City of Grand Forks Staff Report

Transcription

1 City of Grand Forks Staff Report Service/Safety Committee April 28, 2015 City Council May 4, 2015 Agenda Item: Plans and Specifications for City Projects: 7263, District No. 185 Street Lights for Prairiewood 3 rd Addition 7337, 2015 Street Light Maintenance 7343, Street Lights on N 4 th St. (1 st Ave. N to University Ave.) 7375, District No. 190 Street Lights on Ivy Dr. & Garden View Dr. 7379, District No. 194 Street Lights on Myron Ave. 7386, District No. 196 Street Lights on N. 4 th St. (University to Gateway) 7397, District No. 197 Street Lights on 17 th Ave. S. (S. 34 th St. to Columbia) Submitted by: Engineering Department, Mark S. Walker, PE (Assistant City Engineer) David J. Kuharenko, PE (Senior Civil Engineer) Staff Recommended Action: Approve Plans and Specifications for City Projects: 7263, District No. 185 Street Lights for Prairiewood 3 rd Addition 7337, 2015 Street Light Maintenance 7343, Street Lights on N 4 th St. (1 st Ave. N to University Ave.) 7375, District No. 190 Street Lights on Ivy Dr. & Garden View Dr. 7379, District No. 194 Street Lights on Myron Ave. 7386, District No. 196 Street Lights on N. 4 th St. (University to Gateway) 7397, District No. 197 Street Lights on 17 th Ave. S. (S. 34 th St. to Columbia) Committee Recommended Action: Council Action: K:\Staff Reports\2015\ Street Lights Phase II P&S.doc

2 BACKGROUND: These projects consist of the installation of street lights at numerous locations throughout the City that have recently been developed or are in need of upgrades to the existing street lights. All costs for these projects will be special assessed to benefitting properties, with the exception of Projects 7337 and 7343 which will be paid entirely by the City. In addition, Projects 7386 and 7397 will have an 80% City cost share. Per state law, street light special assessment projects can be protested. These projects will be bid together and awarded as one project, subject to protest of any individual project, which could cancel the individual project without canceling the other projects. The Council approved the Engineer's Report, created the Special Assessment District, directed Engineering Department to prepare Plans & Specifications and advertise for Construction Bids for the projects to be special assessed on April 20, A public input meeting is scheduled to be held for project 7386 Street Lights on N 4 th St (University Ave to Gateway Dr) in early May. Project Street Light Maintenance: This project will include replacing existing High Pressure Sodium (HPS) street light fixtures with LED fixtures on Crown Cove, King Place, Earl Circle, King Cove and Baron Boulevard (17 th Ave S to King Place). By upgrading these street light fixtures to LEDs and running three new segments of conduit and cable, the City will be able to remove two feed points from use. Project 7343 Street Lights on N 4 th St (1 st Ave N to University Ave): This project will include removing and replacing the cobra head street lights in front of City Hall and in the parking lot just south of City Hall with ornamental street lights. If there is sufficient funding available an alternate that is included with this project would include relamping the existing ornamental street lights from HPS to LED on N 4 th St from 1 st Ave N to University Ave. This project will allow for the removal of one feedpoint from use. ANALYSIS AND FINDINGS OF FACT: Work on this project consists of installing street lights for several areas throughout the City. Total construction cost for all of these projects is estimated to be around $441,000. The City cost is estimated to be $258,000. City costs for special assessment projects 7386 Street Lights on N 4 th St (University Ave to Gateway Dr) and 7397 Street Lights on 17 th Ave S (S 34 th St to S Columbia Rd) are $84,000 and $63,000 respectively. City cost for project Street Light Maintenance is $32,000 City cost for project 7343 Street Lights on N 4 th St (1 st Ave N to University Ave) is $67,000 base bid or $81,000 including the alternate. All individual projects are scheduled to be bid as a combined project on May 18th, Approval of the Bids is currently scheduled for the May 26th Service Safety Committee and the June 1 st Council meeting. Construction is anticipated to take place during the 2015 construction season and be completed by the end of the 2015 construction season. All new street lights are to be LED. SUPPORT MATERIALS: Timetable for Special Assessment Projects (1 Page) Project Location Map (1 Page) Pages 277 & 278 in the 2015 Book Showing Funding Source (2 Pages) K:\Staff Reports\2015\ Street Lights Phase II P&S.doc

3 TIMETABLE FOR SPECIAL ASSESSMENT PROJECTS Project Name Street Lights for Prairiewood 3 rd Addition Project Number: 7263 District No. 185 Project Name Street Lights on Ivy Dr & Garden View Dr Project Number: 7375 District No. 190 Project Name Street Lights on Myron Ave Project Number: 7379 District No. 194 Project Name Street Lights on N 4 th St (University Ave to Gateway Dr) Project Number: 7386 District No. 196 Project Name Street Lights on 17 th Ave S (Columbia Rd to S 34 th St) Project Number: 7397 District No. 197 Paving Street Lighting Street Improvement Other This timetable prepared by DJK Date 3/30/2015 Revised by DJK Date 4/20/2015 Action Date of Action Approved Other Committee Council Approval of Engineers Report including estimate. Resolution creating assessment district. Direct engineering to prepare plans & specifications, and advertise for 4/14/2015 4/20/2015 construction bids. *Notices sent to property owners. *Special Assessment Commission to meet to determine preliminary distribution of benefits. Approval of plans & specs/set bid date. Week of 4/20/2015 Week of 4/20/2015 Resolution of Necessity published. 4/28/2015 **Advertisement for bids prepared. 4/29/2015 4/28/2015 5/4/2015 *Advertisement for bids published. 5/2/2015 *Responsibility of Finance & Administrative Services Office **Responsibility of Engineering Department. ***Responsibility of Finance & Administrative Service Office & Engineering Department. #If bids are more than 25% higher than engineers estimate, Finance & Administrative Services Office will notify property owners and protest period will be extended 2 weeks.

4 Discuss Project. (Optional) 5/12/2015 ***Bids received, opened & tabulated. 5/18/2015 #Recommend award of contract. 5/26/2015 Expiration of protest period. 5/29/2015 ***Certificate as to sufficiency. 6/1/2015 Resolution as to protest and awarding contract. 6/1/2015 We Are Here *Responsibility of Finance & Administrative Services Office **Responsibility of Engineering Department. ***Responsibility of Finance & Administrative Service Office & Engineering Department. #If bids are more than 25% higher than engineers estimate, Finance & Administrative Services Office will notify property owners and protest period will be extended 2 weeks.

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6 2012 Amended Account Number Description Fund 4815 Street/Infrastructure Fund 2012 Actual City Of Grand Forks Fund 4815: Street/Infrastructure Fund 2013 Amended 2013 Actual 2014 Adopted 2015 Adopted Revenue Totals $0.00 $0.00 $0.00 $0.00 $0.00 $25,506, Expenses Department 100 Expenditures Contractual Services GF Services Reimbursement $0.00 $0.00 $0.00 $0.00 $0.00 $379, Total: Contractual Services $0.00 $0.00 $0.00 $0.00 $0.00 $379, Other Operating Expenses Interdepartmental Reimbur $0.00 $0.00 $0.00 $0.00 $0.00 $65, Matching/Federal Grant $0.00 $0.00 $0.00 $0.00 $0.00 $65, Contingency $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total: Other Operating Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $130, Operating Transfers Out Operating Transfers Out $0.00 $0.00 $0.00 $0.00 $0.00 $3,275, Transactions: Transaction Number of Units Cost Per Unit Total Council Adopted Level To Bikepath Development - New $50, Council Adopted Transfer to Bridge Cap Proj Fund $300, Council Adopted To F Sales Tax Res Rev Ref Dike Bond (2021) $933, Council Adopted To A Sales Tax Res Rev Ref Dike bond (2021) $432, Council Adopted To Beautification Program $123, Council Adopted Civic Property Maintenance $187, Council Adopted To ADA Sidewalk Approaches $50, Council Adopted To General Fund - Approx 25% of Streets Exp $1,058, Council Adopted To S 42nd St Project (2020) $40, Council Adopted To Bikewy Capital & Maintenance $100, Total Council Adopted Total: Operating Transfers Out $0.00 $0.00 $0.00 $0.00 $0.00 $3,275, Capital Outlay Work In Progress $0.00 $0.00 $0.00 $0.00 $0.00 $15,993, Transactions: $3,275, Transaction Number of Units Cost Per Unit Total Council Adopted Level Traffic Signal Mtce $86, Council Adopted Minor Street Repair $170, Council Adopted Street Mtce Program (5% Increase per Year) $855, Council Adopted Controllers & Conflict Monitors $24,

7 2012 Amended Account Number Description Fund 4815 Street/Infrastructure Fund 2012 Actual City Of Grand Forks Fund 4815: Street/Infrastructure Fund 2013 Amended 2013 Actual 2014 Adopted 2015 Adopted