2018 Capital Budget Presentation

Transcription

1 2018 Capital Budget Presentation

2 2018 General Capital Budget Expenditures Asset Type 2018 Capital Projects Police 1,431,200 Fire 1,200,000 Finance 37,000 Transportation 8,231,900 Drainage 7,356,000 Parks 3,176,100 Recreation 1,120,800 Fleet Replacement 1,128,800 Information Technology 4,295,000 Community Facilities 6,254,300 Parkland Acquisition 2,500,000 36,731,100

3 2018 General Capital Budget Revenue Sources Revenue Source 2018 Capital Projects General Operating (Core Capital) 14,149,000 Future Expenditure Reserve - General Capital Reserves 9,456,700 Lands Sale Reserve 2,000,000 Development Cost Charges 1,298,000 Equipment Replacement Reserve 2,535,400 Grants & Contributions 470,000 Borrowing 6,822,000 36,731,100

4 2018 Capital Budget Sewer and Water Asset Type Sewer Water Replacement Program 6,735,000 7,688,000 Funding Operating - User Fees 5,235,000 7,615,000 Reserves 73,000 Borrowing 1,500,000 6,735,000 7,688,000

5 Capital Budget Vehicles Equipment Technology

6 Vehicles, Equipment & Technology Divided into 7 Sections Presenter Police Vehicles, Equipment and Technology Police Board (Feb 28) Finance Equipment Engineering Equipment Fleet Vehicles (Parks & Public Works) Parks and Recreation Equipment Fire Vehicles, Equipment and Technology Information Technology Finance Engineering Parks & Rec Fire Dept Corporate Services

7 Engineering Equipment / Fleet Vehicles All vehicle replacements are funded from the Vehicles and Equipment Replacement Reserve Vehicles identified for replacement in 2018 include: 3 small pickups 4 vans 2 backhoes 5 crew trailers 1 aerial lift truck Criteria to determine vehicles due for replacement includes age, mileage, condition, and GHG reduction potential

8 Parks and Recreation Equipment Annual replacements from core and reserves Golf course grounds equipment Recreation Equipment Parks equipment

9 Fire Vehicles and Equipment All Fire Vehicle acquisitions are funded from the Vehicles and Equipment Replacement Reserve. Reserve has annual budgeted funding of $500K which manages the replacement of the current fleet. Impact of USD exchange rate, rising costs

10 Capital Budget Technology

11 Principles Council Strategic Plan Implement business technology resource planning (P3) Integrate and improve the management of electronic records (L2) Implement asset management (L2) Strengthen information technology foundation (L2) Corporate Technology Principles Maintain integrity and security of large, complex system which also contains elements of personal information Maintain functionality of products and services Average life cycle of hardware and software of 3-5 years Maintain compliance with licensing and maintenance

12 Life Cycle and Costing As the project becomes better defined, budget estimates become increasingly accurate. The project budgets covers three distinct phases: 1. Discovery the assessment of needs and scope of project followed by design and planning for resources, budget, interdependencies with other systems and creation of RFP 2. Awarding of RFP, creating contractual agreement with vendor followed by construction and installation 3. Maintenance of asset and work; budgeting towards replacement and return to phase 1

13 Assets IT Infrastructure End user systems and other tools that support all of the computer applications, security and data storage for 9 locations as well as mobile and remote access Business Systems Core systems upon which the entire organization depends to meet legal, statutory, business and citizen requirements New Assets / Projects as identified in Council s strategic plans or by departments

14 5 Year Technology Capital Plan Total Capital $ 4,295,000 $ 4,003,000 $ 3,623,500 $ 3,783,000 $ 5,306,500 Associated Operating Costs $ 532,000 $ 797,523 $ 696,200 $ 167,700 $ 410,200 Corporate Plan for IT infrastructure Data for 2018 and 2019 is accurate, data for is best estimate The 2022 budget includes $1.5 million for the electronic records management initiative Operating costs of new hardware and software is estimated at 22% of original cost Current estimates see technology capital requests stabilizing between $2.5 and $3 million annually

15 Capital IT Infrastructure Servers 2017 Approved Funding - $750, Capital Plan - $450, HCI Phase 2 updating legacy servers and moving all corporate data to the new data centers 2018 HCI, systems tools, continue security program and enhance capabilities of the data centers Estimated operating increase $ $35,200 Network 2017 Approved Funding - $200, Capital Plan - $300, enhancement of core and perimeter security 2018 firewalls and network equipment upgrades Estimated operating increase $ $370,800

16 Capital IT Infrastructure Phone Previously Approved Funding - $1,000, Capital Plan - $25, understanding business needs, technical and functional design 2018 RFP process and implementation of system Estimated operating increase $70, $70,400 Previously Approved Funding - $250, Capital Plan - $ licensing compliance 2018 Groupwise remediation / directory consolidation Estimated operating increase $44, $99,000

17 Capital Business Systems Core System upgrades 2017 Approved Funding - $3,332, Capital Plan - $2,900,000 Systems being upgraded (either major and minor) include: o JDE (HR & Safety) o Fire Dispatch / Ecomm system / 911 next generation o Tempest upgrade o GIS o SCADA o CLASS (recreation software) o Election o Traffic signals Estimated operating increase 2018-$273, $116,500

18 Capital New Assets / Projects New Assets 2017 Approved Funding - $624, Capital Plan - $447,000 Additional systems being added to asset base Plotter standardization Prints shop capabilities refresh Capital Contingency (10%)

19 Questions?

20 Capital Budget Engineering Water Utility Sewer Utility

21 Engineering Capital Investments Facilities Fire halls Police station Parks & Public Works Community facilities Libraries Municipal hall Transportation Sidewalks Bike routes Bus stops Traffic signals Bridges & structures Roads Underground Infrastructure Sewer, water, drain mains Pump stations Reservoirs Service connections Fire Hydrants

22 Facilities Council / Corporate Policies Saanich Green Building Policy (LEED Silver for New and >500m2) Corporate GHG emissions reduction of 50% by 2020 Library Operating Agreement Draft Strategic Facilities Master plan Guiding Principles Maintain facilities in acceptable condition Support sustainability initiatives to improve municipal operations targets Accommodate needs to address growth & changing demographics Investment Strategies Utilize Carbon Fund to improve facility efficiency. Leverage grant funding (BC Hydro rebates, Rick Hansen Foundation, Strategic Priority Fund)

23 Facilities Renewal ($3.92 M) Building Exterior (e.g., roofs, concrete repair) Building Interior (e.g., accessible washrooms, fire kitchen) Electrical (e.g., emergency lighting, network, distribution, emergency backup power) Heating, Ventilation and Air Conditioning (e.g., design, RTU replacement) Future Replacement Reserve ($2.3 M) Strategic Facilities Master Plan Final phase underway. Plan adoption Q

24 Facilities 2017 Carry Forward Municipal hall lighting replacement Nellie McLung lighting replacement Cedar Hill Golf Course ventilation replacement 2018 Capital Plan Fire Hall 1 barracks refresh Les Passmore wheelchair accessible washroom Municipal hall sidewalk repairs Saanich Commonwealth Place HVAC design

25 Transportation Council / Corporate Policies Official Community Plan (39 policies) Strategic Plan C2, C7, F4 Pedestrian Priority Implementation Plan (PPIP) Draft Active Transportation Plan Guiding Principles Encourage walking, cycling, and public transit as preferred transportation options Provide safe and active routes to school Maintain infrastructure in acceptable condition Investment Strategies Leverage grant funding (Strategic Priority Fund, BikeBC, Road Improvement Program, Active Transportation Innovative Fund )

26 Transit Cycling Bridges Transportation Renewal - $5.6m Walking Vehicles Signals & Streetlights Transit New - $2.6m Signals & Streetlights Walking Cycling Programming Vehicles $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000

27 Transportation 2017 Carry Forward Finnerty complete street upgrade Haliburton sidewalk Morris sidewalk 2018 Capital Plan Feltham bike lanes Wilkinson sidewalk & bike lanes upgrade Interurban Traffic Signal Cedar Hill at Doncaster crosswalk

28 Underground Infrastructure Council / Corporate Policies Official Community Plan (30 policies) Strategic Plan C4, F4 Guiding Principles Proactive maintenance and replacement of infrastructure to sustain service levels Design resilient infrastructure to address climate change Upgrade/expand infrastructure to address growth Investment Strategies Enhance cost-effectiveness through strategic procurement & project planning Secure grant funding

29 Underground Infrastructure Renewal ($20.8M) Drain: ($6.9M) 2.4 km of drain main Reserve contribution $2.1M Water: ($7.2M) 2.2 km of water main Reserve contribution $2.4M Sewer: ($6.7M) 2.2 km of sewer main 1.0 km of sewer main re-lining Reserve contribution $1.3M

30 Underground Infrastructure 2017 Carry Forward North Dairy/Kingsley construction of deep sewer replacement with drain and waterworks Jamaica/Parkside/Winchester construction of sections of full and partial underground replacement 2018 Capital Plan Foul Bay watermain replacement Ridgebank utilities and paving replacement Sims utilities replacement

31 Capital Budget Parks and Recreation

32 P&R Capital Investments Park and Trail Structures Playgrounds Sports fields Sports courts Parking lots Bridges and Structures Trails Buildings Signage Natural Areas Recreation Facilities Cedar Hill Cedar Hill Golf Gordon Head Pearkes Commonwealth

33 Parks Over 100 km of trails 62 sportsfields 35 tennis/pickleball courts 21 sports courts 56 playgrounds 1 water park 1 skate park 21 public washrooms 37 beach accesses Pedestrian Bridges, 4,825,400 Irrigation, 4,434,500 Trails, 16,553,200 Parking, 7,477,900 Hard Courts, 3,200,000 Sport Fields, 22,021,200 Playgrounds, 5,221,800 Over 350 km of irrigation lines TOTAL VALUE: $63,000,000 Over 100 bridges and stairs

34 Dollars (in millions) Parks Parks Infrastructure Amount Target Year

35 Parks 2017 Carry Forward $ 1,178, Capital Plan $2,823,000

36 MAJOR 2018 PROJECTS Rainbow Lambrick McMinn Rosedale Mount Douglas Cul de Sac Trails

37 Locations

38 Recreation 2017 Carry Forward $ 1,508, Capital Plan $727,400

39 Recreation 2018 Proposed Allocations 18% 19% 23% 17% Cedar Hill Recreation Gordon Head Saanich Commonwealth Pearkes Golf Course 23%

40 Questions