Volunteer Connection: Tip Sheet for Volunteers

Transcription

1 Volunteer Connection: Tip Sheet for Volunteers Self-Registering for Shifts and Events Sign up for a volunteer shift with just a couple of quick clicks! Volunteer Connection s My Shifts feature allows you to easily self-register for upcoming shifts and events, and this tip sheet provides some basic information to help guide you along the way. It first presents a representative shift listed on a calendar, and then it covers some of the common shift or event variations your region or station might employ. At the end it shows you how to cancel an existing registration. A Calendar Listing Follow these steps to self-register for a shift or event that is listed on a calendar: Log in to Volunteer Connection at: Hover over My Shifts and select the desired shift or event indicator. Volunteer Connection 2015 American Red Cross Page 1 of 7

2 Click on the desired shift or event listing. Then click Submit at the Event Registration screen (if desired, you can optionally enter Comments before clicking Submit). Note: If the shift or event is configured to automatically record volunteer hours, it may also prompt you to select the position to which it should assign them. (Depending on the Volunteer Connection 2015 American Red Cross Page 2 of 7

3 position(s) that you hold, it may instead be able to determine the appropriate position without your input.) The system confirms your registration And the shift or event listing turns green and indicates you are Registered Here are some registration tips: Shifts or events listed in gray are closed for registration. They may have reached their maximum number of participants or be outside of the window of time when registration is available. Shifts or events listed in yellow have reached their maximum number of participants but have a wait list available. You can click to request being added to the wait list (the system briefly flashes a message that reads Verifying), and you will receive an notification if you are added as a registrant. If a shift or event requires particular skills or qualifications, your registration may be pending until an administrator approves it. When desired, you can search for a particular shift or event by its Name, by its Location name, or by any element of a location s address (e.g. city, zip code, or street). Enter your search criteria and click Apply Filter. Volunteer Connection 2015 American Red Cross Page 3 of 7

4 Shift or Event Variations Your region or station may choose any of a number of shift or event options that affect the selfregistration process. None of them is difficult to navigate, but we nonetheless want to make you aware of the more common ones. List View Some shifts and events display for registration in a list view, as opposed to a calendar view. The registration process is much the same as we saw above, but it starts with clicking Sign Up at the desired shift or event listing. List view also provides fields for searching for shifts or events by date range. After you register for a shift or event in list view, the system replaces the Sign Up button with one that reads Registered. Express Registration Shifts and events that display in a calendar view may be set up for express registration. Generally, when you click to register for such a shift or event, the system does not take you to an Event Registration screen where you need to click Submit to complete your registration. Instead, your single click on the shift or event listing completes the registration process. However, if the shift or event is configured to automatically record Volunteer Connection 2015 American Red Cross Page 4 of 7

5 volunteer hours and the system is unable to determine the appropriate position with which to associate the hours, it will prompt you to select one. Series Registration Shifts or events that regularly recur, such as DAT or front desk shifts, may be set up for series registration, regardless of whether they display in a calendar or list view. If so, then you can register for multiple shifts or events at a single screen, instead of initiating registration separately at each. When you click to start the registration process, the system takes you to an Event Registration screen where all of the available recurring shifts or events are listed for selection, with the one from which you initiated the registration process selected by default. You can select as many shifts or events as desired and then click Register Selected to simultaneously register for them all. Info Only Your region or station may occasionally set up a shift or event listing in calendar view to be informational only. Such listings do not allow registration; instead of Register they read Click for Details. Volunteer Connection 2015 American Red Cross Page 5 of 7

6 Cancelling Registration If you need to cancel your registration for a shift or event, you can do so yourself within the window of time designated for self-cancellation. Outside of that window, contact your chapter or station directly. To cancel a registration, click on the relevant shift or event listing (from list view, click the Registered button) and then click Cancel Reservation at the Event Registration screen. Volunteer Connection 2015 American Red Cross Page 6 of 7

7 The system then confirms your cancellation. If the shift or event is configured for express registration, just clicking on it executes the cancellation. Volunteer Connection was made possible through the generous support of W.W. Grainger, Inc. Volunteer Connection 2015 American Red Cross Page 7 of 7