Submitting Adobe.pdf Forms Online

Transcription

1 The summer component forms are available as Adobe.pdf Forms. You can fill these forms out in your browser and submit them via without ever having to print them out. Submitting Adobe.pdf Forms Online 1. Get the latest version of Adobe Reader (version ). It s free and you can download it here: Be sure to uncheck the box offering a free copy of McAfee Security Scan Plus if you don t want it or if you have another virus scanner. 2. Open the form you want to use, and fill it out just like any other online form. (If the form needs to be signed, you can sign it digitally following the instructions below.) 3. Once you have completed the form, click the Submit Form button in the upper right hand corner. 4. You will see the following dialog box. Enter your address and your first and last name as it appears on your schedule each session. 5. You will need to select which account you will use to send the form. a. If you use an program like Outlook to read and send (you don t use your browser), you can select Default Application in the Send box and click Next.

2 Acrobat Reader will ask you to save the file and it will handle mailing the form. Check in your program to make sure the does not get stuck in your Outbox. If it does, you can send it using the Send and Receive All command in the menu. b. If you select Use Webmail, you will be asked to add an account as shown in the picture below. Fill in the appropriate information and click OK. Acrobat Reader will ask you to save the file and it will handle mailing the form. You may need to log in to your webmail to complete the process, even if you are already logged in, depending on your security settings. Check to make sure the does not get stuck in your Outbox. That is all there is to it. Digitally Signing an Adobe.pdf Form You can digitally sign any of our forms form that requires a signature. The digital signature has the same effect as a signature in ink on a printed form, and is the legal equivalent. If you have never used a digital signature on the computer that you are using, you will need to create one. It s easy. 1. When you click on the signature field in the form, a dialog box comes up. a. If you have digitally signed a document using Acrobat Reader on this computer, then you have a signature file already. Select My existing digital ID from and select the appropriate source. Enter your password and click OK. Then submit the form as described above. b. If you haven t digitally signed a form in Acrobat Reader on this computer, you will need to create one. i. Select A new digital ID I want to create now and click Next.

3 ii. The next dialog box will ask if you want to store your signature in a New PKCS#12 digital ID file or on the Windows Certificate Store. If you are on your own computer, logged in under your own login, you can use the Windows Certificate Store; you will be able to digitally sign documents without having to enter a password every time so long as you are logged in to Windows. This can be a security risk, so consider carefully your choice. The PKCS#12 digital ID file requires a password every time you use it, and there is no way to recover the password. If you forget it, you will have to create a new file. It is much more secure. iii. To create a new signature in a PKCS#12 digital ID file, select that option and click Next. iv. Fill in your name and address in the dialog box. Do not worry about Organizational Name or Organization Unit, they are not required. Leave the last three fields default. Click Next.

4 v. Enter a password and re-enter it in the Confirm Password box. Remember this password, you will need it to sign the document. Click Next. vi. Enter your password and click Sign.

5 vii. The signature field on the form will now have your signature in it. The form is signed. Submit the form as described above.