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Transcription

1 oi.book Seite 1 Donnerstag, 3. August :40 15 û +LFRP#483#+ 2SHUDWLQJ#,QVWUXFWLRQV RSWLVHW#(#VWDQGDUG RSWLVHW#(#DGYDQFH#SOXV2FRPIRUW RSWLVHW#(#DGYDQFH#FRQIHUHQFH2FRQIHUHQFH,QIRUPDWLRQ#DQG &RPPXQLFDWLRQV

2 %HIRUH#<RX#%HJLQ These operating instructions describe the optiset E standard, optiset E advance plus/comft and optiset E advance conference/conference telephones in Version 1.0 of the Hicom 150 H system. They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the following reasons: The function has not been configured f your telephone - address any questions to Customer Suppt. Your communication system does not suppt this function - contact your Siemens sales representative to upgrade your system. +RZ#WR#8VH#WKHVH#2SHUDWLQJ#,QVWUXFWLRQV Speaker Start conference? Display contrast? 6FUHHQ#'LVSOD\V You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols: Lift the handset (off-hook). Replace the handset (on-hook). Conduct a call. Enter a telephone number code. Press volume controls on the telephone. Press the key. Press the illuminated key. Press the flashing key. The option appears on the screen. Press the key to confirm your selection. Search f an option. Press the keys, until the option appears on the screen. Then press the key to confirm your selection. Please dial Return to held call? > Line 1 displays prompts acknowledgment messages, depending on the situation. Line 2 displays functions that you can confirm by pressing. If the symbol ">" appears on the right, you can press to access further options. 5

3 7KH#RSWLVHW#(#VWDQGDUG/#RSWLVHW#(#DGYDQFH#SOXV2FRPIRUW# DQG#RSWLVHW#(#DGYDQFH#FRQIHUHQFH2FRQIHUHQFH# 7HOHSKRQHV#DQG#.H\#0RGXOHV Speaker f open listening and ring tones Keys f telephone settings Display, 2 lines with 24 char optiset E key module with programmable keys Handset Keypad Key field - fixed function keys: Redial Mute Internal Speaker LEDs Key field - freely programmable keys Key f confirming a function Keys f scrolling to functions Fixed function key: Release Microphone f speakerphone mode 6

4 ,PSRUWDQW#1RWHV Do not operate the telephone in environments where there is a danger of explosions. Use only iginal Siemens accessies (Æ page 88). Using other accessies may cause a hazard and will invalidate the warranty and the CE mark. Never open the telephone a key module. If you encounter any problems, contact System Suppt. Never allow the telephone to come into contact with staining aggressive liquids such as coffee, tea, juice, soft drinks. F infmation on telephone maintenance Æ page 0. &(#0DUN The telephone confms to EU directive 1/5/EG, as attested by the CE mark. 7

5 $FFHVVLQJ#)XQFWLRQV $FFHVVLQJ#)XQFWLRQV Fwarding on Callback Send message #0=Reset services? 111#,QWHUDFWLYHO\ You can select some functions while the telephone is idle, f example: Use to scroll to a function and press to execute it. You can select other functions directly depending on the situation. Example: you call a number, but the line is busy: Press to confirm. Use to execute it. to scroll to a function and press 111#LD#WKH#3URJUDP26HUYLFH#0HQX First press the "" key. You then see a list of selection options, such as: "#0=Reset services" (Æ page 61). Press the key Use to scroll to a function and press to execute it. Enter the code directly. The Quick-Reference Operating Instructions contain a list of codes. However, they are also displayed on screen along with the cresponding function. 111#:LWK#)XQFWLRQ#.H\V If you saved a function on a key (Æ page 50), you can access it directly as follows : Press the Mute key to execute the function. 8

6 $FFHVVLQJ#)XQFWLRQV )XQFWLRQV#<RX#&DQ#8VH %DVLF#DQG#(QKDQFHG#)XQFWLRQV You can use all basic and enhanced Hicom 150 H functions that appear interactively on the screen, in the menu, and when you press function keys. $GGLWLRQDO#7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV Æ page 6f. To help wking and project groups wk together me efficiently, the service technician can configure a variety of team functions, depending on your preferences when wking in the team. You can use these team functions in addition to the basic and enhanced functions. In addition to call pickup, hunting groups (group call), and call distribution groups, you can also set up teams with multiple lines per telephone. You can tell if a telephone has trunk keys if your station number and the numbers of your colleagues are programmed on trunk keys. You can access all lines and can also conduct different calls simultaneously on multiple lines. Another team function categy includes the executive/secretary functions,which are configured by the service technician. You can use executive and secretary functions in addition to the basic and enhanced functions as well as other team functions. An executive/secretary telephone has DSS keys f the executive secretary, trunk keys f the executive and secretary, as well as ring transfer keys. 8VLQJ#WKH#7HOHSKRQH#(IILFLHQWO\ You probably have certain colleagues external parties with whom you talk on the phone especially frequently. To dial these numbers faster and me conveniently, you can save them on keys (Saving station numbers f reperty dialing on keys Æ page 48). All too often you reach a busy line when dialing a number. Amid the confusion of your wking day, it s easy to fget to try the number again later on. To avoid this, make it a habit to use the "Callback" (Æ page 42) function. Basic and Enhanced Functions

7 &RQWHQWV $FFHVVLQJ#)XQFWLRQV1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1# Interactively Via the Menu With Function Keys Functions You Can Use Basic and Enhanced Functions Additional Team and Executive/Secretary Functions Using the Telephone Efficiently Ø %DVLF#DQG#(QKDQFHG#)XQFWLRQV 0DNLQJ#DQG#$QVZHULQJ#&DOOV#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 45 Answering a Call With the Handset Answering a Call with the Speaker (Speakerphone Mode and Open Listening) Open Listening in the Room During a Call Switching to Speakerphone Mode and Open Listening Switching to the Handset Using Call Waiting Accepting a Waiting Call (Camp-On) Preventing and Allowing Call Waiting (Automatic Camp-On) Turning the Call Waiting Tone On and Off Accepting a Specific Call f Your Colleague Using Mailboxes Accessing the Mailbox Using Timed Reminders Using the Speakerphone Enabling and Disabling Handsfree Answerback Answering a Call With a Headset Turning Do Not Disturb On and Off Turning Ringer Cutoff On and Off Trace Call: Identifying Anonymous Callers " (Not f U.S.) Turning the Microphone On and Off Answering Calls from the Entrance Telephone and Opening the Do. 21 Accepting a Call From an Answering Machine Display Number of Waiting Calls and Overload Indication DNLQJ#&DOOV1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 57 Off-Hook Dialing On-Hook Dialing Caller ID Suppression Talking to Your Colleague With a Speaker Call :

8 &RQWHQWV Activating Tone Dialing (DTMF Suffix Dialing) Automatic Connection Setup (Hotline) Reserve Trunk Assigning a Station Number (Not f U.S.) Trunk Flash $VVRFLDWHG#'LDOLQJ2'LDOLQJ#$LG 1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#15; &DOOLQJ#0XOWLSOH#3DUWLHV 6LPXOWDQHRXVO\1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#15< Calling a Second Party (Consultation Hold) Switching to the Party on Hold (Toggle) Conducting a Conference Adding Up to Five Parties to the Conference (Initiat Only) Checking Which Parties Are in the Conference (Initiat Only) Removing Parties From the Conference (Initiat Only) Leaving a Conference Ending a Conference (Initiat Only) Removing the ISDN Central Office Party From the Conference (Only f U.S.) Transferring a Call After a Speaker Call (Announcement) in a Group Parking a Call Retrieving a Parked Call Placing External Calls on Hold Picking up (Retrieving) a Held Call DNLQJ#&DOOV#WR#6WRUHG#'HVWLQDWLRQV 1#1#1#1#1#1#1#1#1#1#1#168 Using a Caller List Retrieving the Caller List Ending Retrieval Displaying the Call Time and Additional Call Infmation Dialing a Station Number from the Caller List Removing an Entry from the Caller List Saving the Other Party s Station Number in the Caller List (Redial) Redialing a Number Dialing a Number From the Internal Directy Using Reperty Dialing Keys Using Station and System Speed-Dial Numbers ;

9 &RQWHQWV 'LVSOD\LQJ#DQG#$VVLJQLQJ#&DOO#&KDUJHV #1#1#1#1#1#1#1#1#1 73 Displaying Call Charges (Not f U.S.) Displaying Call Charges f Another Telephone (not f U.S.) Dialing with Call Charge Assignment ,I#<RX#&DQQRW#5HDFK#D#'HVWLQDWLRQ#1111#1#1#1#1#1#1#1#1#1#1#1 75 Using Callback Sting a Callback Answering a Callback Checking and Canceling a Saved Callback Call Waiting (Camp-On) Busy Override - Joining a Call in Progress HOHSKRQH#6HWWLQJV 1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 77 Adjusting the Ring Volume Adjusting the Ring Tone Adjusting the Attention Ring Volume Adjusting the Speakerphone to the Room Acoustics Adjusting the Receiving Volume During a Call Adjusting the Display to a Comftable Reading Angle Selecting the Language of Screen Prompts Locking the Telephone to Prevent Unauthized Use Saving Your PIN DYLQJ#6WDWLRQ#1XPEHUV/ )XQFWLRQV#DQG#$SSRLQWPHQWV1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 7; Saving Reperty Dialing Numbers on a Key Sting Station Speed-Dial Numbers Assigning Functions to Keys Saving Appointments HVWLQJ#WKH#7HOHSKRQH #1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 87 Testing the Telephone Functions Checking the Key Assignment &DOO#)RUZDUGLQJ#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 88 Using Variable Call Fwarding Using Night Answer Call Fwarding in the Carrier Netwk and Fwarding Multiple Subscriber Numbers (MSN) (Not f U.S.) <

10 &RQWHQWV 8VLQJ#2WKHU#)XQFWLRQV1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#18; Sending a Message Displaying and Deleting Messages You Have Sent Answering Messages Leaving an Advisy Message Deleting Advisy Messages Using Another Telephone Like Your Own Moving Your Telephone (Relocate Procedure) Fax Details and Message on Answering Machine Resetting Services and Functions (System-Wide Cancellation f a Telephone) Silent Monit (U.S. Only) Moniting a Room Activating Functions f Another Telephone Locking Another Telephone to Prevent Unauthized Use Using System Functions from the Outside (DISA: Direct Inward System Access) Controlling Connected Computers Other Programs and Telephone Data Service OfficeCom/Pro Only) Controlling Relays Senss (OfficePoint/Com Only) Radio Paging (not f U.S.) Simple Paging Equipment Enhanced Paging Equipment (OfficePro Only) Ø 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV 7HDP#DQG#([HFXWLYH26HFUHWDU\ )XQFWLRQV#:LWK#7UXQN#.H\V #1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1< Using Trunk Keys Answering Calls With Trunk Keys Making Calls with Trunk Keys Using a Trunk Key to Place a Call on Hold and Retrieve It Again Switching Between Phone Calls on Multiple Trunks Fwarding Calls on Lines Using DSS Keys Using DSS Keys to Answer Calls Calling a Team Member Directly Transferring a Call in Progress Accepting a Call f Another Team Member Joining Leaving a Group Call (Not f the Executive Telephone in an Executive/Secretary Team) Transferring Calls Directly to the Executive (Only in an Executive/Secretary Group)

11 &RQWHQWV 8VLQJ#2WKHU#7HDP#)XQFWLRQV 1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 : Turning Group Call On and Off Accepting a Call f Another Member of Your Team Activating and Deactivating a Ringing Group Unifm Call Distribution (UCD) Ø 6\VWHP#QHWZRUNLQJ#YLD#/$1#+3&#QHWZRUN, 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, #1#1#1#1#1 ;4 Leaving a Hunt Group/Group Call Transferring Call Fwarding Using Night Answer Activating and Deactivating a Ringing Group Controlling Relays Opening the Do Ø $OO#$ERXW#<RXU#7HOHSKRQH /DEHOLQJ/#'RFXPHQWDWLRQ#DQG#$FFHVVRULHV#1#1#1#1#1#1 ;: Labeling Key Fields Attaching a Station Number Label Using the Key Labeling Program Ordering Operating Instructions Operating Instructions in PDF Fmat Ordering Accessies )L[LQJ#3UREOHPV 1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 <3 Telephone Maintenance Troubleshooting Responding to Err Messages on the Screen Contacts f Resolving Problems ,QGH[ #1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1#1 < Ø 4XLFN05HIHUHQFH#2SHUDWLQJ#,QVWUXFWLRQV# +$SSHQGL[, 44

12 0DNLQJ#DQG#$QVZHULQJ#&DOOV 0DNLQJ#DQG#$QVZHULQJ#&DOOV Your telephone rings with a specific call signal: When you receive an internal call, your telephone rings once every four seconds (single-tone sequence). When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence). When you receive a call from the entrance telephone, your telephone rings three times in rapid succession every four seconds (triple-tone sequence). If a call is waiting, you hear a sht tone (beep) every six seconds. The number the name of the caller appears on the display. $QVZHULQJ#D#&DOO#:LWK#WKH#+DQGVHW The telephone rings. The caller appears on the screen. Lift the handset. Raise lower the volume. Keep pressing the key until the desired volume is set. Release Ending the call: Replace the handset. Press the key. $QVZHULQJ#D#&DOO#ZLWK#WKH#6SHDNHU +6SHDNHUSKRQH#0RGH#DQG#2SHQ# /LVWHQLQJ, Speaker The telephone rings. The caller appears on the screen. Press the key. The LED lights up. Speakerphone mode and open listening. Raise lower the volume. Keep pressing the key until the desired volume is set. 45

13 0DNLQJ#DQG#$QVZHULQJ#&DOOV Speaker Release Ending the call: Press the key. The LED goes out. Press the key. Notes on speakerphone mode and open listening: Tell the other party that you are using speakerphone mode and open listening. The speakerphone wks bests at a low receiving volume. The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx. 20 inches). Speaker Speaker 2SHQ#/LVWHQLQJ#LQ#WKH#5RRP#'XULQJ#D# &DOO You can let other people in the room join in on the call. Let the other party know that you have turned on the speaker. Precondition: You are conducting a call with the handset. Activating ring transfer: Press the key. The LED lights up. Deactivating this function: Press the key. The LED goes out. 46

14 0DNLQJ#DQG#$QVZHULQJ#&DOOV Speaker and and 6ZLWFKLQJ#WR#6SHDNHUSKRQH#0RGH#DQG# 2SHQ#/LVWHQLQJ# Precondition: You are conducting a call with the handset. Hold down the key and replace the handset. (in the U.S.: press the key once and replace the handset). Then release the key and continue the call. 6ZLWFKLQJ#WR#WKH#+DQGVHW Precondition: You are engaged in a call in speakerphone mode with open listening. Lift the handset. Continue the call. 8VLQJ#&DOO#:DLWLQJ Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can either igne accept the waiting call. When you accept the waiting call, you can either end the first call place it on hold and resume the call later on. You can also bar call waiting the call waiting tone (Æ page 15). $FFHSWLQJ#D#:DLWLQJ#&DOO#+&DPS02Q,# Precondition: You are engaged in a phone call and hear a tone (every six seconds). Ending the first call and answering the waiting call: Replace the handset. Your telephone rings. Answer the second call. Lift the handset. Placing the first call on hold and answering the second call: Call waiting? Press the key. The LED lights up. 47

15 0DNLQJ#DQG#$QVZHULQJ#&DOOV Quit and return? #40=Call wait.trm.off? * 40=Call wait.term.on? Waiting tone off? Waiting tone on? and You are connected to the call waiting party immediately. The first party is placed on hold. Ending the second call and resuming the first one: Press the key. The LED lights up. Replace the handset. "Recall:..." appears on the screen. Lift the handset. 3UHYHQWLQJ#DQG#$OORZLQJ#&DOO#:DLWLQJ# +$XWRPDWLF#&DPS02Q, If this function has been configured (ask your service technician), you can prevent allow a second call (Æ page 14) from being signaled by automatic camp-on during an ongoing call. Press the key. The LED lights up Enter the code f "off" "on". 7XUQLQJ#WKH#&DOO#:DLWLQJ#7RQH#2Q#DQG#2II You can suppress the call waiting tone (every six seconds) f external calls. A one-time special dial tone then alerts you to the waiting call. Enter code f "tone off" "tone on". 48

16 0DNLQJ#DQG#$QVZHULQJ#&DOOV * 5=Pickup - directed? Next? If applicable $FFHSWLQJ#D#6SHFLILF#&DOO#IRU#<RXU# &ROOHDJXH You hear another telephone ring. Press the key. The LED lights up A called station appears on the screen. Select and confirm until you see the station you want. Accept call? If you know the number of the telephone that is ringing, enter it directly. Press the flashing key. Accepting calls in a team Æ page 78. 4

17 0DNLQJ#DQG#$QVZHULQJ#&DOOV US: View messages? UK: Display Messages? US: Message sent? UK: Text? US: Call voice mail? UK: Call Voice Mail? US: Reminder: UK: Reminder at: 8VLQJ#0DLOER[HV If you have programmed the "Mailbox" key (Æ page 50), the associated LED lights up when messages have arrived f you. If your telephone is connected to a voice mail system, the "Mailbox" key will also light up to alert you to any messages that have arrived. $FFHVVLQJ#WKH#0DLOER[ Press the illuminated "Mailbox" key. Follow the user prompts. 8VLQJ#7LPHG#5HPLQGHUV Precondition: You must have saved a timed reminder (Æ page 53). The current time is the time sted. The telephone rings. The timed reminder appears on the screen. Speaker Press the key twice. Lift the handset and replace it again. If you fail to answer the timed reminder, it repeats five times and is then erased. 4:

18 0DNLQJ#DQG#$QVZHULQJ#&DOOV Mute off? Mute HF answerback on? HF answerback off? Answer? Release 8VLQJ#WKH#6SHDNHUSKRQH A colleague addresses you directly over the speaker with a speaker call. You hear a tone befe the announcement. The other party s name station number appears on the screen. You can conduct the call with the handset in speakerphone mode. Lift the handset and answer the call. Press the "OK" key to confirm your selection and answer the call. Press the key and answer the call. If handsfree answerback is enabled (see below), you do not need to switch on the microphone - you can answer directly. You can answer immediately in speakerphone mode. If handsfree answerback is disabled (default setting), follow the procedure described above. Placing a speaker call to a colleague (Æ page 25). (QDEOLQJ#DQG#'LVDEOLQJ#+DQGVIUHH# $QVZHUEDFN Enter the code f "on" "off". $QVZHULQJ#D#&DOO#:LWK#D#+HDGVHW Precondition: Your telephone must be equipped with an optiset E headset headset plus adapter. The headset is connected to the adapter. Your telephone rings. Ending the call: Press the key. The LED goes out. 4;

19 0DNLQJ#DQG#$QVZHULQJ#&DOOV DND on? DND off? 7XUQLQJ#'R#1RW#'LVWXUE#2Q#DQG#2II You can activate the do not disturb function if you do not want the receive any calls. When do not disturb is activated, internal callers hear a busy signal and external callers are rerouted to a telephone assigned f this purpose (system suppt). Enter the code f "on" "off". When you lift the handset, a special dial tone (continuous buzzing tone) reminds you that do not disturb is active. Authized internal callers can automatically override the do not disturb function after five seconds. 7XUQLQJ#5LQJHU#&XWRII#2Q#DQG#2II Ringer cutoff on? Ringer cutoff off? You can activate the ringer cutoff function if you do not want the receive any calls. Calls are only identified by one ring signal, an indication on the display, and a key which has been programmed to flash (such as a trunk key). Enter the code f "on" "off". 4<

20 0DNLQJ#DQG#$QVZHULQJ#&DOOV * 84=Trace call? and 7UDFH#&DOO=#,GHQWLI\LQJ#$QRQ\PRXV# &DOOHUV#%#+1RW#IRU#8161, You can have the carrier identify malicious external callers. You can save the caller s station number during the call f 30 seconds after the call ends. However, it is essential that you do not replace your handset during this time. Press the key. The LED lights up. After you have finished tracing the call, the data is sted on the carrier s system. Now contact System Suppt. Mute Mute Mute on? Mute off? 7XUQLQJ#WKH#0LFURSKRQH#2Q#DQG#2II To prevent the other party from listening in while you consult with someone in your office, you can temparily switch off the handset microphone the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the telephone speaker (speaker call, Æ page 18). Precondition: You are conducting a call. The microphone is switched on. Press the key. The LED lights up. Press the illuminated key. The LED goes out. Press the key. The LED lights up Enter the code f "on "off". 53

21 0DNLQJ#DQG#$QVZHULQJ#&DOOV $QVZHULQJ#&DOOV#IURP#WKH#(QWUDQFH# 7HOHSKRQH#DQG#2SHQLQJ#WKH#'RRU If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to activate a do opener. If you have the proper authization (contact System Suppt), you can activate the do opener, enabling visits to open the do themselves by entering a 5-digit code (using a DTMF transmitter installed keypad). Speaking to visits via the entrance telephone: Precondition: Your telephone rings. Lift the handset within thirty seconds. You are connected to the entrance telephone immediately. Lift the handset after me than thirty seconds. Dial the entrance telephone number. Opening the do from your telephone during a call from the entrance telephone: Open do? * 61=Open do? Opening the do from your telephone without calling the entrance telephone: Press the key. The LED lights up. Dial the entrance telephone number. Special features must be taken into consideration if your telephone operates with HiPath AllServe 150 V1.0 (system netwking via PC netwk) (Æ page 86)! 54

22 0DNLQJ#DQG#$QVZHULQJ#&DOOV * 8=Do opener on? Opening the do with a code (at the do): After ringing the bell, enter the five-digit code (using the keypad a DTMF transmitter). Depending on how the do opener has been programmed, a dobell call signal may may not be fwarded. Activating the do opener: Press the key. The LED lights up Dial the entrance telephone number. 3=change passwd? Enter the five-digit code. Default code = "00000". Select the displayed function and press the "OK" dialog key to change the code. 1=enable with ring? 2=enable w/o ring? #8=Do opener off? You can also open the do without a dobell ring. Deactivating the do opener: Press the key. The LED lights up. $FFHSWLQJ#D#&DOO#)URP#DQ#$QVZHULQJ# 0DFKLQH You can accept a call from any answering machine if the machine is connected to your system (contact System Suppt) and you have programmed the answering machine number on a key (Æ page 50). The LED lights up. Press the key. 55

23 0DNLQJ#DQG#$QVZHULQJ#&DOOV 'LVSOD\#1XPEHU#RI#:DLWLQJ#&DOOV#DQG# 2YHUORDG#,QGLFDWLRQ You can show the number of external waiting calls on the display by pressing the "View number of calls" key (Æ page 50). Press the "Waiting calls" key. If the number of waiting calls exceeds a preset limit while you are engaged in another call (overload), the LED on the key lights up. Contact System Suppt to find out the waiting call limit. LED off: No callers waiting. LED flashes slowly: You have reached the programmed threshold. LED flashes rapidly: You have exceeded the threshold value (overload). 56

24 0DNLQJ#&DOOV 0DNLQJ#&DOOV 2II0+RRN#'LDOLQJ Lift the handset. Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer is busy: Replace the handset. 2Q0+RRN#'LDOLQJ Internal calls: Enter the station number. External calls: Enter the external code and the station number. The other party answers with speaker: Lift the handset. On-hook: Use speakerphone mode and open listening. The called party does not answer is busy: Speaker Press the key. The LED goes out. Your system may also be programmed so that you have to press the Internal key befe you dial an internal number. To call an external party, you have to enter an external code befe dialing the party s telephone number (Prime Line is not active; contact System Suppt). 57

25 0DNLQJ#&DOOV Suppress call ID? Reste caller ID? &DOOHU#,'#6XSSUHVVLRQ You can prevent your station number name from appearing on the displays of external parties you call. The feature remains active until you deactivate it. Enter code f "suppress" "reste". System Suppt can turn caller ID suppression on and off f all telephones. 7DONLQJ#WR#<RXU#&ROOHDJXH#:LWK#D# 6SHDNHU#&DOO# You can talk to internal parties with an optiset E system telephone directly with a speaker call without any action on their part. Press the key. The LED lights up. * 80=Speaker call? Enter the station number. Responding to a speaker call (Æ page 18). 58

26 0DNLQJ#&DOOV * 53=DTMF dialing? $FWLYDWLQJ#7RQH#'LDOLQJ#+'70)#6XIIL[# 'LDOLQJ, You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine automatic infmation system. Press the key. The LED lights up. You can use the keys "0" through "", " *", and "#" to transmit DTMF signals. Ending the call also deactivates DTMF suffix dialing. Your system may be configured so that you can start DTMF suffix-dialing immediately after setting up a connection. Reserve trunk? $XWRPDWLF#&RQQHFWLRQ#6HWXS#++RWOLQH, If this function is configured (contact System Suppt), the system automatically sets up a connection to a preset internal external destination. Lift the handset. Depending on the setting, the connection is either set up immediately only after a preset period of time (hotline after a timeout). 5HVHUYH#7UXQN If this feature is configured (contact System Suppt), you can reserve a busy trunk f your own use. When the trunk is free, you receive a call and a message appears on the display. Precondition: The message "US:Currently busy UK:busy at the moment" appears on your screen. 5

27 0DNLQJ#&DOOV * 41=Tempary MSN? When the reserved trunk becomes free: Your telephone rings. The display shows " Trunk is free". Lift the handset. You hear the CO dial tone. Enter the number of the external station. $VVLJQLQJ#D#6WDWLRQ#1XPEHU#+1RW#IRU# 8161, If this function has been configured (contact System Suppt), you can selectively assign a specific number (DID number) to your telephone befe making an external call. The assigned number then appears on the called party s display. Press the key. The LED lights up. Enter the DID number you wish to use. Dial the external number. * 51=Trunk flash? 7UXQN#)ODVK To activate ISDN-type services and features through the netwk carrier s analog trunks those of other communication systems (such as "consultation hold"), you must send a signal to the trunks befe dialing the service code telephone number. Precondition: You have set up an external connection. Press the key. The LED lights up. Enter the service code and/ telephone number. 5:

28 $VVRFLDWHG#'LDOLQJ2'LDOLQJ#$LG $VVRFLDWHG#'LDOLQJ2'LDOLQJ#$LG * 67=Associated dial? If this function has been configured (contact System Suppt), you can use a dialing aid to dial numbers and set up calls f your telephone. The operating procedure depends on whether the dialing aid is connected to the S 0 bus the a/b (T/R) pt. You can also use your system telephone as a dialing aid f other telephones. Dialing aid on the S 0 bus: On the PC, select a destination and start dialing. The speaker on your telephone is switched on. Lift the handset when the other party answers. Dialing aid at the a/b (T/R) pt: On the PC select a destination and start dialing. "Lift the handset" appears on the PC screen. Lift the handset. Dialing aid from your telephone f another telephone: Press the key. The LED lights up. Enter the internal station number ("Dial f:"). Enter the number you wish to dial. 5;

29 &DOOLQJ#0XOWLSOH#3DUWLHV#6LPXOWDQHRXVO\ &DOOLQJ#0XOWLSOH#3DUWLHV 6LPXOWDQHRXVO\ &DOOLQJ#D#6HFRQG#3DUW\#+&RQVXOWDWLRQ# +ROG, US: Consult? UK: Enquiry? You can call a second party while engaged in a call. The first party is placed on hold. Call the second party. Return to held call? Quit and return? Return to the first party: Press the key. The LED lights up. The LED goes out. 6ZLWFKLQJ#WR#WKH#3DUW\#RQ#+ROG#+7RJJOH, Toggle/Connect? Press the key. The LED lights up. The LED goes out. 5<

30 &DOOLQJ#0XOWLSOH#3DUWLHV#6LPXOWDQHRXVO\ Combine the calling parties into a three-party conference Conference? Transfer? Start conference? Press the key. The LED lights up. The LED goes out. Connecting the other parties to each other &RQGXFWLQJ#D#&RQIHUHQFH In a conference call, you can talk to as many as four other parties at the same time. These may be internal external users. Call the first party. Call the second station. Announce the conference. Conference? Return to held call? Add party? Press the key. The LED lights up. The LED goes out. A tone sounds every 30 seconds to indicate that a conference is in progress. Contact System Suppt f instructions on how to turn it off. If the second party does not answer: $GGLQJ#8S#WR#)LYH#3DUWLHV WR#WKH#&RQIHUHQFH#+,QLWLDWRU#2QO\, Call the new party. Announce the conference. 63

31 &DOOLQJ#0XOWLSOH#3DUWLHV#6LPXOWDQHRXVO\ Conference? View conf parties? Next? Exit list? View conf parties? Next? Remove party? US: Leave conference? UK: Withdraw? End conference? Drop last conf. party? Press the key. The LED lights up. The LED goes out. &KHFNLQJ#:KLFK#3DUWLHV#$UH#LQ#WKH#&RQIHU0 HQFH#+,QLWLDWRU#2QO\, The first station appears on the screen. To display other stations, confirm each subsequent display. To exit the list: 5HPRYLQJ#3DUWLHV#)URP#WKH#&RQIHUHQFH# +,QLWLDWRU#2QO\, The first station appears on the screen. Confirm as often as required until the desired station appears. /HDYLQJ#D#&RQIHUHQFH Replace the handset. (QGLQJ#D#&RQIHUHQFH#+,QLWLDWRU#2QO\, Press the key. The LED lights up. The LED goes out. 5HPRYLQJ#WKH#,6'1#&HQWUDO#2IILFH#3DUW\# )URP#WKH#&RQIHUHQFH#+2QO\#IRU#8161, Press the key. The LED lights up. The LED goes out. 64

32 &DOOLQJ#0XOWLSOH#3DUWLHV#6LPXOWDQHRXVO\ 7UDQVIHUULQJ#D#&DOO If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. US: Consult? UK: Enquiry? Enter the number of the party to which you want to transfer the call. Announce the call, if necessary. Transfer? US: Consult? UK: Enquiry? * 80=Speaker call? Replace the handset. 111$IWHU#D#6SHDNHU#&DOO#+$QQRXQFHPHQW,#LQ#D# *URXS If this function has been configured (contact System Suppt), you can use a speaker call (announcement, Æ page 25) to announce a call in progress to a group of users (Æ page 76). After a member of the group has accepted the call request, you can transfer the waiting party. Precondition: You are conducting a call. The other party is placed on hold. Press the key. The LED lights up. Enter the group s station number. Announce the call. When a member of the group accepts the call (Æ page 18), you are connected to this party. 65

33 &DOOLQJ#0XOWLSOH#3DUWLHV#6LPXOWDQHRXVO\ Transfer? Replace the handset. If the connection between the two other parties is not established within 45 seconds, the call from the first part returns to you (recall). 3DUNLQJ#D#&DOO You can park up to ten calls, either internal, external, both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Precondition: You are conducting a call. Press the key. The LED lights up. * 56=Park a call?... Enter the number of the park slot (0 - ) and make a note of it. If the park slot number you entered is not displayed, it is already in use; enter another one. 5HWULHYLQJ#D#3DUNHG#&DOO Retrieve call? Precondition: One me calls have been parked. The telephone is idle. Press the key. The LED lights up.... Enter the park slot number you noted earlier. If the park slot number you enter is not in use, you cannot retrieve the call. If a parked call is not picked up, after a specific period of time the call is returned to the telephone from where it was parked (recall). 66

34 &DOOLQJ#0XOWLSOH#3DUWLHV#6LPXOWDQHRXVO\ Held on line: 801 Release If applicable 3ODFLQJ#([WHUQDO#&DOOV#RQ#+ROG If you have programmed a key on your telephone as a hold key (Æ page 50), you can place external calls on hold. This enables all other parties to retrieve the call on the assigned line. Press the "US:Hold UK:Common Hold" key. A message appears showing which line is on hold (e.g. 801); make a note of the line number. If a trunk key has been assigned, the LED flashes slowly. Replace the handset press the key. Depending on your system configuration, this may be necessary so other users can also pick up the held call. * 63=Retrieve line? 3LFNLQJ#XS#+5HWULHYLQJ,#D#+HOG#&DOO Precondition: One me calls have been parked. The telephone is idle. Press the key. The LED lights up. If the "Line retrieved" key (Æ page 50) has been configured, press the key. Enter the line number you noted earlier. If a "Trunk key" was assigned to this line (Æ page 50): LED flashes slowly. Press the key. 67

35 0DNLQJ#&DOOV#WR#6WRUHG#'HVWLQDWLRQV 0DNLQJ#&DOOV#WR#6WRUHG#'HVWLQD0 WLRQV Caller list? 8VLQJ#D#&DOOHU#/LVW If you are unable to accept an external internal call, the call attempt is sted in the caller list. You can ste answered calls either manually (both internal and external calls) automatically (external calls only; contact System Suppt f details). Your telephone stes up to ten calls in chronological der. Each call is assigned a time stamp. The most recent entry not yet answered in the list is displayed first. Multiple calls from the same caller do not automatically generate new entries in the caller list. Instead, only the most recent time stamp f this caller is updated and its number incremented. 5HWULHYLQJ#WKH#&DOOHU#/LVW Precondition: System Suppt has set up a caller list f your telephone. The last call is displayed on the screen. Next? US: Exit? UK: End? Speaker To view other calls, confirm each subsequent display. (QGLQJ#5HWULHYDO Press the key. The LED goes out. Press the key. The LED goes out. 68

36 0DNLQJ#&DOOV#WR#6WRUHG#'HVWLQDWLRQV Time/Date sent? View station no. View name? Call? 'LVSOD\LQJ#WKH#&DOO#7LPH#DQG#$GGLWLRQDO#&DOO#,QIRUPDWLRQ Precondition: You have retrieved the caller list and the selected call is displayed. 'LDOLQJ#D#6WDWLRQ#1XPEHU#IURP#WKH#&DOOHU#/LVW Precondition: You have retrieved the caller list and the selected call is displayed. The caller is automatically deleted from the caller list when a connection is finally set up. Delete? Save number? 5HPRYLQJ#DQ#(QWU\#IURP#WKH#&DOOHU#/LVW Precondition: You have retrieved the caller list and the selected call is displayed. 6DYLQJ#WKH#2WKHU#3DUW\nV#6WDWLRQ#1XPEHU LQ#WKH#&DOOHU#/LVW#+5HGLDO, Precondition: You are engaged in a call have called an external party. Press the key. The LED lights up. 6

37 0DNLQJ#&DOOV#WR#6WRUHG#'HVWLQDWLRQV Redial 5HGLDOLQJ#D#1XPEHU The last three external telephone numbers dialed are sted automatically. You can redial them simply by pressing a key. The station number appears on your screen f two seconds and is then dialed. Press the key once to dial the number last dialed. Press the key twice to dial the next to the last number dialed. Press the key three times to dial the third-to-the-last number dialed. Next? Next? Call? Redial Displaying and dialing saved station numbers Press the key. Press the "OK" dialog key within two seconds to confirm your choice. The next sted number is displayed. Press the "OK" dialog key to confirm four selection. 6:

38 0DNLQJ#&DOOV#WR#6WRUHG#'HVWLQDWLRQV Speaker 'LDOLQJ#D#1XPEHU#)URP#WKH#,QWHUQDO# 'LUHFWRU\ The internal directy contains all station numbers and system speed-dial numbers assigned to a name. Contact System Suppt to find out if one was configured f your system. Precondition: Names have been assigned to the station numbers sted in the system. Lift the handset. Press the key. The LED lights up. Directy? Scroll Next? Scroll Previous? Delete Character? Delete Line? If applicable If applicable The first entry is displayed on the screen. To view further entries, confirm each subsequent display. Enter the name you want to find, just the first few letters, using the alphanumeric keypad. You can use the keypad with the digits as an alphanumeric keypad in this case and enter the names by pressing the appropriate keys one me times as needed. F example, you can enter the letter "R" by pressing the "7" three times the letter "E" by pressing the "3" twice. The first name with the entered letters is displayed. Enter the following letters by using the same method. If no entry exists f the entered letters, you will hear a sht beep. To enter a space, press the "0". Pressing "1" automatically displays the first entry in the internal directy. The " *"and "#" keys have no function here. Select and confirm each letter to be deleted. The last letter entered is deleted. All entered letters are deleted, and the first entry in the internal directy is displayed again. 6;

39 0DNLQJ#&DOOV#WR#6WRUHG#'HVWLQDWLRQV The entry you wish to dial appears on the screen. Call? * 7=Use speed-dialing? 8VLQJ#5HSHUWRU\#'LDOLQJ#.H\V Precondition: You have saved a station number on a reperty dialing key (Æ page 48). Press the key on which the number is saved. If the station number is located on the second level, first press "Shift". 8VLQJ#6WDWLRQ#DQG#6\VWHP#6SHHG0'LDO# 1XPEHUV Precondition: You have sted station speed-dial numbers (Æ page 4) System Suppt has sted system speed-dial numbers. Press the key. The LED lights up Enter a speed-dial number. " * 0" to * " = station speed-dialing. "000" to "" = system speed-dialing (contact System Suppt). 6<

40 'LVSOD\LQJ#DQG#$VVLJQLQJ#&DOO#&KDUJHV 'LVSOD\LQJ#DQG#$VVLJQLQJ#&DOO# &KDUJHV * 65=Show call charges? 'LVSOD\LQJ#&DOO#&KDUJHV#+1RW#IRU#8161, F the current call: The display usually shows call charges at the end of a call (default setting). If you wish to display charges continuously during a call in progress, System Suppt must request this feature from your carrier. Some carriers also let you display toll-free external calls. The message "Free of Charge" appears on the screen either befe during the call. If a call is transferred, the charges are assigned to the telephone to which the call was transferred. F all calls and the last one conducted: The connection charges f the last chargeable call conducted are displayed first. Five seconds later, the total accumulated connection charges appear. Press the key. The LED lights up. 'LVSOD\LQJ#&DOO#&KDUJHV#IRU#$QRWKHU# 7HOHSKRQH#+QRW#IRU#8161, If this function is configured (contact System Suppt), you can display and print the chargeable calls f other telephones (such as a pay phone) Precondition: You have programmed the function "View call charges" on a key (Æ page 50). The LED lights up to indicate that a you have conducted chargeable call since the last time you viewed the charges. 73

41 'LVSOD\LQJ#DQG#$VVLJQLQJ#&DOO#&KDUJHV Next? Press the "View call charges" key. The chargeable call appear on the screen. To display further chargeable calls, confirm each subsequent display. Print? Delete? Add l infmation? US: Exit? UK: End? 'LDOLQJ#ZLWK#&DOO#&KDUJH#$VVLJQPHQW * 60=Account code? You can assign external calls to certain projects. Precondition: System Suppt has set up account codes f you. Press the key. The LED lights up. Enter the account code. US: #=Save? UK: #=Save entry? and Press this key. May be necessary, depending on how your system is configured; contact System Suppt f details. Enter the number of the external station. You can also enter the account code during an external call. 74

42 ,I#<RX#&DQQRW#5HDFK#D#'HVWLQDWLRQ#111,I#<RX#&DQQRW#5HDFK#D#'HVWLQDWLRQ#111 US: Callback UK: Set Callback Speaker View callbacks? 8VLQJ#&DOOEDFN If a user is busy is not answering, you can ste an automatic callback. This feature saves you from having to make repeated attempts to reach the user. You receive a callback, When the other party is no longer busy When the user who did not answer has conducted another call. 6WRULQJ#D#&DOOEDFN# Precondition: You have reached a busy line no one answers. $QVZHULQJ#D#&DOOEDFN Precondition: A callback was saved. Your telephone rings. "Callback:..." appears on the display. Lift the handset. Press the key. The LED lights up. You hear a ring tone. &KHFNLQJ#DQG#&DQFHOLQJ#D#6DYHG#&DOOEDFN US: Next callback? UK: Display next? Select the displayed function and press the "OK" dialog key to display additional entries. 75

43 ,I#<RX#&DQQRW#5HDFK#D#'HVWLQDWLRQ#111 Deleting a displayed entry: Delete? Press the "OK" dialog key to confirm your selection US: Exit? UK: End? Speaker Ending callback display: Press the key. The LED goes out. Press the key. The LED goes out. Camp-on &DOO#:DLWLQJ#+&DPS02Q, Precondition: You have dialed an internal number and hear a busy signal. It is imptant that you reach the called party. Wait (approx. 5 seconds) until "Camp-on" appears on the display and the busy tone is followed by the ring tone. The called party can then respond (Æ page 14) The called party can prevent automatic call waiting (Æ page 15). Override? %XV\#2YHUULGH#0#-RLQLQJ#D#&DOO#LQ# 3URJUHVV This function is only available if it has been configured by the service technician (contact System Suppt). Precondition: You have dialed an internal number and hear a busy signal. It is imptant that you reach the called party. The called party and person to whom this party is talking hear an alerting tone every two seconds. If the called party has a system telephone with display, the following appears on the screen: "Override: (station no. name)". You can now start talking. 76

44 7HOHSKRQH#6HWWLQJV 7HOHSKRQH#6HWWLQJV US: Ring volume? UK: Ringer volume? US: Ring tone? UK: Ringer tone? US: Attention Ring Vol? UK: Volume? $GMXVWLQJ#WKH#5LQJ#ROXPH Press these keys while the phone is idle. To raise lower the volume: Keep pressing the keys until the desired volume is set. Save. $GMXVWLQJ#WKH#5LQJ#7RQH Press these keys while the phone is idle. To adjust the ring tone: Keep pressing the keys until the desired tone is set. Save. $GMXVWLQJ#WKH#$WWHQWLRQ#5LQJ#ROXPH If you belong to a team that uses trunk keys, the telephone can alert you to other calls in the team even when you are engaged in another call (Æ page 74). You hear the attention ring. Press one of these keys while the phone is idle. To raise lower the volume: Keep pressing the keys until the desired volume is set. Save. 77

45 7HOHSKRQH#6HWWLQJV Speakerphone mode? $GMXVWLQJ#WKH#6SHDNHUSKRQH#WR#WKH# 5RRP#$FRXVWLFV To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Nmal room" and "Noisy room". Press one of these keys while the phone is idle. To set the room type: Keep pressing these keys until the setting you want appears on the screen. Save. $GMXVWLQJ#WKH#5HFHLYLQJ#ROXPH#'XULQJ# D#&DOO simultaneously You are engaged in a call. To raise lower the volume: Keep pressing the keys until the desired volume is set. Save. $GMXVWLQJ#WKH#'LVSOD\#WR#D#&RPIRUWDEOH# 5HDGLQJ#$QJOH You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. 78

46 7HOHSKRQH#6HWWLQJV Me features? * 48= Select language? 6HOHFWLQJ#WKH#/DQJXDJH#RI#6FUHHQ# 3URPSWV Press the key. The LED lights up. 15=Spanish? Select the language you wish to use (such as "Spanish") and press the "OK" dialog key to confirm. /RFNLQJ#WKH#7HOHSKRQH#WR#3UHYHQW#8Q0 DXWKRUL]HG#8VH You can prevent unauthized persons from using your telephone and its electronic notebook during your absence. Precondition: You must have configured a personal identification number (PIN) f your telephone (Æ page 47). Changeover on? Changeover off? To lock and unlock the telephone: Enter the code f "on" "off". 7

47 7HOHSKRQH#6HWWLQJV Enter the telephone lock PIN (Æ page 47). While the telephone is locked, a special dial tone sounds when you lift the handset. You can continue to dial internal numbers as usual. Your telephone can also be locked unlocked again by an authized party (Æ page 64). * 3=Change PIN? 6DYLQJ#<RXU#3,1 To prevent unauthized persons from using your telephone (Æ page 46) and to use another telephone like your own (Æ page 5), you need to enter a personal identification number, which you can save yourself. Press the key. The LED lights up. Enter the PIN. Enter the current five-digit PIN. If you have not yet assigned a PIN, use the PIN "00000" the first time you enter it. Enter the new PIN. Repeat the new PIN. If you fget your PIN, contact System Suppt, who can reset your PIN to "00000". An authized party (Æ page 64) can also lock and unlock your telephone. 7:

48 6DYLQJ#6WDWLRQ#1XPEHUV/#)XQFWLRQV#DQG#$SSRLQWPHQWV 6DYLQJ#6WDWLRQ#1XPEHUV/ )XQFWLRQV#DQG#$SSRLQWPHQWV You can save the station numbers and functions you use the most on any programmable key on your telephone optiset key module. If you have programmed a Shift key, you can assign numbers and functions on two levels of the programmable keys. The second (Shift level) can accept only an external station number. * 1=Prog. feature key? 6DYLQJ#5HSHUWRU\#'LDOLQJ#1XPEHUV#RQ# D#.H\ Press the key. The LED lights up. If applicable If the "Shift Key" has been configured (Æ page 50), press the key. Press the key. If the key is already in use, its assignment appears on the screen. US: Change key? UK: Change feature? Repdial key? Enter the station number. US: Save? UK: Save entry? Previous? If you make a mistake: Erase the entry character-by-character from right to left. This deletes all entered digits. US: Exit? UK: End? 7;

49 6DYLQJ#6WDWLRQ#1XPEHUV/#)XQFWLRQV#DQG#$SSRLQWPHQWV US: Another key? UK: Program another key? Simply press the key to dial a sted telephone number (Æ page 3). You can do this while a call is in progress. * 2=Change Speed-dial? 6WRULQJ#6WDWLRQ#6SHHG0'LDO#1XPEHUV You can ste the ten numbers which you use the most and dial them using your own station speed-dial numbers: * 0 through * (Æ page 3). Press the key. The LED lights up. US: Change? UK: Change entry? US: Save? UK: Save entry? Previous? Enter the speed-dial number you wish to use ( * 0 to * ). If the speed-dial number is already in use, the programmed station number appears on the screen. First enter the external code and then the external station number. If you make a mistake: This deletes all entered digits. US: Next? UK: Next entry? US: Change? UK: Change entry? Delete? US: Exit UK: End 7<

50 6DYLQJ#6WDWLRQ#1XPEHUV/#)XQFWLRQV#DQG#$SSRLQWPHQWV $VVLJQLQJ#)XQFWLRQV#WR#.H\V * 1=Prog. feature key? Press the key. The LED lights up. Press the key. If the key is already in use, its assignment appears on the screen. US: Change key? UK: Change feature? If applicable US: Save incomplete UK: Ste incomplete text US: Exit? UK: End? US: Another key? UK: Program another key? Select and confirm the function, such as "Do not disturb". All programmable functions appear on the screen. See Quick-Reference Operating Instructions (Appendix): section... about function keys. Some functions (such as "Call fwarding") accept incomplete entries. This means you have to add me digits later on when you activate the function by pressing a key. Now press the key to access the function directly. If the function can be turned on and off, such as "Do not disturb", pressing the key multiple times turns the function on and off. Meaning of LED Signals f Saved Functions: Call fwarding, Fwarding - trunk, Fward Line, US:Night answer UK:Night Service, Do not disturb, Changeover, Advisy message, Ringer cutoff, HF answerback on/off, Hunt group join/leave, Caller ID suppression, Call wait.term., Waiting tone off, Ring Transfer, Do opener on/off, Control Relay, Ringing group on, Shift Key, UCD (Available on/off, Wk on/ off, Night answer on/off): 83

51 6DYLQJ#6WDWLRQ#1XPEHUV/#)XQFWLRQV#DQG#$SSRLQWPHQWV Saved function is not active. Saved function is active. Callback: You have not set a callback. You have set a callback. Mute (on/off): The microphone is switched on. The microphone is switched off. Caller list: No calls saved. Call request saved. Repdial key (internal), Direct station select: The other party is not engaged in a call. The other party is engaged in a call has activated do not disturb. Flashing rapidly - A caller is trying to reach you, please pick up the phone. Flashing slowly - A caller is trying to reach another party, who has not yet answered. Mailbox: No messages present. Message(s) present. Call key, General call key, Trunk key, MULAP Key, Tempary MSN: No call on assigned trunk. Active call on assigned trunk. Flashing rapidly- A call has arrived on this line; press the key to pick up the call. Flashing slowly - A call on this line was placed on hold. Trunk group key At least one trunk is free. All trunks in the trunk group are busy. View call charges: No chargeable calls have been made since the last time call charges were displayed. Chargeable calls have been made since the last time call charges were displayed. 84

52 6DYLQJ#6WDWLRQ#1XPEHUV/#)XQFWLRQV#DQG#$SSRLQWPHQWV Call fwarding, Fward Line: Flashing slowly - Either you your trunk is the destination of a fwarded call. Fax details/answering machine No fax received no message on answering machine. Fax received message on answering machine. View number of calls: No callers waiting Flashing rapidly - Callers waiting (a certain number is exceeded). Flashing slowly - Callers waiting (a certain number was reached). The following functions are assigned to keys which have no LED: Repdial key (external), Trace call, Speed-dial, Release call, Clear, Lock all phones, Send message, US:Directy UK:Phonebook, Call waiting, US:Connect/Toggle UK:Shuttle, Conference, Speaker call, Retrieve line, Reserve trunk, Release trunk, Tempary Phone, Override, US:Park UK:Call Park, Pickup - directed, Pickup - group, Account code, Show call charges, Radio paging equip, Answer page, Timed reminder, Open do, DTMF dialing, Recall key, Room monit, Hold key, Consultation, Associated dial, Associated serv., Tel. data service 85

53 6DYLQJ#6WDWLRQ#1XPEHUV/#)XQFWLRQV#DQG#$SSRLQWPHQWV * 46=Timed reminder on? 6DYLQJ#$SSRLQWPHQWV You can tell your telephone to give you a call when you want to be reminded of an appointment (Æ page 17). To do this, you need to save the time you want the call to be made. You can enter a single appointment that will take place in the next twenty four hours, you can enter a daily recurring appointment. Press the key. The LED lights up. One time only? Daily? Enter a 4-digit time, such as 005 f :05 (=.05 a.m.) 1430 f (= 2.30 p.m.). US: Save? UK: Save entry? #46=Timed reminder off? Deleting and checking a saved appointment: Press the key. The LED lights up. Delete? US: Exit UK: End 86

54 7HVWLQJ#WKH#7HOHSKRQH 7HVWLQJ#WKH#7HOHSKRQH * 40=Phone test? 7HVWLQJ#WKH#7HOHSKRQH#)XQFWLRQV You can test your telephone functions. Precondition: Your telephone is idle. Press the key. The LED lights up. If everything is OK, all LEDs on the telephone start flashing, including the ones on the key module (only the menu LED lights up); your station number appears on the screen; all pixels in the display are activated; the ringer signal sounds. * 1=Prog. feature key? &KHFNLQJ#WKH#.H\#$VVLJQPHQW You can check the assignment of keys on your telephone to see which functions are programmed on which keys. Press the key. The LED lights up. Press the key. The key assignment appears on the screen. US: Another key? UK: Program another key? US: Exit? UK: End? 87

55 &DOO#)RUZDUGLQJ &DOO#)RUZDUGLQJ 8VLQJ#DULDEOH#&DOO#)RUZDUGLQJ You can immediately fward internal external calls to different internal external telephones (destinations). (External destinations require special configuration in the system.) Fwarding on? Special features must be taken into consideration if your telephone operates with HiPath AllServe 150 V1.0 (system netwking via PC netwk) (Æ page 82)! 1=all calls? 2=external calls only? 3=internal calls only? Enter the number of the telephone that is ringing. US: Save? UK: Save entry? Fwarding off? Deactivating call fwarding: When call fwarding is active, a special dial tone sounds when you lift the handset. If DID DTMF is active (contact System Suppt), you can also fward calls to this destination. Destinations: fax = 870, DID = 871, fax DID =

56 &DOO#)RUZDUGLQJ 8VLQJ#1LJKW#$QVZHU Night answer on? When night answer mode is active, f example during a lunch break after office hours, all external calls are immediately fwarded to a specific internal telephone (night station). The night station can be defined by System Suppt (standard night answer service) by you (tempary night answer service). Special features must be taken into consideration if your telephone operates with HiPath AllServe 150 V1.0 (system netwking via PC netwk) (Æ page 83)! Activating this function: * =default? Press the "OK" dialog key to confirm ( standard night answer service) Enter the code ( standard night answer service). Enter the destination number (= tempary night answer service). US: Save? UK: Save entry? Night answer off? Deactivating night answer: 8

57 &DOO#)RUZDUGLQJ Trunk FWD on? &DOO#)RUZDUGLQJ#LQ#WKH#&DUULHU#1HWZRUN DQG#)RUZDUGLQJ#0XOWLSOH#6XEVFULEHU# 1XPEHUV#+061,#+1RW#IRU#8161, If this function has been configured (contact System Suppt), you can fward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier netwk. F example, you can fward your phone line to your home phone after business hours. 1=immediate? 2=on no answer? 3= on busy? Select and confirm the line type you wish to use. Enter your DID number. Save? Enter the destination number (without the external code). Fwarding - trunk off Deactivating call fwarding: Confirm the displayed call fwarding type. Enter the activated call fwarding type. Enter your DID number. 8:

58 8VLQJ#2WKHU#)XQFWLRQV 8VLQJ#2WKHU#)XQFWLRQV US: Send message? UK: Send Message? 6HQGLQJ#D#0HVVDJH You can send sht text messages to users who have system telephones. Transmitted text messages are signaled in the same way as a callback request on the optiset E entry and optiset E basic models. Enter the recipient s internal station number. 0=Please call back Send? Select and confirm the preprogrammed message (which can be changed by System Suppt).... Enter the code directly. The codes appear on the screen, next to the messages to which they are assigned. View sent message? 'LVSOD\LQJ#DQG#'HOHWLQJ#0HVVDJHV#<RX#+DYH# 6HQW US: View messages? UK: Display Messages? Follow the display prompts. $QVZHULQJ#0HVVDJHV "Messages received:" appears on your screen, along with an indication of the length. Follow the display prompts. 8;

59 8VLQJ#2WKHU#)XQFWLRQV Advisy msg. on? /HDYLQJ#DQ#$GYLVRU\#0HVVDJH You can leave an advisy message on your telephone screen f internal callers who want to reach you while you are away from your desk. When another party calls you, the message appears on the caller s screen. 0=Back at: Select and confirm the preprogrammed message (which can be changed by System Suppt).... Enter the code directly. The codes appear on the screen, next to the messages to which they are assigned. You can add numeric input to preprogrammed messages that end in a colon. Advisy msg. off * 508=Tempary Phone? 'HOHWLQJ#$GYLVRU\#0HVVDJHV If you have programmed an "Advisy message" key (Æ page 50): The LED lights up. Press the key. 8VLQJ#$QRWKHU#7HOHSKRQH#/LNH#<RXU# 2ZQ Other people can temparily use your telephone f outgoing calls as though it were their own. Press the key. The LED lights up. 8<

60 8VLQJ#2WKHU#)XQFWLRQV Enter the other user s station number. Change passwd If applicable Enter the other user s telephone lock PIN.(Æ page 47). Users who have not yet selected a personal identification number are prompted to do so on their own telephones. Dial the external number. This state is canceled at the end of the call. 0RYLQJ#<RXU#7HOHSKRQH#+5HORFDWH#3UR0 FHGXUH, If this function has been configured (contact System Suppt), you can log your telephone off its current connection and log back onto another one. This does not erase any settings on your telephone (such as your station number programmed keys). Precondition: Your telephone must be the primary phone, that is, the first telephone connected to the line. All equipment that is plugged into the telephone must be taken with it. No other replacement procedure has been initiated. Logging the telephone off its current connection. Pull the telephone plug from the wall outlet. Logging the telephone on at the relocation destination: Insert the telephone plug into the required wall outlet. 3

61 8VLQJ#2WKHU#)XQFWLRQV )D[#'HWDLOV#DQG#0HVVDJH#RQ#$QVZHU0 LQJ#0DFKLQH If a fax answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key (Æ page 50), the key lights up when a fax a message has been received. Deactivating indication: Press the illuminated "Fax details" key. The LED goes out. #0=Reset services? 5HVHWWLQJ#6HUYLFHV#DQG#)XQFWLRQV +6\VWHP0:LGH#&DQFHOODWLRQ#IRU#D#7HOH0 SKRQH, There is a general reset procedure f activated functions. The following functions are canceled, if they were activated: Fwarding on Advisy msg. on Ringing group on Hunting group off Suppress call ID Waiting tone off DND on Ringer cutoff on Messages received: View callbacks Press the key. The LED lights up. 4

62 8VLQJ#2WKHU#)XQFWLRQV 6LOHQW#0RQLWRU#+8161#2QO\, * 88=Room monit? If this function has been configured (contact System Suppt), you can join a call already in progress at an internal station and listen in unnoticed. Enter the internal station number. 0RQLWRULQJ#D#5RRP A telephone can be used to monit a room. The function must be activated on the telephone that you want to monit. Calling this telephone lets you hear what is going on in the room. Activating the telephone to be monited: Press the key. The LED lights up. You can either leave the telephone in speakerphone mode lift the handset and leave it directed towards the noise source. Deactivating the telephone to be monited: Press the illuminated key. The LED goes out. Replace the handset. Moniting the room: Enter the internal number if the telephone in the room you wish to monit. 5

63 8VLQJ#2WKHU#)XQFWLRQV * 83=Associated serv? $FWLYDWLQJ#)XQFWLRQV#IRU#$QRWKHU#7HOH0 SKRQH If this function has been configured (contact System Suppt), you can turn the following functions on and off f other telephones. This feature is also known as associated service. Reset services and functions, code: #0 (Æ page 61) Call fwarding, code: * 11, * 12, * 13/#1 (Æ page 55) Call fwarding, lines, code: * 5011, * 5012, * 5013/#501 (Æ page 71) Night service, code: * 44/#44 (Æ page 56) Call fwarding in carrier netwk, code: *64/#64 (Æ page 57) Locking and unlocking telephone, code: * 66/#66 (Æ page 46) Sending a Message, code: * 68/#68 (Æ page 58) Leaving an advisy message, code: * 6/#6 (Æ page 5) Group ringing, code: * 81/#81 (Æ page 76) Group call, code: * 85/#85 (Æ page 76) Suppress caller ID, code: * 86/#86 (Æ page 25) Waiting tone, code: * 87/#87 (Æ page 15) Do release on/off: code: * 8/#8 (Æ page 22) Control relay, code: * 0/#0 (Æ page 67) Do not disturb, code: * 7/#7 (Æ page 1) Display call charges, code: * 65 (Æ page 40) Press the key. The LED lights up. Enter the internal number of the telephone f which you want to activate the function. Enter the code, such as * 7 f do not disturb. Follow the prompts on the screen f any further input. 6

64 8VLQJ#2WKHU#)XQFWLRQV /RFNLQJ#$QRWKHU#7HOHSKRQH#WR#3UHYHQW# 8QDXWKRUL]HG#8VH If this function has been configured (contact System Suppt), you can lock other telephones to prevent unauthized use and then unlock them again later. You can use this function to unlock the telephone f users who have locked their telephones and then fgotten their PINs. Press the key. The LED lights up. * 43=Lock all phones? Enter the internal number of the telephones that you want to lock unlock. * =Lock phone? #=Unlock phone? 8VLQJ#6\VWHP#)XQFWLRQV#IURP#WKH#2XW0 VLGH +',6$=#'LUHFW#,QZDUG#6\VWHP#$FFHVV, If this function has been configured (contact System Suppt), you can set up external outgoing calls from outside the system, just like an internal user. You can also activate and deactivate the following functions in your system: Reset services and functions, code: #0 (Æ page 61) Call fwarding, code: * 1/#1 (Æ page 55) Lock and unlock all phones, code: * 66/#66 (Æ page 46) Save PIN, code: * 3 (Æ page 47) Send a message, code: * 68/#68 (Æ page 58) 7

65 8VLQJ#2WKHU#)XQFWLRQV Leave an advisy message, code: * 6/#6 (Æ page 5) Group ringing, code: * 81/#81 (Æ page 76) Group call, code: * 85/#85 (Æ page 76) Suppress caller ID, code: * 86/#86 (Æ page 25) Waiting tone, code: * 87/#87 (Æ page 15) Open do, code: * 61 (Æ page 21) Do opener on/off, code: * 8/#8 (Æ page 22) Control relay, code: * 0/#0 (Æ page 67) Do not disturb, code: * 7/#7 (Æ page 1) Ringer cutoff function, code: * 8/#8 (Æ page 1) Speed-dialing, code: * 7 (Æ page 3) Associated service, code: * 83 (Æ page 63) Precondition: You have a telephone that uses tone dialing (DTMF dialing) you can switch your telephone to tone dialing. The telephone is not connected to the system. Set up a call to the system. Enter the station number (contact System Suppt). Wait f a continuous tone (if necessary switch the telephone to tone dialing), then enter the internal number that has been assigned to you and the associated PIN. Enter the code (necessary only if programmed in the system). Wait f a dial tone and then enter the code, such as * 7 f Do not disturb on. Make other inputs as necessary; (refer to the operating instructions f pulse and DTMF telephones). Dial the external number. You can only execute one function at a time, set up only one outgoing connection. The connection is immediately released after successful activation of a function. In the case of an external-external call, the connection is released as soon as either of the parties ends the call. 8

66 8VLQJ#2WKHU#)XQFWLRQV * 42=Tel. data service? Entry complete? &RQWUROOLQJ#&RQQHFWHG#&RPSXWHUV#RU 2WKHU#3URJUDPV#DQG#7HOHSKRQH#'DWD# 6HUYLFH#2IILFH&RP23UR#2QO\, If this function has been configured (contact System Suppt), you can control connected computers programs running on them, such as hotel services infmation systems, from your telephone. Precondition: You have set up a connection. Press the key. The LED lights up. The connected computer now prompts you to enter the data, which you can do in one of two ways. Contact System Suppt to find out which option is programmed in your system: Input in en-bloc mode.... Enter data. Press this key at the end of the entry. Input in online mode: The connected computer processes your entries directly.... Enter data.

67 8VLQJ#2WKHU#)XQFWLRQV &RQWUROOLQJ#5HOD\V *0=Control Relay On? #0=Control Relay Off? If this function has been configured (contact System Suppt), you can turn up to four relays on and off to control different facilities (such as a do opener). Depending on how they are programmed, you can switch the relays on and off switch them on and have them switched off automatically after a timeout. Special features must be taken into consideration if your telephone operates with HiPath AllServe 150 V1.0 (system netwking via PC netwk) (Æ page 85)! Enter the code f "on" "off".... Enter the relay. 6HQVRUV#+2IILFH3RLQW2&RP#2QO\, If this function has been configured (contact System Suppt), senss detect signals, causing your phone to ring and a message to appear on your screen. 5DGLR#3DJLQJ#+QRW#IRU#8161, If paging equipment is connected to your system (contact System Suppt), you can contact people via their pocket receivers. The pocket receiver indicates to the person you are looking f that someone is trying to get in touch. The person you page can then go to the nearest telephone and call you. The operating procedures differ accding to the type of radio paging equipment connected (simple enhanced paging equipment). 6LPSOH#3DJLQJ#(TXLSPHQW Paging: :

68 8VLQJ#2WKHU#)XQFWLRQV * 45=Page? To be paged, you must have activated a call ringing group (Æ page 78), call fwarding (Æ page 55), call redirection (service technician) to the internal station number of your paging equipment. A call request is then signaled automatically. Answering the page from the nearest telephone: Lift the handset. Enter your own station number. (QKDQFHG#3DJLQJ#(TXLSPHQW#+2IILFH3UR#2QO\, Paging: Press the key. The LED lights up. Enter the number of the party you want to page. 1=Display infmation? 2=Text? Answering the page from the nearest telephone: Lift the handset. #45=Answer page? Press the key. The LED lights up. Enter your own station number. Team and Executive/Secretary Functions ;

69 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V 7HDP#DQG#([HFXWLYH26HFUHWDU\ )XQFWLRQV#:LWK#7UXQN#.H\V If this function has been configured (contact System Suppt), you belong to a team of users f whom special keys were programmed: Trunk keys (MULAP keys) Direct station selection keys Group call key (not on the executive telephone in an executive/secretary team) Ring transfer keys (only in an executive/secretary team) As a team member, you can also program these keys yourself ("MULAP key", "Direct station select", "Hunt group join/leave", "Ring transfer: on/off") (Æ page 50). You can also program a call fwarding key ("Fward Line") f each line. 8VLQJ#7UXQN#.H\V A separate trunk is assigned to each team member. All other team members have the same trunk keys f these trunks on their telephones. This means that every team member can use all programmed trunk keys. Each team member can also be reached under a separate station number, if one was assigned. Meaning of LED Indications on Trunk Keys: Trunk key LED is off - Trunk is free and can be used. Trunk key LED is lit - Trunk is in use. Trunk key LED is flashing rapidly - A call on the trunk needs to be answered. Trunk key LED is flashing slowly - A call on hold is waiting. <

70 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V $QVZHULQJ#&DOOV#:LWK#7UXQN#.H\V Precondition: Your telephone is ringing and/ the trunk key is flashing rapidly. Press the rapidly flashing trunk key. This is not necessary if the trunk is automatically assigned to you when you lift the handset press the "Speaker" key; in this case the assigned trunk key lights up. Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. 0DNLQJ#&DOOV#ZLWK#7UXQN#.H\V Press the free trunk key that you want to use to set up your call. This is not necessary if the trunk is automatically assigned to you when you lift the handset press the "Speaker" key; in this case the assigned trunk key lights up. Dial the station number. When the other party answers: Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. Release 8VLQJ#D#7UXQN#.H\#WR#3ODFH#D#&DOO#RQ#+ROG#DQG# 5HWULHYH#,W#$JDLQ Precondition: You are conducting a call over a trunk in your group. The "US:Hold UK:Common Hold" key has been programmed on your telephone (Æ page 50). Placing a call on hold: Press the "US:Hold UK:Common Hold" key. Replace the handset press the key. Depending on the configuration (consult System Suppt), this may be necessary so other team members can also pick up the call on hold. :3

71 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V * 501=Fward Line: On? Retrieving the call: Press the slowly flashing trunk key. 6ZLWFKLQJ#%HWZHHQ#3KRQH#&DOOV#RQ#0XOWLSOH# 7UXQNV Precondition: You are conducting a call over a trunk in your group. Another trunk key starts flashing. Press the flashing trunk key. The first party is placed on hold on the other trunk. Press the slowly flashing trunk key. The second party is placed on hold. You can switch between the two call as many times as you wish. Always press the slowly flashing trunk key. )RUZDUGLQJ#&DOOV#RQ#/LQHV You can immediately fward internal external calls on your lines to different internal external telephones (destinations); even external destinations are possible in certain system configurations. Activating call fwarding f one trunk activates the function f all trunk keys assigned to this trunk in your group. Press the key. The LED lights up. Press the trunk key you wish to use. Enter the number of the trunk you wish to use. If available. Press the "Fward Line" key. (You have sted the incomplete "Fward Line" function on the key, excluding the call fwarding type and destination Æ page 50.) :4

72 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V 1=all calls? 2=external calls only? 3=internal calls only? US: Save? UK: Save entry? Enter the destination number. If available. Press the "Fward Line" key. (You have sted the call fwarding type and destination on the "Fward Line" key Æ page 50.) Deactivating call fwarding: #501=Fward Line: Off? Press the key. The LED lights up. Press the trunk key you wish to use. Enter the number of the trunk key you wish to use. If available. Press the "Fward Line" key. If you have activated call fwarding f a trunk, a special dial tone sounds when the line is seized. Meaning of LED Indications on the "Fward Line" Keys: The LED on the "Fward Line" key is off - call fwarding is not active f this trunk. LED on the "Fward Line" key is lit - call fwarding is active f this trunk. LED on the "Fward Line" key is flashing slowly - the trunk is a call fwarding destination. :5

73 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V 8VLQJ#'66#.H\V Each team member has a DSS key f every other member in the team. This enables every team member to reach all other members of the team directly, simply by pressing a key. If appl. Meaning of LED Indications on DSS Keys LED on the DSS key is off - the team member is not engaged in a phone call. LED on the DSS key is lit - the team member is engaged in a phone call has activated do not disturb. LED on the DSS key is flashing rapidly - a call has arrived f you and needs to be answered. LED on the DSS keys is flashing slowly - a caller is trying to reach another member of your team, who has not yet answered. 8VLQJ#'66#.H\V#WR#$QVZHU#&DOOV Precondition: Your telephone is ringing and/ a DSS key is flashing. Press the flashing DSS key. This is not necessary if you are receiving a DSS call and the DSS key is flashing rapidly. Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. &DOOLQJ#D#7HDP#0HPEHU#'LUHFWO\ Press the direct station selection key. If the team member you wish to reach is engaged in another call, the DSS key on your telephone is illuminated. You can make the call even in this case. When the other party answers: Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. :6

74 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V 7UDQVIHUULQJ#D#&DOO#LQ#3URJUHVV Release Press the DSS key and announce the call, if desired. Replace the handset press the key. $FFHSWLQJ#D#&DOO#IRU#$QRWKHU#7HDP# 0HPEHU Press the flashing DSS key trunk key. Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. -RLQLQJ#RU#/HDYLQJ#D#*URXS#&DOO# +1RW#IRU#WKH#([HFXWLYH#7HOHSKRQH#LQ#DQ# ([HFXWLYH26HFUHWDU\#7HDP, By default, your telephone rings when a call arrives on your line. If you want your phone to ring even when calls arrive on other lines, you can turn your ringer on and off f each line in your group (Æ page 76). Your telephone rings (one time only every four seconds) even when you are engaged in another call (attention ring volume Æ page 44). :7

75 7HDP#DQG#([HFXWLYH26HFUHWDU\#)XQFWLRQV#:LWK#7UXQN#.H\V 7UDQVIHUULQJ#&DOOV#'LUHFWO\#WR#WKH#([HF0 XWLYH +2QO\#LQ#DQ#([HFXWLYH26HFUHWDU\#*URXS, Nmally, audible signaling of all calls f the executive is heard only in the secretary s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it. Activating ring transfer: Press the Ring Transfer" key. The LED lights up. * 502=Ring Transfer: On? Press the key. The LED lights up. Press the trunk key you wish to use. Enter the number of the trunk you wish to use. Deactivating ring transfer: Press the "Ring Transfer" key. The LED goes out. #502=Ring Transfer: Off? Press the key. The LED lights up. Press the trunk key you wish to use. Enter the number of the trunk you wish to use. :8

76 8VLQJ#2WKHU#7HDP#)XQFWLRQV 8VLQJ#2WKHU#7HDP#)XQFWLRQV Leave hunt group? Join hunt group? 7XUQLQJ#*URXS#&DOO#2Q#DQG#2II If this function has been configured (contact System Suppt), you belong to one me groups of users who can each be reached under a hunt group group call number. Incoming calls are signaled on all group member telephones in the der in which they are received ( hunt group) simultaneously (= group call) until one member of the group accepts the call. You can also belong to a team (including executive/secretary ones) in which station numbers are programmed on trunk keys (Æ page 6). Each member of the group remains available under his her own station number. You can activate and deactivate the audible signal f a hunt group, group call individual trunks in a group (including an executive/secretary team). If the LED on a programmed "Hunt group join/leave" key (Æ page 50) is illuminated, this means that the audible tone was activated f at least one group. Special features must be taken into consideration if your telephone operates with HiPath AllServe 150 V1.0 (system netwking via PC netwk) (Æ page 81)! You belong to a hunt group a group call: Enter the code f "leave" "join". Press the Hunt group join/leave key. :

77 8VLQJ#2WKHU#7HDP#)XQFWLRQV Leave hunt group? Join hunt group? You belong to multiple groups to one group with trunk keys (including executive/secretary teams). Enter the code f "leave" "join". Press the "Hunt group join/leave" key. 301 x group name 301 group name If an "x" appears between group/trunk number (such as 301) and group name, the audible tone is active f this group trunk. No "x" means that the audible tone was deactivated. Next? Leave hunt group? Join hunt group? #=Leave all groups? * =In hunt group? Press the "OK" dialog key to confirm your selection and display the next group trunk number and group name. This turns off the audible tone f the displayed group trunk. This turns off the audible tone f the displayed group trunk. This turns off the audible tone f all groups and trunks. Enter the code f "Leave all groups". This turns off the audible tone f all groups and trunks. Enter the code f "Join all groups". If you deactivate the audible tone f another trunk, deactivate it f all groups and trunks to which you belong, a special dial tone sounds when you lift the handset. ::

78 8VLQJ#2WKHU#7HDP#)XQFWLRQV Pickup - group? * 81=Ringing group on? Ringing group off? $FFHSWLQJ#D#&DOO#IRU#$QRWKHU#0HPEHU# RI#<RXU#7HDP You can accept calls f other telephones in your team from your telephone even while engaged in another call. To do this, contact System Suppt to find out if a pickup group has been configured. Precondition: You telephone rings briefly. The following message appears on the display: "Call f:". Press the key. The LED lights up. $FWLYDWLQJ#DQG#'HDFWLYDWLQJ#D#5LQJLQJ# *URXS You can have calls f your telephone signaled audibly at up to five other internal phones. The person who answers first receives the call. Special features must be taken into consideration if your telephone operates with HiPath AllServe 150 V1.0 (system netwking via PC netwk) (Æ page 84)! Saving, displaying, and deleting telephones f the ringing group: Press the key. The LED lights up. Follow the display prompts (enter the internal station number). Removing all telephones in call ringing group: :;

79 8VLQJ#2WKHU#7HDP#)XQFWLRQV 8QLIRUP#&DOO#'LVWULEXWLRQ#+8&', UCD? * 401=Log on? #401=Log off? If this function has been configured (contact System Suppt), you belong to a group of users (agents) to whom calls are distributed. An incoming call is always assigned to the agent who has had the longest break without a call. Logging on and off at the beginning and end of your shift: Press the key. The LED lights up. Enter the code f "Log on" "Log off". UCD? #402=Not available? * 402=Available? To log on, enter your identification number ("Agent:"). Contact System Suppt to find out what it is. Logging on and off during your shift: Press the key. The LED lights up. Enter the code f "Not available" "Available". :<

80 8VLQJ#2WKHU#7HDP#)XQFWLRQV UCD? * 403=Wk on? #403=Wk off? UCD? * 404=UCD night on? #404=UCD night off? UCD? * 405=Calls in queue? Requesting and activating a wk time: If you want to follow-up on the last call you answered without being disturbed, you can request and activate a wk time. This removes your telephone from the call distribution cycle f a programmable period of time until you log back on. Press the key. The LED lights up. Enter the code f "on" "off". Turning the night service on and off f UCD: Press the key. The LED lights up. Enter the code f "on" "off". Display the number of waiting calls: Press the key. The LED lights up. Enter the code f "on" "off". System netwking via LAN (PC netwk) ;3

81 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&# 1HWZRUN, If your telephone is operating in a HiPath AllServe 150 V1.0 environment, multiple Hicom 150 H systems are interconnected via a LAN (Local Area Netwk, e.g. proprietary PC netwk). Your telephone calls are conducted via the LAN (PC netwk). If this is the case, you must take certain special features into consideration when perfming various functions. These are described below. Internal DISA? /HDYLQJ#D#+XQW#*URXS2*URXS#&DOO Precondition: you belong to a hunt group/group call (Æ page 76) of another Hicom 150 H: Enter the (DISA) call number of the other Hicom 150 H. Confirm the entry. Enter the (DISA) call number of your telephone. Confirm the entry. Leave hunt group? Join hunt group? Enter the code f "leave" "join". You belong to multiple groups of another Hicom 150 H: Enter the group number f "Join/Leave, directed". ;4

82 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, Internal DISA? 7UDQVIHUULQJ#&DOO#)RUZDUGLQJ You can activate/deactivate call fwarding (Æ page 55) f your telephone from other HiPath AllServe 150 V1.0 telephones. Enter the (DISA) call number of the Hicom 150 H to which your telephone is connected. Confirm the entry. Enter the (DISA) call number of your telephone. Confirm the entry. Call fwarding on? Activating this function: 1=all calls? 2=external calls only? 3=internal calls only? Enter the destination number. Save? Call fwarding off? Deactivating this function: ;5

83 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, Internal DISA? 8VLQJ#1LJKW#$QVZHU If authized (contact System Suppt), you can define telephones in other Hicom 150 H systems as the night answer (Æ page 56). Enter the (DISA) call number of the Hicom 150 H to which the night answer telephone is connected. Confirm the entry. Enter the (DISA) call number of the telephone from which you wish to activate/deactivate the night answer service. Confirm the entry. Night answer on? Activating this function: Enter the destination number (= tempary night answer service). Save? Night answer off? Deactivating this function: ;6

84 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, $FWLYDWLQJ#DQG#'HDFWLYDWLQJ#D#5LQJLQJ# *URXS * 81=Ringng group on? You can have calls f your telephone signaled audibly at external telephones at telephones in other Hicom 150 H systems (Æ page 78). Saving the telephones f the ringing group: Press the key. The LED lights up. Add to ringing group? Add another station? Display remove? Select and confirm Select and confirm, then follow the operating instructions. Enter the call number. #=Entry complete? Enter Save? Exit? Ringing group off? Removing all telephones in call ringing group: ;7

85 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, Internal DISA? &RQWUROOLQJ#5HOD\V If this feature is configured (contact System Suppt), you can also control relays (Æ page 67) in other Hicom 150 H systems. Enter the (DISA) call number of the Hicom 150 H in which the relay is to be controlled. Confirm the entry. Enter the (DISA) call number of the telephone from which you wish to control the relay. Confirm the entry. *0=Control Relay On? #0=Control Relay Off? Enter the code f "on" "off".... Enter the relay. ;8

86 6SHFLDO#)XQFWLRQV#LQ#WKH#/$1#+3&#1HWZRUN, Internal DISA? 2SHQLQJ#WKH#'RRU If this feature is configured (contact System Suppt), you can also activate the do opener (Æ page 21) in other Hicom 150 H systems. Enter the (DISA) call number of the Hicom 150 H in which the do is to be opened. Confirm the entry. Enter the (DISA) call number of the telephone from which you wish to activate the do opener. Confirm the entry. Open do? Enter the call number of the entrance telephone. All About Your Telephone ;

87 /DEHOLQJ/#'RFXPHQWDWLRQ#DQG#$FFHVVRULHV /DEHOLQJ/#'RFXPHQWDWLRQ#DQG#$FFHVVRULHV /DEHOLQJ#.H\#)LHOGV Key labeling sheets containing pre-cut cards are supplied with each telephone and key module in an accessy pack. These cards can be used on both sides, and are inserted into the telephone. To label the fixed function keys (Æ page 3), punch out the small preprinted labeling card. Insert the card and cover it with the plastic foil supplied (matt side up), as shown in the drawing. Use one large card f labeling the programmable keys (Æ page 3). Punch out the card, write down the sted functions and/ station numbers (in the white area), insert it, and cover it with the plastic foil supplied (matt side up), as shown in the drawing. If you are using the "dual key assignment" function (Æ page 48), use the back of the large card f labeling assigning the two levels. Use the plastic foil with the narrow strips as a protective cover. $WWDFKLQJ#D#6WDWLRQ#1XPEHU#/DEHO A sheet with station number labels is supplied with each telephone. Fill out the label (fire, police, your own station number) and punch it out. Lift the handset and attach the label in the recess of the telephone. 8VLQJ#WKH#.H\#/DEHOLQJ#3URJUDP System Suppt can use the WINTASBE labeling program (der number P31003-E80-T ) to print the names and functions on the labeling cards of all optiset E telephones. F many optiset E telephones, this can be done on a perfated A4 sheet (der number A31003-E80-T ) containing all labeling cards. ;:

88 /DEHOLQJ/#'RFXPHQWDWLRQ#DQG#$FFHVVRULHV 2UGHULQJ#2SHUDWLQJ#,QVWUXFWLRQV Additional sets of these operating instructions are available in an accessy pack (including other languages) and can be dered from the Siemens sales ganization under der number A31003-M1551-B Contact system Suppt f infmation and dering instructions. ;; 2SHUDWLQJ#,QVWUXFWLRQV#LQ#3')#)RUPDW You can download these operating instructions as a file from the Internet. The operating instructions are available in PDF fmat. To read them, you need the Adobe Acrobat Reader, which is available free of charge. To download files from the Internet you need a computer with Internet access and a Web browser such as Netscape Communicat Microsoft Internet Expler. The file can be downloaded from the following Internet address: Read the infmation and follow the instructions on the Web page. 2UGHULQJ#$FFHVVRULHV The following accessies help you customize your telephone to your individual preferences: optiset E key module: Key module with programmable keys. You can connect up to four key modules to your telephone. optiset E data adapter: Connects a PC to the V.24 interface. optiset E ISDN adapter: Connects an ISDN device, such as an ISDN fax machine, video recder PC to the S 0 interface. optiset E privacy module: Key module f encrypting voice signals in calls. optiset E headset/headset plus adapter: Connects a headset tape recder. optiset E contact adapter (not f U.S.): Provides an additional bell f signaling calls in loud environments and similar situations and controls illuminated display panels, such as "Please do not enter" at the entrance to a room. optiset E control adapter: Connects a headset to a telephone with a PC link.

89 /DEHOLQJ/#'RFXPHQWDWLRQ#DQG#$FFHVVRULHV optiset E phone adapter: Connects a second optiset E telephone. Callers can reach the second optiset E telephone under a separate station number. optiset E analog adapter: Connects an additional analog telephone, fax machine PC with a modem card. optiset E acoustic adapter (not f U.S.): Connects a desk microphone, external speaker second handset. PNT E: A desktop unit (optionally available with PSU f power supply) f connecting up to 2 S 0 terminals (e.g. PC and FAX). Headset: Headset f frequent telephone users. Desk microphone: F speakerphone mode under po acoustic conditions. External speaker: Improves the sound quality with open listening. Second handset: Allows you to hear better in noisy environments. Hicom Attendant BLF (Busy Lamp Field): An add-on module with 0 LEDs and function keys. Use preferably in conjunction with Hicom Attendant C. You will find details about the individual products in the optiset E telephone data sheets. To place an der, contact System Suppt visit the following Internet address: ;<

90 )L[LQJ#3UREOHPV )L[LQJ#3UREOHPV 7HOHSKRQH#0DLQWHQDQFH Always use a damp antistatic cloth to clean the telephone. Never use a dry cloth. If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only). Never use cleaners containing alcohol, cleaners that crode plastic, abrasive powders. 7URXEOHVKRRWLQJ Pressed key does not respond: Check whether the key is stuck. Telephone does not ring: Check whether the do not disturb function was activated on your telephone (" Do not disturb" appears on the screen). If so, deactivate it (Æ page 1). You cannot dial an external number: Check whether you telephone is locked ("US:Not authized UK:Access denied" appears on the screen). If so, unlock the telephone (Æ page 46). To crect any other problem: First contact System Suppt. If System Suppt is unable to crect the problem, contact Customer Service. <3