Mauritius Revenue Authority Customs Department Customs Declaration. Prepared by Mauritius Network Services Ltd

Transcription

1 Mauritius Revenue Authority Customs Department Customs Declaration Prepared by Mauritius Network Services Ltd May 2010

2 Table of Contents Contents 1.2 The System Conventions used in this book... 4 CHAPTER II- GETTING STARTED System Requirements User Requirements System Tools Command Buttons Icons Hyperlinks Data fields Tabs Screens System s Menu Bar CHAPTER III ACCESSING THE SYSTEM Login Process Logout Process Accessing The Customs Declaration Screens Navigating The System s Individual Screens The [List Declaration] [The Mauritius Freeport Authority (MFA) Declaration Form] [Print Declarations] [Received] [User] [Audit Log] [Receive Log] [Process Log] [Error Log] [List of BOE] Mauritius Network Services Limited Page 2

3 A. APPENDIX A: DATA FIELD VALUES B. APPENDIX B: SAMPLE PRINT OUTS I. EXPORT II. IMPORT Mauritius Network Services Limited Page 3

4 Chapter I INTRODUCTION 1.1 The Mauritius Freeport The Mauritius Freeport was established in 1992 with an aim to provide a customs-free zone for re-exportable goods. It is regulated by the Free Port Authority, which is responsible for the management and control of the Freeport area. Storage, assembly, redistribution and logistical support are among some of the services offered to companies. (Reference URL: THE SYSTEM The Free Port Module is an online system designed to automate and provide efficient, systematic, and convenient process in executing various tasks in the Mauritius Revenue Authority Customs Department, Customs Declaration. The tasks included in this system are the preparation, submission and approval of the bill of entries for the import/ export of goods to/ from Mauritius. Relevant third parties involved in the process such as the Freight Stations are notified electronically allowing them to deliver/ ship the goods. 1.3 The User Guide This document contains the necessary guidelines and processes in using the Free Port Module. The first part of this user guide provides information about the system and user requirements, system tools and processes. The latter part familiarizes you with the applications available, their individual functions which are relevant in processing your tasks. Actual images of the screens are available in this document to provide a clearer overview of the system layout and design. Each image is numbered accordingly for referencing purposes. A table of figures is available for your convenience Conventions used in this book This manual uses certain conventions to distinguish different types of information easily. COMMAND BUTTONS Command button names mentioned in this document are enclosed in angle brackets (<>). For example: <Login> DATA FIELDS Data fields are spaces wherein required information or details are entered. There are various types of data entry fields in this system. These include normal text fields, date fields, check boxes, etc. Data fields are documented in this manual using a different font type like HS code which refers to the HS code data field available in various screens of the system. Important details of the images are labeled with numbers. These numbers serve as your reference in tracing further information about the labeled image detail. Mauritius Network Services Limited Page 4

5 HYPERLINKS Hyperlinks are texts that connect documents (source document) to other documents. Hyperlinks are also defined as links from hypertext files to other locations or files. These are typically activated when you click on the hyperlinked texts. Hyperlinks are represented in this user guide in an underlined text. For example: Next Last (this refers to the page numbers where the relevant records are available) ICONS Icons are small on-screen graphic elements that represent applications, files or tasks. The icons functions are to reinforce information and perform specific task. The actual system icons were used in this manual. For example: This play icon retrieves the relevant MFA screen where the document s complete detail is available. LABELS Actual images of the system s main screens are available in this user guide. The Images are labeled accordingly for easier tracking or referencing purposes. Image labels include the chapter number and the topic number where the relevant image appears, sequence number and the assigned name or description. For example: FIGURE I : D I A L O G U E B O X Where: I Refers to the Chapter number where the image and its details are available Refers to the topic number where the image is included. 1 Refers to the image sequence number. DIALOGUE BOX This refers to the assigned image name. Important details of the images are labeled to show their actual locations in the system screens. Labels of each detail in the image or screen shots are represented by numbers. A corresponding description of the labeled image detail is provided. You can easily trace this as the label used for the image and description are exactly the same. Please refer to the example below: 1 2 FIGURE I : EXIT DIALOGUE Where: Mauritius Network Services Limited Page 5

6 2 <OK> <Cancel> Clicking <OK> indicates your confirmation to exit the application that is currently active. Clicking the <Cancel> button indicates that you want to disregard the exit command. INSTRUCTIONS All step by step instructions are numbered accordingly. MENUS AND OPTIONS To access most of the screens in the system, the user will need to navigate through the menu panel, select the corresponding menu group and the option or function. This menu navigation sequence is articulated in this manual by indicating the menu group, followed by the menu option, both encompassed within a curly bracket. For example: {Application-> New Application} SYSTEM SCREENS When referring to various User Interface Screens found in Custom s Declaration Screen, this documentation uses the convention of enclosing the screen name with square brackets. For example: [MFA (Header1)] Mauritius Network Services Limited Page 6

7 Chapter II- GETTING STARTED This chapter provides the necessary requirements in accessing the Free Port Module. 2.1 System Requirements Before using the Freeport system you must ensure that your computer system meets the following requirements: NOTE: To access the system, you must ensure that you are connected to the internet through a broadband service. You can browse the system with Firefox 2, Internet Explorer 6, Safari 3, Chrome, Opera 8 or newer (Firefox 3+ recommended). Enable Cookies and Javascript in your browser. Have a screen resolution of at least 800x600 (1024x768 or higher recommended). The hardware requirements depend on the web browser that you are using. You must refer to your web browser's manual to verify this information. 2.2 User Requirements The system will only grant access to authorized users. You need to enter the correct combination of your login details to gain access in the system. To access the system you need the following login details: Note: User ID this refers to the unique identification code or name assigned to each user. Password this refers to the secret word or string of character that is used by the system to authenticate the User ID entered. BOTH OF THE ABOVEMENTIONED LOGIN DETAILS ARE ASSIGNED BY THE SYSTEM ADMINISTRATOR. YOU ARE REQUIRED TO CHANGE YOUR PASSWORD UPON YOUR FIRST LOGIN. The screens and menu options available for each user vary, depending on your assigned user role and access rights. 2.3 System Tools Various user interface tools are available to provide convenient navigation process as well as management of the relevant information. These include graphical user interface tools such as the command buttons, icons, system menu, hyperlinks, screens and data fields. Mauritius Network Services Limited Page 7

8 2.3.1 Command Buttons Command buttons are user interface elements that provide simple ways to execute actions or commands. They appear as small rectangular boxes labeled with the task they perform. Various types of command buttons are available in the system. Some are the standard command buttons which we usually use when accessing basic computer applications or browsing the web. Below is a list of the standard command buttons available in the system: <OK> allows you to indicate your confirmation or agreement on certain conditions to process a task. When clicked, <Search> allows you to retrieve the relevant record or list of records from the system s database. <Clear> allows you to clear the search results section of the relevant screen. <Exit> allows you to close the relevant screen. This button is available in the individual [MFA] screens. <Print> allows you to download the relevant MFA record in Portable Document Format. When clicked the system will prompt you to select from the options provided in the dialogue box. <Save> allows you to save the current changes made in the relevant record. Some command buttons were specifically designed for the system to conform with the processes and policies in the Mauritius Freeport Authority, these include: <Header1> allows you to view the [MFA (Header1)] which contains the following details : the relevant Customs office where the application has been processed, exporter, importer, consignee/ actual exporter no. and declarant/ representative No. < Header2> allows you to view the [MFA (Header2)] which contains the shipment details such as the shipping and payment terms. <Markings & Attached Docs> displays the [MFA (Markings & Attached Docs.)] which contains the details of the container wherein the goods are loaded for the shipment and the relevant attached documents to support the application. The <Item> button displays the [MFA (Item)] which contains detailed information of the goods to be shipped. Mauritius Network Services Limited Page 8

9 2.3.2 Icons The system displays the [MFA (Summary)] when you click the <Summary> button. The form in this screen displays the receipt of the payment made by the applicant or shipper. This command button is only available in the Report screens. When clicked, the system will generate the relevant report in Comma Separated Values format or otherwise known as Excel or Spreadsheet. Just like the <CSV>, this command button is only available in the report screens. When clicked, the system will generate the relevant report in Portable Document Format. Just like the <CSV> and <PDF>, this button is only available in the report screens. When clicked the system immediately displays the relevant report in the search results section of the relevant Report Screen. Icons are small graphical symbols used as user interface tools to represent commands, tasks, files or windows. You can execute commands or open the windows of your source documents by clicking on the relevant icon. Below is a list of all the icons available in the system: This icon represents the logout function. If you wish to immediately logout from the system simply click this icon. This icon activates the popup calendar when clicked. FIGURE II : POPUP CALENDAR When the calendar is inactive it appears as a small icon embedded beside the date fields. To browse through previous months, you may click or for succeeding months. To browse through previous years, you may click or for succeeding years. This icon represents the play function. When clicked the system displays the [MFA] wherein you can view a complete detail of the application forms. Mauritius Network Services Limited Page 9

10 2.3.3 Hyperlinks Hyperlinks are active texts, numbers, or fields that when clicked, leads you to the reference application or page. Hyperlinks can be easily distinguished as some appear with underlined and blue colored text such as the page numbers. Some hyperlinks may not appear in blue text, but the mouse pointer changes when hovered on the hyperlinked text Data fields The spaces allocated for the required information are called data fields. Some data fields in the system are active. You can enter new information or update the current values if necessary. There are also read only data fields, you cannot change or update any information indicated here. The length of information that you can enter in each field varies depending on the form or application. Various types of data fields are available in the system, these include: Allows you to enter letters, combination of letters and Text numbers (alphanumeric) that do not require calculations such as Codes, Importer/Exporter's name, Address name and other relevant entries. This field accepts numeric (numbers) values only. Numeric Date There are two ways to enter the value in this data field. First, is by manually entering the information using the format DD/MM/YYYY. And the other method is by activating the calendar icon. In the event that you entered an incorrect value, the system will display an error message (Please refer to FIGURE II : ERROR MESSAGE DATE FIELD). FIGURE II : ERROR MESSAGE-DATE FIELD Currency Dropdow n List This data field accepts currency values only. This has been included for currency calculation. This data field allows you to select a value from the list of options available in the listbox. When a dropdown list is inactive it only displays a single value. To activate, simply click on the dropdown list to view the remaining options. You can drag the scroll bar up or down to view the options that are not visible. You need to click on the relevant option to select. Once an Mauritius Network Services Limited Page 10

11 Grid (Table) option has been selected, the control will revert to its inactive state. Some details or information in the system are presented in a table or grid format. FIGURE II : GRID (TABLE) Checkbox Radio Button This data field type allows you to select more than one option from the list. To indicate that you selected an option, simply tick (click) on the relevant checkbox. Unselected checkbox appears as, while a selected checkbox appears as. This datafield allows you to choose one option from the list indicated. You need to click on the relevant radio button to select. Selected radio button appear as while the unselected radio buttons appear as Tabs Tabs are the small labeled flaps that provide quick access to specific details of the declaration. To activate, simply click the relevant tab. The figure above shows that the active tab is the Tax Screens FIGURE II : TABS Most of the screens where you can access the application forms and reports composed of SEARCH CRITERIA SECTION and SEARCH RESULTS SECTION. SEARCH CRITERIA SECTION This section composed of various data fields wherein you can indicate your preferred search criteria to generate a more accurate search result. These criteria serve as the system s reference in retrieving the required records or documents The following command buttons: <Search> and <Clear> are always available in this section. The figure below is a sample of the search criteria section. Mauritius Network Services Limited Page 11

12 If you want to retrieve the list of all the declarations created in the system, simply click on <Search> right away. NOTE: The data fields in the Search criteria section are case insensitive. For example: FIGURE II : SCREENS - SEARCH CRITERIA If you entered customs in the Importer data field, the system will retrieve all the records containing the texts indicated regardless if it is in lower-case or upper-case. SEARCH RESULTS SECTION This section serves as the display area of the search results generated. The lists of records are presented in table (grid) format and organized based on defined parameters or categories. You can view the following information in the search results section of the system screens: FIGURE II : SCREENS-SEARCH RESULTS SECTION 1 Total number This information indicates the total number of of records records that fully or partially match the search found criteria indicated in the relevant data fields. 2 List of recordsthese records are the search results generated found based on the search criteria that you defined in the relevant data fields. 3 Scroll Bars The system displays all the records that fully and partially match the search criteria indicated. These are Graphical User Interface tools located Mauritius Network Services Limited Page 12

13 at the right (vertical scroll bar) side and at the bottom (horizontal scroll bar) of the page which allows you to move the document details up, down or across. To view the rest of the document details that you cannot see due to the size limit of your screen, simply drag the scroll bars accordingly. To drag the scroll bar, place the mouse pointer on the relevant scroll bar and then press the left button of your mouse without releasing it. Move the mouse accordingly. 4 Page Numbers You can see these details at the bottom and upper right side of the search results section. Each page number contains Fifty records, you may click on the relevant page number to activate it and view the records System s Menu Bar In the Mauritius Revenue Authority Customs Declarations System, the menu bar is a horizontal bar fixed at the top of the screen under the system s name The menu bar includes the following details: 1 Menus FIGURE II : CUSTOMS DECLARATION MENU BAR This refers to the primary group of functions that the system performs. Clicking on the relevant menu triggers the system to display the relevant cascading menu or secondary group which composed of more specific functions. Below is a list of the primary group of functions available in the system: TradeNet Home This menu option automatically directs you to the TradeNet home page when clicked. Declaration This menu allows you to view the list of all the Bill of Entries created in the system and Mauritius Network Services Limited Page 13

14 2 Cascading menu process batch printing of these records (if necessary). Communication This menu composed of the receive function which allows you to view the results of the completed messages and notifications retrieval. Maintenance This menu allows you to access the Access Control Management function. Only users with administrator s access rights can view and use this menu. Report This menu allows you to generate various reports based on the activities and information logged by the system and documents created, updated and submitted by the users. You can generate reports in PDF, CSV or HTML formats. Each report format has a corresponding command button labeled with the type of format. Refers to the secondary group of options which appears only upon user request. These options represent various User Interface Screens wherein you can process the required tasks. To display the relevant screen, simply click on the option to select. Below is the list of these options: Cascading Menu Remarks options List Declaration Print Declaration This option in the Declaration menu allows you to display the [List Declaration] wherein you can retrieve the list of Customs Declaration created in the system. This option in the Declaration menu allows you to select multiple records to process batch printing. Receive This option in the Communication menu allows you to view the summary of completed message and notifications retrieval. Access Control Management This option in the Maintenance menu allows you to retrieve the list of registered users in Mauritius Network Services Limited Page 14

15 3 Log Out Button and Hyperlink the system and manage their individual access rights. Audit Log This option allows you to verify the activities of the users that effected the changes in the current documents or records. This option in the Report menu allows you to retrieve the audit reports generated by the system based on the search criteria that you defined. Receive Log This option in the Report menu retrieves the summary of the messages received within a specified period. Process Log This option in the Report menu generates the summary of processes performed in the system. Error Log This Report menu option allows you to generate a report of the errors that occurred during the system process. List of BOE The system will generate a summary of the list of BOEs (Bill of Entries) received in the system once you select this option from the cascading menu. The Logout button and hyperlink allows you to terminate the current session. Mauritius Network Services Limited Page 15

16 Chapter III ACCESSING THE SYSTEM This chapter provides the necessary instructions in accessing the Mauritius Revenue Authority Customs Department Customs Declaration System. 3.1 Login Process The login process serves as the security control of the system. This is the process wherein individual access to the system is controlled by identification and authentication. You can only obtain access in the system if the login process is successful. Below are the necessary steps in the login process Step 1: Enter the Mauritius Revenue Authority Customs Department Customs Declaration system s URL (Uniform Resource Locator) in your web browser s navigation bar and press Enter or Return on your keyboard. 1 1 FIGURE III-3.1.1: NAVIGATION BAR The Navigation bar or address bar is the box located at the top of your web browser s window which displays the entire URL or web address. Step 2: The [TradeNet Portal] will appear. The [TradeNet Portal] is considered as the system s primary security control. The system identifies the user through the USERID that he/ she provides in the USERID data field and authenticates him/ her through the Password entered in the Password data field. Step 3: Supply the required details in the relevant data fields and execute the necessary commands such as: User ID 1 FIGURE III-3.1.2: [TRADENET PORTAL] Mauritius Network Services Limited Page 16

17 2 3 4 Password Tick on the checkbox to indicate your agreement on the Terms and Conditions stated: I agree to use my ID and password to access the MNS's site secured with the SSL protocol, and that any electronic record will be treated as being that of the originator. Click <Login> to initiate the identification and authentication process. 3.2 Logout Process Logout is the process of terminating or disconnecting your current login session from the system. To logout from the system, simply click <Logout>, it is located at the extreme right of the menu bar. (Please refer to Figure II : Customs Declaration Menu bar) NOTE: For security purposes the system will automatically log out if left idle within a specified period. An error message will appear once you try to access the system (please refer to FIGURE III below). FIGURE II-3.2.1: SESSION TIMED OUT 3.3 Accessing The Customs Declaration Screens Step 1: Upon successful login, you will be greeted by the [TradeNet Portal License Message]. 1 Click <OK> to indicate your acceptance on the Terms and 1 Conditions stipulated in the MNS Network Services Agreement. NOTE: FIGURE III-3.3.1: [TRADENET PORTAL - LICENSE MESSAGE] You may click on MNS Network Services Agreement to view Mauritius Network Services Limited Page 17

18 the Terms and Conditions. Step 2: Once you clicked <OK>, the [TradeNet Home] will appear wherein the TradeNet menu bar is available. 1 2 FIGURE III-3.3.2: [TRADENET PORTAL-HOME SCREEN] Step 3: The TradeNet s menu bar composed of the following primary menu options: 1 Declaration Composed of the cascading menu options Freeport and Freight Station. 2 General Composed of the cascading menu options View Company Profile and View User Profile. Click {Declaration Freeport}. This will display the [Mauritius Revenue Authority Customs Department Customs Declaration] which is the Mauritius Revenue Authority Customs Department Customs Declaration System s : [MRA CUSTOMS DEPARTMENT CUSTOMS DECLA RATION] Figure III The [MRA Customs Department Customs Declaration] homepage is your access point in navigating the relevant Customs Declaration screens. The system s menu bar is available in this page wherein you can navigate through various screens by selecting the relevant options from the primary menu and the cascading menu. Mauritius Network Services Limited Page 18

19 3.4 Navigating The System s Individual Screens Each option in the cascading menus represents a screen wherein you can process specific task. Below is the diagram of how you can access the system screens: The first column which shows the [MRA Customs Department Customs Declaration] represents the system s main page. The second column represents the primary group of options or the main menu. In the system, you can click on the relevant options in the main menu to view the corresponding cascading menu options (these options are indicated at the third column of the diagram). Each option in the cascading menu leads you to the relevant system screens when clicked, and these system screens appear at the fourth column of the diagram. The [List Declaration] leads you to the MFA screens which are shown at the fifth and sixth columns of the diagram. Each record in the search result section of the [List Declaration] has a corresponding which allows you to retrieve the relevant Customs Declaration form when clicked. The details of the Customs declaration forms are divided in five MFA screens and each screen composed of command buttons that represent the inactive MFA screens The [List Declaration] FIGURE III-DIAGRAM IN NAVIGATING THE SYSTEM SCREENS To access this screen you need to select {Declaration List Declaration}. Mauritius Network Services Limited Page 19

20 FIGURE III : [LIST DECLARATION] This screen allows you to retrieve the list of all the Customs Declarations created in the system using either/ combination/ all of the following search criteria: Data Fields Description This refers to the job numbers of the Job No. declaration forms. You can enter the job number which will serve as the system s reference in retrieving the search results. To retrieve the list of declarations created Decl. Date within a specific date, simply enter your reference declaration date in this data field. To retrieve the list of declarations of a Importer ID specific Importer, simply enter the Importer s Identification code in this data field. Country Code Exporter Name This refers to the geographical code that represents the country of consignment. You can refer to the ISO-3166 standard for the complete list of country codes. The system will match the country code defined in this data field against the value in the country code of consignment indicated in the declaration forms. This refers to the exporter s name indicated on the declaration form. This refers to the Bill of Entry number BOE No. which composed of eleven digit numbers. This refers to the unique identification Regime number assigned as the regime code. This refers to the unique identification Exporter ID number assigned to each registered exporter. Enter the Importer s name in this data field Importer to retrieve the list of declarations of a Data Field Type Text Date Numeric Text Text Numeric Numeric Numeric Text Mauritius Network Services Limited Page 20

21 Name Imp/ Exp specific importer. Enter the relevant code in this data field (such as: I for import and E for Export) to retrieve specific type of declarations from the system. Text The search results section of the [List Declaration] composed of the following categories which are organized in columns: Categories Description A play button is available in each row of declarations. You can click on the relevant play button to retrieve the corresponding declaration form. Read Status This column indicates if the relevant declaration form has been read or not. Read status marked with asterisk * indicates that the declaration is still unread. Appr Status This column shows the approval status of the declaration form submitted. Please refer to the topic The Mauritius Freeport Authority Declaration Form [MFA (Header 1)]. Job No. This column shows the job number of the declaration. BOE No. This column shows the list of Bill of Entry Numbers indicated in the declarations. Version This column shows the relevant declaration s version numbers. The initial value of the version number is set as 00. An increment in the value of the version number indicates that the approved declaration has been amended. VAT Ind This column indicates if the relevant Importer/ Exporter is VAT (Value Added Tax) registered. Importer ID This column displays the relevant list of Importers Identification code. Importer Name This column displays the Importers name as indicated in the Bill of Entry declaration forms. Exporter ID This column displays the relevant list of Exporters Identification code. Exporter Name This column displays the list of the relevant Exporters name. Declaration Date This column displays the date when the declaration was created. Process Date This column displays the timestamp when the most current modification of the declaration was processed. Regime This column displays the Freeport Regime Code. Country Code This column displays the list of country codes of consignments [The Mauritius Freeport Authority (MFA) Declaration Form] The MFA form is organized in five sections which are displayed in separate screens. There are command buttons representing each inactive [MFA Declaration Form] in a currently active [MFA Declaration Form] to provide convenience in navigating through various MFA screens. All the data fields in these forms are set as read only which means that you can view the declaration details but you cannot update any information indicated in the data fields. The data fields for the Job numbers are available in all the [MFA] screens. Mauritius Network Services Limited Page 21

22 THE [MFA (HEADER 1)] FIGURE III : [MFA (HEADER1)] This screen displays the Mauritius Freeport Authority Form s Header 1 details such as: Job No. The Job No. composed of data fields indicating the following details: Job number This refers to the system generated identification or reference code of the declaration form. Document Status Approval Status This refers to the document status which the system updates when there are relevant changes made by authorized users. The value in this data field is system generated. The approval status update is system generated and it depends on the tasks performed by the authorized users. Please refer to Appendix A for the list of the data field values. Regime BOE No. Declaration Date Office Code This refers to the two digit numbers which represents the Freeport regime. This refers to the Bill of Entry Number or Airway Bill Number which is allocated by the approving officer after validating the declaration. This refers to the date when the declaration was approved. The system generates the value in this data field upon receipt of the customs response. This refers to the unique identification code of the Mauritius Network Services Limited Page 22

23 customs office where the BOE Declaration was processed. Process Date Exporter No. Importer No. Consignee/ Actual Exporter No. This refers to the date when the approving office processed the BOE Declaration. This refers to the Exporter s Identification code. The corresponding Exporter s name / registered business name, address and National Identification Number are also indicated in the relevant data fields. This refers to the Importer s Identification code. The prefixed characters indicate if the relevant Importer is VAT registered. The corresponding Importer s name/ registered business name, address and National Identification Number are also displayed in the relevant data fields. This refers to the Consignee/ Actual Exporter s identification code. The corresponding Consignee/ Actual Exporter s name or registered business name, address and National Identification Number are also displayed in the relevant data fields. Declarant/ Representative No. THE [MFA (HEADER 2)] This refers to the Declarant/ Representative s identification code. The corresponding Declarant/ Representative s name or registered business name, address and National Identification Number are also displayed. Mauritius Network Services Limited FIGURE III : [MFA (HEADER2)] Page 23

24 Job No. Report No. Report Date Manifested Frt Gross Mass Total Pkg The value in this data field is the same as the job number indicated in [MFA (Header1)]. This refers to the Manifest report number. This refers to the date when the Manifest report was created. This refers to the Manifested Freight currency code and freight amount. This refers to the total gross weight of the goods declared. This refers to the total number of packages declared. City C/D License Type of This refers to the code and name of the City of Consignment or Delivery. This indicates the code and description of the license type granted to the relevant imported/ exported item declared in the Bill of Entry. Dly Terms The data fields in the Dly Terms indicate the code and the description of the delivery terms. Dly PLC Terms This refers to the description of the delivery terms place. Total Invoice This refers to the total value of the goods declared. Total Fcy Rate FOB This refers to the total value of the goods shipped as Free On Board. The amount in this data field is declared in foreign currency. This refers to the exchange rates applied to convert the foreign currencies to the home currency (MUR). FOB Ncy Total Freight Insurance Other Cost Tpt Mode This refers to the total value of the goods shipped as Free On Board. The amount in this data field is declared in home currency (MUR). This data field indicates the currency code and the total amount of freight charges incurred for importing/ exporting the goods declared. This data field indicates the currency code of the insurance and the premium paid for the insurance. This data field indicates the currency code and the amount of other costs incurred. This data field indicates the code and description of the transport mode used in exporting/ importing the Mauritius Network Services Limited Page 24

25 goods declared. ETD Vsl/ Aircraft ID Voyage No. Nationality This refers to the Expected Time of Delivery. This refers to the vessel or aircraft s identification code or otherwise known as Call sign. This refers to the carrier s voyage number or airway bill number (ship/ aircraft). This refers to the code and name of the country of registration or nationality of the ship/ aircraft used in the transportation of the goods declared. Port L/U Place L/S Storage Area of of This data field indicates the code of the port of loading/ unloading. This data field indicates the code and name of the place of landing or shipment. This data field denotes the assigned code and name of the specific Freeport zone where the goods declared are temporarily stored. Entry/ Exit Office Container Indicator Warehouse Code Payment Terms Bank This data field indicates the code and name of the Customs office where the vehicles and goods leaving/ entering the Freeport Zones are checked. This refers to the code of the container load. This refers to the code of the warehouse where the goods are temporarily stored. This refers to the payment terms declared by the applicant. This refers to the name of the applicant s bank. Bank Guarantee Information Reference No. Amount Date Remarks B/L No. Financial This refers to the bank guarantee s reference number or policy number. This refers to the amount covered in the bank guarantee. This refers to the date when the bank guarantee was issued. This refers to any other relevant details of the import/ export. This refers to the Bill of Lading Number or Airway Bill Number. This refers to the bank term. Mauritius Network Services Limited Page 25

26 FIGURE III : [MFA (MARKINGS & ATTACHED DOCS)] Mauritius TradeNet System TradeNet Portal Freeport Module User guide Release 1.0 Institution Branch Account No. This refers to the bank branch of the applicant. This refers to the applicant s bank account number where the charges or payments will be collected. Commission Information Commission Flag Amount Agent This data field indicates if the goods declared in the Bill of Entry has incurred commission charges. This refers to the agent s commission for the declaration. This refers to the agent s code. [MARKINGS & ATTACHED DOCS.] This is a dedicated screen for the details of the container and the documents attached. Mauritius Network Services Limited Page 26

27 Container Container Number Number of Container Marks And Numbers This refers to the container s serial code. This refers to the total number of containers wherein the goods are loaded. These data fields indicate the serial number of containers, size and other relevant details and remarks. Attached Document Document This refers to the identification code of the relevant Number document. Document This refers to the description of the attached Description document. Document This refers to the attached document s reference Ref. number. Number [LIST ITEMS] The [List Items] displays the list of items / goods included in the declaration form submitted by the applicant. Mauritius Network Services Limited Page 27

28 To view the details of the item, simply click to display the [MFA (Item details)]. The [MFA (Item Details)] composed of the following details: Item Number This refers to the unique identification code assigned to each item declared. FIGURE III : [LIST ITEMS] HS Code This data field indicates the Harmonized system code Mauritius Network Services Limited Page 28

29 of the goods declared. Number and Kind Item Description Country of Origin/ Dest. Zone CPC Volume Gross Weight FOB Fcy Freight Ncy Other Cost Ncy CV Ncy Bank Guarantee Amt Duty Amount Payable Previous Declaration Time limit Net Weight This data field indicates the total number of items and the kind of packaging used. This data field indicates the items descriptions/ name based on the harmonized system code indicated in the HS Code. These data fields indicate the code and name of the country of origin/ destination. This data field indicates the code of the Freeport zone or area where the goods are temporarily stored. This refers to the Customs Procedure Code. It indicates the nature of movement of the goods declared and the applicable tariff for customs duties. This refers to the quantity of the goods declared. This refers to the total weight of goods including the packaging. This refers to the value of the goods covered under the Free On Board terms. The amount is expressed in foreign currency. This refers to the freight charges incurred. The amount is expressed in Mauritius Rupee. This refers to the other costs incurred but were not specified. The amount is expressed in Mauritius Rupee. This refers to the Customs Value of the goods declared. The amount is expressed in Mauritius Rupee and this amount is based on the assessment of the Customs Authorities. This refers to the total amount indicated in the bank guarantee which the bank agreed to undertake in the event that the applicant fails to comply with their obligation. This refers to the total tax charged by the customs authorities for the imported/ exported goods. This refers to the declaration number of the previous Bill of Entry declaration. This refers to the time frame wherein the goods can be stored in the Freeport Zone. This refers to the actual weight of the goods (in Mauritius Network Services Limited Page 29

30 kilogram) excluding the packaging or container. Net weight = [Gross weight Tare weight)] FOB Ncy Insurance Ncy Supp Unit1 Suppl Unit2 Reserved Value Duty Amount Exempted Previous Declaration Items This refers to the total amount of goods covered under the Free On Board Terms. The amount is expressed in Mauritius Rupee. This refers to the total amount of insurance secured for the goods declared. This refers to the supplementary unit 1 data field. This refers to the supplementary unit 2 data field. This data field indicates the value of goods declared by the shipper for Customs assessment. This data field indicates the total amount of tax exemption applied to the goods declared in the Bill of Entry Declaration. This data field indicates the total amount of the previous Bill of Entry Declaration. Individual tabs for further details of the item s taxes, previous declarations, annexed documents, and licenses issued are available. 1 The Tax Tab FIGURE III : TAX TAB This section in the [MFA (Item Details)] allows you to view the itemized tax details of the relevant goods / item declared. List of data fields in the Tax Tab: Duty/ Tax This column of data fields indicate the individual Exempted amount of tax exemptions applied. Base This column of data fields indicates the list of the Amount taxable amounts. TBC This column refers to the relevant Tax Base Codes. Tax Rate This refers to the list of tax liabilities which are stated in percentage of the taxable goods. Amount This column indicates the list of exempted tax Exempted amounts. Amount This column indicates the list of tax amounts payable. Payable 2 Previous Declaration Tab Mauritius Network Services Limited Page 30

31 This tab displays the Bill of Entry Number of the previous declarations. FIGURE III : PREVIOUS DECLARATION TAB The data field for the bill of entry number is available in this tab. BOE This column indicates the list of Bill of Entry numbers. Number 3 ANNEXED DOCUMENT TAB FIGURE III : ANNEXED DOCUMENT TAB This tab displays the list of relevant documents/ attachments submitted by the applicant. List of data fields in the Annexed Document Tab: Document This column indicates the identification codes of the Code relevant documents submitted/ attached by the applicant. Description This column indicates the description of documents submitted/ attached by the applicant. Reference This refers to the relevant document/ reference Number Required Document Reference Number number of the document submitted/ attached. This indicates if the Customs Authorities required additional documents to support the application submitted. This refers to the reference number of the required document. 4 LICENSE TAB FIGURE III : LICENSE TAB You can view the list of the item s import/ export license details in the license tab. List of data fields in the License Tab: License This refers to the license number of each Number imported/exported items declared. Deducted Qty This refers to the total quantity of goods deducted from the relevant imported/ exported item. Deducted Value This refers to the total value of goods deducted from the relevant imported/ exported item. The last section in the [MFA (Item Details)] shows the summary of the relevant information indicated in the [MFA (Item Details)]-tabs. Total Tax This refers to the total amount of tax exemption. Mauritius Network Services Limited Page 31

32 Exempted Total Tax Payable Total License Number This refers to the total amount of tax charges payable to the Mauritius Revenue Authority Customs Department. This refers to the total number of licenses of the item based on the details provided in License tab. [MFA (SUMMARY)] 1 FIGURE III : [MFA (SUMMA RY)] This screen composed of data fields about the payment details such as: Job No. This document identification code is the same as the job number indicated in the previous MFA screens. 1 Tax Tab User Defined Flag This field indicates if the values in the tax data fields are user or system defined. Duty/ Code Tax This field indicates the code of the tax/ duty applied for each item declared. Amount Exempted Amount Payable Total Tax/ Duty Payable Receipt No. Total Tax/ Duty Exempted Receipt Date/ This field indicates the amount of tax exemption applied for each item declared. This field indicates the amount of taxes payable for each item. The system generates the total amount of taxes/ duties in this data field based on the values indicated in Amount Payable. This data field indicates the Receipt number of the applicant s payment. This data field indicates the total amount of taxes/ duties exemption based on the values indicated in the Duty/ Tax Code. This data field indicates the date and time when the receipt was created. Mauritius Network Services Limited Page 32

33 Time [Print Declarations] To access this screen you need to select {Declaration Print Declarations}. This screen allows you to process batch printing. FIGURE III : [PRINT DECLARATION] To process batch printing: Step 1: Retrieve the relevant list of declarations to be printed. Step 2: Select the relevant declarations to be printed from the list of search results generated. 1 2 FIGURE III : SELECTING DECLA RATIONS TO BE PRINTED 1 2 To select all the declarations displayed in the search results section, simply tick the checkbox which is located at the extreme left of the extreme left of the table header row. To print selected declarations, simply tick the individual checkboxes only which are located at the extreme left of each row of declarations. Step 3: Click <Print>. Mauritius Network Services Limited Page 33

34 3.4.4 [Received] To view the results of the message and notifications retrieval, simply select {Communications Receive}. The results are organized according to the type and status of the information FIGURE III : [RECEIVED] Classification of the Message and Notifications Retrieval: 1 NUMBER OF NOTIFICATIONS RETRIEVED Mail ID Mail Type Content ID Subject Error Code This data field indicates the unique identification code assigned to each mail transmitted using the system. This refers to the code of the mail type. This refers to the system generated identification code of the mail content. This refers to the subject of the mail message. The values in this data field indicate if the mail is a Customs Response or Customs Declaration (message comes from the applicant). This data field indicates the error which resulted to the failed mail transmission. 2 NUMBER OF MESSAGE RECEIVED AND SUCCESSFULLY PROCESSED Mail ID Content ID Subject The value in this data field indicates the unique identification codes of the messages received and successfully processed. This refers to the system generated identification code of the mail content. This refers to the subject of the mail message. The values in this data field indicate if the mail is a Customs Response or Customs Declaration (message comes from the applicant). 3 NUMBER OF MESSAGES RECEIVED BUT FAILED TO PROCESS M A IL ID CO NT E NT ID S UB J EC T The value in this data field indicates the unique identification codes of the messages received but failed to process. This refers to the system generated identification code of the mail content that failed to process. This refers to the subject of the mail message that failed to process. Mauritius Network Services Limited Page 34

35 E RRO R CO D E This refers to the code of the error encountered by the system while transmitting the message [User] You can access this screen by selecting {Maintenance Access Control Management}. This screen allows you to manage each user s access rights. 1 FIGURE III : [USER] 1 The list of registered users is available in a listbox labeled as User. Step 1: Click the listbox to view the list of registered users and then select the relevant User ID that you need to update. Step 2: Click <OK>. This will prompt the system to display the [User Right Setup] wherein the PERMISSION TAB is available. 1 2 FIGURE III : [USER RIGHT SETUP] 1 Permission Tab This tab contains the complete list of user access rights. You can specifically assign the access rights to the User by ticking on the relevant checkboxes. Access This column contains the list of access rights that you can assign to the user. Allow This column contains checkboxes wherein you can indicate your permission. The hyperlinked text All and None are available. 2 You can tick either of the following if: You need to select/ tick all the access All rights in the Access column. Selecting this option prompts the system to tick all the Mauritius Network Services Limited Page 35

36 None checkboxes in the Allow column instantly. The system unticks all the checkboxes instantly when you click on this hyperlinked text. Selecting this option implies that you are removing all the current access rights granted to the user [Audit Log] You can access the audit log by selecting {Reports Audit Log}. This screen displays the audit log report generated within a specified period. You can retrieve the specific set of records by indicating your search criteria in the data fields allocated. TIME STAMP FROM/ TO USER ID AUDIT EVENT You can define the date range wherein you want the system to generate the audit log. The values specified in these search criteria will be matched against the time stamps in the audit records. If you want to generate the audit log of a specific user, simply enter the relevant User ID in this data field. The value specified in this search criterion will be matched against the USER ID indicated in the audit records. The system will only generate the list of audit records based on the audit event that you selected from the list of options in the Audit Event dropdown list. Or, you may retrieve all the records by clicking on the relevant command button (<CSV>, <PDF>, <Preview>) straight away without indicating any search criteria. Details of the records available in the search results section include: EVENT USER ID TIME STAMP FIGURE III : [AUDIT LOG] This column refers to the audit event. The values available are: CREATE UPDATE DELETE VIEW SENT This column refers to the User ID who processed the relevant event which was detected by the system. The system automatically detects and records all events for audit purposes. All the audit records generated on and between the dates specified in the TIME STAMP FROM/ TO will be displayed as search results. Mauritius Network Services Limited Page 36