CHECKLIST OF DEADLINES

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1 CHECKLIST OF DEADLINES Event Guide Listing... January 10, 2014 Early Bird Hotel Registration Deadline... January 15, 2014 Certificate of Insurance Due (required)......february 7, 2014 Emergency Contact Information (required)......february 7, 2014 Advance Warehouse Receiving (Shepard) (no earlier than)... February 10, (no later than) March 3, 2014 Shepard Exposition Orders......February 17, 2014 Hotel Booking Deadline......February 21, 2014 Exhibit Staff Registration Form......February 21, 2014 Electrical and Utility Services (Encore Productions)......February 24, 2014 Internet Services (Encore Productions)......February 24, 2014 Note: Exhibitors are encouraged to complete and submit the forms before the posted deadline in order to save money DO NOT SHIP DIRECTLY TO THE HOTEL *Items received at hotel prior to March 10, 2014 will be returned to sender. Agent Summit Phone: Page 1

2 AGENT SUMMIT SCHEDULE OF EVENTS Sunday, March 9, :30pm 7:30pm Pre-Registration Badge Pick-Up and Happy Hour Monday, March 10, :00am 11:00am 11:00am 4:00pm 8:00am 6:30pm 9:00am 10:00am 10:00am 10:15am 10:15am 11:00am 11:00am 11:15am 11:15am 12:00pm 12:00pm 1:00pm 1:00pm 4:00pm 1:30pm 1:40pm 1:40pm 2:30pm 2:30pm 2:55pm 3:00pm 3:45pm 4:00pm 4:45pm 4:45pm 6:30pm REINSURANCE EXHIBITOR MOVE IN Octavius 4 & 5 EXHIBITOR MOVE IN (Door 14) Registration Panel Session 1 Refreshment Break Panel Session 2 Refreshment Break Panel Session 3 Lunch with Reinsurance Sponsors (Reinsurance Expo Hours) REINSURANCE EXHIBITOR MOVE OUT Octavius 4 & 5 Welcome Address By Advisory Board Chair Keynote Address Refreshment Break Workshop 1 Workshop 2 Opening Reception in Expo Area (Expo Hours) Tuesday, March 11, :00am 6:30pm 8:00am 9:00am 9:10am 10:00am 10:00am 10:25am 10:30am 11:15am 11:30am 12:15pm 12:30pm 2:00pm 2:15pm 3:00pm 3:15pm 4:00pm 4:00pm 4:25pm 4:30pm 5:15pm 5:15pm 6:30pm Registration Breakfast in Expo Area (Expo Hours) Keynote Address Refreshment Break in Expo Area (Expo Hours) Session Session Luncheon Session Session Refreshment Break in Expo Area (Expo Hours) Session Reception in Expo Area (Expo Hours) Agent Summit Phone: Page 2

3 Wednesday, March 13, 2014 (Agent Principals ONLY) 8:00am -12:30pm 8:00am 9:00am 9:00am 12:00pm 9:15am 10:00am 10:15am 11:00am 11:00am 11:25am 11:30am 12:15pm 12:15pm 12:30pm Registration Breakfast in Expo Area (Expo Hours) EXHIBITOR MOVE-OUT (Door 14) Workshop Winner Announced Luminox Travel Alarm Clock Workshop Winner Announced Tissot Sea-Touch Dive Watch Refreshment Break Workshop Grand Prize Winners Announced Rolex Datejust II Giveaway Agent Summit Phone: Page 3

4 GENERAL INFORMATION Exhibit & Sponsor Sales David Gesualdo, Show Chair Agent Summit Phone: Sponsor Fulfillment Eric Gesualdo Agent Summit VP of Sales & Operations Phone: Event Management Michelle Mendez Director of Events Phone: Jennifer Hodges Event Manager Phone: Show Site Address DO NOT SHIP ITEMS DIRECT Caesars Palace 3570 Las Vegas Blvd. South Las Vegas, NV Phone: or *SHIPPING & RECEIVING Shepard Exposition Services 5845 Wynn Rd., Suites A,B,C,D Las Vegas, NV Phone: Fax: SHOW CODE: L Electrical Encore Productions 5150 So. Decatur Blvd. Las Vegas, NV Phone: Fax: Internet Services Encore Productions 5150 S. Decatur Blvd. Las Vegas, NV Phone: Fax: Hotel Reservations Caesars Palace 3655 Las Vegas Blvd. South Las Vegas, NV Reservations: Discount Code: SCBOB4 Early-Bird Rate: $199 before 1/15/14 After 1/15/14: $229 until 2/21/14 or block is full Floral Convention Plant Creations 827 Magazine Street New Orleans, LA Phone: (800) Fax: (504) Freight ELITeXPO Michelle Brink 845 Commerce Drive Southelgin, IL Phone: (800) ext Fax: (847) ALL SHIPPING AND HANDLING WILL GO THROUGH SHEPARD EXPOSITION SERVICES, INC. DO NOT SHIP DIRECTLY TO THE HOTEL *Items received at the hotel prior to March 10, 2014 will be returned to sender. *If additional vendor/supplier services are required, please contact Eric Gesualdo at and we ll be happy to put you on contact with the right vendor. Agent Summit Phone: Page 4

HOTEL INFORMATION Caesars Palace 3570 Las Vegas Blvd Las Vegas, NV 89109 Reservations: (866) 227-5944 The Agent Summit will take place at Caesars Palace located just 15 minutes from McCarran

5 HOTEL INFORMATION Caesars Palace 3570 Las Vegas Blvd Las Vegas, NV Reservations: (866) The Agent Summit will take place at Caesars Palace located just 15 minutes from McCarran International Airport. When booking your rooms, be sure to mention the Agent Summit discount code #SCBOB4 to ensure you receive the special event pricing. ROOM RATES v Early-Bird Rate: $199 Expires on January 15, 2014 v Room Rate: $229 Expires on February 21, 2014 or until block is full. RESERVING YOUR ROOM v PHONE: (866) and be sure to reference the Agent Summit discount code #SCBOB4 to receive your preferred Conference rate. v ONLINE: v All rooms booked outside of the Agent Summit room block will be subject to a $25 per room/per day resort fee. RESERVATION DEADLINE v Super Early Bird Deadline January 15, 2014 v Discounted Rate Deadline Friday, February 21, 2014 *All Suites must be approved by Show Management. Please call David Gesualdo at or Jennifer Hodges at Agent Summit Phone: Page 5

6 HELPFUL INFORMATION ABOUT THE CONFERENCE READ THE MANUAL Although not every single page will pertain to your table top exhibit, it is useful for ALL Exhibitors to become familiar with each section of the Manual. FOLLOW THE DEADLINES The Chronological Check List of Deadlines is a crucial document for every Agent Summit Exhibitor. Following this checklist will save you time and money. FORMS We recommend you make copies of all the forms you submit and keep them as a record. Exhibitors who sign up after the respective deadlines should submit all forms as soon as possible. Order your services early to take advantage of the advanced order rate. If you wait until show site you will pay up to 30% more. BOOTH EQUIPMENT Each table top display includes (1) 6 TEAL draped table (2 feet wide x 6feet long x 30 high), (2) side chairs, (1) wastebasket and a 7 x44 Company ID Sign. The display area is carpeted. If internet or electrical is required, please use the Encore order form. Pop-up displays will not be allowed. This is a table top conference only. We recommend you brand your table top with a logo table cloth. If you would like to purchase your own logo d table cloth, visit EXHIBITOR SECURITY: To ensure the security of your table top all leads and valuables items should be removed from the expo area, locked up and secured. The expo area will be locked down each night and the perimeter of the room and general location will be monitored by hotel security only. If you feel that your table top needs additional security, please contact Pro-Tect Security at (702) It is the responsibility of the individual company to secure valuable items and data. SHIPPING AND RECEIVING: Please note that the Business Center at Caesars Palace is not equipped or staffed to handle a high volume of packages for tradeshows and/or conferences. In order to streamline your experience at Agent Summit, we have arranged for Shepard Expositions (Show Code L ) to provide shipping and receiving services. Detailed information is included in the Shepard portion of this kit including shipping, material handling and storage forms. FREIGHT ON ESCALATORS: Dollies, luggage, boxes or freight on escalators is strictly prohibited. STORAGE: Empty containers and storage items will be handled through Shepard. Please do not store containers, boxes and crates behind your table top. It is a violation of fire codes and creates an unsightly and unprofessional image for the show and your company. FOOD & CONCESSIONS: Caesars Palace Hotel is the exclusive provider of all food and beverage offered and consumed on the premises. Exhibitors are not permitted to bring food and beverages (including bottled water) into the facility. Sample items that are prohibited include but are not limited to: granola bars, chips, bottled water, soda, beer, sandwiches and pizza. Bite sized candy and mints may be permitted. EXHIBITOR MOVE OUT: Exhibitors will move out immediately on Wednesday, March 12, :00am 12:00pm. Agent Summit Phone: Page 6

7 SHIPPING GUIDELINES The Business Center at Caesars Palace is not equipped or staffed to handle a high volume of packages for tradeshows and/or conferences and does not permit them. ALL SHIPPING AND HANDELING WILL GO THROUGH SHEPARD EXPOSITION SERVICES, INC. SHIP TO: {Exhibiting Company Name & table top number} Agent Summit C/O Shepard Exposition Services 5845 Wynn Road, Suites A,B,C,D Las Vegas, NV Phone: Fax: lasvegas@shepardes.com SHOW CODE: L IMPORTANT DEADLINES: First Day for warehouse deliveries (without surcharge): Monday, February 10, 2014 Last Day for warehouse deliveries (without surcharge): Monday, March 3, 2014 For further information, please see the Shepard Exposition Services portion of this kit including shipping, material handling and storage forms. DO NOT SHIP DIRECTLY TO THE HOTEL. Agent Summit Phone: Page 7

No pop-up booths are allowed or anything

8 TABLE TOP DISPLAY GUIDELINES This is a Table Top Display Event only. No pop-up booths are allowed or anything large that can block your neighbor or push you two feet away from your table. There will be NO hanging signs allowed. Please reference below the acceptable & unacceptable displays: APPROVED DISPLAYS Logo Skirt with Display Table top Display Logo Skirt with Display *Behind tables only NOT APPROVED DISPLAY Pop Up Booth Logo Skirt table and Pop Up sign Agent Summit Phone: Page 8

9 EXHIBITOR BADGES DEADLINE: Friday, February 21, 2014 For your convenience the online exhibitor registra4on system allows you to add, edit and delete registra4ons for your booth space. BADGE ALLOTMENTS: You have been allo=ed passes per your sponsorship agreement. If you were allo=ed comp passes with your sponsor contract your allotment will be automa4cally update in the registra4on portal. You may register by using the link below. PASS TYPES: u Exhibit Staﬀ Personnel - Exhibitor Badges will only be issued to those working your table top display. Please do not register your guests under this category. If you do not have a table top, register as a Full Show Sponsor Pass. u Sponsor Full Show Pass - You may register guests if you were allo=ed comp passes. When registering guests be sure to include their company's contact informa4on. Conﬁrma4ons and event correspondence will be sent to them directly. Once you have used your allotment, you may purchase addi4onal passes online for $695 each. The exhibitor registra4on site is: h=p:// You will need your username and password to login and register your a=endees. Your Contact for This Item Allison Delmonico Agent Summit adelmonico@mgigusa.com Agent Summit Phone: Page 9

10 FREE EVENT GUIDE AND WEBSITE LISTING FORM Deadline: January 10, 2014 The Oﬃcial Event Guide for Agent Summit will feature an About the Sponsors sec4on. This will include your company name, logo, website and a 75 word descrip4on. Please be aware of the spelling, capitaliza4on, punctua4on of your informa4on as you are responsible for its accuracy. The ﬁnal copy date is January 10, If we do not receive the lis4ng on or before the due date, we will defer to your sponsor contract for company informa4on. Acer you submit the content, you will receive a copy of your lis4ng at the address provided below. Submit Early As soon as we receive this form, we will post your lis4ng on the Agent Summit website. Company: E- Mail: Website: Describe your company/products (75 Word Maximum): Return Completed Forms to Eric Gesualdo Agent Summit Fax: egesualdo@mgigusa.com Agent Summit Phone: Page 10

11 EMERGENCY CONTACT INFORMATION DEADLINE: February 7, 2014 It is important that we have an onsite point-of-contact contact from your company for urgent issues while at show site. Please submit this form to designate your emergency contact. Company Name: Contact Name: Hotel: Hotel Phone Number: Arrival Date: Departure Date: Office Phone: Mobile Phone: Return Completed Forms to Eric Gesualdo Agent Summit Fax: Agent Summit Phone: Page 11

12 CERTIFICATE OF INSURANCE REQUIRED DEADLINE: February 7, 2014 As an exhibitor, you are required to carry workmen s compensation and commercial general liability which includes contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per occurrence, $2,000,000 aggregate. This coverage must be evidenced by a Certificate of Insurance (see enclosed sample) with a 30-day notice of cancellation provision to the holder and supplied to and naming MG Investment Group, Bobit Business Media, Agent Summit, Caesars Palace and Shepard Exposition Services as additional insurers at least 30 days before the first day of move-in. A Certificate of Insurance may be obtained through your primary Insurance Agency, or you may be able to obtain a rider s policy on your homeowner s insurance, business/ commercial or auto insurance. ListInsuredHere RETURN TO SAMPLE' Re:TradeshowbeingheldatCaesarsPalaceLasVegas,LasVegas,NV,March9<12,2014 AgentSummit P.O.Box652 TarponSprings,FL34688 If you don t have an insurance contact, any of the following companies will be able to assist you John Buttine, Inc. New York, NY (212) Please fax completed form for processing to (310) , to egesualdo@mgigusa.com or mail to Agent Summit P.O. Box 652 Tarpon Springs, FL DEADLINE: February 7, 2014 Agent Summit Phone: Page 12

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