TECH TUTOR. Gmail LEVEL 2. kcls.org/techtutor. Gmail Level 2 Manual Rev 6/2014

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1 TECH TUTOR Gmail LEVEL 2 kcls.org/techtutor Gmail Level 2 Manual Rev 6/2014 instruction@kcls.org

2 Gmail Level 2 The KCLS Tech Tutor Program offers free One-on-One Computer Help and Computer Classes. Go to kcls.org/techtutor for upcoming Tech Tutor sessions, learning online and class manuals. This manual is for Gmail Level 2 class held on KCLS computers running Windows 7. Contents Signing In to Library Computers... 1! In this class, you will... 2! Gmail Tips and Tricks... 2! Sign in with Your Google Account... 2! Gmail Inbox... 2! Search for ! Gmail Settings... 3! Attachments in Gmail... 4! Compose, Attach and Send... 4! Open an Attachment... 4! Internet and Gmail Security... 5! Explore More Google Services... 5! More Computer Learning from KCLS... 5! Signing In to Library Computers For personal use of library computers, sign in with your library card number and Personal ID number. For a computer class, sign in with these codes: Note: Be careful not to type the letter O for a zero (0) or the letter l for a one (1). 1 Gmail Level 2

3 In this class, you will Learn about the Gmail features, including how to:! Attach files to an ! Open attachments sent to you! Watch for unsafe attachments! Explore Google services with your Gmail account To review Gmail Level 1 manual, go to kcls.org/techtutor, select Gmail Level 1 from the drop-down menu of classes and click Manual. Gmail Tips and Tricks Gmail has excellent tips and tricks for Gmail and more. Start by logging in with your Gmail account. Sign in with Your Google Account Each time you wish to view your you must do the following: 1. Use a computer with Internet access 2. Go to 3. Type in your address 4. Type in your password 5. Click Sign In Gmail Inbox The first screen you see when you log in to your Gmail account is the Inbox. The Inbox is one part of the Gmail interface. Interface means the parts of the screen you use to work with Gmail. For example, a search box, a button, or links. You will learn about the major parts of the Gmail interface next. 2 Gmail Level 2

4 The Gmail Inbox is where you see mail people send to you. Your s are organized into a few categories, and will be waiting for you under different tabs. For example, if you receive an about a sale from a shopping site, you ll find that under the Promotions tab. Inbox Tabs Gmail Messages Gmail Inbox view Gmail messages are grouped into conversations so all the replies to a message are stacked neatly below it. This makes it easy to find related messages, read them in context, and keep your inbox tidy. Search for Hunting around for an you read last week? Use the Gmail search box, and click the gray arrow to filter your search with more specific information, like who sent the . Suggestions appear instantly as you type, making your search even speedier. Gmail Settings If you ever want to change your settings, learn to solve a problem, or give feedback, just click the gear icon in the top right corner of any page in Gmail. Change the size of the text and images with Display Density options. Explore Settings and Themes to change the overall look of your Gmail interface. The Help link is excellent to get more information on how to use Gmail features. 3 Gmail Level 2

5 Attachments in Gmail An attachment is a computer file sent along in an message. To attach a file to an is like using a paper clip to join a picture to a letter you send by regular mail. Compose, Attach and Send Here s how to attach a file to a Gmail message: 1. Click Compose button 2. Type recipient address in the To: box 3. Give the message a descriptive subject 4. Type a message in the large white box 5. Click Send when finished 6. Click the paper clip icon near the Send button. 7. Choose a file from the file upload window a. On library computers, you can choose a file from a USB drive 8. Select the file and click Open 9. The title of the document appears when uploaded You can remove the file by clicking the x on the far right of the file name box 10. Click Send Open an Attachment When you get Gmail attachments you can view them and save them. However, opening and saving (downloading) attached files exposes your computer to hazards such as viruses. Consider these questions before opening or saving any attached file:! Is it from someone you know and trust?! Were you expecting the attachment?! Is the message or attachment suspicious, even if from a friend? If the answer is NO to any of these questions, do not open it. Learn more about attachment safety on this webpage: View or download an attached file in Gmail: 1. Open a message with the paper clip icon in the far right next to the date or time 2. Look for the file name and icon near the end of the message 3. Click View to see the file in a new browser tab* 4. Click Download to save to your computer** *File will open in a new tab on library computers. **Using library computers, you will be asked to open, save or cancel the file download. You can save the file to Google Drive, to a USB drive or even to the desktop to Gmail to yourself. 4 Gmail Level 2

6 Internet and Gmail Security Using Gmail and the Internet exposes you and your computer to scams and computer viruses. Do not respond to unsolicited requests for personal identification or financial information in s. In Gmail Level 2 you will learn about attachments and links in s do not open attachments or click links unless you know and trust the sender and the message makes sense coming from the sender, be that your family member, friend or financial institution. A computer virus is a destructive program that can damage your computer s operation and information. Computer viruses most commonly arrive from downloaded software or from Gmail attachments. Downloading means transferring a program from another computer to your own. It s a good idea for anyone using the Internet at home to obtain and install anti-virus software for his or her computer. Here are some excellent options including the free Microsoft Security Essentials:! Microsoft Security Essentials: McAfee: Norton Antivirus: AVG Software: Zone Alarm Free Basic Firewall: Explore More Google Services Click the square icon near your account name (upper right corner) to explore more Google Services. All of these are free to use with your Gmail account. Drive is a really excellent service because you can create documents, store them, share them and download them from any computer connected to the Internet. More Computer Learning from KCLS The KCLS Tech Tutor Program offers free One-on-One Computer Help and Computer Classes. Go to kcls.org/techtutor for upcoming Tech Tutor sessions, computer learning online courses through premium databases and class manuals. This manual has been for Gmail Level 2 class held on library computers running Windows 7. Please visit kcls.org/usingthelibrary/computers/ to learn more about using KCLS library computers. END 5 Gmail Level 2