Finance & Personnel ~ Agenda ~ City Hall, Second Floor Rockford, IL Committee Meeting
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1 Finance & Personnel ~ Agenda ~ City Hall, Second Floor Rockford, IL Committee Meeting Monday, March 14, :30 PM The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas. I. CALL TO ORDER II. RESOLUTIONS A. Award of Bid: Group 14 Demolitions to Landmark Excavating, of Belvidere, Illinois in the amount of $22, for four properties and JIMAX Corporation, of Peoria, Illinois in the amount of $7, for two properties. The funding source is Community Development Block Grant Funds and Sanitation Funds. B. Award of Bid: City-Wide Weed Abatement to JJ Paris, AKT, Gerke Enterprises, Inc., Tyler's Landscaping, Vertical Lawn Care, Annely Garcia Medrano, Mow Better Lawn care, and A & A Lawn Care, all of Rockford, Illinois, Affordable Solutions, Inc., of Freeport, Illinois, Lawn Care by Walter, of Cherry Valley, Illinois, and Chatman Seasonal Services, of Loves Park, Illinois for an estimated annual spend of $80, The funding source is Construction Services Operating Budget. C. Award of Bid: Tree Purchasing to Fox Ridge Nursery, of Harvard, Illinois (estimated value $40,380.00), Ack Ack Nursery, of Loves Park, Illinois (estimated value $17,952.00), Ivanhoe Nursery, of Mundelein, Illinois (estimated value $41,580.00), Goodmark Nursery, of Wonderlake, Illinois (estimated value $24,960.00), J. Carlson Growers, of Rockford, Illinois (estimated value $20,064.00). Estimated annual value is $146, based on unit pricing. The contract is for (1) year. The funding source is Sales Tax. D. Award of Bid: Wood Grinding to Timber Industries, of Dixon, Illinois for an estimated annual value of $15, The funding source is Street Division Operating Budget. E. Award of Bid: Rental of Traffic Control Devices to Traffic Services Inc., of Bartlett, Illinois for an estimated annual value of $240, based on unit pricing. The contract is for one year with the option to extend for two additional one year terms. The funding source is Departmental Operating Budgets. F. Award of Bid: City-Wide Street Repairs Group #1 (Residential) to William Charles Construction, of Loves Park, Illinois for their bid of $1,131, The work must be completed by June 30, The funding source is Sales Tax. G. Award of Bid: City-Wide Sidewalk and ADA Repairs # to Campos Construction, of Rockford, Illinois for their bid of $38, The work must be completed by May 13, The funding source is Sales Tax. Generated 3/10/2016 4:40 PM
2 Committee Meeting Monday, March 14, :30 PM H. Award of Bid: City-Wide Sidewalk and ADA Repairs # to Campos Construction, of Rockford, Illinois for their bid of $38, The work must be completed by May 13, The funding source is Sales Tax. I. Award of RFP: Data Storage to Datalink Corporation, of Chanhassen, Minnesota for an estimated $100,000 to $150,000 ($500,000 and $750,000 over the five year term). The funding source is the Information Technology Operating Budget. J. Award of RFP: Materials Testing to Rockford Testing Company, Inc., of Pecatonica, Illinois for an amount not-to-exceed $150,000 annually. The terms are 2016, with mutual extensions for an additional three (3) years. The funding source is Sales Tax. K. Award of Sole Source Contract: Water Meters/Repair Replacement to Badger Meter, Inc., of Milwaukee, Wisconsin for an amount not-to-exceed $300,000. The contract duration is one (1) year. The funding source is the Water Operating Budget. L. Engineering Agreement Amendment: North Main Two-Way Conversion (Park Avenue to Whitman Street) to Missman, Inc. for an additional $28, and a new total cost of $81, The increase includes an additional signal modification and traffic analysis at Jefferson Street and Wyman Street and the reconstruction of the southwest corner of North Main Street and Whitman Street. The funding source is Sales Tax. M. Resolution for Improvement under the Illinois Highway Code for City-Wide Street Light Electric 2016 for General Maintenance in the amount of $2,500, The funding source is Motor Fuel Tax. N. Approval of the Lease Schedule with JPMorgan Chase Bank N. A. for an Aerial Ladder and an Ambulance III. COMMITTEE REPORTS A. Vouchers in the amount of $13,905, B. Fine Reduction Request: Reduce fine to $ for nd Street at the request of the new owner since the property is in compliance. Any outstanding water, clean-up and mow liens must be paid. C. Fine Reduction Request: Reduce fine to $ for 2225 Holland Street in conformance with our standard practices for fine reduction after compliance. Any outstanding water, clean-up and mow liens must be paid. D Intergovernmental Agreement for City Police Services between the City of Rockford Police Department and the Rockford Public School District No. 205 E. Amended Intergovernmental Agreement between RAVE, City of Rockford, and Winnebago County for Parking F. Amended Intergovernmental Agreement between the City of Rockford and Winnebago County for Parking 2 P a g e
3 Committee Meeting Monday, March 14, :30 PM G. Amendment to the Development Agreement between the City of Rockford and South Main Shopping Center for the Redevelopment of Turner School H. Amendment to the Lease between the City of Rockford and South Main Shopping Center for Turner School/District Two Police Station IV. ADJOURNMENT THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU 3 P a g e
4 2.A.a Attachment: Group 14 Demolitions (3054 : Award of Bid: Group 14 Demolitions) Packet Pg. 4
5 2.A.a Attachment: Group 14 Demolitions (3054 : Award of Bid: Group 14 Demolitions) Packet Pg. 5
6 2.A.a Attachment: Group 14 Demolitions (3054 : Award of Bid: Group 14 Demolitions) Packet Pg. 6
7 2.B.a Attachment: City-Wide Weed Abatement (3096 : Award of Bid: City-Wide Weed Abatement) Packet Pg. 7
8 2.B.a Attachment: City-Wide Weed Abatement (3096 : Award of Bid: City-Wide Weed Abatement) Packet Pg. 8
9 2.B.a Attachment: City-Wide Weed Abatement (3096 : Award of Bid: City-Wide Weed Abatement) Packet Pg. 9
10 2.C.a Attachment: Tree Purchasing (3071 : Award of Bid: Tree Purchasing) Packet Pg. 10
11 2.C.a Attachment: Tree Purchasing (3071 : Award of Bid: Tree Purchasing) Packet Pg. 11
12 2.C.a Attachment: Tree Purchasing (3071 : Award of Bid: Tree Purchasing) Packet Pg. 12
13 2.C.a Attachment: Tree Purchasing (3071 : Award of Bid: Tree Purchasing) Packet Pg. 13
14 2.C.a Attachment: Tree Purchasing (3071 : Award of Bid: Tree Purchasing) Packet Pg. 14
15 2.C.a Attachment: Tree Purchasing (3071 : Award of Bid: Tree Purchasing) Packet Pg. 15
16 2.D.a Attachment: Wood Grinding (3040 : Award of Bid: Wood Grinding) Packet Pg. 16
17 2.D.a Attachment: Wood Grinding (3040 : Award of Bid: Wood Grinding) Packet Pg. 17
18 2.D.a Attachment: Wood Grinding (3040 : Award of Bid: Wood Grinding) Packet Pg. 18
19 2.D.a Attachment: Wood Grinding (3040 : Award of Bid: Wood Grinding) Packet Pg. 19
20 2.E.a Attachment: Rental of Traffic Control Devices (3077 : Award of Bid: Rental of Traffic Control Devices) Packet Pg. 20
21 2.E.a Attachment: Rental of Traffic Control Devices (3077 : Award of Bid: Rental of Traffic Control Devices) Packet Pg. 21
22 2.E.a Attachment: Rental of Traffic Control Devices (3077 : Award of Bid: Rental of Traffic Control Devices) Packet Pg. 22
23 2.F.a Attachment: City-Wide Street Repairs Group 1 (3081 : Award of Bid: City-Wide Street Repairs Group #1-2016) Packet Pg. 23
24 2.F.a Attachment: City-Wide Street Repairs Group 1 (3081 : Award of Bid: City-Wide Street Repairs Group #1-2016) Packet Pg. 24
25 2.F.a Attachment: City-Wide Street Repairs Group 1 (3081 : Award of Bid: City-Wide Street Repairs Group #1-2016) Packet Pg. 25
26 2.F.a Attachment: City-Wide Street Repairs Group 1 (3081 : Award of Bid: City-Wide Street Repairs Group #1-2016) Packet Pg. 26
27 2.G.a Attachment: City-Wide Sidewalk and ADA Repairs 1 (3078 : Award of Bid: City-Wide Sidewalk and ADA Repairs #1-2016) Packet Pg. 27
28 2.G.a Attachment: City-Wide Sidewalk and ADA Repairs 1 (3078 : Award of Bid: City-Wide Sidewalk and ADA Repairs #1-2016) Packet Pg. 28
29 2.G.a Attachment: City-Wide Sidewalk and ADA Repairs 1 (3078 : Award of Bid: City-Wide Sidewalk and ADA Repairs #1-2016) Packet Pg. 29
30 2.G.a Attachment: City-Wide Sidewalk and ADA Repairs 1 (3078 : Award of Bid: City-Wide Sidewalk and ADA Repairs #1-2016) Packet Pg. 30
31 2.H.a Attachment: City-Wide Sidewalk and ADA Repairs 2 (3079 : Award of Bid: City-Wide Sidewalk and ADA Repairs #2-2016) Packet Pg. 31
32 2.H.a Attachment: City-Wide Sidewalk and ADA Repairs 2 (3079 : Award of Bid: City-Wide Sidewalk and ADA Repairs #2-2016) Packet Pg. 32
33 2.H.a Attachment: City-Wide Sidewalk and ADA Repairs 2 (3079 : Award of Bid: City-Wide Sidewalk and ADA Repairs #2-2016) Packet Pg. 33
34 2.H.a Attachment: City-Wide Sidewalk and ADA Repairs 2 (3079 : Award of Bid: City-Wide Sidewalk and ADA Repairs #2-2016) Packet Pg. 34
35 2.I.a Attachment: Data Storage (3101 : Award of RFP: Data Storage) Packet Pg. 35
36 2.I.a Attachment: Data Storage (3101 : Award of RFP: Data Storage) Packet Pg. 36
37 2.J.a Attachment: Materials Testing (3107 : Award of RFP: Materials Testing) Packet Pg. 37
38 2.J.a Attachment: Materials Testing (3107 : Award of RFP: Materials Testing) Packet Pg. 38
39 2.J.a Attachment: Materials Testing (3107 : Award of RFP: Materials Testing) Packet Pg. 39
40 2.K.a Attachment: Water Meters (3108 : Award of Sole Source Contract: Water Meters/Repair Replacement) Packet Pg. 40
41 2.K.a Attachment: Water Meters (3108 : Award of Sole Source Contract: Water Meters/Repair Replacement) Packet Pg. 41
42 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 42
43 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 43
44 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 44
45 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 45
46 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 46
47 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 47
48 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 48
49 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 49
50 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 50
51 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 51
52 2.L.a Attachment: North Main Two-Way Conversion (3080 : Engineering Agreement Amendment: North Main Two-Way Conversion) Packet Pg. 52
53 2.M.a Attachment: Resolution for Improvement - Street Light Electric (3094 : Resolution for Improvement under the Illinois Highway Code) Packet Pg. 53
54 2.M.a Attachment: Resolution for Improvement - Street Light Electric (3094 : Resolution for Improvement under the Illinois Highway Code) Packet Pg. 54
55 2.M.a Attachment: Resolution for Improvement - Street Light Electric (3094 : Resolution for Improvement under the Illinois Highway Code) Packet Pg. 55
56 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 56
57 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 57
58 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 58
59 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 59
60 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 60
61 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 61
62 3.A.a Attachment: Vouchers $13,905, (3073 : Vouchers in the amount of $13,905,502.43) Packet Pg. 62
63 3.B.a Attachment: Fine Reduction nd Street (3075 : Fine Reduction Request: nd Street) Packet Pg. 63
64 3.B.a Attachment: Fine Reduction nd Street (3075 : Fine Reduction Request: nd Street) Packet Pg. 64
65 3.C.a Attachment: Fine Reduction Holland Street (3074 : Fine Reduction Request: 2225 Holland) Packet Pg. 65
66 3.C.a Attachment: Fine Reduction Holland Street (3074 : Fine Reduction Request: 2225 Holland) Packet Pg. 66
67 3.D.a Attachment: CR City Police Services (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 67
68 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 68
69 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 69
70 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 70
71 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 71
72 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 72
73 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 73
74 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 74
75 3.D.b Attachment: IGA for Police Services with Rockford Public School Dist (3000 : Intergovernmental Agreement for City Police Services) Packet Pg. 75
76 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 76
77 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 77
78 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 78
79 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 79
80 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 80
81 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 81
82 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 82
83 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 83
84 3.E.a Attachment: Amended IGA City, County-RAVE for Parking (3013 : Amended Intergovernmental Agreement between RAVE,) Packet Pg. 84
85 3.F.a Attachment: Amended IGA City-County for Parking (2989 : Amended Intergovernmental Agreement Agreement for Parking) Packet Pg. 85
86 3.F.a Attachment: Amended IGA City-County for Parking (2989 : Amended Intergovernmental Agreement Agreement for Parking) Packet Pg. 86
87 3.F.a Attachment: Amended IGA City-County for Parking (2989 : Amended Intergovernmental Agreement Agreement for Parking) Packet Pg. 87
88 3.F.a Attachment: Amended IGA City-County for Parking (2989 : Amended Intergovernmental Agreement Agreement for Parking) Packet Pg. 88
89 3.F.a Attachment: Amended IGA City-County for Parking (2989 : Amended Intergovernmental Agreement Agreement for Parking) Packet Pg. 89
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