Ohio Public Employees Retirement System. Request for Proposal

Transcription

1 Ohio Public Employees Retirement System For: Dell Servers Date: October, 206 Project Name: Dell PowerEdge R730 Server PLEASE NOTE: NO RESPONDENT SHALL ATTEMPT TO COMMUNICATE WITH OPERS CONCERNING THIS RFP IN ANY MANNER OTHER THAN AS SPECIFICALLY PROVIDED IN SECTION G.3 HEREOF. ANY COMMUNICATION WITH OPERS, OTHER THAN AS SPECIFICALLY PROVIDED IN SECTION G.3 HEREOF, WILL RESULT IN IMMEDIATE DISQUALIFICATION FOR SUCH RESPONDENT. RESPONDENT SHALL INCLUDE A STATEMENT IN THE COVER LETTER TO ITS RESPONSE (SEE SECTION D..4) THAT IT UNDERSTANDS AND ACKNOWLEDGES THAT ANY COMMUNICATION WITH OPERS CONCERNING THIS RFP IN ANY MANNER OTHER THAN AS SPECIFICALLY PROVIDED IN SECTION G.3 HEREOF WILL RESULT IN IMMEDIATE DISQUALIFICATION FOR RESPONDENT. 277 East Town Street Columbus, Ohio PERS (7377)

2 Table of Contents A. BACKGROUND. Retirement Board 2. Financial Information B. OVERVIEW C. SCOPE OF ENGAGEMENT D. PROPOSAL CONTENT. Cover Letter 2. Requirements 3. Cost 4. Sample Contract E. SELECTION CRITERIA F. GENERAL TERMS AND CONDITIONS FOR SUBMITTING PROPOSALS G. INSTRUCTIONS for SUBMITTING PROPOSALS

3 A. BACKGROUND. Retirement Board In 935, the Ohio Public Employees Retirement System (OPERS) began a tradition of providing excellent retirement benefits for state employees. With approximately $87.3 billion in net assets, the System provides retirement, disability, and survivor benefit programs for public employees throughout the state who are not covered by another state or local retirement system. OPERS serves more than,067,000 members of approximately 3,700 public employers and over 205,000 retirees, disability recipients and surviving beneficiaries who receive monthly benefits. 2. Financial Information The most recent OPERS Comprehensive Annual Financial Report is available on the OPERS website at: B. OVERVIEW The Ohio Public Employees Retirement System is seeking to purchase Dell PowerEdge R730 servers to support a new enterprise backup solution. C. SCOPE OF ENGAGEMENT OPERS is seeking to purchase a total of 4 Dell PowerEdge R730 servers, 2 of Build A and 2 of Build B, with the specifications listed in section 2 Requirements. All hardware must be new and not refurbished. D. PROPOSAL CONTENT At a minimum, the proposal must include the following information. For ease of review, each requirement should be addressed in a separate section preceded by an index tab to identify the subject of the section. The proposal should be formatted on consecutively numbered pages and include a table of contents.. Cover Letter The Vendor must include a cover letter, which will be considered an integral part of the proposal, in the form of a standard business letter, and must be signed by an individual who is authorized to bind the vendor contractually. It must include:. A statement regarding the Vendor s legal structure (e.g. an Ohio corporation), Federal tax identification number, and principal place of business..2 Vendor s primary contact on this RFP, who has authority to answer questions regarding the proposal..3 A statement that the Vendor s proposal meets all the requirements of this RFP..4 A statement that the Vendor acknowledges and agrees that any communication with OPERS concerning this RFP in any manner other than as specifically provided in Section G.3 hereof will result in immediate disqualification for Vendor..5 A statement that the Vendor has not submitted its proposal with the assumption that there will be an opportunity to negotiate any aspect of the proposal.

4 .6 A statement that the Vendor acknowledges that all documents submitted pursuant to this request may be subject to disclosure under Ohio s Public Records Act, see Section F() of this RFP. 2. Requirements Build A OPERS will require two servers with the configuration below Qty Part # Description 20-ACXU PowerEdge R730 Server 329-BCZK PE R730/xd Motherboard MLK 46-AADZ No Trusted Platform Module 350-BBEN Chassis with up to 8, 2.5" Hard Drives 340-AKKB PowerEdge R730 Shipping 338-BJCW Intel Xeon E v4 2.0GHz,35M Cache,9.60GT/s QPI,Turbo,HT,4C/28T (05W) Max Mem 2400MHz 338-BJDQ Intel Xeon E v4 2.0GHz,35M Cache,9.60GT/s QPI,Turbo,HT,4C/28T (05W) Max Mem 2400MHz 370- ABWE 374- BBHM 374- BBHM DIMM Blanks for System with 2 Processors Standard Heatsink for PowerEdge R730/R730xd Standard Heatsink for PowerEdge R730/R730xd 370-ACPH 2400MT/s RDIMMs 370-AAIP Performance Optimized 780-BBKC Unconfigured RAID for H330/H730/H730P (-6 HDDs or SSDs) 405-AAEF PERC H330 Integrated RAID Controller 540- BBBW Broadcom 5720 QP Gb Network Daughter Card 385-BBHO idrac8 Enterprise, integrated Dell Remote Access Controller, Enterprise 429-AAPU DVD ROM, SATA, INTERNAL 350-BBEJ Bezel 770-BBBQ ReadyRails Sliding Rails Without Cable Management Arm 384-BBBL Performance BIOS Settings 450- ADWM Dual, Hot-plug, Redundant Power Supply (+), 00W 63-AAJG Electronic System Documentation and OpenManage DVD Kit, PowerEdge R730/xd 69-ABVR No Operating System No Media Required US Order 330-BBCO R730/xd PCIe Riser 2, Center 330-BBCP R730 PCIe Riser 3, Left Alternate 330-BBCR R730/xd PCIe Riser, Right Dell Hardware Limited Warranty Plus On Site Service ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 3 Year Thank you choosing Dell ProSupport. For tech support, visit or call On-Site Installation Declined Declined Remote Consulting Service ACNS 32GB RDIMM, 2400MT/s, Dual Rank, x4 Data Width

5 2 400-AIGK 400GB Solid State Drive SATA Mix Use MLC 6Gpbs 2.5in Hot-plug Drive, S BBFB Qlogic 2562 Dual Channel 8Gb Optical Fibre Channel HBA PCIe, Low Profile BBDI C3 to C4, PDU Style, 2 AMP, 6.5 Feet (2m) Power Cord, North America Build B OPERS will require two servers with the configuration below Qty Part # Description 20-ACXU PowerEdge R730 Server 329-BCZK PE R730/xd Motherboard MLK 46-AADZ No Trusted Platform Module 350-BBEN Chassis with up to 8, 2.5" Hard Drives 340-AKKB PowerEdge R730 Shipping 338-BJCW Intel Xeon E v4 2.0GHz,35M Cache,9.60GT/s QPI,Turbo,HT,4C/28T (05W) Max Mem 2400MHz 338-BJDQ Intel Xeon E v4 2.0GHz,35M Cache,9.60GT/s QPI,Turbo,HT,4C/28T (05W) Max Mem 2400MHz 370- ABWE 374- BBHM 374- BBHM DIMM Blanks for System with 2 Processors Standard Heatsink for PowerEdge R730/R730xd Standard Heatsink for PowerEdge R730/R730xd 370-ACPH 2400MT/s RDIMMs 370-AAIP Performance Optimized 780-BBKC Unconfigured RAID for H330/H730/H730P (-6 HDDs or SSDs) 405-AAEF PERC H330 Integrated RAID Controller 540- BBBW Broadcom 5720 QP Gb Network Daughter Card 385-BBHO idrac8 Enterprise, integrated Dell Remote Access Controller, Enterprise 429-AAPU DVD ROM, SATA, INTERNAL 350-BBEJ Bezel 770-BBBQ ReadyRails Sliding Rails Without Cable Management Arm 384-BBBL Performance BIOS Settings 450- ADWM Dual, Hot-plug, Redundant Power Supply (+), 00W 63-AAJG Electronic System Documentation and OpenManage DVD Kit, PowerEdge R730/xd 69-ABVR No Operating System No Media Required US Order 330-BBCO R730/xd PCIe Riser 2, Center 330-BBCP R730 PCIe Riser 3, Left Alternate 330-BBCR R730/xd PCIe Riser, Right Dell Hardware Limited Warranty Plus On Site Service ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 3 Year Thank you choosing Dell ProSupport. For tech support, visit or call On-Site Installation Declined Declined Remote Consulting Service ACNS 32GB RDIMM, 2400MT/s, Dual Rank, x4 Data Width

6 3 400-AIGK 400GB Solid State Drive SATA Mix Use MLC 6Gpbs 2.5in Hot-plug Drive, S BBFB Qlogic 2562 Dual Channel 8Gb Optical Fibre Channel HBA PCIe, Low Profile BBDI C3 to C4, PDU Style, 2 AMP, 6.5 Feet (2m) Power Cord, North America 2 SFP-0G- SR Cisco 0GBASESR SFP+ Module BBLH 3.2TB Dell PowerEdge NVMe Mixed Use PM725 Express Flash HHHL, Card DIB 2.2 Vendors must provide a statement of proof that they are a registered partner and reseller of the proposed hardware. 2.3 Vendors must provide detailed information of any limitations with the capacity and scalability of the products being quoted. 2.4 Vendors must provide information regarding the products timeline, including but not limited to when the product was first released, the expected support lifetime (i.e. when the product is expected to reach end-oflife), whether the product has had any major technical problems, required either a recall, emergency hardware upgrades or deployment of technical support resources to customer s sites to resolve a pattern of consistent problems in the use of these products. 3. Cost 3. Please provide a price quote and manufacturer s identification for all hardware and support listed, and an explanation of any exclusions, modifications or any substitutions. OPERS is not subject to the Ohio State Term Schedule. 3.2 All quotes and discount levels must be valid for 30 days from the time of the RFP close date. 3.3 State whether Vendor will negotiate its proposed fee if OPERS decides negotiation is appropriate as to any aspect of the proposals, including the fee, with the finalist(s). In no case, however, will the negotiated fee be higher than the fee submitted in the proposal. 4. Sample Contract 4. Please provide a sample contract for the purchase of the hardware and support, if any, as well as any master services agreement or end user agreement applicable to the purchase with your proposal for consideration if you are selected for this engagement, along with a copy of your certificate of insurance. The contract should reflect the specific scope and deliverables of this engagement. E. SELECTION CRITERIA Proposals will be evaluated, and OPERS will make any final decision to award the contract. Proposals will be evaluated based on the following criteria:. Cost After evaluation of the proposals, OPERS may determine a list of finalists not to exceed three (3) and may commence sequential negotiations on any aspects of the proposals OPERS deems appropriate beginning with the highest scoring finalist. If OPERS does not reach agreement with the highest scoring finalist within seven (7) calendar days, or if in the opinion of OPERS negotiations reach an impasse, OPERS may decide not to award the contract or may begin negotiations with the second highest scoring finalist. OPERS may choose to continue such negotiation schedule with subsequent finalists on the same basis until a contract is negotiated, no other finalists remain, or OPERS decides not to award the contract.

7 F. GENERAL TERMS AND CONDITIONS FOR SUBMITTING PROPOSALS. Vendor acknowledges that OPERS is subject to the Ohio Public Records Act, and the documents submitted pursuant to this RFP may be subject to a public records request. Accordingly, Vendor must identify any material or documents that are confidential and clearly mark those items or documents at the time of submittal. If a request for records is made that includes information Vendor has identified as confidential, OPERS will make reasonable efforts to contact Vendor in sufficient time to allow Vendor to take appropriate legal steps to protect the confidential information from disclosure. If as a result of the position taken by Vendor regarding the confidentiality of the information OPERS is assessed any damages or fees, Vendor shall indemnify OPERS for such damages or fees. If no documents or materials are identified and marked by Vendor as confidential, Vendor will be deemed to have consented to the release of the document or material, and to have waived any cause of action against OPERS resulting from the release of the documents or materials. 2. Regardless of cause, late proposals, in whole or in part, will not be accepted and will automatically be disqualified from further consideration. It shall be the Vendor s sole risk to ensure delivery at the designated office by the designated time. Late proposals will not be opened and may be returned to the Vendor at the expense of the Vendor, or destroyed if so requested. 3. OPERS reserves the right, in its sole discretion, to reject any or all proposals submitted, and to waive as to any vendor or as to all vendors, any informality or irregularity in a proposal or proposals or any failure to conform to the instructions in this RFP. 4. This is not a contract, not meant to serve as a contract, and does not constitute a promise to enter into a contract. 5. All documents, proposals and other materials submitted in response to this RFP will become the property of OPERS and will not be returned to Vendor. 6. Vendor agrees to comply with all terms, conditions and requirements described in the RFP. Any failure by any responding Vendor to so comply shall be grounds for rejection of that Vendor s proposal, as determined by OPERS in its sole discretion. 7. If a contract results from this RFP, neither the successful responding Vendor, nor anyone on its behalf (including its agents, affiliates, subcontractors and/or vendors), shall publish, distribute or otherwise disseminate any press release, advertising and/or publicity matter of any type or kind (collectively Advertising Material ) having any reference to OPERS, this RFP or the resulting contract, unless and until such Advertising Material first shall have been submitted to and approved in writing by OPERS. G. INSTRUCTIONS FOR SUBMITTING PROPOSALS. Please provide 2 electronic copies of your proposal via ( copy should be redacted for public records requests) by 2:00 PM Eastern Time on Friday October 2, 206 to: Nicole Parsell Procurement Agent Ohio Public Employees Retirement System 277 East Town Street Columbus, OH nparsell@opers.org 2. Questions concerning this must be submitted via to Nicole Parsell (nparsell@opers.org). The question and answer period will be October - 4. Questions must be submitted no later than 4:00 pm EST on October 4th. Q & A will be posted on the OPERS website. 3. NO VENDOR SHALL ATTEMPT TO COMMUNICATE WITH OPERS CONCERNING THIS RFP IN ANY MANNER OR AT ANY TIME OTHER THAN () DURING THE QUESTION AND ANSWER PERIOD AS PROVIDED IN SECTION G.2 HEREOF, OR (2) IN RESPONSE TO SUPPLEMENTAL QUESTIONS POSTED

8 BY OPERS TO ITS WEBSITE, IN ACCORDANCE WITH THE INSTRUCTIONS CONTAINED THEREIN. ANY COMMUNICATION WITH OPERS, OTHER THAN AS PREVIOUSLY DESCRIBED, WILL RESULT IN IMMEDIATE DISQUALIFICATION OF SUCH VENDOR. 4. This is issued on October, 206. OPERS reserves the right, in its sole discretion, to amend or cancel this RFP.