Classroom Management System Users Manual. Version 1.5

Size: px

Start display at page:

Download "Classroom Management System Users Manual. Version 1.5"

Curtis Norris
5 years ago
Views:

1 Classroom Management System Users Manual Version 1.5

2 TABLE OF CONTENTS 1 INTRODUCTION QUICK GUIDE: STARTING A NEW SEMESTER CREATING A NEW SEMESTER ADDING A NEW LECTURE SCHEDULE ADD A NEW CLASS TO THE SCHEDULE ADD STUDENTS TO THE NEW CLASS ADDING ASSIGNMENTS TO THE CLASS STUDENT USERS EDIT YOUR PROFILE CHANGING YOUR PASSWORD ACCESS CLASS HANDOUTS VIEW CLASS STATUS STUDENT ASSISTANT ADMINISTRATOR CLASS MANAGEMENT TO ADD A NEW SEMESTER TO EDIT/DELETE A SEMSTER TO ADD A NEW CLASS LECTURE SCHEDULE TO EDIT/DELETE A CLASS LECTURE SCHEDULE TO ADD A NEW CLASS TO UPDATE/DELETE A CLASS TO VIEW/PRINT THE ROLL LIST GRADING & ATTENDANCE TO ADD A MAJOR TO UPDATE/DELETE A MAJOR ASSIGNMENT MANAGEMENT TO ADD ASSIGNMENTS TO UPDATE/DELETE AN ASSIGNMENT TO ADD A NEW REMINDER TO UPDATE/DELETE A REMINDER TO SEND A REMINDER OUT TO STUDENTS USER MANAGEMENT TO ADD A NEW STUDENT TO UPDATE/DELETE A STUDENT TO SEARCH FOR A STUDENT TO ADD A NEW ADMINISTRATOR/STUDENT ASSISTANT TO UPDATE/DELETE AN ADMINISTRATOR/STUDENT ASSISTANT SPEAKER MANAGEMENT TO VIEW A LIST OF ALL THE SPEAKERS IN THE SYSTEM TO ADD A NEW SPEAKER TO THE SYSTEM TO INVITE A SPEAKER TO SPEAK FOR A SELECTED CLASS TO MANUALLY ADD A SPEAKER TO THE SPEAKER LIST TO REMOVE A SPEAKER FROM THE SPEAKER LIST HANDOUT MANAGEMENT

3 5.5.1 TO CREATE A FOLDER TO UPLOAD HANDOUTS OR TO DELETE A CURRENT FOLDER TO UPLOAD A NEW HANDOUT TO DELETE A HANDOUT SIGNATURE MANAGEMENT TEAM CONTACT INFORMATION APPROVALS

1 INTRODUCTION Class Management System (CMS) was created by Software Management Solutions (SMS) in order to help teachers manage and organize their classes.

4 1 INTRODUCTION Class Management System (CMS) was created by Software Management Solutions (SMS) in order to help teachers manage and organize their classes. CMS is a web-based that allows easy management over both semester and class activities. The system allows for easy communication of assignments and handouts between both the teacher and the students. CMS is available to anyone using an internet browser and is compatible with both Windows and Macintosh systems. This user manual will give easy step by step instructions for each user, demonstrating all the possible functions of the CMS system

5 2 QUICK GUIDE: STARTING A NEW SEMESTER This section is designed to go through the steps of beginning a new Semester. This section will cover: Creating a new Semester Adding a new class schedule Adding a new class to the schedule Adding students to the classes Adding assignments to the class 2.1 Creating a new Semester Click on the Semesters link under Class Management on the left hand side. Click on the Add New Semester link Fill in the information for the new desired Semester and then click the Create Semester button to add the Semester to the system. If you decide not to create a new semester, click Cancel to return to the Semesters page

6 2.2 Adding a new class schedule Click on the Class Schedule link under Class Management on the left hand side. Select the appropriate Semester from the drop down list. Next, click the Add new schedule link to go to the add class schedule page. Fill in the information and click Create Schedule to add it to the system or click Cancel to return to the class schedule page

7 2.3 Add a new class to the schedule Click on the Classes link under Class Management on the left hand side. Next, select the Semester you would like to add the new class to. Next, click the Add New Class link to take you to the Add Class page. Fill out the appropriate information for the new class and click the Create Class button to add the class or click the Cancel button to return without adding the class

8 2.4 Add students to the new class Click the Students link under User Management on the left hand side Select the Semester and Schedule for the student to be added to The system has two Add forms, the Quick Add form has only the four required fields for adding a student while the regular Add Student form has the entire form. Click either the Add New Student link or the Quick Add link to add a new student. Fill out the appropriate information and click the Add Student button to create a new student or click the Cancel button to return without creating

9 2.5 Adding assignments to the class Click on the Assignments link under Assignment Management on the left hand side. Select the desired Semester and Schedule from the two drop down menus Next, Click the Add Assignment to Class link to go to the add assignment page Fill in the appropriate information for the new assignment and click the Create Assignment button to add the assignment or click the Cancel button to return without adding

10 3 STUDENT USERS This section of the guide is designed to show a Student User how to use each of the following functions: Edit your profile Changing your password Access class handouts View class status

11 3.1 EDIT YOUR PROFILE Login into CMS with your username and password Click Your Profile link on the left hand side and this will take you to the Update Student Page Fill out all the fields in the update student page and click Update Profile to submit the changes or click Cancel to return back from where you came from After clicking Update Profile the system will display whether your changes were updated or it will display an error message if some of the fields are missing or in correct

12 3.2 CHANGING YOUR PASSWORD Login into CMS with your username and password Click Change Password link on the left hand side and this will take you to the Change password page Enter you new desired password in the new password field and click submit. The system will either give you a message stating that your password has been changed or it will give you a corresponding error message

13 3.3 ACCESS CLASS HANDOUTS Class handouts can be accessed by clicking the Class Handouts link on the top menu bar. This will take you to the handouts page. Next select which class you would like to view the handouts for and click the go button Each class handout is listed with a link to each handout. To view a handout, click on the link for that handout and select whether you would like to save it to your computer or open it with a corresponding program

14 3.4 VIEW CLASS STATUS Login into CMS with your username and password Click View Course Progress link from the left hand side. This will take you to the class assignments page where you can view your status in the course

15 4 STUDENT ASSISTANT The Student Assistant has all the same functions as an Administrator except for User Administration as Student Assistants are not allowed to add/edit/remove other Administrators or Student Assistants. Please see Section 5 Administrator for all of the other available functions

16 5 ADMINISTRATOR This section of the guide is designed to show an Administrator how to use each of the following areas: Class Management Assignment Management User Management Speaker Management Handout Management Signature Management

17 5.1 CLASS MANAGEMENT This function allows the Administrator to manage everything related to a class. This inculeds semesters, classes, class assignments and enrolled students To add a new Semester Click on the Semesters link under Class Management on the left hand side. Click on the Add New Semester link Fill in the information for the new desired Semester and then click the Create Semester button to add the Semester to the system. Click Cancel to return to the Semesters page

5.1.2 To Edit/Delete a Semster Click on the Semesters link under Class Management on the left hand side. To Edit a Semester click on the icon for the semester you would like to edit.

18 5.1.2 To Edit/Delete a Semster Click on the Semesters link under Class Management on the left hand side. To Edit a Semester click on the icon for the semester you would like to edit. Change the information you would like changed and click on the Ok button to save the changes or click Cancel to return back to Semesters without saving any changes. To delete a semester click on the icon for the semester you would like to delete. Click Ok to confirm the deletion on click Cancel to return back to the Semesters page without deleting

19 5.1.3 To add a new class schedule Click on the Class Schedule link under Class Management on the left hand side. Select the appropriate Semester from the drop down list. Next, click the Add new schedule link to go to the add class schedule page. Fill in the information and click Create Schedule to add it to the system or click Cancel to return to the class schedule page

20 5.1.4 To Edit/Delete a class schedule Click Class Schedule under Class Management on the left hand side. Select the appropriate semester To edit a schedule, click the icon next to the appropriate schedule Change the desired information and click Ok to save changes or Cancel to return without saving. To delete a classschedule, click the icon next to the schedule you would like to delete and click Ok to confirm deletion or click Cancel to return without deleting

21 5.1.5 To add a new Class Click on the Classes link under Class Management on the left hand side. Next, select the Semester you would like to add the new class to. Next, click the Add New Class link to take you to the Add Class page. Fill out the appropriate information for the new class and click the Create Class button to add the class or click the Cancel button to return without adding the class

22 5.1.6 To update/delete a class Click the Classes link under Class Management on the left hand side. Next, select the Semester for the desired class To update a class, click the icon for the desire class. Update the information for that class and click the Ok button to save the changes or click Cancel to return without saving changes. To delete a class click the icon next to the class you would like to delete, then click Ok to confirm the deletion or click Cancel to return without deleting

23 5.1.7 To view/print the roll list Click on the Roll List link under Class Management on the left hand side. Select the desire Semester and Schedule from the two drop down menu s under the Roll section To print the roll list, click the Printable Sign In Sheet link above the roll list

24 5.1.8 Grading & Attendance Click on the Grading & Attendance link under Class Management on the left hand side. Select the desired Semester and Class Schedule from the two drop down menus To print the Grading sheet click the Printable Grade Sheet link

25 To add grades to the Grade sheet, click the title of one of the Assignments and this will take you to the grading page for that assignment. Next, choose a grade for each student in the class and click the Update Scores button to save the grades or click the Cancel button to return without updating

26 5.1.9 To add a Major Click on the Majors link under Class Management on the left hand side Click on the Add New Major link Fill out the appropriate information for the new major and click the Add Major button to add it to the system or click the Cancel button to return without adding

27 To update/delete a Major Click on the Majors link under Class Management on the left hand side. To update a Major click the icon next to the desire major. Make the changes to the Major and then click Ok to save the changes or click Cancel to return without saving any changes. To delete a Major click the icon next to the Major you would like to delete and the click the Ok button to confirm deletion or click Cancel to return without deleting

28 5.2 ASSIGNMENT MANAGEMENT This function allows the Administrator to manage all assignments for each of the classes in the system To add assignments Click on the Assignments link under Assignment Management on the left hand side. Select the desired Semester and Schedule from the two drop down menus Next, Click the Add Assignment to Class link to go to the add assignment page Fill in the appropriate information for the new assignment and click the Create Assignment button to add the assignment or click the Cancel button to return without adding

29 5.2.2 To update/delete an assignment Click the Assignments link under Assignment Management on the left hand side. Select the desired Semester and Schedule from the two drop down menus To update an Assignment click the icon next to the assignment to be updated. Change the appropriate information and click the Ok button to save the changes or click the Cancel button to return without saving changes. To delete an Assignment click the icon next to the assignment to be deleted, then click the Ok button to confirm the deletion or click the Cancel button to return without deleting

5.2.3 To add a new Reminder Click the Reminders link under Assignment Management on the left hand side. Click the Add Reminder to link to go to the add reminder page.

30 5.2.3 To add a new Reminder Click the Reminders link under Assignment Management on the left hand side. Click the Add Reminder to link to go to the add reminder page. Fill in the subject, message and signature for the new reminder and click the Create Reminder button to create the new reminder or click Cancel to return without creating

31 5.2.4 To update/delete a reminder Click the Reminders link under Assignment Management on the left hand side. To update a reminder click the icon next to the reminder to update. Change the appropriate information and click the Ok button to save the changes or click the Cancel button to return without saving changes. To delete a reminder click the icon next to the reminder to be deleted, then click the Ok button to confirm the deletion or click Cancel to return without deleting

32 5.2.5 To send a reminder out to students Click the Reminders link under Assignment Management on the left hand side. Click the Send Reminder link next to the appropriate reminder you would like to send out. Next, select the desired Semester and Class you would like to send the reminder to from the two drop down menus. Finally, click the Click here when you have selected a class button to send the reminder

33 5.3 USER MANAGEMENT This function allows the Administrator to manage all the users of the system To add a new student Click the Students link under User Management on the left hand side Select the Semester and Schedule for the student to be added to The system has two Add forms, the Quick Add form has only the four required fields for adding a student while the regular Add Student form has the entire form. Click either the Add New Student link or the Quick Add link to add a new student. Fill out the appropriate information and click the Add Student button to create a new student or click the Cancel button to return without creating

34 5.3.2 To update/delete a student Click the Students link under User Management on the left hand side To update a student click the icon next to the student to update. Change the appropriate information and click the Ok button to save the changes or click the Cancel button to return without saving changes. To delete a student click the icon next to the student to be deleted, then click the Ok button to confirm the deletion or click Cancel to return without deleting

35 5.3.3 To search for a student Click the Student Search link under User Management on the left hand side Enter the Students first, last or full name into the text box and click the Go! button to search. The system will then display a list of all the students matching your search. To view more information on a specific student hover the mouse over the info button to display more information

36 5.3.4 To add a new Administrator/Student Assistant Click on the User Administration link under User Management on the left hand side Click the Add New User link to go to the add user page. Fill in the information of the new user and select the user type from the drop down menu. Finally click the Add user button to create the new user or click Cancel to return without creating

37 5.3.5 To update/delete an administrator/student assistant Click the User Administration link under User Management on the left hand side. To update an Administrator/Student Assistant click the icon next to the user to update. Change the appropriate information and click the Ok button to save the changes or click the Cancel button to return without saving changes. To delete an Administrator/Student Assistant click the icon next to the user to be deleted, then click the Ok button to confirm the deletion or click Cancel to return without deleting

38 5.4 SPEAKER MANAGEMENT This function allows the Administrator to Manage Guest Speakers by adding them to the system, inviting speakers to speak for a class, and signing up guest speakers for a specific class To view a list of all the Speakers in the system Click the Speakers link under Speaker Management on the left hand side

39 5.4.2 To add a new Speaker to the system Click the Speakers link under Speaker Management on the left hand side Next click the Add Speaker link above the list of current speakers in the system Fill in the information for the new speaker and click the Add Speaker button to add the speaker to the system. Click the Cancel button to return back to the Speakers page

40 5.4.3 To invite a Speaker to speak for a selected class Click the Speaker Invite link under Speaker Management on the left hand side. Next, select the message type, the semester, and the scheduled class you would like to send your invite for. Next, select each of the speakers you would like to send this invite to. A subject and message should be automatically generated depending on which message type you selected at the beginning. In this message a list of the available dates are listed along with a link for each speaker to click on to come sign up for a date. Lastly, click Send Message to Speakers button to send out the invite to each speaker

5.4.4 To manually add a Speaker to the Speaker List Click on the Speaking Assignments link under Speaker Management on the left hand side Select the Semester and Class you would like to view the list

41 5.4.4 To manually add a Speaker to the Speaker List Click on the Speaking Assignments link under Speaker Management on the left hand side Select the Semester and Class you would like to view the list for. To assign a Speaker to a date, click the icon for the appropriate date. This will allow you to select a speaker and enter a topic for their presentation. Once you have selected a Speaker and topic, click the Ok button to assign them to that date or click the Cancel button to return back to the Speaker List

Click the icon next to the Speaker and date you would like to remove.

42 5.4.5 To remove a Speaker from the Speaker List Click on Speaker Assignments under Speaker Management on the left hand side. Select the Semester and Class for the Speaker you would like to remove from the list. Click the icon next to the Speaker and date you would like to remove. Click the Ok button to confirm the removal of the selected Speaker. This will now free up that date for a new Speaker to be assigned to

5.5 HANDOUT MANAGEMENT This function allows the Administrator to manage both the Folders and Handout Files available on the system. 5.5.1 To create a folder to upload handouts or to delete a current folder Select the Folders link under Handout Management on the left hand side.

43 5.5 HANDOUT MANAGEMENT This function allows the Administrator to manage both the Folders and Handout Files available on the system To create a folder to upload handouts or to delete a current folder Select the Folders link under Handout Management on the left hand side. To create a new folder type in the name of the new folder in the Create a Folder section and click the Add Folder button. To delete a current folder select the folder to be deleted from the drop down menu in the Delete a Folder section and click the Delete Folder button

44 5.5.2 To upload a new handout Click the Handouts link under Handout Management on the left hand side. In the Add a Handout section click the Browse button to select the file you would like to upload to the site. Once you have selected the file to be uploaded click the Upload button. Your file will be added to the list of available handouts

5.5.3 To delete a handout Click the Handouts link under Handouts Management from the left hand side Under the Delete a Handout section, click the icon next to handout you would like to

45 5.5.3 To delete a handout Click the Handouts link under Handouts Management from the left hand side Under the Delete a Handout section, click the icon next to handout you would like to delete. The system will prompt you whether or not you want to delete the selected handout. Click ok if you would like to delete the file or cancel to return back to the Handouts page

5.6 SIGNATURE MANAGEMENT This feature allows the Administrator to save/edit their personal signature that can be attached to the end of reminders/emails sent through the system Click on the Signature

46 5.6 SIGNATURE MANAGEMENT This feature allows the Administrator to save/edit their personal signature that can be attached to the end of reminders/ s sent through the system Click on the Signature link under Signature Management If you already have a signature saved in the system, your current signature will show in the text field area. Other wise the text field area will be blank. Add/Change the text in the text field to show what you would like your signature to look like and then click the Save Signature button to save your signature to the system

47 6 Team Contact Information Project Management Solutions Development Team Team Members Phone Number Mike Weber (916) Matt Tescher (916) Jon Goldsmith (530) Phuong Nguyen (916) Nathan Smith (805) APPROVALS

48 This section contains the list of the key signatories necessary to sign-off on the STS, thereby agreeing to the scope and content of the test plan and test cases specified within the document. Approval constitutes a guarantee that the development team has produced a test specification sufficient for validating the software to be delivered to the sponsor. Sponsor: Cici Mattiuzzi, Director of Career Services Date Faculty Advisor: Gopal Rao Date Software Management Solutions Team: Jon Goldsmith Date Phuong Nguyen Date Matt Tescher Date Nathan Smith Date Michael Weber Date

User Manual for Academic Information Management System

User Manual for Academic Information Management System 1 Page Index Login Instructions:... 3 Set Preferences:... 6 Set Academic Session:... 7 Access Modules/Menus:... 7 Faculty Examination Marks Entry:...