Welcome. Today we are going to review the Information Reporting features in BBVA Compass net cash. Before we begin, if you have questions during this

Transcription

1 Welcome. Today we are going to review the Information Reporting features in BBVA Compass net cash. Before we begin, if you have questions during this presentation, please type them in the chat, and we will reply. We will compile all questions and add them to the FAQs that will be available on the conversion landing page. 1

2 Rather than comparing Compass e Access to BBVA Compass net cash, in this training we will concentrate on the new features and look and feel that you will see in BBVA Compass net cash. BBVA Compass net cash will employ a standard user interface and navigation elements that you will find easy to use. The report data will be displayed as a list of elements or a list view. The main navigation features include: Grid or list view vs. group view You can add, remove, and reorder columns and save the view for future use Filters are available for the page or within columns Export data in comma delimited format from the list view with additional formats within each product Print data as shown on the screen Selection driven icons or actions for things like view, modify and delete 2

3 This is an example of the grid or list view of items. The list view has a standard or default set of columns of data based on the data available. These can be modified to add any additional columns or remove any undesirable columns for your purposes. 3

4 Available navigation elements within a list view are: Drag and drop columns for the order Adjust the size of column by dragging the right or left border Data in a column can be sorted in ascending or descending order with a click on the column header Remove and add available columns via the grid settings gear Filter on data within a column using the Filter selection to input filter values All of these allow you to tailor the report of data to your individual needs. 4

5 Here is an example of the Manage Columns feature (via the grid setup or the gear icon) which allows you to select specific columns to display for a view. Each view has a preselected set of columns defined for the type of product data to be displayed. Additional columns may be available for specific product data. Key columns will be displayed in all views, and almost all other columns can be removed from the view. To use this feature simply click on the gear icon then select or un select the columns you wish to see in the resulting List View. Update to save your selections. Remember to also save the View if this is a list view setup you want to reuse. 5

6 Once you have defined the columns for your use, you can save the view for future use. A saved view can also be set as the default view, so it will be the initial view used to display data for the page. You can save as many views as needed, and they will be available in the view list at the top right of the grid. These views are not shared with other users of the company and will only be available to you for viewing. The pages within the product will have a list of default views for most common options. These include Last 7 Days, Last 30 Days or All Transactions. Your saved views will add to this list of all views available. Your Favorite Reports will be migrated as Saved Views and will be available in net cash. 6

7 The list of data has paging navigation tools to allow you to view data efficiently Lower left of the table will show the number of items displayed and the total number of items available. In this example there are 1 10 of 11 items displayed Middle option of the table will provide a drop down for the number of items to display in the list view. You can select 5, 10, 25, 50, 100 or 250 items per page with the default set to 25. The more items per page selected may take more time to generate and display the data. Lower right of the table will show the page of the data displayed. In this example, the view is page 1 of 2. This will change with the selection of the number of items displayed per page. These options are not saved when you save your list view and can be modified with each set of results. 7

8 Column filters are available for data within a list view Almost all columns can be filtered to display a select value which allows only specific data to display. Filters can be free form entry, drop down, or a combination of key entry that will produce a drop down for selection. Free form entry filters will be based on contains the data or is the value keyed in any of the selected column data All of these settings for a view of data can be set for one time or saved views therefore providing a flexible and specific way to customize the display of data. 8

9 Widgets: When available, widgets can be custom defined on a page. Simply select Add Widget and select the widgets to add to your page. This would allow you to put all of your most used services together on a single page. A widget can be defined on more than one page if desired. These are the common navigation elements that will be used throughout the reporting pages. 9

10 BBVA Compass net cash Reporting includes: Information Reporting Electronic Reports estatements Loans Lockbox Reporting Stop Payments Stop Payments Check Inquiry Image Search Alerts You will have access to the products based on the options you have purchased. 10

11 Now we ll talk about some of the Information Reporting features. 11

12 Information Reporting provides account balance and transaction reporting for the deposit and loan accounts permitted to you. Your permitted accounts are available in the Account Summary List View. You can easily page through accounts using the navigation Filter list view content based one or more fields of the displayed data Define one or more Account Groups to manage large number of accounts Select Grouped View for different view of summary There are separate sections for deposits and loans since the balance information will be different for these two types of accounts. The initial display is a default grid view with additional columns available using the navigation elements previously described. 12

13 The Account Summary default View is filtered and ordered by the Account Number. Click the View link to display the detailed transactions for the account. There are links on the page to: Refresh balances Manage Account Groups to show a subset of accounts Toggle between the Account Summary and the Criteria Selections Export as CSV Print as PDF 13

14 You can view a list of transactions posted to the selected account for all dates included in the initial list view (where the default is All Transactions). The list is consolidated to show same day and previous day in the same list view. The post date will indicate same day (current date) versus previous day (yesterday and prior). The initial view will include all debits and credits. All electronic, check, deposit tickets, and deposited check items (based on your subscription) will display. You can filter the list to see only the items desired. Once the list is displayed as desired, you can export it into a CSV (comma separated delimited) file that will open nicely in Excel. Selection of Print will allow you to print to a printer or save as a PDF export. Additional exports are available in the Download service that we will discuss later in this training presentation. 14

15 The Transaction Details screens shows a list of transactions posted to the selected account for all dates included in the initial list view. You can use filters to refine the list of transactions. Some of the common filters are: Post Date Transaction Description (all or part of the description) Transaction Detail (all or part of the description) Type Amount (conditional for equal to, less than, greater than, etc.) You can enter multiple filters using the Manage Filters selection. 15

16 You can use optional Account Groups to define a subset of accounts for a quick view of balances and transactions. Use this to define an unlimited number of groups for easy selection of a list of accounts. You must use different Account Groups for deposit and loan accounts; you cannot commingle deposit and loan accounts in a single Account Group. 16

17 To define or edit existing, select Account Groups and the Account Group will display. The initial view will display all of your permitted accounts and the option to create a new Group. You can multi select accounts or drag and drop from left to right to assign accounts to a named Account Group. This will display of your accounts using Account Groups will provide an easy method to view and export of data within the group. Account Groups can be used to view balance and data information, when requesting specific data and downloads within the information reporting services. 17

18 The Account Summary with Criteria is an alternate view of the reporting list view that allows you to enter criteria for specific views. You can enter date ranges, select Account Groups and transaction filters for views based on criteria. The report criteria can be saved for future use, similar to the grid view versions and updates are easy to select for adaptive reports. The results will provide a summary of all accounts that meet the entered criteria with details available via links on the page. 18

19 Results are displayed in a summary format with options to view transaction details for each account. The results will provide a summary of all accounts that meet the entered criteria with details available via links on the page. 19

20 You can export multiple kinds of data through the Download feature. These can include data similar to the on page exports of Information Reporting data and additional types. Product pages offer displayed page export what you see is what is exported. Download offers more robust formats: BAI Export CS Basic Export CSV (Comma Delimited) QuickBooks (OFX format) Quicken (OFX format) SWIFT MT940 Export SWIFT MT942 Export A PDF version can be saved using the individual page Print option Please note that the exports are slightly different in BBVA Compass net cash. If you have any programmed processes that use either the CSV or BAI exports, you may need to modify them for the new exports. 20

21 The Download feature allows you to select the type of export and enter a file name and specific criteria for the export. You can enter specific criteria for each download type. Download will have user-entered criteria to generate the download Each download type will have specific criteria User will define the File Name for the generated file File will be generated and can be saved or viewed from the Download service A unique file name will be used for each download. 21

22 To create an export for download simply select the Export link to begin. Select the export type from the list, and then enter additional details for the export type. Here is an example of a BAI Export BAI, CS Basic and CB will have similar criteria pages. Quicken and Quickbooks will have fewer criteria selections. 22

23 Once you have created the export criteria, the download begins. You can view the status to see when it is complete and ready to download. This multi step process allows you to do other activities while the download is processing, rather than forcing you to remain on the screen while it is processing. Once the export is complete, you can download the file as many times as you like. 23

24 The type of export you select will determine the type of data, possible criteria, and format of the output file. BAI Export One or more account, by date, with BAI type codes in BAI formatrtseparated) format CSV One or more account, by date, with wire advice data option in CSV (comma separated) format QuickBooks (OFX format) One or more account, by date with transaction details in Intuit OFX format Quicken (OFX format) One or more account, by date, with transaction details in Intuit OFX format SWIFT MT940 Export One or more account of previous day balance and transactions in SWIFT MT940 format SWIFT MT942 Export One or more account of current day transactions and totals in SWIFT MT942 format 24

25 Now let s look at Electronic Reports. 25

26 Electronic Reports allow you view and save subscribed reports and statements through our secure website. The default view shows reports listed by account and report title for the current date. Optional criteria can be entered for Account Report ID, Description, Report Date or Load Date Results of the query will display with the reports available for viewing or download. You can add alerts to be notified when these reports are loaded. 26

27 Results of the query will display with the reports available for viewing or download. Select Edit to modify the Search Criteria to display the desired reports. Click View to display the contents of the report. 27

28 The on page navigation lets you download the report or save it as a PDF. 28

29 Now we will review estatements. 29

30 estatements allow you to view and save electronic statements through our secure website. Selections include estatement and/or Check Images, if available for the account. There are flexible date range selections: Last 7 Days Last 30 Days Last 60 Days Last 90 Days Month to date Quarterly to Date Year to Date Custom Range Select the Account and date range to create a list of accounts with statements. 30

31 The results of the default query are displayed for the available statements and/or images for the permitted accounts. Select an account to display the individual estatement/check results. Select the individual statement for download. 31

32 Select an account and then select Search to get a list of qualifying statements or images. Statement or images (CHKIMAGE) will display and be available for download. 32

33 Lockbox Reporting is another feature in BBVA Compass net cash. 33

34 Lockbox Reporting allows you to review deposits made on behalf of the company through Lockbox processing. The default view has most data defined for viewing with additional column data available to add. You can customize and save views or reports for future viewing. The page has a list view or grouped view toggle to easily go between detail and summary views. You can select between several transaction types: Checks, Credit Card and/or Document Only. Images will be available when permitted for the Lockbox. 34

35 Enter selections to specify the data to be displayed. Select a previously saved report or enter criteria for a new report. Search fields include Date(s), Locations and Lockboxes (with selection for all or individual lockbox), and Transaction Type. The results of the search will display in the default grid view with options to expand or collapse the Lockbox and Locations. 35

36 You can display the same data in a summary view using the toggle in the upper right corner for Group or List. Use the +/ icon to expand the list of items to show the lockbox deposits. This view will display a link for View Transaction Details for all items processed for the selected Lockboxes. From the detail view you can export all items or print the data to a printer or save the data as a PDF file. You can also use the link for Manage Remitters (if available) to define the remitters for the lockbox data. Links on the page will allow viewing of check and document images. 36

37 You can display the same data in a summary view using the toggle in the upper right corner for Group or List. Use the +/ icon to expand the list of items to show the lockbox deposits. This view will display a link for View Transaction Details for all items processed for the selected Lockboxes. From the detail view you can export all items or print the data to a printer or save the data as a PDF file. You can also use the link for Manage Remitters (if available) to define the remitters for the lockbox data. Links on the page will allow viewing of check and document images. All of the list view navigation will apply to this list view including saving a customized view. 37

38 If you have custom data fields, you will need to save a view before selecting the gear to add custom columns and rename these columns. 38

39 Now we will review Report Management. 39

40 Reports are available for specific overall Reporting within the system. Reports include: Balance and Transaction Account Scorecard o Displays last prior day or intraday file that was processed for each account Cash Position o Displays opening balances, total debits, and total credits for an account. The reports also calculates an account s current balances based on current day (intraday) transactions. Current Day Availability o Displays current day transactions, opening book, and available balances for each account. Exchange Rates o Displays exchange rates in both credit and debit currencies by company 40

41 Select a report, enter your selected criteria, and submit the request. 41

42 You can print or download results for future use. 42

43 Now let s discuss Stop Payment and Check Inquiry. 43

44 Stop Payment and Check Inquiry allow you to search for paid checks. If the check has not been paid, you can enter a stop payment request to cause the return of the check when it is presented. 44

45 You can view stop payments in the list view. Click View next to an item to see the details for that stop payment request. 45

46 Check Inquiry allows you to search for paid checks. If available, a link to an image of the check will display. This service is often used to verify a check has been paid or not, and whether it is eligible for a Stop Payment request. Any check that has been reported in Information Reporting should be available in the Check Inquiry service. 46

47 Enter the check details and search. If the check is found, details and a link to an image will display. If the check has been paid, a Stop Payment cannot be requested. 47

48 You can also enter an inquiry to validate a previously placed Stop Payment by selecting Check Stopped Request Inquiry. If applicable for the displayed items, you can submit a Cancel Stop request. This will remove the previously submitted Stop Payment request. 48

49 Image Search lets you search for Deposit Ticket and Check. Criteria may be different for each type for: Account Date Serial Number 49

50 You can search for a Deposit Ticket or Check. Each type will have different criteria selections. If permitted, a Deposit Ticket will show a list of deposited items associated with the deposit. 50

51 You can generate Alerts for multiple actions in BBVA Compass net cash through the Notification Center link. You must set up Alert Contacts to define the person and method for the alert delivery. You must set up Alert Subscriptions to define the action that will be used to create an alert. 51

52 You can generate Alerts for multiple actions in BBVA Compass net cash through the Notification Center link. You must set up Alert Contacts to define the person and method for the alert delivery. You must set up Alert Subscriptions to define the action that will be used to create an alert. Your existing Alerts in Compass e Access will be migrated to BBVA Compass net cash, but the names may be slightly different. The name can only be 35 characters and can only contain alphanumeric characters. 52

53 Now let s talk about Wire Transaction Report. This is a new feature permitted to users with wire payment permissions. It is not available via the left navigation menu, and instead, is a widget that is available in your reporting or payment features. You can use the Add Widget option to add this widget to any desired page. This report will show the same information as the Information Reporting service for the transaction The default view will include all wire transactions (incoming and outgoing). You can filter this list, as well as export and print it or save as PDF. Note: The Wire BAI data format has changed with BBVA Compass net cash. If you have any programmed processes that use this type of export, you may need to modify them. 53

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