Microsoft Office Module

Transcription

1 Microsoft Word Module 1 Microsoft Office Module Objective: The objective of this training module is to provide users with a simpler Microsoft Office Module that would increase usability and efficiency. Once you have completed this training session you should be able to navigate through Microsoft Office without much confusion. Audience: This training module is designed for adults who are not comfortable with using Microsoft Word. Although older adults typically have problems with navigating through Microsoft Word, there are also young adults who have problems with the application as well due to the icons having a lack of wording. Materials: Trainees will need to have access to a desktop computer or a laptop, and will need to purchase the Microsoft Word application if they have not purchased the application already. Part 1: Introduction to the Topic of the Training We are covering this topic so that you can learn the basics of Microsoft Word. The reason why you are learning this process is because the Microsoft Application does not include any text information for many buttons. The basics of Microsoft Word that I will be covering are: printing, resizing words, changing the word color and the word font, changing the document to a PDF, aligning the words, changing the letters to bold, italicizing words, underlining words, saving a document, inserting pictures, and using the undo button. Part 2: Exemplification To cover the basics listed previously, I will include screenshots and simple wording to ensure that the trainee will understand how to navigate through Microsoft Word. Part 3: Application To guide the trainees through the process, I will incorporate thorough instructions with short phrases. If the trainee forgets how to do a certain task, they can go back through the model using this PDF document. Part 4: Experimentation To test how well trainees have grasped the information, I will have the trainees perform a post-test on their own once they have completed the training. The post-test will include everything that was covered in the module. There will not be any trick questions to confuse the trainee. Part 5: Conclusion At the end of the training session, I will state that it will take a little time to get used to the icons in Microsoft Word. The trainee will know that they are done with the training once they reach the post test at the end.

2 Microsoft Word Module 2 Page 3. How to Bold a Word Page 4. How to Italicize a Word Page 5. How to Underline a Word Page 6. How to Change the Font Page 7. How to Change the Font Size Page 8. How to Change the Font Color Page 9. How to Use the Undo Button Page 10. How to Insert a Picture Page 11. How to Change the Alignment of Words Page 12. How to Save a Document Page 13. How to save a Document to a PDF Page 14. How to Print a Document Page 15. Pre-Test and Post-Test

3 Microsoft Word Module 3 How to Make a Word or a Letter Bold 1. Highlight the Word 2. Click on the Home Tab at the top 3. Click on the B for Bold Or 1. Highlight the word or words 2. Wait for the Font box to pop up 3. Simply click on the B

4 Microsoft Word Module 4 How to Italicize a Word 1. Highlight the Word 2. Click on the Home Tab at the top 3. Click on the I for Italics Or 1. Highlight the word or words 2. Wait for the Font box to appear 3. Simply click on the I

5 Microsoft Word Module 5 Underling a Word 1. Highlight the word or words 2. Click on the U Or 1. Highlight the word or words 2. The Font box will pop up 3. Simply click on the U

6 Microsoft Word Module 6 How to Change the Font 1. Highlight the word or words 2. Click on the Home tab at the top 3. Click on the Font arrow that is pointing down 4. Choose a Font Or 1. Highlight the word 2. Wait for the Font Box to appear 3. Click on the Font arrow 4. Choose a Font

7 Microsoft Word Module 7 How to Change the Font Size 1. Highlight the Word 2. Click on the Home Tab 3. Click on the arrow onside of the number 4. Choose a Font Size Or 1. Highlight the Word 2. Wait for the Font Box to appear 3. Click on the arrow by the number 4. Choose a Font Size

8 Microsoft Word Module 8 How to Change the Font Color 1. Highlight the word 2. Click on the Home Tab 3. Click on the letter A with the 4. Choose a color Or 1. Highlight the Word 2. Wait for the Font Box to appear 3. Click on the A 4. Choose a Font Color

9 Microsoft Word Module 9 How to use the Undo Button If you make a mistake and want to erase anything, simply click on the arrow pointing to the left which is on top of the home button

10 Microsoft Word Module 10 How to Insert a Picture 1. Click on the Insert Tab at the top next to the Home Tab 2. Click on the Picture Box 4. A folder will open from your desktop 5. Choose the picture that you desire 6. Here is your picture

11 How to Align your words of paragraphs The same process goes for alignment to the left, center, and the right 1. Highlight the words that you want to center 2. Click on the Home Tab 3. Click on the first icon to the left under the Paragraph box Microsoft Word Module 11

12 Microsoft Word Module 12 How to Save a Document 1. Click on File at the top 2. Click on save as 3. Type in the name that you want to save the document under 4. Click Save on the right

13 Microsoft Word Module 13 How to Save a Document to PDF 1. Click on File at the top 2. Click on save as 3. Type in the name that you want to save the document under 4. Click Arrow to the left of save 5. The drop down box will appear 6. Click on PDF and then click Save

14 Microsoft Word Module 14 How to Print 1. Click on File at the top 2. Click on Print 4. Click on the big box that has the printer symbol 5. Your document will be sent to the printer that you choose

15 Microsoft Word Module 15 Pre-Test: For the Pre-Test, I will have trainees take the Microsoft Word test to see how much they know. They will receive a copy of a Microsoft Word Screenshot to assist them with the test. Post-Test: For the Post test, I will give the trainees the same test that I gave them for the Pre- Test to see what they have learned from the Microsoft Word Module. Microsoft Word Pre-Test/Post-Test 1. Explain how to print a document. 2. Explain how to resize the words. There are multiple ways of doing this. 3. Explain how to change the word color and the word font. There are multiple ways of doing this. 4. Explain how to change a document to a PDF. 5. Explain how to align the words to the right, center, and the left. 6. Explain how to change the letters to bold. There are multiple ways of doing this. 7. Explain how to italicize the words. There are multiple ways of doing this. 8. Explain how to underline a word or words. There are multiple ways to do this. 9. Explain how to save a document. 10. Explain how to insert a picture. 11. Explain how to use the undo button.