3. OUTSTANDING All matters arising are noted under the relevant Sub-Committee

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1 Dynamic Property Services Pty Ltd Level 5, 162 Goulburn Street Sydney NSW 2010 DX Downtown Sydney T (02) F (02) E dps@pip.com.au ABN The Executive Committee By MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF THE OWNERS OF COMMUNITY ASSOCIATION DP NO HELD ON WEDNESDAY 10 AUGUST 2005 IN THE COMMUNITY CENTRE ON THE CNR OF AVENUE OF EUROPE AND AVENUE OF ASIA COMMENCING AT 6.35PM. PRESENT: APOLOGIES: IN ATTENDANCE: CHAIRPERSON: Gennie Sheer Linh Mai Robert Rutherford Rob de Ridder James Donkin George Ziri Stella Francis Warren Weir (Northwest Community Centre Inc) Reena Van Aalst (Dynamic Property Services) Gennie Sheer 1. MINUTES: RESOLVED that the minutes of the last Executive Committee meeting held on 13 July 2005 be confirmed as a true record and account of the proceedings at that meeting. 2. SUBSTITUTE RESOLVED that the Executive Committee consent to the COMMITTEE MEMBER: appointment of Stella Francis as acting Executive Committee Member for Linh Mai for this meeting of the Executive Committee in accordance with Section 31 of the Community Land Management Act Motion withdrawn as Ms Mai was present at the meeting. 3. OUTSTANDING All matters arising are noted under the relevant Sub-Committee MATTERS: reports. 4. SUB-COMMITTEE REPORTS: 4.1 Finance: RESOLVED that the financial statements dated 10 August 2005 as tabled by the Managing Agent be adopted. Managing Agent to provide a report for June, July and August 2005 to the Treasurer.

2 Managing Agent to place a motion on the next Executive Committee meeting agenda to change the end of financial year to February. 4.2 Gardening: RESOLVED that the quotation dated July 2005 from Maine Property and Garden Maintenance in the sum of $1, (plus GST) per mow to supplement the council s mowing schedule for mowing of the verges with a minimum of 9 mows and a maximum of 17 mows, and $2, (plus GST) for the weeding (as required) and feeding (twice a year) be accepted. Mr de Ridder abstained from voting. 4.3 Newington Community: No meeting has been held. 4.4 Security: No meeting has been held. A representative from the Combined Newington Precincts will be on the selection panel for the interview process to find a replacement for Billy Cotsis as the Auburn Council Community Development Officer based at the Newington Community Centre. SOPA did not advise the Community Association of the issue of recycled water which had switched to mains. A system of notification has now been established. 4.5 CMS Compliance: Update on CMS Compliance and Mediation Applications: 35 Newington Blvd The owner of the lot has previously submitted an application for paving but has ripped out garden and has installed plants that do not comply with the Architectural Standards. Managing Agent to follow up and submit a motion on the next agenda for the matter to proceed to mediation. 28 Newington Blvd Managing Agent to write to resident regarding garden which is unkempt and bins which are can be seen from outside the lot. 53 Newington Blvd Managing Agent to write to resident regarding garden which is unkempt. 6 Lewis Way Managing Agent tabled the dated 10 August 2005 from the owner of 6 Lewis Way in relation to the proposed covering for the air-conditioning unit. RESOLVED that the proposal not be accepted and that a motion be submitted for an application for an Order by an Adjudicator if the condenser unit is not re-located. 11 Watt Ave RESOLVED that the Managing Agent be instructed to submit an application for mediation to the Strata and Community Schemes Division of the Consumer, Trader and Tenancy Tribunal in relation to breach of By-law 3 and 4.1 of the Community Management Statement by the owner of Lot 254 (11 Watt Ave) of DP by the installation of a garden shed which can be seen from outside the lot. 3 Louis Ave RESOLVED that the Managing Agent be instructed to submit an application for an Order by an Adjudicator to Consumer, the Community Management Statement by the owner of Lot 270 (3

3 Louis Ave) of DP by the installation of an air-conditioning unit which can be seen from outside the lot. 14 Nurmi Ave RESOLVED that the Managing Agent be instructed to submit an application for an Order by an Adjudicator to Consumer, the Community Management Statement by the owner of Lot 222 (14 Nurmi Ave) of DP by the installation of air-conditioning unit enclosed with appropriate covering. 19 Marathon Ave RESOLVED that the Managing Agent be instructed to submit an application for mediation to the Strata and Community Schemes Division of the Consumer, Trader and Tenancy Tribunal in relation to breach of By-law 3, 4.1, 4.2, 4.4 and 4.5 of the Community Management Statement by the owner of Lot 370 (19 Marathon Ave) of DP by the installation of aluminium foil over the air-conditioning conduit which can be seen from outside the lot and does not match the colour of the house subject to confirmation that the conduit has not been installed and painted. 13 Bikila St RESOLVED That the Managing Agent be instructed to submit an application for Order by an Adjudicator to Consumer, Trader and Tenancy Tribunal and to affix the common seal in relation to breach of By-law 3 and 4.1 of the Community Management Statement by the owner of Lot 390 (13 Bikila St) of DP by the installation a green cloth on the front balcony which can be seen from outside the lot and the installation of white pebbles and conifers in the garden which do not comply with the Architectural & Landscape Standards pending confirmation by the Sub-Committee. 13 Bikila St RESOLVED That the Managing Agent be instructed to submit an application for an Order by an Adjudicator to Consumer, the Community Management Statement by the owner of Lot 390 (13 Bikila St) of DP by the installation of an air-conditioning unit enclosed with appropriate covering pending confirmation by the Sub- Committee. 16 Nurmi Ave RESOLVED that the Managing Agent be instructed to submit an application for an Order by an Adjudicator to Consumer, the Community Management Statement by the owner of Lot 221 (16 Nurmi Ave) of DP by the installation of air-conditioning unit re-located. 16 Nurmi Ave RESOLVED that the Managing Agent be instructed to submit an application for Order by an Adjudicator to Consumer, Trader and Tenancy Tribunal and to affix the common seal in relation to breach of By-law 3 and 4.1 of the Community Management Statement by the owner of Lot 221 (16 Nurmi Ave) of DP as the gate at the front of the lot has not been repaired and does not comply with the Architectural & Landscape Standards.

4 9 Bikila St RESOLVED that the Managing Agent NOT be instructed to submit an application for an Order by an Adjudicator to Consumer, Trader and Tenancy Tribunal and to affix the common seal to the application in relation to breach of By-law 3, 4.1, 4.2, 4.4 and 4.5 of the Community Management Statement by the owner of Lot 388 (9 Bikila St) of DP by the installation of an airconditioning unit and ducting which can be seen from outside the lot as the breach has been rectified. 9 Bikila St RESOLVED that the Managing Agent NOT be instructed to submit an application for Order by an Adjudicator to Consumer, Trader and Tenancy Tribunal and to affix the common seal in relation to breach of By-law 3 and 4.1 of the Community Management Statement by the owner of Lot 388 (9 Bikila St) of DP by the installation of an awning which can be seen from outside the lot as the breach has been rectified. 4.6 Communications & Mr Weir of Northwest Community Care Inc addressed the meeting in Social Activities: relation to Strings in Spring an afternoon of classical music at Pierre de Coubertin Park on 25 September 2005 between 2.00pm and 4.00pm. The concert is being organised by a committee involving local residents and coordinated by Mr Weir. Mr Weir also advised consideration is being given to an outdoor movie night in the Park in early December Mr Weir thanked the Executive Committee for their time. Mr Weir left the meeting at 6.45pm. A trivia night has been arranged by the P & C for Saturday 3 September 2005 as a fundraising exercise for the Newington Public School. The event will be staged in the School Hall. 4.7 Traffic: No Sub-Committee meeting has been held. 5. APPLICATIONS AND 15 Clarke St RESOLVED that pursuant to By-law 3, 4.1 and APPROVALS: 4.2 of the Community Management Statement that the application dated 30 July and 2 August 2005 from the owner of Lot 267, 15 Clarke St to undertake re-planting of front garden and relay brick paving to the front door be approved. 30 Watt Ave RESOLVED that the amended application dated 28 July 2005 from the owner of Lot 241, 30 Watt Ave to install brick pavers in various parts of the lot be deferred to the next meeting for further discussion. 6 Stevenson Ave RESOLVED that pursuant to By-law 3, 4.1 and 4.2 of the Community Management Statement that the application dated 14 July 2005 from the owner of Lot 113, 6 Stevenson Ave to remove a large Wattle Tree at the front of the lot be approved subject to Council approval and replacement with a tree of no less than 2 metres in height from the approved list in the Landscape Standards. 16/3 Mockridge Ave (SP 62605) RESOLVED that pursuant to Bylaw 3, 4.1, 4.2, 4.4 and 4.5 of the Community Management Statement that the application dated 15 July 2005 from the owner of 16/3 Mockridge Ave (SP 62605) for the installation of an air conditioning unit be approved. (SP has approved the application).

5 15 Pearce Ave Managing Agent tabled application dated 5 August 2005 from the owner of 15 Pearce Ave in relation to rendering and painting of front retaining wall and a new balcony area. The Executive Committee cannot consider the application in relation to structural changes without proper drawings and plans of the proposed works. Managing Agent will advise the applicant and submit the application on the agenda of the next Executive Committee meeting. 6. CORRESPONDENCE: Managing Agent tabled from the owner of 15 Pearce Ave dated 2 August 2005 in relation to removal of tree stump, mowing of verges and planting of a new tree on Council property. It was noted by those present that it is Council s responsibility to replace the tree. In relation to the mowing of the grass, the Council and Community Association are together maintaining the verges and a mow is expected in the next fortnight. The Executive Committee did not approve the owner s request to landscape the Community Association land in Nurmi Ave but will look into planting proposals. 7. OTHER BUSINESS: No items of general business were discussed. 8. NEXT MEETING: RESOLVED that the next Executive Committee meeting of the Community Association be held on Wednesday 14 September Rob de Ridder to be appointed as substitute member if Ms Sheer cannot attend the meeting. CLOSURE: There being no further business the Chairperson declared the meeting closed at 8.10pm. CHAIRPERSON DATE