YOUR QUICK START GUIDE FOR INFORMATION REPORTING

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1 YOUR QUICK START GUIDE FOR INFORMATION REPORTING Introduction Information Reporting allows you to view information about your bank accounts & transactions. Options available include: Viewing account summaries and transaction details Accessing balance & transaction reports, as well as other bank reports Exporting balance and transaction data Searching for and viewing statements Searching for an image of a check or deposit ticket/items This Quick Start Guide will focus on a few of these Information Reporting functions. Refer to the Information Reporting Reference Guide for more details. Your access to the different features and accounts within Information Reporting is based on your organization s entitlements and your permissions. Viewing the Account Summary To view the Account Summary, select Account Summary from the Services g Information Reporting menu. Functions available from the Account Summary are: Filter: Allows you to locate an account or narrow the accounts in view. Manage Columns: Allows you to select or deselect columns. Save View: to save view changes as a new view. Account Statement Report: Click the Actions drop-down menu button for the desired account and select Account Statement Report. Account Groups: If you have multiple accounts you can create account groups that can be used in a filter. NOTE: The opening ledger and current available columns show the balance for the accounts. The balances are current as to the time listed in the Last Updated column. If you have access to current day reporting, you will be provided with the current balance. You can also click Refresh your List to refresh the data every minutes. Information Reporting 1

2 Viewing Transaction Details To view transaction details for a specific account, click anywhere on the row showing the Account Number. The transactions for the account display on the detail screen. Transaction details are available for up to three months from the Account Summary screen. They are available in reports for up to 18 months. 1 Click anywhere on an account row. The transactions for the account display on the detail screen. 3 Click the View Details link to view additional advice transaction details for wires or ACH. (You may need to scroll to the right to see the Add l Details column.) Click the Image icon to view an image of a check or deposit ticket. 3 Information Reporting

3 Viewing New Transactions via the Prior Day Transaction Detail Report Many balance and transaction reports are available through Services g Information Reporting g Balance and Transaction Reports. These reports are available with history up to 18 months. For a full list of all reports, refer to the Information Reporting Reference Guide. When running Information Reporting reports, there are filter options to narrow the information that displays in the report. One of the options for the Prior Day Transaction Detail report is a Since Last filter option. This can be used in a current day reporting scenario to see new transactions since the last time you ran the report. In order to use the Since Last option, you need to create & save a filter with the Since Last option selected when you run the report from the report list. 1 Select Balance and Transaction Reports from the Services g Information Reporting menu. Scroll to the Prior Day Transaction Detail report and select Filter from the Actions drop-down menu. 3 Expand the Post Date section and select the Predefined Date Range radio button. Post Date is set to Prior Day (as shown below). 4 Print or Export the summary if needed. Print: Use the Print icon to print the report. Export: Use the Export icon to export the report. Information Reporting 3

4 Exporting and Downloading Statements The Statements function allows you to search for and export statements issued by the Bank, such as estatements (i.e. bank account statements) and Account Analysis statements. Statements will export in PDF format and will be available for download in a Zip file. 1 Select Statements from the Services g Information Reporting menu. The Statements screen displays. Complete the search details: Statement Type: Options include estatement and Account Analysis statement. Date Range: The date range of the statement limited to a one-year time period at a time. Account Details: Select one or more accounts to be included. Information Reporting 4

5 Click View Results. Statements will display that match the search criteria. Select the Statements you wish to download. Click Download. A message will appear informing you that your request is being processed. A Zip file with the statements will be available from the Export Information screen. Select Export Information from the Services g Information Reporting menu. The Export Information screen shows existing export requests and their status. 7 For the exported item that contains your statements, click Download from the Actions drop-down menu. 8 Follow the prompts to save the file. Information Reporting 5

6 Exporting Balance and Transaction Detail The Export feature allows you to download specific bank account data in BAI, Quicken and QuickBooks format. 1 Select Export Information from the Services g Information Reporting menu. The Export Information screen shows existing export requests and their status. 3 4 Click the Create Export link. Complete the Export Data form: Export Type: Select which format you would like to export the data to. File Name: Enter the name you wish to use for the file. Date Range: Select the date range from the options available. Account Details: Specify the details you wish to download. Click Create Export. A confirmation message displays. 5 Click Close. The export request will display on the Export Information screen with Status of the export request. NOTE: The status will change to Complete once the export has finished. 6 When the export is complete, click Download from the Actions drop-down menu for the Export item. 7 You can then save the file to your local drive or network. Information Reporting