PUBLIC WORKS FY
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1 PUBLIC WORKS FY
2 PUBLIC WORKS MISSION Maintain and enhance the livability and sustainability of Lane County s natural and built environments by providing safe and cost effective public infrastructure and related services.
3 PUBLIC WORKS SERVICES Construction Management Engineering Design County Surveyor Right of Way Transportation Planning Maintenance & Repair of County Fleet Delta Campus Facilities Land Use Planning Building Permits & Inspections Compliance Campgrounds Boat Landings & Marinas Parks & Picnic Areas Animal Services Road & Bridge Maintenance Road Use Permits Traffic Engineering Signs & Striping County Fair Conventions & Events Waste Disposal Transfer sites Nuisance Abatement Landfill Development & Closure Administrative Services Safety Program County Property Management Weighmasters Asset Management
4 COMMUNITY ASSETS Roads Bridges Land Monuments Culverts Parks Campgrounds Boat Landings Marina Parks - Developed Parks Open Space Landfills Waste Transfer Sites Event Center Delta Campus Heavy Equipment Light Vehicles
5 LOOKING BACK RECENT CHANGES 5 years ago FY (Adopted) Budget of $152 million 7 funds and 2 subfunds 363 fte Today FY (Proposed) Budget of $137 million 10 funds and 4 subfunds 326 fte Merged Lane Events Center from Department to Division of Public Works Incorporated 5 programs from other departments: Animal Services, Weighmaster, Manufactured Structures, County Property Management, and Taxforeclosed Property
6 EFFICIENCIES Reorganized programs to maximize resources Cross-trained employees Streamlined processes Improved equipment utilization Insourced some services previously contracted out
7 INNOVATIONS & ENTREPRENEURIAL EFFORTS Providing services to other public agencies. Successful in obtaining over $5.9 million in grant dollars to fund 15 projects in 4 divisions. Actively selling surplus Road Fund Property.
8 INVESTMENTS IN TECHNOLOGY Robotic survey instruments to save time and improve safety. Survey, road and engineering documents now available online. Building permit and planning documents via online access. Laptops and GIS in the field for sign maintenance. Online reservation system for campgrounds and marina use.
9 INVESTMENTS IN EMPLOYEES Provide training to build knowledgeable and skilled employees to capitalize on strengths. Established a new employee mentorship program to assist and retain staff. Foster cooperation between divisions and teams that encourage sharing of ideas and resources. Developed specific department training to improve communication skills and technical skills.
10 The Public Works Customer Service Center Leadership in Energy and Environmental Design (LEED) certification Julian Award for Sustainability, Oregon American Public Works Association (APWA)
11
12 Lane Events Center ranked top 6 on the Oregon Meeting Space Power List Row River Road Overlay Asphalt Paving Association of Oregon (APOA) 2 nd Place Award
13 Three prestigious awards Excellence in Concrete Oregon Public Works Project of the Year National Transportation Project of the Year, 2014
14 FUND OVERVIEW General Fund Animal Services Special Revenue Funds Animal Services Enterprise Funds Lane Events Center Solid Waste Disposal Land Management Internal Service Funds Motor Pool & Equipment Public Land Corner Preservation Road Administration Engineering & Construction Services Road & Bridge Maintenance Parks & Open Spaces Special Revenue & Services
15 FUND OVERVIEW General Fund Animal Services Property Management Special Revenue Funds Animal Services (inactive, transferred to General Fund) Enterprise Funds Lane Events Center Solid Waste Disposal Land Management Internal Service Funds Motor Pool & Equipment Public Land Corner Preservation Road Administration Engineering & Construction Services Road & Bridge Maintenance Parks & Open Spaces Special Revenue & Services
16 LAND MANAGEMENT Land Use Permits Permits and Inspections Code Compliance & Community Concerns Firewise Grants General Information on Land Use & Permits
17 LAND MANAGEMENT Innovations & Entrepreneurial Efforts Laptops and Software in the field for inspectors to provide real time results for customers. 24 hour online access to scanned records. Collaboration and Partnerships Partnering with State of Oregon on their epermit System. Metro Plan partnering with Eugene and Springfield. Statewide Planning Goals in partnership with Oregon Department of Land and Conservation and Development.
18 LAND MANAGEMENT Future Focus Continue to look for process improvement and streamlining opportunities. Continue to develop technology opportunities to improve customer service.
19 FLEET & GENERAL SERVICES Equipment and vehicle maintenance & repair Purchasing new and replacement equipment and vehicles Disposition of surplus equipment and vehicles Fleet replacement program PW Delta Campus Facility Management
20 FLEET & GENERAL SERVICES Innovations & Entrepreneurial Efforts Fleet tracking system provides real-time tracking County vehicles and equipment. Division reorganized to include contracting and Delta Campus facilities and renamed division to Fleet & General Services. Collaboration and Partnerships Lane Radio Interoperability Group (LRIG) committee with Cities of Eugene and Springfield, Sheriff s Office and EWEB. Regional Fleet Operations Unit partnership with Eugene, Springfield and EWEB.
21 FLEET & GENERAL SERVICES Future Focus Sustainable transportation options to pursue new technology when feasible. Continue Mechanical, Electrical and Plumbing maintenance and upgrade for the Delta campus.
22 LANE EVENTS CENTER County Fair Convention & Events Sports Center & Ice Arena Catering & Concessions Sales & Marketing
23 LANE EVENTS CENTER Innovations & Entrepreneurial Efforts Moved Fair to July. Developing a Marketing Plan for the Events Center. Hosted over 1,000 event days including over 750,000 attendees. Collaboration and Partnerships Working with Travel Lane County to attract business from outside area. Saturday Market to create a Market Place during the County Fair. Partnering with the University of Oregon to pursue opportunities for future events.
24 LANE EVENTS CENTER Future Focus Address the aging infrastructure needs of Center. Prepare Facilities Assessment of all site structures and prioritize needs. Develop a Business Plan to attract and retain new events and clients.
25 PARKS Parks & Open Spaces Campgrounds Marinas Animal Services
26 PARKS Innovations & Entrepreneurial Efforts Armitage Campground Improvements. Online Reservation System. Online dog licensing program. Received $550,000 Oregon Marine Board Grant for Boat Facility improvements. Collaboration and Partnerships Friends of Buford Park on restoration, trail improvements and storm response. State Marine Board for Boat Ramps in Lane County.
27 PARKS Future Focus Update 20 year Parks Master Plan. Prepare Facilities Assessment of all structures in Park sites to prioritize maintenance needs. Work with Parks Large Events Task Force to develop proposals for events in County Parks.
28 WASTE MANAGEMENT Central Receiving Station (CRS) in Glenwood Transfer Sites Landfills Solid Waste Education & Reduction Hazardous Materials Nuisance Abatement/Compliance
29 WASTE MANAGEMENT Innovations & Entrepreneurial Efforts Expanded recycling program at Glenwood. Insourced transfer of recycling materials from rural sites. Enhanced efficiency with equipment and labor at Short Mountain landfill. Developed plans to construct a new leachate storage tank that will double the storage capacity.
30 WASTE MANAGEMENT Collaboration and Partnerships Launched stakeholder quarterly meetings. Partner with Friends of Buford Park to facilitate the transfer of Turtle Flats. Work with LCC and school programs to provide educational opportunities at the Quamish Prairie. Continue partnerships with Bring, St. Vincent DePaul and Cities.
31 WASTE MANAGEMENT Division Overview Fte. 250,000 transactions a year. $14 million revenue annually. 112 acres of permitted landfill area remaining. Landfill life is expected to be 100+years. 250,000 lbs. household hazardous waste collected annually. 1,900 illegal dumpsites cleaned up since 2006.
32 LANE COUNTY WASTE MANAGEMENT Area: 4,553 square miles Transfer Sites: 16 Short Mountain site: 580 acres Short Mt. Landfill: 100 acres Closed Landfills: 7 actively monitored
33 WASTE MANAGEMENT Opportunities and Challenges The Lane County Solid Waste Management Plan was last updated in Waste Management tonnage decreased 24% since Currently drawing down reserves for operations: FY $1.4 million FY $1.4 million Short Mountain Cell Development will be depleted for construction of Phase 5b in 2015 without additional allocations.
34 WMD LANDFILL DEVELOPMENT 9 Development Expense vs Program Balance 8 Cell Development Expense Program Balance Phase 6 7 Phase Millions Phase 5B & Pump Station And Leachate Storage Tank Updated: May 2, 2014
35 LANDFILL TONNAGE 350, , , , , ,000 50,000 -
36 REVENUE GAP FY Operating Gap $1.4m Millions Other Industrial Waste Special Waste Recycled Materials System Benefit Disposal - Revenue $13.7m Expense $15.1m
37 WASTE MANAGEMENT Future Focus Prepare fee proposal option for the Board of County Commissioners to consider. Conduct a waste management systems analysis to determine the most effective system to take us into the future. Update the 2002 Solid Waste Management Plan. Develop improved traffic flow plan at Glenwood site.
38 ROAD SERVICES Pavement Preservation Storm Response Bridge & Culvert Maintenance & Repair Roadway Striping, Signage, Signals Roadside Mowing, Ditch, Brush and Tree Maintenance Engineering, Planning, Survey and Design Materials Quality Control lab
39 ROAD SERVICES Innovations & Entrepreneurial Efforts Safety Corridor Plan for Row River. Using thinner overlays to reduce cost. Marketing and selling surplus road fund property. Extending the life of chip seal projects with use of fog sealing. Combined deicer tanks with sanders to provide more efficient storm response. More efficient and versatile equipment to reduce costs and increase productivity.
40 ROAD SERVICES Collaboration and Partnerships Sharing more expertise, equipment, and services across divisions. Partnering with Eugene, Springfield, and LCOG, as part of the Lane Livability Consortium. Collaborating on Territorial Highway safety improvements. Partnered with Bethel School District and neighbors to improve safe walking routes to Irving Elementary School. Worked with Long Tom Watershed Council to replace several undersized culverts with fish friendly culverts.
41 ROAD SERVICES Opportunities and Challenges Safety, preservation and maintenance of the current road system is our highest priority. Road Fund revenue has been reduced from $46 million to $28 million in the last 6 years. Expenses have been reduced by 20% twice beginning with FY Road Fund is balanced with significant reductions in reserves. We are predicting a sharp degradation of our road system. The time is now to address the financial.
42 ROAD SERVICES OPERATING GAP Millions Annual Revenue Annual Expenses 0
43 ROAD SERVICES Pavement Condition Index Backlog of Maintenance Needs PCI - 3 Million Per Year PCI - 11 Million Per Year PCI - 6 Million Per Year Million Per Year 6 Million Per Year 11 Million Per Year
44 ROAD SERVICES Future Focus Support Federal and State efforts to identify and approve additional revenue for Road Services. Establish an alternative revenue source for Public Works Road Services. Reduce or eliminate services to balance expenses with new revenue level.
45 LANE COUNTY PUBLIC WORKS Area: 4,553 square miles Roads: 1,432 miles Parks: 71 Transfer Sites: 16
46
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