Exercise 2 Adding Graphics, Animation, and Sound To A Presentation

Transcription

1 Exercise 2 Adding Graphics, Animation, and Sound To A Presentation 1. Click Start on the Menu bar, point to Programs, and select Microsoft PowerPoint. 2. The PowerPoint dialog box opens. 3. Select Design Template. 4. Click OK. 5. The New Presentation dialog box opens. 6. Click the Design Templates tab. 7. Select the Soaring presentation design template. 8. Click OK. The Soaring design has a dark blue background, contrasting gold titles, and white text. 9. Select the Title Slide AutoLayout 10. Click OK. 11. You should be in Normal View. 12. Click on the Normal View button Notice that the Status bar displays information about the current slide the slide number and current design template. Saving Your Presentation Presentation1 has not been saved with a name. 14. Press Ctrl+S. 15. The Save dialog box appears. 16. To the right of the Save in text box, click the drop-down arrow and select your period folder. 17. In the File name text box, a suggested file name should be highlighted. 18. Replace this filename by typing Westchester Triathlon, press Spacebar, type your initials, press Spacebar, and type your partner s initials. PowerPoint Exercise 2 Page 1

2 19. Click Save or press Enter. Setting-up the Title Slide 20. Click in the title placeholder of Slide Type Westchester Triathlon. 22. Click in the subtitle placeholder. 23. Type June 20, Press Enter. 25. Type Sponsored by:. 26. Press Enter. 27. Type Orville Wright Magnet School. 28. Do not press Enter. Figure 1 Setting-Up Slide 2 Bullets are little designs that make text stand out. A bulleted list is used to make lists that do not have any particular order. Bulleted lists are easier to read during a presentation than a paragraph. 29. Click Insert on the Menu bar and select New Slide. 30. The New Slide dialog box opens with 24 AutoLayouts. 31. Select the Bulleted List AutoLayout. 32. Click OK. 33. Click in the title placeholder of Slide Type Events. 35. Click in the bulleted list placeholder. 36. Type Swimming. 37. Press Enter. 38. Press Tab to demote the paragraph. 39. Type 1 kilometer (0.62 mile). 40. Press Enter. 41. Notice that the bullet has changed. This is a second level bullet. 42. Press Shift+Tab to promote the paragraph. 43. Type Cycling. Figure 2 PowerPoint Exercise 2 Page 2

3 44. Press Enter. 45. Now you are back to a first level bullet. 46. Press Tab. 47. Type 25 kilometers (15.5 miles). 48. Press Enter. 49. Press Shift+Tab. 50. Type Running. 51. Press Enter. 52. Press Tab. 53. Type 5 kilometers (3 miles). 54. Do not press Enter. 55. Press Ctrl+M. 56. The New Slide dialog box opens. 57. Select the 2-Column Text AutoLayout. 58. Click OK. Setting-up Slide 3 Slide 3 has two bulleted lists sideby-side. 59. Click in the title placeholder of Slide Type Classifications. 61. Click in the left bulleted list placeholder. 62. Type Female under Press Enter. 64. Type Female Press Enter. 66. Type Female Press Enter. 68. Type Female Press Enter. 70. Type Female Press Enter. Figure 3 PowerPoint Exercise 2 Page 3

4 72. Type Female Do not press Enter. 74. Press Ctrl+A to select all the text in the left text box. 75. The text is highlighted. 76. Press Ctrl+C to copy the text. 77. Click in the right bulleted list placeholder. 78. Press Ctrl+V to paste the text. 79. If you have an extra bullet at the bottom, press the Backspace key. 80. In the right text box, replace the words Female with Male. 81. Press Ctrl+M. 82. The New Slide dialog box opens. 83. Select the Bulleted List AutoLayout. 84. Click OK. Setting-up Slide 4 Slide 4 will have a two level bulleted list and a piece of clip art side-by-side. 85. Click in the title placeholder of Slide Type Awards. 87. Click in the bulleted list placeholder. 88. Type Triathlon Winners. 89. Press Enter. 90. Press Tab. 91. Type 1st place $10, Press Enter. 93. Type 2nd place $5, Press Enter. 95. Type 3rd place $2, Press Enter. 97. Press Shift+Tab. 98. Type Classification Winners. 99. Press Enter Press Tab. Figure 4 PowerPoint Exercise 2 Page 4

5 101. Type 1st, 2nd, and 3rd place trophies Do not press Enter Press Ctrl+M The New Slide dialog box opens Select the Clip Art and Text AutoLayout Click OK. Setting-up Slide 5 Slide 5 will have clip art and a two level bulleted list side-by side Click in the title placeholder of Slide Type Sign Up Today Click in the bulleted list placeholder Type Due: May 30, 200_ Press Enter Type Mail $25 to: Press Enter Press Tab Type Westchester Triathlon Press Enter Type c/o Orville Wright Magnet School Press Enter The abbreviation c/o is in lower case Type 6550 West 80 th Street Press Enter Type Los Angeles, CA Press Enter Press Shift+Tab Type Call: Do not press Enter. Figure 5 PowerPoint Exercise 2 Page 5

6 Adding Headers and Footers to the Slides and Handout You can add headers and footers to add information on each slide and on your printed material Click View on the Menu bar and select Header/Footer The Header/Footer dialog box opens Click the Slide tab Check the Date and time box Select Update automatically Check the Slide number box Check the Footer box In the Footer text box type your names Uncheck the Don t show on title slide box Click the Notes and Handouts tab Check the Date and time box Select Update automatically Check the Header box In the Header text box type your names Check the box next to Footer In the Footer text box type PowerPoint Exercise Click Apply to All. Formatting the Text 144. Click the Slide 1 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide Click in the subtitle placeholder to the right of the date Press Enter to put a blank paragraph between the date and Sponsored by: 148. Select the text Sponsored by: 149. Using the Formatting toolbar, change the Font Size to 24 points Press Ctrl+I to change the text to italic. Insert a Clip Art Image 151. Click Insert on the Menu bar, point to Picture, and select Clip Art. PowerPoint Exercise 2 Page 6

7 152. The Clip Gallery opens In the Search for clips text box type running Press Enter Find the runner in the top row that looks like the picture to the right Click the runner clip art and select the top button from the Pop-up menu Close the Clip Gallery. Resize and Move the Clip Art 158. Right-click the runner and select Format Picture Click the Size tab Under Scale, double-click the number next to Height Type Press Tab The height and width should both be 255% Click OK Drag the picture so that the bottom-right handle is next to the number Look at Figure 1 to see the runner on the slide. Insert a Motion Clip Art PowerPoint has the ability to show animated GIF files. Animations are good ways to get your audience s attention Click the Slide 4 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide You want to find a picture of a trophy Click Insert on the Menu bar, point to Picture, and select Clip Art The Clip Gallery opens Click the Clips Online button This will connect you to Microsoft on the World Wide Web Click the drop-down arrow next to Search and select Animations Type trophy in the text box Click the Go button Find the trophy that looks like the picture to the right Check the box under the picture. PowerPoint Exercise 2 Page 7

8 179. This places the picture into the selection basket Click the hyperlink Click Download Now Click Open The Insert Clip Art dialog box will open with the Clip Art image in it Click the trophy clip art and select the top button from the Pop-up menu Close the Clip Gallery. Resize and Move the Clip Art 186. Right-click the trophy and select Format Picture Click the Size tab Under Scale, double-click the number next to Height Type Press Tab The height and width should both be 250% Click OK Drag the picture so that the bottom-left handle is next to the word trophies Look at Figure 4 to see the trophy on the slide. Using AutoLayouts to Add Clip Art PowerPoint simplifies adding clip art to a slide by providing AutoLayouts designed specifically for clip art Click the Slide 5 icon in the Outline pane of the PowerPoint window. PowerPoint moves to Slide Double-click the clip art placeholder This will automatically open the Clip Gallery In the Search for clips text box type directions Press Enter Find the sign that looks like the picture to the right Click the sign clip art and select the top button from the Pop-up menu Close the Clip Gallery by clicking the Close button Notice that the picture has been automatically resized to fill the clip art placeholder Look at Figure 5 to see the sign on the slide. Inserting Multiple Clip Art Pictures on a Slide Let s make a group of cyclists race across the screen on this slide Click the Slide 2 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide 2. PowerPoint Exercise 2 Page 8

9 207. You want to find a picture of a bicycle racer Click Insert on the Menu bar, point to Picture, and select Clip Art The Clip Gallery opens Click the Clips Online button This will connect you to Microsoft on the World Wide Web Click the drop-down arrow next to Search and select Animations Type bicycle in the text box Click the Go button Find the racer that looks like the picture to the right Check the box under the picture This places the picture into the selection basket Click the hyperlink Click Download Now Click Open The Insert Clip Art dialog box will open with the Clip Art image in it Click the racer clip art and select the top button from the Pop-up menu Close the Clip Gallery. Move and Copy the Clip Art 224. Drag the picture to the bottom right corner of the screen With the racer still selected, press Ctrl+C Press Ctrl+V to paste a copy of the racer Drag the new racer a bit behind the first racer Press Ctrl+V to paste a copy of the racer Drag the new racer a bit behind the first racer Make a group of 4-5 racers. The idea is to make a race scene. A race scene 231. Look at Figure 2 to see the racers on the slide. PowerPoint Exercise 2 Page 9

10 Group the Clip Art Grouping a when you combine a number of clip art pictures into one picture Hold down the Shift key and click each racer to select it You should see the handles for each picture Release the Shift key Right-click any of the racers, point to Grouping, and select Group. Adding Animation Effects PowerPoint provides many animation effects to make your slide show presentation look professional. In this exercise, you use slide transitions and custom animations. Slide transition effects define special effects for progressing from one slide to the next in a slide show. Custom animation effects define animation, sound effects, and timing for objects on a slide. The following pages discuss each of these animation effects in detail. The title slide of every presentation should seize the attention of the audience. In order to excite the audience with the Westchester Triathlon presentation, you want to intensify the clipart object on the title slide. First, you emphasize physical activity by displaying the running quickly toward you from the center of the slide. Finally, you add a sound effect to the runner to emphasize winning and glory. PowerPoint allows you to animate clip art and at sound by selecting an effect from a list. Animate a Piece of Clip Art 236. Click the Slide 1 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide Right-click the runner Select Custom Animation The Custom Animation dialog box opens Under Check to animate slide objects, select Picture frame 3 (the runner) Click the Order & Timing tab Under Start animation select On mouse click Click the Effects tab. PowerPoint Exercise 2 Page 10

11 245. Under Entry animation and sound there are three text boxes Click the drop-down arrow next to the top left text box and select the Zoom Click the drop-down arrow next to the top right text box and select In From Screen Center Click the drop-down arrow next to the lower text box and select the Applause sound Sounds on the computer are stored as either Wav MP3 or MIDI files Click the Preview button to see and hear your animation If the picture looks and sounds correct click OK. Animating Slide Click the Slide 4 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide Right-click the trophy Select Custom Animation The Custom Animation dialog box opens Under Check to animate slide objects, select Picture frame Click the Order & Timing tab Under Start animation select On mouse click Click the Effects tab Under Entry animation and sound there are three text boxes Click the drop-down arrow next to the top left text box and select Appear Click the drop-down arrow next to the lower text box and select Other Sound. PowerPoint Exercise 2 Page 11

12 264. The Add Sound dialog box opens Click the drop-down arrow to the right of the Look in box and select Network Neighborhood Double-click Wright-ms1 (Zeus) Double-click Students 200_ Double-click the PowerPoint Exercises folder to open it Double-click the crowd_cheer.wav sound file to insert it Sounds on the computer are stored as either Wav MP3 or MIDI files Click the Preview button to see and hear your animation If the picture looks and sounds correct click OK. Animating Slide Click the Slide 5 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide Right-click the sign Select Custom Animation The Custom Animation dialog box opens Under Check to animate slide objects, select Object 3 (the sign) Click the Order & Timing tab Under Start animation select On mouse click Click the Effects tab Under Entry animation and sound there are three text boxes Click the drop-down arrow next to the top left text box and select Swivel Click the drop-down arrow next to the lower text box and select Other Sound The Add Sound dialog box opens Click the drop-down arrow to the right of the Look in box and select Network Neighborhood Double-click Wright-ms1 (Zeus). PowerPoint Exercise 2 Page 12

13 288. Double-click Students 200_ Double-click the PowerPoint Exercises folder to open it Double-click the PowerPoint Exercises folder to open it Double-click the sqeak.wav sound file to insert it Click the Preview button to see and hear your animation. If the picture looks and sounds correct click OK. Animating Slide Click the Slide 2 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide Right-click the bicycle group Select Custom Animation The Custom Animation dialog box opens Under Check to animate slide objects, select Group 3 (the racers) Click the Order & Timing tab Under Start animation select On mouse click Click the Effects tab Under Entry animation and sound there are three text boxes Click the drop-down arrow next to the top left text box and select Fly Click the drop-down arrow next to the top right text box and select From Left Click the drop-down arrow next to the lower text box and select Other Sound The Add Sound dialog box opens Click the drop-down arrow to the right of the Look in box and select Network Neighborhood Double-click Wright-ms1 (Zeus) Double-click Students 200_. PowerPoint Exercise 2 Page 13

14 310. Double-click the PowerPoint Exercises folder to open it Double-click PowerPoint Exercises to open it Double-click the bike_bell.wav sound file to insert it Click the Preview button to see and hear your animation If the picture looks and sounds correct click OK. Changing Line Spacing In the last exercise, you changed the level one line spacing in the Slide Master to change every slide in the presentation. In this exercise, only two slides need line spacing changes. Therefore, you must change the line spacing on each slide individually Click the Slide 4 icon in the Outline pane of the PowerPoint window PowerPoint moves to Slide Click in the level-one bulleted text Classification winners Click Format on the Menu bar and select Line Spacing Change the Before paragraph spacing to 1 Line Click OK Click the Slide 5 icon in the Outline pane of the PowerPoint window. PowerPoint moves to Slide Click in the level-one bulleted text Mail $25 to: Click Format on the Menu bar and select Line Spacing Change the Before paragraph spacing to 1 Line Click OK Click in the level-one bulleted text Call: Click Format on the Menu bar and select Line Spacing Change the Before paragraph spacing to 1 Line Click OK Look at Figure 4 again and notice that the date, the address, and the phone number bullets have some extra space. Adding Slide Transitions to a Slide Show PowerPoint allows you to control the way you advance from one slide to the next by adding slide transitions to an on-screen slide show. Slide transitions are visual effects that display when you move one slide off the screen and bring the next one on. PowerPoint has 46 different slide transitions Click the Slide Sorter View button at the bottom of the screen PowerPoint displays the presentation in Slide Sorter View. PowerPoint Exercise 2 Page 14

15 333. Slide 5 should be selected. If it is not selected, select it now Press and hold down the Control key and click Slide 2, Slide 3, and Slide Release the Control key Slides 2 through 5 are selected as indicated by the heavy border around each slide. Slide 1 should not be selected Right-click Slide 5 and select Slide Transition The Slide Transition dialog box opens The Effect list displays available slide transition effects Click the drop-down arrow and select Box Out Did you see a preview of the transition? 342. Set the Effect speed to Medium Under Advance, make sure the slides advance On mouse click Under Sound, click the drop-down arrow and select Slide Projector To see a preview of the transition again, click the picture in the Slide Transition Effect preview Click the Apply button Do not select Apply to All. PowerPoint Exercise 2 Page 15

16 Spell Check the Document 348. Click the Spell Check button on the Standard toolbar Check all your spelling carefully Press Ctrl+S to save. Running an Animated Slide Show Exercise 1 introduced you to using slide show view to look at your presentation one slide at a time. This exercise introduces you to running a slide show with slide transition effects and object animation effects. When you run a slide show with slide transition effects, PowerPoint displays the slide transition effect when you click the mouse button to advance to the next slide. Animated clip art objects display the selected animation effect in the sequence established in the Custom Animation dialog box. Perform the steps to run the animated Westchester Triathlon slide show Click Slide 1 to select it With Slide 1 selected, click the Slide Show View button When Slide 1 opens in Slide Show View, click the slide anywhere except on the Popup Menu buttons PowerPoint first displays Slide 1 without the runner Click the slide anywhere except on the Popup Menu buttons The runner s animation and sound effects will display Click on Slide 1 again and you will move to Slide Continue clicking to move through the slide show When you reach the end of the show, you will be returned to Slide Sorter View You can watch the slide show again or move on to the next step. Printing a Handout 361. Click File on the Menu bar and select Print The Print dialog box opens Make sure Ireland is the selected printer Under Print range, All should be selected Under Print what, click the drop-down arrow and select Handouts Next to Slides per page, click the drop-down arrow and select Under Number of copies, type Click OK. PowerPoint Exercise 2 Page 16