relevant fields. Delivery Term This is a mandatory field 1. Click on the search icon to retrieve the Delivery Terms master file. 2. Then select the relevant code. Once you have selected the relevant code, the Delivery Terms details will be auto-populated in the relevant fields. Place of Delivery Term This is a mandatory field. You need to key in the delivery terms delivery place. Total invoice Currency This is a mandatory field. For Invoice Currency, you need to select from the Currency dropdown list. Total invoice Currency This is a mandatory field. For Total Invoice amount, you need to key in the value in the allocated T O T A L I N V O I C E A M O U N T field. System will validate that the values entered in the T O T A L I N V O I C E A M O U N T is not zero or negative. System will validate that the values entered in the T O T A L I N V O I C E A M O U N T is not zero or negative. T O T A L F O B F C Y Total FOB Currency System will validate that the values entered in the Chapter IV: The Declarant Menu Screens & Functions Page 4 34 of 127

36 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS This is a mandatory field. TO TA L F O B A MO U N T is not zero or negative. You need to select from the Currency dropdown list. TO TA L F O B F CY A MO U N T System will validate that the values entered in the Total fob amount is not zero or negative Total FOB Amount (in FCY- Foreign Currency) This is a mandatory field. You need to key in the value in the allocated field. RA TE The value generated in this field is based on the selected values in the following BOE application fields: Exchange Rate This is a mandatory field. The value in this field is automatically generated by the system and it is non-editable. 1. TO TA L F O B CU RR EN CY 2. EF F E CTI V E D A T E filed (in Header 1) Note that you will be prompted with an error message if any of the following instance occurs: 1. If there is no record found 2. There is no matching country code in the exchange rate table 3. The system could not find a corresponding rate in the date range F O B N CY Total FOB in National Currency. This field is mandatory The value in this field is automatically generated by the system and it is non-editable. F O B N CY A MO U N T Total FOB Amount in National Currency. This field is mandatory The value in this field is automatically generated by the system and it is non-editable. The system auto-computes the value in this field based on the values in following BOE new declaration fields: 1. RA TE 2. TO TA L F O B A MO U N T Formula: ( TO TA L F O B A MO U N T N C Y ) = ( ( TO TA L F O B A MO U N T) X ( F O B F X RA T E) ) / ( CU RREN CY CO EF F I CI EN T ) Note that an error message will appear if the calculated value exceeds TO TA L F R EI G H T Total Freight Currency and Amount This is a conditional field. The system will validate the values specified in the relevant fields accordingly. 1. For Freight Currency, you need to click on the search icon to retrieve the Freight currency master file. 2. Select the relevant code to auto-populate its corresponding details in the relevant fields. TO TA L F R EI G H T A MO U N T Total Freight Amount Chapter IV: The Declarant Menu Screens & Functions The system will validate the values specified in the relevant fields accordingly. Page 4 ３５ of 127

37 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS This field is mandatory if the value in the T O TA L F REI G H T A MO U N T is not zero. For Total Freight amount, you need to key in the value in the allocated T O TA L F R EI G H T A MO U N T field. If the value specified in the T O TA L F R EI G H T is not 100%, you will be prompted by the system to confirm if you want to use the applicable %. Ensure that you key in numeric values only. F IGURE : FOB % M ESSAGE If you agreed to apply the % specified in the message, the system will update the TO TA L F REI G H T value accordingly. If you declined to use the applicable %, the system will not apply any changes at all. Once the Total Freight currency and amount has been declared, its equivalent amount in national currency will be auto-generated in the relevant field. Note that an error message will appear if the calculated value in TO TA L F REI G H T N CY exceeds O TH ER CO S T Total Other Cost Currency This field is mandatory if the value in the T O TA L O TH ER CO S T A MO U N T is not zero. The system will validate the values specified in the relevant fields. 1. For Total Other Cost Currency, you need to click on the search icon to retrieve the Total Other Cost Currency master file. 2. Select the relevant code to auto-populate its corresponding details in the relevant fields. O TH ER CO S T Total Other Cost Amount This field is mandatory. The system will validate the values specified in the relevant fields. If the value specified in TO TA L O TH ER CO S T A MO U N T For Total Other cost amount, you need to key in is zero, the system will clear the value specified in the value in the allocated O T H ER CO S T A MO U N T the T O TA L O TH ER CO S T CU R R EN CY. field. Once the value in T O TA L O TH E R CO S T CU R REN CY Ensure that you key in numeric values only. and T O TA L O TH ER CO S T A MO U N T has been specified, the system will auto-compute the equivalent value of the amount in National Currency internally. Note that an error message will appear if the calculated value in TO TA L O TH E R CO S T A MO U N T in national currency exceeds I N S U RA N CE CU R REN CY Total insurance currency This field is mandatory if the value in the T O TA L Chapter IV: The Declarant Menu Screens & Functions If total insurance amount is zero, the T O TA L I N S U RA N CE A MO U N T A N D CU RREN CY should be blank. Page 4 ３６ of 127

38 / REQUIRED ACTION I N S U RA N CE A MO U N T is not zero. VALIDATION ACTIONS AND DESCRIPTIONS A. If you selected Manual Process, the system will retain the information you have provided. You can fill up this field using any of the methods B. For System Generated: supported by the system below: A. Manual process: 1. For Total Insurance Currency, you need to click on the search icon to retrieve the Total Insurance Currency master file. 2. Select the relevant code to auto-populate its corresponding details in the relevant fields. 1. If you clicked <Ok>when the system prompted you to confirm the autocalculation process, the system will autopopulate the National Currency in the TO TA L I N S U RA N CE CU R R EN CY. 2. If you selected <Cancel>, the value in this field will remain blank. B. System Generated: 1. You can leave this field blank. 2. Before leaving [Header 2], click on <Ok>when the system prompts you to confirm if you want the T O TA L I NS U RA N C E A MO U N T to be auto-calculated. TO TA L I N S U RA N CE A MO U N T Total insurance amount This field is mandatory. You can fill up this field using any of the methods supported by the system below: A. Manual process: You need to key in the value in the allocated TO TA L I N S U RA N CE A MO U N T. The T O TA L I N S U RA N C E A MO U N T must be numeric value. B. System generated: 1. You can leave this field blank. 2. Before leaving [Header 2], click on <Ok>when the system prompts you to confirm if you want the T O TA L I NS U RA N C E A MO U N T to be auto-calculated. The system will validate the process and the specified values. A. For Manual process: Once you have specified the values in relevant Total Insurance fields, the system autocomputes the equivalent amount of the total insurance in national currency internally. B. System generated: 1. If you clicked <Ok>when the system prompted you to confirm the autocalculation process, the system will proceed to auto-calculate the Total insurance amount (expressed in national currency) and then auto-populate the result in the allocated field. Total Insurance Amount Formula: ( TO TA L I N S U RA N CE A MO U N T N CY ) = ( I N S U RA N CE P ERC EN TA G E O F CO U N T RY O F CD ) X ( ( TO TA L F O B A M O U N T N CY ) + ( TO TA L F REI G H T A MO U N T N CY ) + ( TO TA L O TH ER CO S TS A MO U N T N CY ) ) Note that once you have chosen system generated method, the system will first check the MODE OF TRANSPORT Freight Insurance Percentage field value in the Master File. If the value is not 100%, you will be prompted to confirm if you want to apply the specified %, otherwise the value will remain as you have specified. 2. If you selected <Cancel>when the system prompted you to confirm the auto- Chapter IV: The Declarant Menu Screens & Functions Page 4 ３７ of 127

39 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS calculation process, the value in this field will be set to zero. Note that an error message will appear if the calculated value of the total insurance in national currency exceeds V S L/ A I RC RA F T I D Vessel / Aircraft Identity There is no validation on this field. This field is mandatory. You need to key in the Vessel / Aircraft Identity VOYAGE NO. Voyage Number There is no validation on this field. This is a conditional field. (see Place of Landing /shipment for details) You need to key in the Place of Landing/ Shipment Destination. N A TI O N A LI TY Nationality of Vessel/ Aircraft. This is a mandatory field. 1. Click on the search icon to retrieve the Country master file. 2. Then select the relevant code. Once you have selected the relevant code, the Nationality of Vessel/ Aircraft details will be auto-populated in the relevant fields. E TD Expected Time of Departure This is a conditional field The system validates the value entered. (see Place of Landing /shipment for details) (see Place of Landing /shipment for details) You can specify the date by selecting from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY. P O RT O F L/ U Port of Loading/Unloading This is a mandatory field. 1. Click on the search icon to retrieve the Port master file. 2. Then select the relevant code. Once you have selected the relevant code, the Port of Loading/Unloading details will be autopopulated in the relevant fields. EN TRY / EX I T O F F I CE Entry/Exit Office. This is a mandatory field. System will default the Entry/Exit Office code to be the Customs (Clearing) Office Code. A default and non-editable value is autopopulated in this field. Chapter IV: The Declarant Menu Screens & Functions Page 4 ３８ of 127

40 W A R EH O U S E CO D E / REQUIRED ACTION Bonded Warehouse code This is a conditional field. VALIDATION ACTIONS AND DESCRIPTIONS This field is mandatory if at least one of the BOE Line Item has a CPC which contain the WAREHOUSE FLAG = Y 1. Click on the search icon to retrieve the Warehouse master file. 2. Then select the relevant code. Once you have selected the relevant code, the Bonded warehouse details will be autopopulated in the relevant fields. V A LU A TI O N M ETH O D Valuation Method This is a mandatory field 1. Click on the search icon to retrieve the Valuation Method Master File. 2. Then select the relevant code. Once you have selected the relevant code, its corresponding details will be auto-populated in the relevant fields. P RO - RA T E F LA G Pro-rate Flag This is a mandatory field. You need to select the relevant code from the Pro-rate dropdown list. The Pro-rate flag codes include: 1 G - Gross Weight 2 F - FOB 3 V - Volume CO N TA I N ER I N D I CA TO R Container Indicator This is a mandatory field. You need to select the relevant code from the dropdown list. The Pro-rate flag allows the user to specify how the system will prorate the following fields across the respective items in the [DEC (Item Details)] GROSS MASS NET MASS VOLUME TOTAL FREIGHT AMOUNT TOTAL INSURANCE AMOU NT TOTAL OTHER COSTS This indicator will determine if Container detail is required for this BOE. If the indicator is F, Container detail is mandatory. For Indicator G or L, Container detail is conditional. The Container indicator codes include: G - General Cargo F - FCL (Full Cargo Load) L - LCL (Loose Cargo Load) F I N A N CI A L I N S TI TU TI O N Financial Institution This is a conditional field. You need to key in the Financial Institution in the allocated field. P A Y MEN T TE RMS If Term of Payment code is not blank, then Financial Institution is mandatory. System will not perform any validation on the entry. Terms of Payment This is a conditional field 1. Click on the search icon to retrieve the Terms of Payment master file. Chapter IV: The Declarant Menu Screens & Functions Page 4 ３９ of 127

41 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS 2. Then select the relevant code. Once you have selected the relevant code, its corresponding details will be auto-populated in the relevant fields. D ED U CT F RO M A CCO U N T Deduct From Account Flag This is a conditional field You can tick on the checkbox to specify if you want that your payment will be deducted from your bank account. BA N K Bank code This is a conditional field. You need to select your Bank code from the dropdown list. BRA N CH Branch code This is a conditional field. Deduct from account flag values: = Yes = No The selected BANK CODE will determine the bank branch available for selection. Note: Bank, Branch and Account No are interdependent. If one is filled, all must be filled. Note that the list of branch codes displayed in the Bank Branch master file depends on the specified code in the field B A N K. 1. Click on the search icon to retrieve the Bank Branch master file. 2. Then select the relevant code. Once you have selected the relevant code, its corresponding details will be auto-populated in the relevant fields. A CCO U N T N O. Bank Account Number This is a conditional field. BA N K G U A RA N T EE R EF ER EN CE N O. This field is mandatory if the D E D U C T F RO M A CCO U N T F LA G is Yes You need to key in the relevant bank account number in the allocated field. System will not perform any validation on the entry. Bank Guarantee Reference Number Note: BG REFERENCE NO, BG AMOUNT AND DATE ARE INTER -DEPENDENT. If one is filled, all must be filled. This is a conditional field. You need to key in the relevant Bank Guarantee System will not perform any validation on the entry. reference number in the allocated field. BA N K G U A RA N T EE A MO U N T Bank Guarantee Amount System will not perform any validation on the entry. This is a conditional field. You need to key in the relevant Bank Guarantee amount in the allocated field. BA N K G U A RA N T EE DATE Bank Guarantee Reference Date System will not perform any validation on the entry. This is a conditional field. You can specify the date by selecting from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY. CO M MI S S I O N F LA G Commission Flag Chapter IV: The Declarant Menu Screens & Functions Commission flag values: Page 4 ４０ of 127

42 / REQUIRED ACTION This is a conditional field. You can tick on the checkbox to specify if there is a commission. CO M MI S S I O N A MO U N T Commission Amount VALIDATION ACTIONS AND DESCRIPTIONS = Yes = No System will not perform any validation on the entry. This is a conditional field. You need to key in the commission amount. Value must be numeric only. A G EN T Commission Agent System will not perform any validation on the entry. This is a conditional field. You need to key in the commission agent. R EMA RK S Remarks from Declarant to Customs. System will not perform any validation on the entry. This is a conditional field. You can key in any additional information or remarks for Customs BOE APPLICATION FORM MARKINGS AND ATTACHMENT SECTION To access this screen, you need to select the following {Declaration >>> New Declaration >>><Markings And Attachments>}. Note that you can only proceed to this screen after you have completely provided all the information required in the mandatory fields of [Header 2]. F IGURE : [DEC (M ARKINGS & A TTACHED D OCS )] Chapter IV: The Declarant Menu Screens & Functions Page 4 ４１ of 127

43 *Dec (Markings & Attached Docs)+ composed of the shipment s container details and Attachments [DEC (M A R K I N G S & A T T A C H E D D O C S )] C O N T A I N E R G R I D The container grid allows you to manage (e.g. create, update, delete) your container details. Note that if the value of the Container indicator in Header 2 is F, then at least one container record must be specified. F IGURE : C ONTAINER GRID C ONTAINER G RID C OMMAND B UTTONS AND R ELATED T ASK COMMAND BUTTON / ICON / REQUIRED TASK <New> To create a new row of Container Grid record, you need to click on any of the <New> buttons. Click on the specified icon to delete the corresponding row of container details. To edit any of the information specified in the fields within the container grid, simply erase what is currently specified and key in the new information. M ARKINGS & A TTACHED D OCUMENTS C ONTAINER G RID D ETAILS CO N TA I N ER N U MB ER / REQUIRED ACTION Container Number VALIDATION ACTIONS AND DESCRIPTIONS This is a conditional field. The system validates if the Container number entered is a duplicate. If you did not enter a container number, the system Displays the container number. will just ignore it during saving. CO N TA I N ER S TA TU S This field displays the status of the container from the C USRES response received for this container. Container status This field is auto-updated. CO N TA I N ER S TA TU S D A T E Date status received This field is auto-updated. Chapter IV: The Declarant Menu Screens & Functions Note that the status of the containers may be updated separately by multiple CUSRES responses This field displays the date where the status of the container (CUSRES response) was received. Page 4 ４２ of 127

44 O THER [D ETAILS IN M ARKINGS & A TTACHED D OCS ] See FIGURE : [DEC (MARKINGS & ATTACHED DOCS)] for reference. N U MB ER O F CO N TA I N ERS / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS This field displays the number of containers created in the CONTAINER GRID. Total Number of Containers This field is auto-updated and non-editable. The number updates accordingly at each changes made in the container grid. You can add up to a maximum of Nine hundred ninety nine (999) containers only. If you have exceeded the specified limit, an error message will prompt you. MA RK S & N U MB ER The system will not validate the information entered in the allocated fields. Marks and Number The first line is mandatory. You need to key in the relevant information in the allocated fields [DEC (M A R K I N G S & A T T A C H E D D O C S )] A T T A C H E D D O C U M E N T S The BOE attached documents are organized according to the attachment types. Each attachment type is presented in grids which can be displayed by clicking on the relevant tab. Refer to the topics from below for the Attached document grid details SYSTEM DEFINED ATTACHED DOC GRID The default A TTACHED DOCUMENT grid displayed is the SYSTEM DEFINED ATTAC HED DOCUMENT. The details specified in each field are auto-generated and non - editable. Note that the attached document details are extracted according to the REGIME CODE. (See below sample from a submitted application with system defined attached Doc entries) S YSTEM D EFINED A TTACHED D OC GRID DETAILS F IGURE : S YSTEM D EFINED A TTACHED D OC T AB DOCUMENT CODE / REQUIRED ACTION Document code This is a conditional field. DOCUMENT DESCRIPTION Document description VALIDATION ACTIONS AND DESCRIPTIONS This is the attached document code related to the Regime Code. Description of the attached document. This is a conditional field. Chapter IV: The Declarant Menu Screens & Functions Page 4 ４３ of 127

45 / REQUIRED ACTION REF NO. REQUIRED VALIDATION ACTIONS AND DESCRIPTIONS Reference number flag. This field indicates whether a reference number is required for the respective attached documents. Reference Number required This is a conditional field. R EFERENCE NUMBER REQUIRED FLAG VALUES CODE Yes, reference number is required. No, reference number is not required. Y N DOCUMENT REF NUMBER Note that the status of this field is dependent to R E F NO. R E QU I R E D as follows: Document Ref Number This is a conditional field. R EFERENCE NUMBER FIEL D STATUS REF NO. REQUIRED Y N DOCUMENT REF NUMBER is mandatory. DOCUMENT REF NUMBER is optional. USER DEFINED ATTACHED DOC GRID This grid allows you to add new attachments that are relevant to the BOE application whenever required. It also provides the functions to edit and delete existing User defined attachments.(see below sample for the screenshot of this tab from a submitted application) F IGURE : U SER DEFINED ATTACHED D OC GRID U SER DEFINED ATTACHED DOCS GRID - C OMMAND BUTTONS AND R ELATED TASK COMMAND BUTTON / ICON <New> / REQUIRED TASK To create a new row of U S E R D EFI N ED A T TA CH E D D O CS, you may click on any of the <New> in the User defined attached docs tab. To retrieve the Document Code master list, click on this icon. (Search icon) To select a code, simply click on the relevant code from the list. The corresponding details of the code will be auto-populated in the relevant fields. To delete a row of record, simply click the corresponding delete icon. Chapter IV: The Declarant Menu Screens & Functions Page 4 ４４ of 127

46 COMMAND BUTTON / ICON (Delete icon) / REQUIRED TASK To edit any of the information specified in the fields within the U S E R D EF I N ED A T TA CH ED D O CS G RI D, simply erase what is currently specified and key in the new information. U SER DEFINED ATTACHED DOCUMENT CODE DOCS GRID DETAILS F IELDS / REQUIRED ACTION Document code This is a conditional field. VALIDATION ACTIONS AND DESCRIPTIONS This is the attached document code related to the Regime Code. You need to retrieve and select the relevant code form the Document code master list. DOCUMENT DESCRIPTION Document description This is an optional field and it is non editable. The Document description of the Code that you selected from the master list will be auto-populated in this field. REF NO. REQUIRED Reference Number required This is a conditional field. This is a system generated entry. Reference number flag. This field indicates whether a reference number is required for the respective attached documents. R EFERENCE NUMBER REQUIRED FLAG VALUES CODE DOCUMENT REF NUMBER Document Ref Number This is a conditional field. You need to key in the relevant document reference number in this field. Y Reference number is required. N No, reference number is not required. Note that the status of this field is dependent to REF NO. REQUIRED as follows: R EFERENCE NUMBER FIEL D STATUS REF NO. REQUIRED Y DOCUMENT REF NUMBER is mandatory. N DOCUMENT REF NUMBER is optional. Chapter IV: The Declarant Menu Screens & Functions Page 4 ４５ of 127

47 ATTACHMENT GRID This grid allows you to upload new documents (must be in Portable Document Format), download, update, or delete existing attachments. F IGURE : A TTACHMENT G RID 1 A TTACHMENT GRID DETAILS C OMMAND BUTTONS AND RELATED TASK COMMAND BUTTON / ICON / REQUIRED TASK <New> To create a new row O F A TTA CH M EN TS, you may click on any of the <New> in the Attachments tab. To download a copy of the attached document, simply click on this download icon corresponding to the document. (Download file icon) To delete a row of record, simply click its corresponding delete icon. (Delete icon) Send flag This refers to the send attachment flag which indicates if you want to send a document to customs. To send the relevant attachment to Customs, simply tick the checkbox corresponding to the document. SEND ATTACHMENT FLAG VALUES Yes. The uploaded document will be sent to customs once you have saved the document as complete. No. The uploaded document will not be sent to Customs. <Choose File> To upload a document for attachment: 1 Click on the <Choose File> to retrieve the document from the external storage. 2 Select the relevant file to be uploaded. 3 The system will complete the upload process once you have clicked on the exit button or attempted to navigate away from the [DEC (Markings & Attached Docs.)]. Chapter IV: The Declarant Menu Screens & Functions Page 4 ４６ of 127

48 A TTACHMENT GRID DETAILS F IELDS FILE / REQUIRED ACTION Document filename This field is a mandatory field VALIDATION ACTIONS AND DESCRIPTIONS Displays the filename of the document that will be uploaded. System will check that the file for uploading is valid. Note that the system accepts PDF files only. The system will prompt you If you have uploaded a file that is not PDF. REMARK Attachment remark This field is a mandatory field You can key in you remarks in the allocated field. FILE NAME Uploaded document filename This is a system generated field and it is non - editable. STATUS Document upload status This is a System generated field. Once the document is successfully uploaded in the system s database, its filename will be auto-populated in this field. This field displays the status of the document that was uploaded. The system auto-updates the value in this field [BOE (DECLARANT)] ITEM This screen of the BOE application form displays the list of existing items in your application, add new items either by creating a new item using an empty form or by duplicating an existing item, and delete and edit existing item details. Note that you can only proceed to this screen after you have duly filled up all the mandatory fields in Header 1 and Header 2. You can access this screen by selecting {Declaration >>> New Declaration >>><Item>} [L I S T I T E M S ] The [List Items] displays the list of existing items declared in the BOE application form. It also provides you with the relevant functions to add new items using the system supported methods, display existing record details, and delete existing item. Chapter IV: The Declarant Menu Screens & Functions Page 4 ４７ of 127

49 F IGURE : [L IST I TEMS ] Individual details of the fields displayed in the list of declared items will be provided in topic [Dec (Item details)]. Refer to the table below for the relevant process and tools to complete a task: L IST I TEMS R ELATED T ASKS AND R EQUIRED A CTIONS TASK COMMAND BUTTON/ ICON Show item details / REQUIRED ACTION Click the Show details icon corresponding to the record to display. (Show details) Once clicked, the [Dec (Item details)] will appear with the following details: If the status of the BOE application that you selected is still incomplete (not yet saved as complete), the item details in the [Dec (Item details)] will be displayed in editable format. If the status of the BOE application that you selected is complete, then the fields in the [Dec (Item details)] will be displayed as read only (non-editable). Add new item record <New Item> To add a new item: 1 Simply click on the <New Item>, this will trigger the [Dec (Item details)] to be displayed. See topic [Dec (Item details)] for further information about the item field details. 2 Provide all the required information in the allocated fields. 3 Click on <Save>. Note that this process applies also in creating/ adding new line items in Grids. Duplicate item record Duplication of record is another method of adding new items in the BOE application. (Duplicate item) To create a duplicate item: 1 Click the Duplicate item icon corresponding to the record to be copied. 2 Once clicked, the [Dec (Item details)] which composed of the selected item details will appear. The relevant item fields are displayed in editable format to allow necessary updates. 3 Apply all the necessary changes. 4 Once you have updated all the relevant details, click on <Save>. Chapter IV: The Declarant Menu Screens & Functions Page 4 ４８ of 127

50 TASK COMMAND BUTTON/ ICON / REQUIRED ACTION 5 A confirmation message will appear indicating that the record has been saved. Delete item record, <Delete> To delete a record at the item list level: 1 Click on the delete icon corresponding to the item to be deleted. 2 Once the item has been successfully deleted, a confirmation will appear. Note that process applies also in creating/ adding new line items in Grids [D E C (I T E M D E T A I L S )] This screen allows you to create new item details, view, delete or update details of individual item records. To access this screen you need to select the following: {Declaration >>> New Declaration >>><Item>} F IGURE : [D EC (I TEM D ETAILS )] Chapter IV: The Declarant Menu Screens & Functions Page 4 ４９ of 127

51 [DEC (L IST I TEM )] DETAILS ITEM NUMBER / REQUIRED ACTION Item Number. This field is a system generated and non editable field VALIDATION ACTIONS AND DESCRIPTIONS The value in this field starts from 1 and it auto increments for each new item added in the application. This is used as a primary key for the Grid Record. This number will not be e-ordered if a row is being deleted. HS CODE Harmonised System Code. This field is a mandatory field For manual entry, the system will validate the HS Code that you entered in the allocated field. There are two methods of providing the value in this field: A. Retrieve and select the relevant entry from the HS Code master file. 1 Click on the search icon to retrieve the HS Code master file. 2 Click on the selected code to autopopulate its details in the relevant HS Code fields allocated. B. Manually key in the relevant HS Code in the allocated field. NUMBER Number of package This is a mandatory field. You need to key in a numeric value that is greater than zero. PACKAGE Cargo Package Type This is a mandatory field. Retrieve and select the relevant entry from the Package Type master file. ITEM DESCRIPTION 1 Click on the search icon to retrieve the Package Type master file. 2 Click on the selected code to autopopulate its details in the allocated Package Type field. Item Description The first line of description is mandatory. Enter 5 lines of description. The first line cannot be blank. System allows maximum of 5 lines for descriptions. COUNTRY OF ORIG IN/DEST CODE AND Country of Origin/Destination. This is a mandatory field. Chapter IV: The Declarant Menu Screens & Functions For Country of origin/ destination, displays the description of the Country as selected in the COUNTRY OF ORIGIN / DESTINATION field. Page 4 ５０ of 127

52 DESCRIPTION / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS Retrieve and select the relevant entry from the Country of Origin/Destination master file. 1. Click on the search icon to retrieve the Country of Origin/Destination master file. 2. Click on the selected code to autopopulate its details in the allocated the COUNTRY OF ORIGIN /DE STINATION field. ZONE Zone (Agreement) This is a mandatory field. Retrieve and select the relevant entry from the Agreement Code Master File. 1. Click on the search icon to retrieve the Agreement Code master file. 2. The valid set of agreement code will be determined by the COUNTRY OF ORIGIN / DESTINATION value, and matched against the Country Agreement table. For a valid Zone, system will determine if License detail is required: If License is required Click on the selected code to autopopulate its details in the allocated the ZONE field. License field enabled Else License field disabled CPC Customs Procedure Code (CPC) This is a mandatory field. There are two methods of providing the value in this field: A. Retrieve and select the relevant entry from the CPC master file. 1 Click on the search icon to retrieve the CPC master file. When the CPC is selected, the system will perform a validation to determine if the CPC selection is valid. For a valid CPC code, system will determine if Previous Declaration is required based on the following: A. I / D - CPC code needs no previous declaration. In this case, the following fields and command will be disabled: 2 Click on the selected code to autopopulate its details in the relevant CPC master fields allocated. Manually key in the relevant C PCCODE in the allocated field. B. 1 <Previous Declaration> 2 P REV I O U S D EC LA RA TI O N BO E N U MB ER 3 P REV I O U S D EC LA RA TI O N I T EM N U MB ER O - CPC code needs one previous declaration. In this case, the following will be disabled: 1 <Previous Declaration> And the following will be enabled: C. Chapter IV: The Declarant Menu Screens & Functions 1 PREVIOUS DECLARATION BOE NUMBER FIELD 2 PREVIOUS DECLARATION ITEM NUMBER C - CPC code needs at least one previous declaration Page 4 ５１ of 127

53 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS In this case, the following will be enabled: 1 PREVIOUS DECLARATION BOE NUMBER FIELD 2 PREVIOUS DECLARATION ITEM NUMBER And the following will be disabled: 1 TIME L IMIT CPC Time Limit This is a system generated field and non editable. VOLUME <Previous Declaration> The value in this field is associated with the CPC code.cpc. If the Pro-rate flag in Volume This is a conditional field. You need to key in a numeric value in this field. [DEC (Header2)]is set as V, the system will autocompute the pro-rated values for the following fields(if applicable) by Volume: 1. GROSS WT 2. NET WT 3. FREIGHT 4. I NSURANCE and 5. OTHER COST If any of the above fields to be pro-rated has a value, when the volume field is being filled, then the pro-rate will not take effect. GROSS WEIGHT Gross Weight (KG) If the Pro-rate flag in This is a mandatory field. You can key in the value in this field. [DEC (Header2)]is set as G, the system will autocompute the pro-rated values for the following fields (if applicable) by Gross Weight: 1 GROSS WT 2 NET WT 3 FREIGHT 4 I NSURANCE and 5 OTHER COST If any of the above fields to be pro-rated has a value, when the volume field is being filled, then the pro-rate will not take effect. NET WEIGHT Net Wt (KG) This is a mandatory field. Chapter IV: The Declarant Menu Screens & Functions If this field is not empty, system will auto compute this field base on the PRO RATE flag set, but you may overwrite it. Please refer to PRO RATE FLAG Page 4 ５２ of 127

54 / REQUIRED ACTION You can key in the value in this field. VALIDATION ACTIONS AND DESCRIPTIONS for details. System will validate that GROSS WEIGHT cannot be lesser than N ET WEIGHT FOB FCY If the Pro-rate flag in [DEC (Header2)]is set as F, the system will autocompute the pro-rated values for the following fields (if applicable) by FOB: 1 GROSS WT 2 NET WT 3 FREIGHT 4 I NSURANCE and 5 OTHER COST If any of the above fields to be pro-rated has a value, when the volume field is being filled, then the pro-rate will not take effect. FOB NCY System calculates the amount according to the value in F OB FX RATE field in FOB in National Currency This is an auto-generated and non editable field. [DEC (Header2)]. (TOTAL FOB AMOUNT NCY ) = ((TOTAL FOB AMOUNT ) X (FOB FX RATE )) / (CURRENCY COEFFIECIENT ) Note that an error will appear if the calculated value exceeds I NSURANCE NCY Insurance in National Currency This is a conditional field. You can overwrite the value generated by the system. FREIGHT NCY Freight in National Currency This is a conditional field. You can key in the value in this field to overwrite the system generated value. Value can be zero (0). OTHER COST NCY Other Costs in National Currency Chapter IV: The Declarant Menu Screens & Functions If this field is not empty, system will auto compute this field base on the PRO RATE flag set, but user may overwrite it. Please refer to PRO RATE FLAG for details. Refer TO FREIGHT AMOUNT NC Y for note on I NSURANCE FCY calculation If this field is not empty, system will auto compute this field base on the PRO RATE flag set, but user may overwrite it. Please refer to PRO RATE FLAG for details. Note that an error will appear if the calculated value exceeds If this field is not empty, system will auto compute this field base on the PRO RATE FLAG set, but Page 4 ５３ of 127

55 / REQUIRED ACTION This is a conditional field. You can key in the value in this field to overwrite the system generated value. Value can be zero (0). CV NCY Custom Value in National Currency This is an auto-generated and non editable field. VALIDATION ACTIONS AND DESCRIPTIONS user may overwrite it. Please refer to PRO RATE FLAG for details. Refer to FREIGHT AMOUNT NCY for note on OTHER COSTS FCY calculation System shall auto compute the CV based on the following formula: 1 If REGIME EXIM FLAG = I (CV NCY ) = (FOB AMOU NT NCY ) + (FRE IGHT AMOUNT NCY) + (OTHER COSTS NCY) + ( INSURANCE NC Y) 2 If REGIME EXIM FLAG = E (CV NCY ) = (FOB AMOU NT NCY ) SUPP UNIT1 Supplementary Unit 1 This is a conditional field. You need to key in the value in this field. SUPPL UNIT2 Supplementary Unit 2 This is a conditional field. You need to key in the value in this field. BANK GUARANTEE AMT Bank Guarantee Amount This field is enabled and is mandatory if the HS CODE selected contains a valid Duty/Tax Base Code 1. Otherwise this field is disabled. This field is enabled and is mandatory if the HS CODE selected contains a valid Duty/Tax Base Code 2. Otherwise this field is disabled. System will not validate the value entered. This is a conditional field. You need to key in the value in this field. RESERVED VALUE Reserved Value This is a conditional field. For an item where the Tax Base code has a pointer containing value 8, system will prompt you to enter a R ESERVED VALUE. Value cannot be zero. You need to key in the value in this field. DUTY AMOUNT PAYABLE Payable Duty Amount DUTY AMOUNT EXEMPTED Amount of Duty Exempted PREVIOUS DECLARATION Previous Declaration This is a system generated and non editable field. This is a system generated and non editable field. This is a conditional field. You need to key in the BOE number of the previous declaration. This value is calculated by the system, through a tax computation formula. System will automatically calculate and display the duty amount exempted. This field is dependent on the value specified in CPC. If this field is enabled, it is mandatory to enter a Previous Declaration number (Bill of Entry number). System will not perform any validation on the BOE no. PREVIOUS Previous Declaration Item Number Chapter IV: The Declarant Menu Screens & Functions This field is dependent on the value specified in Page 4 ５４ of 127

56 DECLARATION ITEMS / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS This is a conditional field. CPC. You need to key in the BOE number of the previous declaration. If this field is enabled, it is mandatory to enter an item number (Item number). System will not perform any validation on the item number. TAX GRID Summary of tax details The values in each field within this grid are conditional. This grid displays the summarized tax details of all the tax line record(s) in the Items Page. The tax line record(s) are computed based on rules defined in the system. Please refer to Tax Computation Section for detail. If the TAX MOD IFIABLE FLAG is Y, then you allowed to perform the following task: 1 Create new record, 2 Delete existing record and 3 Update existing record in this grid. If the TAX MOD IFIABLE FLAG is N, then the tax fields and its contents are not editable. See topic [DEC (Item Details) - Tax grid below for Tax grid details. PREVIOUS DECLARATION GRID Previous Declaration (s) SYSTEM DEFINED ANNEXED DOCUMENT System Defined Annexed Document The values in each field within this grid are conditional. The values in each field within this grid are system generated and non editable. This grid displays the previous declaration record(s). See topic [DEC (Item Details) Previous Declaration grid below for Previous Declaration details. This is a grid on the screen which the displays list of system defined annexed document(s). The annexed document(s) are extracted according to the HS Code Agreement Attached Document Master File. All the required attached documents pertaining to the HS Code, Agreement Code and CPC Substring will be listed. See topic [DEC (Item Details) - System Defined Annexed Document grid below for Previous Declaration details. USER DEFINED ANNEXED DOCUMENT User defined annexed document The values in each field within this grid are conditional. You need to enter the values in the relevant fields. This is a grid on the screen which displays the list of User defined annexed document(s) See topic [DEC (Item Details) - User Defined Annexed Document grid below for Previous Declaration details. You can add new records, edit or delete existing records. LICENSE License The values in each field within this grid are Chapter IV: The Declarant Menu Screens & Functions This is a grid on the screen which displays list of license(s). Page 4 ５５ of 127

57 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS conditional. See topic [DEC (Item Details) License grid below for Previous Declaration details. You need to enter the values in the relevant fields. You can add new records, edit or delete existing records. TOTAL TAX EXEMPTED Total Tax Exempted TOTAL TAX PAYABLE Total Tax payable TOTAL LICENSE NUMBER Total License Number System auto-calculates the total sum of all the values in the T AX EXEMPTED column of the TAX GRID. The value in this field is system generated and it is non-editable. System auto-calculates the total sum of all the values in the T AX PAYABLE column of the TAX GRID. The value in this field is system generated and it is non-editable Displays the total number of licenses in the LICENSE GRID. The value in this field is system generated and it is non-editable The number updates accordingly at each task (e.g. add, delete) being processed. [ D E C (I T E M D E T A I L S ) ] T A X G R I D F IGURE : T AX G RID T AX G RID / REQUIRED ACTION TAX MODIF IABLE Tax Modifiable Flag System generated field based on the value in the CPC. VALIDATION ACTIONS AND DESCRIPTIONS Base on the value of the CPC field in Items Page, the system extracts the Tax Modifiable Flag from the CPC Master File. If TAX MODIFIABLE is set to Y, then the user is allowed to perform the following functions on the TAX GR ID : 1 Insert a new Tax Line 2 Delete an existing Tax Line 3 Edit an existing Tax Line (Tax Payable Amount) Otherwise, the user is only able to view information on the TAX GRID and no modification is allowed. DUTY/TAX COD E Duty / Tax Code 1 If the record is system generated, this field is non editable. 2 This is a mandatory field, if the record is User created. This field is conditional. You need to select the relevant DUTY / TAX CODE code from the dropdown list. Chapter IV: The Declarant Menu Screens & Functions For user selected entry, the system will validate that the DUTY / TAX CODE is valid in the matching Z ONE field within the corresponding HS Code Agreement Duty / Tax Page 4 ５６ of 127

58 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS Master File. BASE AMOUNT Tax Base Amount 1 If the record is system generated, this field is non editable. 2 This is a mandatory field, if the record is User created. This field is conditional. 1 For system generated method: The auto calculated base amount will be auto populated in the allocated field. Enter Tax Base Amount. No validation on the amount. 2 For manual method: You need to key in the relevant value in the allocated field. Note that the value must be numeric. TBC Tax Base Code 1 For system created record, displays the corresponding Tax Base Code defined in the corresponding RTX Master File. 2 Not required for user created record. TAX RATE Tax Rate This is a conditional field. 1 For system generated method: 1 If the record is system generated, this field is non editable. 2 This is a mandatory field, if the record is User created. The corresponding Tax Rate defined in the corresponding RTX Master File will be auto populated in the allocated field. 2 For manual method: You need to key in the relevant value in the allocated field. The value must be expressed in percentage. Note that if you entered 20, the system will interpret it as 20%. AMOUNT EXEMPTED Duty Exempted Amount This is a system generated field and it is non editable. AMOUNT PAYABLE Duty Payable Amount This is a system generated field and it is non editable Chapter IV: The Declarant Menu Screens & Functions The system auto calculates the value in this field based on the values specified in the related fields. The system auto calculates the value in this field based on the values specified in the T AX BASE AMOUNT and TAX RATE fields. Page 4 ５７ of 127

59 [ D E C (I T E M D E T A I L S ) ] P R E V I O U S D E C L A R A T I O N G R I D S YSTEM D EFINED A NNEXED D OC GRID DETAILS / REQUIRED ACTION BOE NUMBER VALIDATION ACTIONS AND DESCRIPTIONS System will not perform any validation on the entry. Previous Declaration Number (also known as BOE No) This is a conditional field. For newly added field, you need to key in the relevant BOE number. [ D E C (I T E M D E T A I L S ) ] S Y S T E M D E F I N E D A N N E X E D D O C U M E N T G R I D The details specified in each field are auto-generated and non editable. Note that the annexed document details are extracted according to the REGIME CODE. S YSTEM D EFINED A NNEXED D OC GRID DETAILS DOCUMENT CODE / REQUIRED ACTION Document code This is a conditional field. DOCUMENT DESCRIPTION Document description VALIDATION ACTIONS AND DESCRIPTIONS This is the attached document code related to the Regime Code. Description of the attached document. This is a conditional field. REF NO. REQUIRED Reference Number required This is a conditional field. Reference number flag. This field indicates whether a reference number is required for the respective attached documents. R EFERENCE NUMBER REQUIRED FLAG VALUES CODE Chapter IV: The Declarant Menu Screens & Functions Y Yes, reference number is required. N No, reference number is not required. Page 4 ５８ of 127

60 / REQUIRED ACTION DOCUMENT REF NUMBER Document Ref Number This is a conditional field. VALIDATION ACTIONS AND DESCRIPTIONS Note that the status of this field is dependent to REF NO. REQUIRED as follows: R EFERENCE NUMBER FIEL D STATUS REF NO. REQUIRED Y DOCUMENT REF NUMBER is mandatory. N DOCUMENT REF NUMBER is optional. F IGURE : [DEC (I TEM D ETAILS )] - U SER D EFINED [ D E C (I T E M D E T A I L S ) ] U S E R D E F I N E D A N N E X E D D O C U M E N T G R I D S YSTEM D EFINED A NNEXED D OC GRID DETAILS -F IELDS DOCUMENT CODE / REQUIRED ACTION Document code This is a conditional field DOCUMENT DESCRIPTION Document description VALIDATION ACTIONS AND DESCRIPTIONS This is the attached document code related to the Regime Code. Description of the attached document. This is a conditional field. REF NO. REQUIRED Reference Number required This is a conditional field. Reference number flag. This field indicates whether a reference number is required for the respective attached documents. R EFERENCE NUMBER REQUIRED FLAG VALUES CODE Chapter IV: The Declarant Menu Screens & Functions Y Yes, reference number is required. N No, reference number is not required. Page 4 ５９ of 127

61 / REQUIRED ACTION DOCUMENT REF NUMBER Document Ref Number This is a conditional field. VALIDATION ACTIONS AND DESCRIPTIONS Note that the status of this field is dependent to RE F N O. R EQ U IR E D as follows: R EFERENCE NUMBER FIEL D STATUS REF NO. REQUIRED Y N DOCUMENT REF NUMBER is mandatory. DOCUMENT REF NUMBER is optional. [ D E C (I T E M D E T A I L S ) ] L I C E N S E G R I D L ICENSE GRID DETAILS F IELDS LICENSE NUMBER / REQUIRED ACTION License No This is a conditional field. VALIDATION ACTIONS AND DESCRIPTIONS Enter a License No. Field cannot be blank. System will not perform any validation on the entry. QUANTITY DEDUCTED Quantity to be deducted. This is a conditional field. You need to key in a numeric value and it must be greater than zero. VALUE DEDUCTED Value of quantity to be deducted. You need to key in a numeric value and it must be greater than zero [DEC(SUMMARY)] This screen displays the summary of all the tax related information provided in each item declared in the Bill of Entry application. To access this screen you need to select the following: {Declaration >>> New Declaration >>><Summary>}. Chapter IV: The Declarant Menu Screens & Functions Page 4 ６０ of 127

62 F IGURE : [DEC (S UMMARY )] [DEC (S UMMARY )] DETAILS F IELDS SYSTEM DEFINED TAX GRID / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS Summary of System defined tax This grid displays the summarized tax details of all the tax line record(s) in the [List Items] screen. The values in each field within this grid are system generated Note that the information displayed is based on the and non editable. item groups which were classified by the system according to the applied Tax Codes. The system generates a single line of record for each tax code. USER DEFINED TAX GRID Summary of User defined tax This is a conditional table. A table for user to define any additional tax for the entry. You can add new tax records, edit or delete existing tax records. TOTAL TAX/DUTY PAYABLE Total Duty Payable Amount System displays the total sum of all the total tax / duty payable from the TAX GRID TOTAL TAX/DUTY EXEMPTED Total Duty Exempted Amount System the total sum of all the total tax / duty exempted from the TAX GRID RECEIPT NO. Receipt Number No entry is required. Mode of Payment is indicated by CMS. System supported two mode of payment. Cash and Deferred Payment. This information is extracted from the Customs Response (CUSRES). RECEIPT DATE/TIME Receipt date and time The value in this field is system generated. No entry is required. MODE OF PAYMENT Mode of Payment used by declarant for the payment of duty. Chapter IV: The Declarant Menu Screens & Functions Receipt Date/Time is generated by CMS when a payment is made. Information is obtained from CUSRES. For entry where no duty is payable, then is field will be blank. No entry is required. The Mode of Payment as indicated from the Customs Response. This is extracted from the CUSRES message Page 4 ６１ of 127

63 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS The value in this field is system generated [DEC (S U M M A R Y )] S Y S T E M D E F I N E D T A X GR I D / U S E R D E F I N E D T A X G R I D The tax grids in the summary screen displays the same set of fields (see table below) for System defined tax and User defined tax. See table [DEC (SUMMARY)] TAX GRID DETAILS below. F IGURE : [DEC (S UMMARY )] T AX G RIDS [DEC (S UMMARY )] T AX G RID DETAILS USER DEFINED FLAG / REQUIRED ACTION User defined indicator. The value in this field is system generated. DUTY/TAX CODE Duty / Tax code VALIDATION ACTIONS AND DESCRIPTIONS This field indicates the type of line record. 1 In the System Defined Tax Grid, the default value in this field is S. 2 In the User Defined Tax Grid, the default value in this field is Y. System will validate the entry against the Tax Code Table. 1 The value of this field in the User Defined Tax grid is mandatory if Duplication within the tax code table is not allowed. you have entered a tax entry. You need to select the relevant code from the Duty / Tax Code Master File. 2 The value of this field in the System Defined Tax grid is system generated and it is non-editable. AMOUNT EXEMPTED Total Duty Exempted Amount The value of this field for both Tax grids is system generated and noneditable. AMOUNT PAYABLE Total Duty Payable Amount The system displays the system generated total tax exempted for each tax code. 1 The value of this field for both Tax grids are system generated and noneditable 2 For system summarized record, displays the system generated total tax payable for each tax code. For user created record, this field is calculated using the following formula (AMOUNT PAYABLE) = (BASE AMOUNT) X (TAX Chapter IV: The Declarant Menu Screens & Functions Page 4 ６２ of 127

64 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS RATE) [CREATE PAYMENT INSTRUCTION] This screen provides you with the relevant tools and function to create and process electronic payment instructions. You can access this screen by selecting {Declaration >>> Declaration Management >>> [BOE (Declaration)] >>><Electronic PI>}. Note that you will only be able to access this screen if the customs response CR02 or CR04 has been received and the BOE VERSION number is 0. F IGURE : [C REATE P AYMENT I NSTRUCTION ] C REATE P AYMENT I NSTRUCTION D ETAILS R ELATED T ASKS AND R EQUIRED A CTIONS TASK COMMAND BUTTON/ ICON Save payment instruction created <Save> Send payment <SendPAYADV> <SendPAIREQ> Chapter IV: The Declarant Menu Screens & Functions / REQUIRED ACTION To save the payment instruction created, simply click on the <Save>. Once the record has been successfully saved, a confirmation message will be displayed. To send a payment instruction, click on the relevant button as follows. 1 If you are paying as an Importer, the system generates a payment request form and its corresponding command button which is the <SendPAIREQ>will be activated. 2 If you are paying as a Declarant, the system generates a payment advice form and its corresponding command button <SendPAYADV>will be activated. Payment advice is then sent to the respective bank mentioned. Page 4 ６３ of 127

65 C REATE P AYMENT I NSTRUCTION D ETAILS F IELDS TN JOB NUMBER / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS Job Number The value in this field is system generated and non - editable BOE NO Bill of Entry Number EPI SUBM ITTED BY Electronic Payment Instruction Submitted by The system provides two (2) options as follows: This field is mandatory. You need to select from the options provided if you are paying as Declarant or Importer. Declarant Importer If the selection is Declarant, a PAYADV message will be generated for the Payment Instruction. If the selection is Importer, a PAYREQ message will be generated for the Payment Instruction. PAYER NAME Payer Name The value in this field is system generated and non-editable. PI STATUS Payment Instruction status The value in this field is system generated and non editable. PI SENT DATE The system will auto populate the field according to the value that you specified in E P I SU B M I T T E D B Y : 1 If the value in E P I S U B M I T T E D B Y = D E C L A R AN T, then s y s t e m w i l l e x t r a c t the relevant details from your User Ac c o u n t i n f o r m a t i o n a n d a u t o p o p u l a t e i t t o t h e P A Y E R N AM E. 2 If the value in E P I S U B M I T T E D B Y = I M P O R T E R, then s y s t e m w i l l e x t r a c t t h e relevant Importer details from the Importer master file and auto p o p u l a t e i t t o t h e P A Y E R N AM E The payment instruction status are as follows: C Completed S Sent A Approved X Cancelled Payment Instruction status sent date The system auto populates the value in this field based on the date when the Payment instruction was The value in this field is system sent. generated and non editable. EPI DEB ITED FROM Electronic payment instruction debited from The following fields are interdependent: This is a mandatory field. 1 E P I SU B M I T T E D B Y You need to select from the options in the dropdown list. 2 P AY E R N AM E 3 EPI DEBITED FROM Chapter IV: The Declarant Menu Screens & Functions Page 4 ６４ of 127

66 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS The value in EPI SUBMITTED BY must be the same as the value in E P I DEBITED FROM, otherwise the system will overwrite the current value in EP I SUBMITTED FORM to match with the value that you selected in EPI DEB ITED FROM. The value in PAYER NAME will be auto updated based on the value selected in E PI DEBITED FROM AS follows: I MPORTER REF NO 1 If the value in EP I DEBITED FROM = D EC LA RA N T, then system will extract the relevant details from your User Account information and auto populate it to the PAYER NAME. 2 If the value in EP I DEBITED FROM = I MP O RTE R, then system will extract the relevant Importer details from the Importer master file and auto populate it to the P AYER NAME. Importer s reference number This is an optional field. You need to key in the relevant information in the allocated field. BANK PAYMENT GRID TOTAL DUTY Bank payment grid See topic Bank payment grid below. Total duty in National currency This grid allows you to key in your payment details in the allocated payment detail fields. See topic Bank payment grid below. Displays the total duty payable amount in national currency The value in this field is system generated and non editable. TOTAL AMOUNT Total debit amount in National currency Displays the total amount to be debited in the Debit Amount column in the Bank Payment Grid. The value in this field is system generated and non editable B A N K P A Y M E N T G R I D F IGURE : B ANK P AYMENT G RID Chapter IV: The Declarant Menu Screens & Functions Page 4 ６５ of 127

67 [C REATE P AYMENT I NSTRUCTION ] B ANK G RID D ETAILS BANK / REQUIRED ACTION Bank code This is a conditional field VALIDATION ACTIONS AND DESCRIPTIONS This field is mandatory if Payment Instruction is submitted by Declarant (i.e., SUBMITTED BY / DECLARANT / IMPORTER Field is Declarant) else this not required. You need to retrieve the Bank code master file and select the relevant code form the list. BANK BRANCH Bank branch code This is a conditional field You need to retrieve the Bank code master file and select the relevant code form the list. DEBIT DATE Debit Date The list of valid branches displayed in the list extracted depends on the BANK code selected earlier. This field is mandatory if Payment Instruction is submitted by Declarant (i.e., SUBMITTED BY / DECLARANT / IMPORTER Field is Declarant) else this not required. The date must be later than the current date. This is a conditional field. You need to specify the when the payment will be deducted from your account. You can either enter the date using the format dd/mm/yyyy or select the date from the calendar. DEBIT A /C NUMBER Debit account number This is a conditional field. This field is mandatory if Payment Instruction is submitted by Declarant (i.e., SUBMITTED BY / DECLARANT / IMPORTER Field is Declarant) else this not required. You need to specify the bank account number from which your payment will be deducted. DEBIT AMOUNT (RS ) Debit Amount in National Currency This is a mandatory field. The amount must be equivalent to the TOTAL DUTY amount specified in the [Summary]. You need to specify the amount to be debited. PS RECEIVE DATE PS Receive date The value in this field is auto generated and non editable. I MPORT STATUS Import status The value in this field is auto generated and non editable. Chapter IV: The Declarant Menu Screens & Functions Page 4 ６６ of 127

68 4.1.7 [CUSTOMS RESPONSE] This screen allows you to retrieve and view the relevant messages and notifications from Customs and other sources. F IGURE : [C USTOMS R ESPONSE ] [C USTOMS R ESPONSE ] D ETAILS - F IELDS / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS No entry is required. A classification of CUSRES from Customs. CR TYPE Customs Response Type DECLARATION DATE Declaration date BOE NO Bill of Entry number CUSTOMS RESPONSE MES SAGE DESCRIPTION Customs Response Message Description Displays the short description from the customs response. This usually contains instruction from customs. The message is extracted from CUSRES. FROM CUSTOMS Customs Remarks No entry is required. Remarks from Customs on the BOE. CUSTOMS RESPONSE MESSAGE DESCRIPTION Formatted message from customs. No entry is required. A short description of the CUSRES received. The descriptions are instructions to declarant. POST ENTRY ACCEPT/RE JECT FROM CUSTOMS Post Entry Accept / Reject Remarks from Customs Chapter IV: The Declarant Menu Screens & Functions Page 4 ６７ of 127

69 / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS REJECT ION MESSAGE(S) FROM CUSTOMS Rejection Message from Custom No entry is required. NUMBER OF REJECT MES SAGE Total No of Rejections The total number of errors if the BOE is rejected by customs Should the entry be rejected by Customs, user will be able to find a list of rejection errors. 4.2 THE [DUPLICATE DECLARATION] / [DUPLICATE POST ENTRY] These screens allow you to retrieve and create a duplicate copy of an existing BOE record / Post Entry record. To access the [Duplicate Declaration] / [Duplicate Post Entry] where you can retrieve the original copy of the declaration to duplicate, simply select the following: 1. For Declaration: {Declaration>>> Duplicate Declaration}. 2. For Post Entry: {Declaration>>> Duplicate Post Entry}. Both are search type screens which composed of the same sets of search criteria and search result fields. See Figure4.2.1 [Duplicate Declaration] below for reference. D UPLICATE DECLARATION / POST ENTRY LIST DETAILS F IGURE 4.2.1: [D UPLICATE D ECLARATION ] Categories Description This icon allows you to create a duplicate copy of the relevant BOE Declaration / Post Entry. Note: Only COMPLETE status BOE can be duplicated. To create a duplicate of a BOE Declaration / Post Entry. 1. Click on the specified icon corresponding to the declaration that you want to duplicate. 2. The duplicate declaration will appear in the relevant screen (e.g. for BOE declaration it will appear in [BOE (Declaration)], for Post Entry it will appear in [Bill of Entry (Post Entry)]). See topics from The [BOE (Declaration)] for the field details. Note that the system will copy all the information from the Original Declaration except for the values in the following fields: Chapter IV: The Declarant Menu Screens & Functions Page 4 ６８ of 127

70 Categories Description FIELD NEW VALUES / DESCRIPTION DOCUMENT DATE will be set to current date EFFECTIVE DATE will be as per user defined BOE NUMBER will be blank BOE VERSION will be blank DECLARATION DATE will be blank PE VALIDATION DATE will be blank MODE OF PAYMENT will be blank RECEIPT NUMBER will be blank RECEIPT DATE will be blank CUSTOMS RESPONSE All will be cleared 3. Update all the relevant details. 4. Click on <Save>. READ STATUS This column indicates if the relevant declaration form has been read or not. Read status marked with asterisk * indicates that the declaration is still unread. SEND STATUS This column indicates the send status of the declaration. COMPLETE STATUS This column indicates the status of the document in terms of its Completeness. There are Two possible values in this column: 1. C Indicates that the corresponding declaration is complete in terms of the details provided by the Declarant. A system generated validation process is executed before the system allows the Declarant to save the document as Complete. The validation process is applicable only when the Declarant attempts to save the document as Complete. 2. I Incomplete status indicates that there are still missing required information. If the Declarant only intends to save the document as Incomplete, the system will not generate a validation process. JOB NO Refers to the Job number of the corresponding declaration. REGIME CODE Refers to the R EGIME CODE of the corresponding declaration. I MPORTER ID Refers to the I M PORTER ID of the corresponding declaration. CUSRES TYPE Refers to the C USTOMSRESPONSE TYPE in the corresponding declaration. BOE NUMBER/VERSION Refers to the B ILL OF ENTRY NUMBER/VERSION of the corresponding declaration. EXPORTER NAME Refers to the E XPORTER NAME in the corresponding declaration. Chapter IV: The Declarant Menu Screens & Functions Page 4 ６９ of 127

71 Categories Description VESSEL NAME Refers to the V ESSEL NAME in the corresponding declaration. I MPORTER NAME Refers to the I M PORTER NAME in the corresponding declaration. EXPORTER NAME Refers to the E XPORTER NAME in the corresponding declaration. I MPORTER NUMBER Refers to the I M PORTER NUMBER in the corresponding declaration. EXPORTER NUMBER Refers to the E XPORTER NUMBER in the corresponding declaration. USER REFERENCE Refers to the U SER REFERENCE in the corresponding declaration 4.3 THE [DECLARATION MANAGEMENT] / [POST ENTRY MANAGEMENT] These screens allow you to retrieve the list of existing BOE record / Post Entry record. It also allows you to view individual Declaration details and edit details of Declarations with incomplete status. To access the [Declaration Management] / [Post Entry Management] where you can retrieve all the all the existing BOE record / Post Entry record, simply select the following: 1. For Declaration: {Declaration>>>Declaration Management}. 2. For Post Entry: {Declaration>>>Post Entry Management}. Both are search type screens which composed of the same sets of search criteria and search result fields. See Figure4.3.1 [Declaration Management] below for reference. F IGURE 4.3.1: T HE [D ECLARATION M ANAGEMENT ] To display a specific Declaration details, simply click on corresponding to the declaration to be displayed. See topics from to 4.17 for information regarding BOE declaration details. Chapter IV: The Declarant Menu Screens & Functions Page 4 ７０ of 127

72 4.4 THE [MEMO TEXT] This function allows you to view Memo Text Messages sent by Customs or other Sender. The [View Memo Text] is a list type screen which allows you to retrieve the relevant memo text messages through a search process. To access this screen, you need to select the following: {Declaration>>> View Memo Text}. F IGURE 4.4.1: [M EMO T EXT ] - L IST VIEW To display details of a specific memo text, simply click on its corresponding (display trigger the [View Memo] to appear. icon). This will THE [VIEW MEMO TEXT] [View Memo Text] displays the complete details of the Memo text received form Customs or other sources. F IGURE : [V IEW M EMO T EXT ] Note that all the values displayed in the View Memo Text fields are non editable Chapter IV: The Declarant Menu Screens & Functions Page 4 ７１ of 127

73 V IEW M EMO T EXT DETAILS F IELDS Field Description JOB NUMBER Displays the Job (Document) Number of the Memo Text STATUS Displays the status of the Memo Text DOCUMENT DATE Displays the document date SEND DATE Displays the date where the document was sent SENDER CODE Displays the sender code SENDER NAME Displays the sender name SENDER NAME 2 Displays the sender name 2 SENDER DEPARTMENT Displays the sender department SENDER CONTACT Displays the sender contact person SENDER TELEPHONE Displays the sender telephone number RECIP IENT CODE Displays the recipient code RECIP IENT NAME Displays the recipient name RECIP IENT NAME 2 Displays the recipient name 2 RECIP IENT DEPARTMENT Displays the recipient department RECIP IENT CONTACT Displays the recipient contact person RECIP IENT TELEPHONE Displays the recipient telephone number SUBJECT Displays the subject heading of the Memo Text Message MESSAGE Displays the message content of the Memo Text 4.5 [PRINT DECLARATION / POST ENTRY] This screen allows you to retrieve the list of specific declarations to be processed for individual or batch printing job. To access this screen, you need to select: {Declaration >>> Print Declaration/ Post Entry]. Chapter IV: The Declarant Menu Screens & Functions Page 4 ７２ of 127

74 FIGURE 4.5.1: [PRINT DECLARATION/POST ENTRY] To print selected declarations, simply tick the checkbox(es) corresponding to the relevant declaration(s) and then click on <Print>. If you want to print all the declarations displayed in the current page of the list, simply tick the select all checkbox (located at the header row) and then click on <Print>. On click the Print button, a message is displayed prompting user to input which section you want to print. To print all sections, input N in the textbox provided. To print only section A, input A. Example shown below: Chapter IV: The Declarant Menu Screens & Functions Page 4 73 of 127

75 5 C HAPTER V THE COMMUNICATION MENU S SCREENS &FUNCTIONS This chapter provides the necessary information about the Communication menu screens and functions. Communication menu refers to the function group for routines receiving messages. 5.1 THE [MESSAGE & NOTIFICATIONS RETRIEVAL] This screen allows you to fetch mails/ messages received from Customs and other sources from your mailbox. Upon completion of the process, the mails/ messages received will be displayed accordingly. To access this screen, you need to select the following: {Declarant >>> Communication >>> Receive}. The results are organized according to the type and status of the information as follows: F IGURE 5.1.1: [M ESSAGE & N OTIFICATIONS R ETRIEVAL ] 1. NUMBER OF NOTIFICATIONS RETRIEVED FI E L D DESCRIPTION M ai l I D This data field indicates the unique identification code assigned to each mail transmitted using the system. The first few characters in the mail ID refers to the USER ID of the sender. M ai l T yp e This refers to the code of the mail type. Con ten t I D This refers to the system generated identification code of the mail content. Su b j ect This refers to the subject of the mail message. The values in this data field indicate if the mail is a Customs Response or Customs Declaration (message comes from the applicant). Er r o r Co d e This data field indicates the error which resulted to the failed mail transmission. Chapter V: The Communication Menu Screens &Functions Page 5 ７４ of 127

76 2. NUMBER OF MESSAGE RECEIVED AND SUCCESSFULLY PROCESSED FI E L D DESCRIPTION MA IL ID The value in this data field indicates the unique identification codes of the messages received and successfully processed. CONTENT ID This refers to the system generated identification code of the mail content. SUBJECT This refers to the subject of the mail message. The values in this data field indicate if the mail is a Customs Response or Customs Declaration (message comes from the applicant). 3. NUMBER OF MESSAGES RECEIVED BUT FAILED TO PROCESS FI E L D DESCRIPTION MA IL ID The value in this data field indicates the unique identification codes of the messages received but failed to process. CONTENT ID This refers to the system generated identification code of the mail content that failed to process. SUBJECT This refers to the subject of the mail message that failed to process. ERROR CODE This refers to the code of the error encountered by the system while transmitting the message. 5.2 THE [SEND DECLARATION] / [SEND POST ENTRY] This screen allows you to retrieve and submit selected Declarations with status C completed to Customs. To access the [Send Declaration] / [Send Post Entry] where you can retrieve all the all the existing BOE record / Post Entry record, simply select the following: 1. For Declaration: {Communication >>> Send Declaration}. 2. For Post Entry: {Communication >>> Send Post Entry}. Note that the system will not allow you to submit Declarations with Status I incomplete to Customs. To send selected declarations, simply tick the checkbox (es) corresponding to the relevant declaration(s) and then click on <Send>. If you want to send all the declarations displayed in the current page of the list, simply tick the select all checkbox (located at the header row) and then click on <Send>. Upon successful completion of the process, a confirmation message will appear. Chapter V: The Communication Menu Screens &Functions Page 5 ７５ of 127

77 5.3 THE [RESET SEND STATUS (BOE)] This screen allows you to reset the status of a specific Declaration for the purpose of resending the application to Customs for approval. The system will only allow you to reset a Bill of Entry s status if its current status is Sent. To access this screen, you need to select: {Communication>>> Reset Send Status (BOE)]. F IGURE 5.3.1: [R ESET S TATUS (BOE)] To reset the status of a Bill of Entry application, simply click on the reset icon corresponding to the Bill of Entry application to be reset. Upon successful completion of the process, a confirmation message will appear. The Bill of Entry status will appear as Reset. 5.4 THE [RESET SEND STATUS (PAYMENT)] This screen allows you to reset the status of a specific Payment Instruction/ Payment Request for the purpose of resubmission. The system will only allow you to reset a Payment Instruction/ Payment Request status if its current status is Sent. To access this screen, you need to select: {Communication >>> Reset Send Status (BOE)]. F IGURE 5.4.1: [R ESET S END S TATUS (P AYMENT 1)] To reset the status of specific Payment Instruction/ Payment Request, simply click on the reset icon corresponding to the instruction/ request to be reset. Upon successful completion of the process, a confirmation message will appear. Payment Instruction/ Payment Request status will appear as Reset. Chapter V: The Communication Menu Screens &Functions Page 5 ７６ of 127

78 5.5 THE [IMPORT BOE DATA] This screen displays the program that will allow you to import BOE details from a pre-defined ASCII formatted file. To access this screen, simply select the following: {Communication >>> Import BOE Data} System supported import methods 1. Import BOE Items data between BOE records. 2. Import BOE Items / Container data from a CSV file to a BOE record. F IGURE 5.5.1: [I MPORT BOE D ATA ] Importing BOE Items between BOE records: 1 Select the option DATABASE BOE under the section: Import BOE Items Data. 2 In the allocated JOB NO. fields, you need to indicate the BOE JOB NUMBER of the source BOE record and the destination BOE record respectively. 3 Click on <Import>to execute the task. Validation Rules applicable to import BOE Items From a source Bill of Entry record to that of a target Bill of Entry: 1. The source Bill of Entry should be complete. The target Bill of Entry must be incomplete and have 1 item with the appropriate Agreement Code, and CPC Code based on the target regime code. For exwarehousing Bill of Entries, Previous Declaration No. and Previous Item No. must be entered. 2. The Header Level FOB Currency Code for the source Bill of Entry must be same as that of the target Bill of Entry. 3. The source HS Code and the target Agreement Code, based on the target CPC Code, must have at least 1 duty tax line. 4. The source Country of Origin Code will be validated against the target Agreement Code. Importing BOE Items/ Containers data from CSV File to a BOE record: 1 Select the option CSV FILE under the relevant section: Import BOE Items Data or Import Containers. 2 In the allocated JOB NO. field, you need to indicate the B OE JOB NUMBER of the file to which the data will be imported. Chapter V: The Communication Menu Screens &Functions Page 5 ７７ of 127

79 3 Click on <choose file> to locate and upload your source file from your external storage. 4 Click on <Import>. The system will validate the imported file as follows: The system will check for duplicates by verifying the JOB NUMBER. If there are duplicates, the duplicate records will not be imported. 5 The system will display the number of records that was successfully imported and the number of records that failed. For those records that failed, the system will display the reason code for the failure and the corresponding JOB NUMBER of the record. A target Bill of Entry record is initially created with one item with the appropriate Agreement Code, and CPC Code based on the content of the Bill of Entry Item data in the CSV data file. The Bill of Entry CSV Data file content has the following specific format (See Appendix section): HDR1, User Reference No., Importer ID, Exporter ID, FOB Currency Code ITM1, Item No., HS Code, Item Desc. Line1, Item Desc. Line2, Item Desc. Line3, Item Desc. Line4, Item Desc. Line5, Country of Origin, Package Type, Package Quantity, Supplementary Quantity 1, FOB Value In Foreign Currency Layout Definition of the Bill of Entry Item CSV Data File: Tag Data Field Name Data Field Char. Length Mandatory (Y/N) Remark HDR1 User Reference No. 15 Y Importer ID 8 Y/N Mandatory For Import BOEs only Exporter ID 8 Y/N Mandatory For Export BOEs only FOB Foreign Currency Code 3 Y ITM1 Item No. 3 Y HS Code 8 Y HS Description Line 1 35 Y HS Description Line 2 35 N HS Description Line 3 35 N HS Description Line 4 35 N HS Description Line 5 35 N Country of Origin 3 Y Package Code 4 Y Chapter V: The Communication Menu Screens &Functions Page 5 78 of 127

80 No. of Packages 8 Y Supplementary Quantity 1 11 N FOB Foreign Currency Value 15 Y Validation Rules applicable to Bill of Entry Item data extracted from CSV Data File 1. The target Bill of Entry should be incomplete and have 1 item with the appropriate Agreement Code, and CPC Code based on the target regime code. 2. The Importer Code from the CSV data file must be same as that of the target Bill of Entry. This applies only to import Bill of Entries. 3. The Exporter Code from the CSV data file must be the same as that of the target Bill of Entry. This applies only to export Bill of Entries. 4. The FOB Currency Code from the CSV data file must be the same as Target Bill of Entry FOB Currency Code from the Header Level. 5. The HS Code from the CSV data file will be validated against the code maintenance HS Code. 6. The Package Type Code from the CSV data file will be validated against the code maintenance Package Type Code. 7. The Package Type Quantity from the CSV data file must be greater or equal to The Country of Origin Code from the CSV data file will be validated against the target Agreement Code. 9. The Supplementary Quantity 1 from the CSV data file, if required as per the HS Code, must be greater than Zero. Upload of BOE Containers Data From CSV Data File Some Bill of Entries require the input of several Container Nos. Since Container Data is easily available in Excel Sheets, it can be uploaded in a Bill of Entry thereby avoiding double data entry. The target Bill of Entry record should be created and saved in the database as a normal Bill of Entry. Below is the Container CSV File Layout. Layout Definition of the Bill of Entry Container CSV Data File: Data Field Name Data Field Char. Length Mandatory (Y/N) Remark Container No. 17 Y Chapter V: The Communication Menu Screens &Functions Page 5 79 of 127

81 Validation Rules applicable to Bill of Entry Container data: a. Container Nos. must not contain special character(s) or blank space(s). b. Container Nos. must not exceed 17 characters. c. The CSV Container Data file must not contain duplicate container Nos. Chapter V: The Communication Menu Screens &Functions Page 5 80 of 127

82 6 C HAPTER VI THE MAINTENANCE MENU S SCREENS & FUNCTIONS This chapter provides the necessary information about the Maintenance menu screens and functions. The master list / master tables of pre-defined field values are maintained and managed in the relevant functions under this menu. The set of master or configuration tables allow various parameters and settings of the system to be configured and maintained without hard-coding into the application. With the exception of the Importer/Exporter/Consignee Master Table, the other master tables are maintained by MNS operation staff, and at this point in time, GUI screens are not provided for maintaining these codes, but instead maintained directly through database access. 6.1 THE [IMPORTER/EXPORTER/CONSIGNEE] The [Importer/ Exporter/ Consignee] allows you to manage and maintain all the Importer/ Exporter/ Consignee s individual profile at a company level. It is equipped with functions that allow you to add new record, view or update existing ones. Note that the rights to access this screen and its function have been given to System Administrators only. To access this screen you need to select the following: {Maintenance >>> Importer/Exporter/Consignee}. F IGURE 6.1.1: [T HE I MPORTER / EXPORTER / C ONSIGNEE ] L IST V IEW The default [IMPORTER/EXPORTER/CONSIGNEE] is a list screen type which allows you to retrieve specific set of profiles only according to the search parameters that you specified. Retrieving specific Importer/ Exporter/ Consignee s profile details: To display the Importer/ Exporter/ Consignee profile individually, you need to click on the display icon corresponding to the relevant profile. This will trigger the system to retrieve the profile details and display it in form view. Updating a specific Importer/ Exporter/ Consignee s profile details: 1 Select and retrieve the relevant profile. 2 Once the Importer/ Exporter/ Consignee s profile details appear in form view, simply overwrite the current value in the relevant field. 3 Click on <Save>. 4 Upon successful completion of the task, a confirmation message will appear. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８１ of 127

83 Creating new Importer/ Exporter/ Consignee s profile: 1 Click on <New> 2 This will trigger [Importer/ exporter/ Consignee] to generate an empty form. 3 Provide all the required details in the allocated fields. 4 Click on <Save>. 5 Upon successful completion of the task, a confirmation message will appear [THE IMPORTER/ EXPORTER/ CONSIGNEE] FORM VIEW FIGURE : [THE IMPORTER/ EXPORTER/ CONSIGNEE] LIST VIEW I MPORTER / EXPORTER / C ONSIGNEE M AINTENANCE D ETAILS F IELDS CODE / REQUIRED ACTION Importer/ Exporter/ Consignee s Account Code This is a mandatory field. You need to key in the relevant value in this field. Note that the Account code for each Company / Organization / Individual must be unique. VAT REG VAT Registered indicator This is an optional field. You need to tick the check box to indicate if the Importer/ Exporter/ Consignee is VAT Registered N ID National Identification Number This is a conditional field. See OCCASIONAL FLAG details provided in the last row of this table. You need to key in the relevant value in this field. NAME Importer/ Exporter/ Consignee s Name This is a mandatory field. You need to key in the relevant value in this field. ADDRESS Importer/ Exporter/ Consignee s Address Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８２ of 127

84 / REQUIRED ACTION This is a mandatory field. You need to key in the relevant value in this field. TEL Importer/ Exporter/ Consignee s Telephone Number This is an optional field. You need to key in the relevant value in this field. FAX Importer/ Exporter/ Consignee s Fax Number This is an optional field. You need to key in the relevant value in this field. TELEX Importer/ Exporter/ Consignee s Telex Number This is an optional field. You need to key in the relevant value in this field. TELEGRAM Importer/ Exporter/ Consignee s Telegram Number This is an optional field. You need to key in the relevant value in this field. Remarks This is an optional field. You need to key in the relevant value in this field. BANK Importer/ Exporter/ Consignee s Bank Code This is an optional field. You need to select the relevant Bank code from the dropdown list. BRANCH CODE Importer/ Exporter/ Consignee s Bank s Branch Code The value in this field is system generated and non editable. The value in this field is dependent on the selected value in B ANK. You need to retrieve and select the relevant Bank s branch code from the bank master list. ACCOUNT NO. Importer/ Exporter/ Consignee s Bank Account Number This is an optional field. You need to key in the relevant value in this field. Importer/ Exporter/ Consignee s Address This is an optional field. You need to key in the relevant value in this field. OCCASIONAL FLAG Occasional Importer/ Exporter/ Consignee indicator. This is an optional field. You need to tick the check box to indicate if the Importer/ Exporter/ Consignee is an Occasional Importer/ Exporter/ Consignee. The values in this field can be any of the following: Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８３ of 127

85 / REQUIRED ACTION = Yes = No If the value selected is No, then the system will require the Occasional Importer/ Exporter/ Consignee s National Identity Number to be specified in the NID field. 6.2 THE [DECLARANT] This screen allows you to view and manage your User profile which composed of two types of information, the User provided which you can personally maintain, and the system administrator provided which are created and maintained by MNS. To access this screen select: {Maintenance >>> Declarant} F IGURE 6.2.1: T HE [D ECLARANT ] D ECLARANT D ETAILS F IELDS COMPANY ID / REQUIRED ACTION Your company identification code Provided by MNS. DECLARANT CODE Your declarant code as registered in the system DECLARANT NAME Your name as a declarant registered in the system ADDRESS Your address as a declarant registered in the system N ID Your National Identification Number This is a conditional field. See OCCASIONAL FLAG details. You need to key in the relevant value in this field. ACCOUNT NO. Your bank account number This is an optional field. You need to key in the relevant value in this field. BANK Your bank code This is an optional field. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８４ of 127

86 / REQUIRED ACTION You need to select the relevant code from dropdown list. BRANCH Your bank branch code This is a conditional field. If you selected a value in BANK, this field is mandatory. You need to retrieve and select the relevant branch code from the Branch code master file. Your address which will be used to send and receive relevant correspondences with Customs and other parties. This is a mandatory field. Key in the relevant address in the allocated field. OCCASSIONAL FLAG Occasional declarant indicator. This is an optional field. Tick the relevant checkbox to indicate if you are an occasional Declarant only. The values in this field can be any of the following: = Yes = No If the value selected is No, then the system will require your National Identity Number to be specified in the NID field. 6.3 [LIST OF CURRENCY RATES] This screen allows you to view the Currency exchange rate master file. Its default view is list type, it allows you to retrieve a specific currency rate or list of all the currency rates in the database. F IGURE 6.3.1: [L IST OF C URRENCY R ATES ] L IST OF C URRENCY R ATES D ETAILS F IELDS CURRENCY CODE DATE FROM This refers to the currency code This refers to the effective start date of the specified exchange rate. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８５ of 127

87 DATE TO EXCHANGE RATE This refers to the effective end date of the specified exchange rate. This refers to the effective exchange rate within the specified period in the D ATE FROM and DATE TO 6.4 THE [DUTY TAX MAINTENANCE] This screen serves as the User s portal to access the Tax related master lists/ master tables screens. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance}. To access a specific tax related master list, simply click on the name of the relevant master list to select. This will trigger the relevant screen to appear in list type view. (e.g. to access the regime code master list, simply click on Regime, this will trigger the [Maintenance of Regime] to appear). F IGURE 6.4.1: T HE [D UTY T AX M AINTENANCE ] THE [MAINTENANCE OF REGIME] This screen provides you with the relevant tools to view existing regime codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance>>> Regime Code}. The default screen of the regime code maintenance is a list type which allows you to retrieve and select the relevant regime code to update. F IGURE : T HE [M AINTENANCE OF R EGIME ] L IST V IEW To display all the details of a specific Regime code, you need to click on the display icon corresponding to the relevant code. This will trigger the system to retrieve the regime code details and display it in form view. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８６ of 127

88 T H E [M A I N T E N A N C E O F R E G I ME ] F O R M V I E W This screen allows you to view the complete details of a specific regime code. F IGURE : T HE [M AINTENANCE OF R EGIME ] L IST V IEW R EGIME CODE DETAILS F IELDS REGIME CODE Regime Code DESCRIPTION Description of the Regime Code EXPORT/ IMPORT FLAG ( IE) Import / Export indicator where: 1 I = Import, 2 E for Export REGIME DUT Y TAX GRID This table maintains the list of tax codes mapping to the RTX codes for each regime code entry. Refer to topic Regime Duty Tax Grid for the field details. ATTACHED DOCUMENT GR ID This table maintains the list of attached document requirements for each regime code entry. Refer to topic Attached Document Grid for the field details REGIME DUTY TAX GRID R EGIME DUTY TAX GRID DETAILS F IELDS ORDER Order of evaluation DUTY/TAX CODE RTX REFERENCE CODE REGIME CODE Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８７ of 127

89 ATTACHED DOCUMENT GRID A TTACHED D OCUMENT G RID D ETAILS F IELDS ATTACHED DOCUMENT CO DE DESCRIPTION Reference to the Attached Document Code table Attached document description THE [MAINTENANCE OF DUTY TAX] This screen allows you to view the master list of existing Duty/ Tax codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>> Duty / Tax Codes}. The default [Maintenance of Duty Tax] is a list view screen which allows you to search for a specific code or retrieve all of the duty / tax codes from the database. F IGURE : [M AINTENANCE OF D UTY T AX ] M AINTENANCE OF DUTY TAX DETAILS F IELDS DUTY CODE Duty / Tax Code DESCRIPTION Description for Port SHORT DESCRIPTION Short Description for Duty / Tax Code THE [MAINTENANCE OF DUTY TAX BASE] This screen allows you to view the master list of existing Duty/ Tax base codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>> Duty / Tax Base}. The default [Maintenance of Duty Tax Base] is a list view screen which allows you to search for a specific code or retrieve all of the duty / tax base codes from the database. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８８ of 127 F IGURE : [M AINTENANCE OF D UTY T AX B ASE ]

90 To display all the details of a specific duty tax base code, you need to click on the display icon corresponding to the relevant code. This will trigger the system to display the [Duty Tax Base] where the duty tax base code s complete details are available T H E [D U T Y T A X B A SE ] F IGURE : [D UTY T AX B ASE ] M AINTENANCE OF D UTY T AX B ASE D ETAILS F IELDS DUTY CODE Key for the Duty / Tax Code DESCRIPTION Description for Duty / Tax Code SHORT DESCRIPTION Short Description for Duty / Tax Code POINTER CODE Reference to the Pointer Code Master table COEFFICIENT Specifies the coefficient to be multiplied for the tax rate RBC CODE Reference to the RBC Code Master table THE [MAINTENANCE POINTER] This screen allows you to view the master list of existing Pointer codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>> Pointer}. The default [Maintenance of Pointer] is a list view screen which allows you to search for a specific code or retrieve all of the pointer codes from the database. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ８９ of 127

91 F IGURE : T HE [M AINTENANCE P OINTER ] M AINTENANCE OF P OINTER C ODE D ETAILS F IELDS POINTER CODE Pointer Code DESCRIPTION Description for Pointer Code THE [MAINTENANCE OF REFERENCE RTX] This screen allows you to view the master list of existing Reference RTX codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>>Reference - RTX}. The default [Maintenance of Reference RTX] is a list view screen which allows you to search for a specific code or retrieve all of the Reference RTX codes from the database. F IGURE : T HE [MAINTENANCE OF REFERENCE RTX] T HE M AINTENANCE OF R EFERENCE RTX D ETAILS F IELDS RTX CODE Key for the RTX Code DESCRIPTION Description for RTX Code DUTY/TAX BASE CODE References to the Duty/Tax Base Code RTX RATE Specifies the RTX Rate Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９０ of 127

92 6.4.6 THE [MAINTENANCE OF REFERENCE RCC] This screen allows you to view the master list of existing Reference RCC codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>>Reference - RCC}. The default [Maintenance of Reference RCC] is a list view screen which allows you to search for a specific code or retrieve all of the Reference RCC codes from the database : [T HE M AINTENANCE OF R EFERENCE RCC] T HE M AINTENANCE OF R EFERENCE RCC D ETAILS F IELDS RC C CO D E RCC Code D ES C RI P TI O N Description for RCC Code F O RMU LA Specifies formula of RCC THE [MAINTENANCE OF RBC] This screen allows you to view the master list of existing Reference RBC codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>>Reference - RBC}. The default [Maintenance of Reference RBC] is a list view screen which allows you to search for a specific code or retrieve all of the Reference RBC codes from the database. F IGURE : T HE [M AINTENANCE OF RBC] T HE M AINTENANCE OF R EFERENCE RBC D ETAILS F IELDS RBC CODE Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９１ of 127

93 DESCRIPTION Description for RCC Code FORMULA Specifies formula of RCC THE MAINTENANCE OF CPC CODE This screen allows you to view the master list of existing Reference CPC codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>> Reference - CPC}. The default [Maintenance of Reference CPC] is a list view screen which allows you to search for a specific code or retrieve all of the Reference CPC codes from the database. F IGURE : T HE [M AINTENANCE OF CPC C ODE ] To display all the details of a specific CPC code, you need to click on the display icon corresponding to the relevant code. This will trigger the system to display the [CPC Code] where the CPC code s complete details are available T H E [CPC C O D E ] F IGURE : [CPC C ODE ] Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９２ of 127

94 T HE M AINTENANCE OF R EFERENCE CPC D ETAILS F IELDS CPC CODE Primary Key for the CPC REGIME CODE Regime Code for this CPC record. CPC DESCRIPTION Description for CPC CORRESPONDING CPC WI THOUT Reference to the CPC Code Master File RELIEF CHECK BL FLAG Y indicates Check BL Flag CHECK WAREHOUSE FLAG Y indicates Check Warehouse Flag STATE FLAG Contains I, O, C or D CONCESSION CODE Contains the concession code TIME L IMIT OF CPC IN MONTHS Specifies the number of months where this CPC is applicable TAX MODIF IABLE FLAG Y indicates Tax Rate is modifiable by user ROUTING FLAG Contains A, S or T CPC CODE Reference to the CPC Code table DUTY TAX CODE Reference to the Duty / Tax Code table INAPPLICABLE DUTY TAX GRID I NAPPLICABLE D UTY T AX G RID D ETAILS F IELDS CP C CO D E Reference to the CPC Code table D U TY TA X CO D E Reference to the Duty / Tax Code table REFERENCES GRID RE FERENCES G RID D ETAILS F IELDS ORDER Specifies the order of RCC for evaluation RCC CODE Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９３ of 127

95 DESCRIPTION RCC Code Description ATTACHED DOCS GRID ATTACHED DOCS D ETAILS F IELDS ATTACHED DOCUMENT CO DE Reference to the Attached Document Code table DESCRIPTION Attached Document Description THE [MAINTENANCE OF HS CODE] This screen allows you to retrieve list of existing HS codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance >>> HS CODE}. The default [Maintenance of HS CODE] is a list view screen which allows you to search for a specific code or retrieve all of the HS codes from the database. F IGURE : T HE [M AINTENANCE OF HS C ODE ] To display all the details of a specific HS code, you need to click on the display icon corresponding to the relevant code. This will trigger the system to display the [HSCode] where the HS code s complete details are available. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９４ of 127

96 T H E [HS C O D E ] This screen allows you to view the HS Code details. F IGURE : T HE [HS C ODE ] T HE HS C ODE D ETAILS F IELDS H S CO D E D ES C RI P TI O N Description for the HS Code D U TY / TA X BA S E CO D E 1 (If this field is not NULL, then the SUPLEMENTARY UNIT 1 field in the Item Page of the BOE screen is mandatory) D U TY / TA X BA S E CO D E 2 (If this field is not NULL, then the SUPLEMENTARY UNIT 2 field in the Item Page of the BOE screen is mandatory) HS C O D E A G R E E M E N T G R I D This grid maintains the list of agreement for each HS Code entry. This grid allows you to update any of the existing information whenever necessary. F IGURE : HS C ODE A GREEMENT G RID Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９５ of 127

97 T HE HS C ODE A GREEMENT G RID D ETAILS F IELDS A G R EEM EN T CO D E CP C S U BS TRI N G Holds the CPC Substring to verify the validity of the CPC for this HS Code, Agreement Code entry P ER MI T F LA G If Y, indicates that Permit is required HS C O D E A G R E E M E N T A N D D U T Y / T A X G R I D This grid maintains the list of Duty /Tax codes for each agreement corresponding to the HS Code entry. F IGURE : HS C ODE A GREEMENT - D UTY T AX G RID T HE HS C ODE A GREEMENT AND D UTY / T AX G RID D ETAILS F IELDS ORDER Specifies the order of processing of the Duty / Tax Code DUTY TAX CODE DESCRIPTION Description of the Duty Tax RTX CODE HS C O D E A G R E E M E N T A N D A T T A C H E D D O C S G R I D This grid maintains the list of Attached Document codes for each agreement corresponding to the HS Code entry. F IGURE : A TTACHED D OCUMENT G RID T HE HS C ODE A GREEMENT AND A TTACHED D OCUMENT G RID D ETAILS F IELDS HS CODE Reference to the HS Code table AGREEMENT CODE Reference to the Agreement Code table Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９６ of 127

98 CPC SUBSTRING Holds the CPC Substring to verify the validity of the CPC for this HS Code, Agreement Code entry 6.5 OTHER CODE MAINTENANCE This screen serves as the User s portal to access the non tax related codes maintenance master lists / master tables screens. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance}. To access a specific non - tax related master list, simply click on the name of the relevant master list to select. This will trigger its corresponding screen to appear in list type view. F IGURE 6.5.1: [O THER C ODE M AINTENANCE ] THE [MAINTENANCE OF COUNTRY] This screen allows you to retrieve list of existing country codes. To access this you need to select the following: {Maintenance >>>Other Code Maintenance>>> Country and Agreement}. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９７ of 127

99 The default [Maintenance of Country] is a list view screen which allows you to search for a specific code or retrieve all of the Country codes from the database. F IGURE 6.5.1: T HE [M AINTENANCE OF C OUNTRY ] To display all the details of a specific country code, you need to click on the display icon corresponding to the code. This will trigger the system to display the [Country Agreements] where complete details of the individual Country code details and its related agreements are available T H E [C O U N T R Y A G R E E M E N T S ] F IGURE : [C OUNTRY A GREEMENTS ] T HE M AINTENANCE OF COUNTR Y CODE DETAILS F IELDS COUNTRY CODE DESCRIPTION Description for Country CURRENCY CODE Reference to the Currency table I NSURANCE PERCENTAGE Specifies the percentage for generating the gross amount for the insurance AGREEMENT GRID This table maintains the list of agreement for each country entry. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９８ of 127

100 MAINTENANCE OF COUNTRY AGREEMENT GRID T HE M AINTENANCE OF COUNTRY AGREEMENT GRID DETAILS F IELDS AGREEMENT CODE Description of the Agreement. DESCRIPTION THE [MAINTENANCE OF PORT] This screen allows you to view the master list of existing port codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>> Port}. The default [Maintenance of Port code] is a list view screen which allows you to search for a specific code or retrieve all of the port codes from the database. F IGURE 6.8.1: [M AINTENANCE OF P ORT ] T HE M AINTENANCE OF PORT C ODES DETAILS F IELDS PORT CODE DESCRIPTION Description for Port SHORT DESCRIPTION Short Description for Port THE [MAINTENANCE OF CARGO PACKAGE TYPE] This screen allows you to view the master list of existing cargo package type codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Cargo/Package Type}. The default [Maintenance of Cargo/Package Type] is a list view screen which allows you to search for a specific code or retrieve the complete list of cargo/package type codes from the database. Chapter VI: The Maintenance Menu Screens & Functions Page 6 ９９ of 127

101 F IGURE 6.8.1: [M AINTENANCE OF C ARGO P ACKAGE T YPE ] T HE M AINTENANCE OF C ARGO /P ACKAGE T YPE CODES DETAILS F IELDS PACKAGE TYPE CODE Primary Key for the Package Type DESCRIPTION Description for Package Type SHORT DESCRIPTION Short Description for Package Type THE [MAINTENANCE OF MODE OF TRANSPORT] This screen allows you to view the master list of existing mode of transport codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Mode Of Transport}. The default [Maintenance of Mode of Transport] is a list view screen which allows you to search for a specific code or retrieve the complete list of mode of transport type codes from the database. F IGURE : T HE [M AINTENANCE OF T RANSPORT M ODE ] T HE M AINTENANCE OF MODE OF TRANSPORT CODES DETAILS F IELDS MODE OF TRANSPORT CODE Primary Key for the mode of transport DESCRIPTION Description for mode of transport SHORT DESCRIPTION Short Description for mode of transport Chapter VI: The Maintenance Menu Screens & Functions Page 6 １００ of 127

102 6.5.5 THE [MAINTENANCE OF DELIVERY TERMS] This screen allows you to view the master list of existing mode of delivery terms codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Delivery Terms}. The default [Maintenance of Delivery Terms] is a list view screen which allows you to search for a specific code or retrieve the complete list of delivery terms codes from the database. F IGURE 6.6.1: T HE [M AINTENANCE OF D ELIVERY T ERMS ] T HE M AINTENANCE OF DELIVERY TERMS CODES DETAILS F IELDS DELIVERY TERMS CODE Primary Key for the delivery terms DESCRIPTION Description for delivery terms SHORT DESCRIPTION Short Description for delivery terms THE [MAINTENANCE OF TERMSOF PAYMENT] This screen allows you to view the master list of existing terms of payment codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Terms Of Payment}. The default [Maintenance of Terms Of Payment] is a list view screen which allows you to search for a specific code or retrieve the complete list of terms of payment codes from the database. F IGURE : T HE [M AINTENANCE OF T ERMS OF P AYMENT C ODE ] T HE M AINTENANCE OF TERMS OF PAYMENT CODES DETAILS TERMS OF PAYMENT CODE F IELDS Primary Key for terms of payment Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０１ of 127

103 DESCRIPTION Description for terms of payment SHORT DESCRIPTION Short Description for terms of payment THE [MAINTENANCE OF LICENSE] This screen allows you to view the master list of existing license codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>License}. The default [Maintenance of License] is a list view screen which allows you to search for a specific code or retrieve the complete list of License codes from the database. F IGURE : T HE [M AINTENANCE OF L ICENSE ] T HE M AINTENANCE OF TERMS OF L ICENSE CODES DETAILS F IELDS LICENSE CODE DESCRIPTION Description for License SHORT DESCRIPTION Short Description for License THE [MAINTENANCE OF AGREEMENT] This screen allows you to view the master list of existing Agreement codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Agreement}. The default [Maintenance of Agreement] is a list view screen which allows you to search for a specific code or retrieve the complete list of Agreement codes from the database. F IGURE : T HE [M AINTENANCE OF A GREEMENT ] Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０２ of 127

104 To display all the details of a specific Agreement code, you need to click on the display icon corresponding to the code. This will trigger the system to display the [MAINTENANCE OF ATTACHED DOCUMENT] where complete details of the individual Agreement code and the attachments associated to it are available T H E [M A I N T E N A N C E O F A T T A C H E D D O C U ME N T ] This screen allows you to view complete details of the Agreement and the associated attached documents to it. F IGURE : [M AINTENANCE OF A GREEMENT A TTACHED D OCUMENT ] F ORM V IEW T HE M AINTENANCE OF A GREEMENT S A TTACHED D OCUMENTS CODES DETAILS F IELDS AGREEMENT CODE Primary Key for Agreement DESCRIPTION Description for Agreement SHORT DESCRIPTION Short Description for Agreement AGREEMENT S ATTACHED DOCUMENT GRID This master table maintains the list of Attached Documents associated to an Agreement AGREEMENT S ATTACHED DOCUMENT GR ID T HE M AINTENANCE OF A GREEMENT S A TTACHED D OCUMENTS GRIDDETAILS F IELDS AGREEMENT CODE Reference to the Agreement table ATTACHED DOCUMENT CO DE Reference to the Attached Document Code table THE [MAINTENANCE OF CUSTOMS OFFICE CODE] This screen allows you to view the master list of existing Customs Office codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Customs Office}. Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０３ of 127

105 The default [Maintenance of Customs Office] is a list view screen which allows you to search for a specific code or retrieve the complete list of customs office codes from the database. F IGURE : T HE [M AINTENANCE OF C USTOMS O FFICE ] T HE M AINTENANCE OF C USTOMS O FFICE CODES DETAILS F IELDS CUSTOMS OFFICE CODE Primary Key for the Customs Office Code CUSTOMS OFFICE INDIC ATOR Always P DESCRIPTION Description of Customs Office ADDRESS LINE 1 First address field ADDRESS LINE 2 Second address field MA ILBOX ID Mailbox ID to send all customs messages to THE [MAINTENANCE OF TRANSIT SHED] This screen allows you to view the master list of existing Transit Shed codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Transit Shed}. The default [Maintenance of Transit Shed] is a list view screen which allows you to search for a specific code or retrieve the complete list of Transit Shed codes from the database. F IGURE : T HE M AINTENANCE OF T RANSIT S HED ] To display all the details of a specific transit shed code, you need to click on the display icon corresponding to the code. This will trigger the system to display the [Maintenance of Transit Shed] where complete details of the individual transit shed code are available. Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０４ of 127

106 T H E [M A I N T E N A N C E O F T R A N S I T S H E D S M O D E O F T R A N SP O R T ] This screen maintains the individual Transit Shed code details. F IGURE : T HE [M AINTENANCE OF T RANSIT S HED S M ODE OF T RANSPORT T HE M AINTENANCE OF T RANSIT S HEDCODES DETAILS F IELDS TRANSIT SHED CODE Primary Key for the Transit Shed DESCRIPTION Description for Transit Shed ADDRESS 1 Address Line 1 of Transit Shed ADDRESS 2 Address Line 2 of Transit Shed CHECK B/L FLAG If Y indicate need to check B/L MODE OF TRANSPORT GR ID This grid maintains the list of mode of transport for each transit shed entry. MODE OF TRANSPORT GR ID This grid maintains the list of mode of transport for each transit shed entry. T HE M ODE OF T RANSPORT GRID DETAIL S F IELDS MODE OF TRANSPORT CO DE Reference to the Transit Shed table DESCRIPTION Description of the mode of transport for each transit shed entry THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE] This screen allows you to view the master list of existing type of bonded warehouse codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Type Of Bonded Warehouse}. Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０５ of 127

107 The default [Maintenance of Type Of Bonded Warehouse] is a list view screen which allows you to search for a specific code or retrieve the complete list of type of bonded warehouse codes from the database. F IGURE : T HE [M AINTENANCE OF T YPE OF B ONDED W AREHOUSE ] To display all the details of a specific existing type of bonded warehouse code, you need to click on the display icon corresponding to the code. This will trigger the system to display the [Maintenance of Type of Bonded Warehouse s Regime] where complete details of the individual type of bonded warehouse code are available T H E [M A I N T E N A N C E O F T Y P E O F B O N D E D W A R E H O U S E S R E G I ME ] This screen maintains the individual bonded warehouse code details F IGURE T HE [M AINTENANCE OF T YPE OF B ONDED W AREHOUSE R EGIME T HE T YPE OF B ONDED W AREHOUSE S R EGIME CODE DETAILS F IELDS CODE Type of bonded warehouse code DESCRIPTION Description of the type of bonded warehouse s Regime. SHORT DESCRIPTION Short description of the type of bonded warehouse s Regime. REGIME GR ID This grid maintains the Regime code associated with the type of bonded warehouse. Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０６ of 127

108 REG IM E G RI D T HE R EGIME CODE DETAILS F IELDS REGIME CODE Reference to the type of bonded warehouse table. DESCRIPTION Description of the regime code associated to the type of bonded warehouse THE [RETRIEVE LIST OF MAINTENANCE OF WAREHOUSE] This screen allows you to view the master list of existing warehouse codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Warehouse}. The default [Maintenance of Type Of Warehouse] is a list view screen which allows you to search for a specific code or retrieve the complete list of warehouse codes from the database. F IGURE : T HE [R ETRIEVE L IST OF M AINTENANCE OF W AREHOUSE ] To display all the details of a specific existing warehouse code, you need to click on the display icon corresponding to the code This will trigger the system to display the [Maintenance of Type of Bonded Warehouse] where complete details of the individual warehouse code are available T H E [M A I N T E N A N C E O F T Y P E O F B O N D E D W A R E H O U S E ] This screen maintains the individual Warehouse details. F IGURE : T HE [M AINTENANCE OF T YPE OF B ONDED W AREHOUSE ] Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０７ of 127

109 M AINTENANCE OF T YPE OF B ONDED W AREHOUSE CODE DETAILS DESCRIPTION WAREHOUSE CODE Primary Key for the Warehouse DESCRIPTION Description for Warehouse ADDRESS LINE 1 First Address field ADDRESS LINE 2 Second Address field TYPE OF WAREHOUSE The warehouse type code, foreign Key reference to the Warehouse Type table CUSTOMS OFFICE CODE The customs office code, foreign Key reference to the Customs Office table AUTHORIZATION NUMBER The warehouse authorization number AUTHORIZATION DATE The date of authorization THE [MAINTENANCE OF BANK] This screen allows you to view the master list of existing Bank codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>>Bank}. The default [Maintenance Of Bank] is a list view screen which allows you to search for a specific code or retrieve the complete list of Bank codes from the database. F IGURE : T HE [M AINTENANCE OF B ANK ] To display all the details of a specific existing bank code, you need to click on the display icon corresponding to the code. This will trigger the system to display the [Bank] where complete details of the individual Bank codes are available. Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０８ of 127

110 T H E [B A N K ] This screen maintains the individual bank details. F IGURE : T HE [B ANK ] M AINTENANCE OF B ANK CODE DETAILS DESCRIPTION BANK CODE BANK NAME Bank Name ADDRESS LINE 1 First Address field ADDRESS LINE 2 Second Address field REMARK LINE 1 First Remark Field REMARK LINE 2 Second Remark Field ACTIVE STATUS Status to indicate if bank is active BANK MAILBOX ID The bank s messaging system mailbox ID THE [MAINTENANCE OF BRANCH] This screen allows you to view the master list of existing bank branch codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>> Branch}. The default [Maintenance of Branch] is a list view screen which allows you to search for a specific code or retrieve the complete list of the branch codes from the database. F IGURE : T HE [M AINTENANCE OF B RANCH ] Chapter VI: The Maintenance Menu Screens & Functions Page 6 １０９ of 127

111 DESCRIPTION B R A N C H C O D E B A N K C O D E D E S C R I P T I O N A D D R E S S L I N E Reference to the Bank Master File Description of the branch code. Bank branch address THE [MAINTENANCE OF VALUATION METHOD] This screen allows you to view the master list of existing valuation method codes. To access this screen, you need to select the following: {Maintenance >>> Other Code Maintenance >>> Valuation Method}. The default [Maintenance of Valuation Method] is a list view screen which allows you to search for a specific code or retrieve the complete list of the Valuation Method codes from the database. FIGURE : THE [MAINTENANCE OF VALUATION METHOD] Chapter VI: The Maintenance Menu Screens & Functions Page of 127

112 7 C HAPTER VII THE REPORT MENU S SCREENS & FUNCTIONS This chapter provides the necessary information about the Report menu screens and functions. The screens and functions in this group allow you view, generate, and print reports in PDF and CSV. The screens are list type which provides you with the facilities to generate reports according to your preferences or requirements THE [AUDIT LOG] You can access the audit log by selecting {Reports >>>Audit Log}. This screen displays the audit log report generated within the specified period. F IGURE 7.1.1: T HE [A UDIT L OG ] You can retrieve specific set of records by indicating your search criteria in the data fields allocated. A UDIT L OG S EARCH C RITERIA SECTION TIME STAMP FROM/ TO You can define the date range that you want the system to generate the audit log. The values specified in these search criteria will be matched against the time stamps in the audit records. USER ID If you want to generate the audit log of a specific user, simply enter the relevant U SER ID in this data field. The value specified in this search criterion will be matched against the USER ID indicated in the audit records. AUDIT EVENT The system will only generate the list of audit records based on the audit event that you selected from the list of options in the A UDIT EVENT dropdown list. Or, you may retrieve all the records by clicking on the relevant command button (<CSV>, <PDF>, <Preview>) straight away without indicating any search criteria. Chapter VII: The Report Menu Screens & Functions Page 7 １１１ of 127

113 A UDIT L OG S EARCH RESULT SECTION EVENT This column refers to the audit event. The values available are: 1. CREATE 2. UPDATE 3. DELETE 4. V IEW 5. SENT USER ID This column refers to the User ID who processed the relevant event which was detected by the system. The system automatically detects and records all events for audit purposes. TIME STAMP All the audit records generated on and between the dates specified in the T IME STAMP FROM/ TO will be displayed as search results. DETAIL 1 This column displays the relevant action and the application s document number that the user accessed during the audit [MESSAGE RETRIEVAL LOG] This screen allows you to verify the list of messages retrieved from your mailbox. You can access this by selecting {Report Audit Log}. F IGURE : [M ESSAGE R ETRIEVAL L OG ] S EARCH C RITERIA SECTION DATE FROM/ TO You may define the date range in these search criteria data field to generate only the list of required messages. Chapter VII: The Report Menu Screens & Functions Page 7 １１２ of 127

114 S EARCH RESULT SECTION TYPE This column refers to the type of message such as: 1. C 2. R Note that for every successful application sent to MIC, a corresponding response from the approving officer should also reflect on the log. DATE This column refers to the date when the message was retrieved. ORIG INATOR This column refers to the U SER ID of the message sender. CONTENT ID This column refers to the system generated identification code of the message part. MESSAGE ID This refers to the system generated identification code of the message as a whole. SUBJECT This refers to a brief summary of the message s contents. In this system, the possible values are: C USDEC and CUSRES. MA IL TYPE This column displays the mail type. STATUS This column displays the mail transmission status codes. Note that the system generated error codes appear for unsuccessful mail transmissions. Each code generated represents a specific error which is defined in the system THE [MESSAGE PROCESS LOG] This screen allows you to generate a report of the message transmission details. You can access this screen by selecting {Report Process Log}. F IGURE : [M ESSAGE P ROCESS L OG ] S EARCH C RITERIA SECTION DATE FROM/ TO You can define the date range of report to be generated by indicating the Chapter VII: The Report Menu Screens & Functions Page 7 １１３ of 127

115 FIEL DS relevant dates in these search criteria data fields. SEARCH RESULTS SECTION FIEL DS D A T E U S E R C O N T E N T I D M E S S A G E I D J O B N U M B E R This column displays the timestamps when the relevant processes occurred. The relevant message process dates appear in the search results indicating the date and time. Format: DD/MM/YYYY HH:MIN:SEC This column displays the U SE R I D of the authorized person who executed the relevant message transmission. This refers to the unique identifier generated for the specific message part. This column displays the unique identifier generated for each message. This refers to the system generated identification code of the relevant Bill of Entry Application forms that has been transmitted. NOTE: Only the JOB NUMBE RS of messages that were successfully transmitted appear in this column. M E S S A G E T Y P E M A I L T Y P E S T A T U S This column indicates the message status as of the time stamped. This column displays the mail type. This column displays the mail transmission status codes. NOTE: System generated error codes appear for unsuccessful mail transmissions. Each code generated represents a specific error which is defined in the system [ERROR LOG] For audit and monitoring purposes, you can generate a report of all the errors logged by the system by selecting {Reports Error Log}. FIGURE : [ERROR LOG] Chapter VII: The Report Menu Screens & Functions Page of 127

116 S EARCH C RITERIA SECTION DATE FROM/ TO You can define the date range of report to be generated. Simply enter the start and end date in the relevant search criteria data fields. USER ID If you want to retrieve the error log of a specific user, simply enter the relevant User ID in this search criteria data field. S EARCH R ESULTS USER ID This column displays the identification codes of the users who encountered the error. TIME STAMP This column displays the specific dates and times when the relevant errors occurred. SUMMARY This column displays a brief description of the error. PAGE ID This column displays the specific application in the system wherein the error occurred. IP This column displays the relevant Internet Protocol address of the user s computer wherein the error occurred [BOE REGISTER] / [BOE CANCELLATION REGISTER] This screen allows you to generate a report of the BOE Register for a specific period or for a specific Importer or Exporter. You can access these screens by selecting {Report >>> BOE Register} for [BOE Register], and {Report >>> BOE Cancellation Register} for [BOE Cancellation Register]. Please refer to the page below for a screenshots of the BOE Register. BOE Cancellation register is Note that for further information regarding the BOE Register field details, please refer to the topics in Chapter 5. Chapter VII: The Report Menu Screens & Functions Page 7 １１５ of 127

117 FIGURE : THE [BOE REGISTER] Chapter VII: The Report Menu Screens & Functions Page of 127

118 7.1.6 [BOE CANCELLATION REGISTER] This screen allows you to generate a report of the BOE Cancellation Register for a specific period or for a specific Importer or Exporter. You can access this screen by selecting {Report >>> BOE Cancellation Register}. BOE C ANCELLATION R EGISTER S EARCH C RITERIA S ECTION DETAILS DATE FROM/ TO You can define the date range of report to be generated. Simply enter the start and end date in the relevant search criteria data fields. BOE C ANCELLATION R EGISTER S EARCH R ESULT S ECTION DETAIL DISPLAY LABEL DESCRIPTION JOB NO Displays the Job Number DOCUMENT DATE Displays the Document Date TPT MODE Displays the mode of transport REGIME Displays the Regime Code of the BOE PE DATE If this is a BOE PE, displays the PE Date DECLARATION NUMBER Displays the declaration number DECLARATION DATE Displays the declaration date REPORT NUMBER Displays the report number AWB OR B/L NO Displays the airway bill or bill of lading number IE FLAG Either I for Import or E for Export Regime I MPORTER Displays the name of the importer EXPORTER Displays the name of the exporter CONSIGNEE Displays the name of the consignee DECLARANT Displays the name of the declarant Chapter VII: The Report Menu Screens & Functions Page 7 １１７ of 127

119 7.1.7 [LIST OF BOE] This screen allows you to generate a report of the List of BOEs to monitor their status within a specific period. You can access this screen by selecting {Report >>> List BOE} : [L IST OF BOE] L IST OF BOE S EARCH C RITERIA S ECTION DETAIL TIME STAMP FROM/ TO You can define the time stamps of the records to be retrieved. Simply enter the start and end date in the relevant search criteria data fields. BOE STATUS Select from the relevant options in the dropdown list. BOE TYPE Specify if you want to retrieve all, or just the import or export records only. L IST OF BOE S EARCH R ESULT S ECTION DETAILS DISPLAY LABEL DESCRIPTION BOE TYPE This column displays the relevant BOE types. BOE STATUS This column displays the status of the Bill of Entries generated based on the specified search criteria. BOE NO. This column displays the BOE reference numbers of the relevant documents. VER NO. This column displays the version number of the BOE. DEC. DATE This column displays the approval dates of the BOE generated. I MP/ EXP CODE This column displays the importer/ exporter codes indicated in the relevant BOE. NAME This column displays the exporter s name. ADDRESS This column displays the corresponding addresses of the exporters indicated in the N AME COLUMN. JOB NO. This column displays the job numbers of the Bill of Entries generated as search results. REGIME This column displays the respective regime codes of each Bill of Entry in the Chapter VII: The Report Menu Screens & Functions Page 7 １１８ of 127

120 DISPLAY LABEL G R O S S W E I G H T N E T W E I G H T I N V A M O U N T CURR DESCRIPTION list of search results. This column displays the respective total gross weight of the items declared in each Bill of Entry in the list of search results. This column displays the respective total net weight of the items declared in each Bill of Entry in the list of search results. This column displays the respective total invoice amount of the items declared in each Bill of Entry in the list of search results. This column displays the respective invoice currency of each Bill of Entry in the list of search results. Chapter VII: The Report Menu Screens & Functions Page of 127

121 8 APPENDIX A: CODES IN THE LIST OF DATA FIELD VALUES 1. APPROVAL STATUS CODE A C D E P R S U X D E S C R I P T I O N Approved Created Delivered Examination required Replaced by Physical Examination Reject Sent Unknown or Other status not specified Cancelled 2. AUDIT EVENT CODE C R E A T E U P D A T E D ELETE V I E W S E N T D E S C R I P T I O N Selecting this option from the A U D I T E V E N T dropdown list indicates that you are prompting the system to retrieve all the audit records with C R E A T E event. Selecting this option from the A U D I T E V E N T dropdown list indicates that you are prompting the system to retrieve all the audit records with U P D A T E event. Selecting this option from the A U D I T E V E N T dropdown list indicates that you are prompting the system to retrieve all the audit records with D E L E T E event Selecting this option from the A U D I T E V E N T dropdown list indicates that you are prompting the system to retrieve all the audit records with V I E W event. Selecting this option from the A U D I T E V E N T dropdown list indicates that you are prompting the system to retrieve all the audit records with S E N T event Appendix A :List of Data Field Values A~I

122 3. BOE TYPE CODE A L L I M P O R T E X P O R T D E S C R I P T I O N THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE BILL OF ENTRIES (IMPORT AND EXPORT) AVAILABLE IN THE SYSTEM BASED ON THE SPECIFIED T I M E S T A M P S AND B O E S T A T U S. THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE BILL OF ENTRIES OF THE IMPORT SHIPMENTS BASED ON THE SPECIFIED T I M E S T A M P S AND B O E S T A T U S. THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE BILL OF ENTRIES OF THE EXPORT SHIPMENTS BASED ON THE SPECIFIED T I M E S T A M P S AND B O E S T A T U S. 4. BOE STATUS CODE A P P R O V E D D E S C R I P T I O N THIS B O E S T A T U S INDICATES THAT THE BILL OF ENTRY HAS ALREADY BEEN APPROVED BY THE RELEVANT MRA-CUSTOMS OFFICE. THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE APPROVED BILL OF ENTRIES BASED ON THE SPECIFIED T I M E S T A M P S AND B O E T Y P E S. P H Y S I C A L E X A M I N A T I O N D E L I V E R Y A L L O W E D THIS B O E S T A T U S INDICATES THAT THE MRA-CUSTOMS OFFICE REQUIRES ADDITIONAL SUPPORTING DOCUMENTS OR PHYSICAL INSPECTION IN ORDER TO APPROVE THE BILL OF ENTRY. THIS B O E S T A T U S INDICATES THAT THE MRA-CUSTOMS OFFICE APPROVED THE DELIVERY OF GOODS TO THE CONSIGNEE. 5. COMMISSION FLAG CODE Y N D E S C R I P T I O N YES NO 6. CONTAINER INDICATOR CODE F G L D E S C R I P T I O N Full Cargo Load General Cargo Loose Cargo Load Appendix A :List of Data Field Values A~II

123 7. CUSTOMS RESPONSE TYPES CODE D E S C R I P T I O N C R 0 1 Rejected C R 0 2 Document Required and Duty Payable C R 0 3 Document Required C R 0 4 No Document Required and Duty Payable C R 0 5 Declaration Under Process at Customs C R 0 6 Physical Examination Required C R 0 7 Delivery / Shipment Allowed C R 0 8 Entry Cancelled C R 0 9 Shipment Cancelled C R 1 1 Entry Replaced by Post Entry C R 0 1 Rejected C R 0 2 Document Required and Duty Payable 8. DOCUMENT STATUS CODE D E S C R I P T I O N C I Completed Incomplete Unknown 9. REQUIRED DOCUMENT CODE D E S C R I P T I O N Y N Yes, MRA-customs requires additional document to support the application. No, MRA-Customs do not require additional documents. 10. SUBJECT CODE C U S T D E C C U S T R E S D E S C R I P T I O N This value indicates that the mail contains information about the Customs declaration. This code indicates that the message was sent by the applicant. This value indicates that the mail contains responses from Mauritius Customs. Appendix A :List of Data Field Values A~III

124 9 APPENDIX B: SAMPLE PRINT OUTS B.1. AUDIT LOG Appendix B: Sample Print Outs

125 B.2. RECEIVE LOG Appendix B: Sample Print Outs