FY2012 Proposed Budget
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1 FY2012 Proposed Budget Chesterfield County
2 Overview Who We Are Efficient Support Community Impacts Transforming Government FY2012 Budget Development Future Challenges Sincere Appreciation 2
3 Who We Are Financial & Support Services Community Services Courts & Criminal Justice 3
4 Who We Are Community Services Voting Aviation Litter, Waste & Recycling Citizen WiFi, Website, GIS 4
5 Who We Are Courts & Criminal Justice Circuit Court Circuit Court Clerk Commonwealth Attorney General District Court Sheriff Juvenile & Domestic Relations Court Magistrate 5
6 Who We Are Assessment & Collection of Taxes Real Estate Assessment Commissioner of Revenue License Inspection Treasurer 6
7 Who We Are Financial Services Auditing Accounts Receivable Accounts Payable Financial Reporting Procurement Vendor Outreach Fixed Assets Grant Administration Payroll 7
8 Who We Are Support Services Buildings & Grounds Management Fleet Management Risk Mitigation 8
9 Who We Are Support Services - (continued) Communications Construction Management Security Management Document Services Energy & Environmental Management Information Systems Technology 9
10 Efficient Support FY2011 Adopted Budget Consolidated Total County $1.117 billion $82.5m 7.4% 10
11 Community Impacts Keeping Our Community Safe School Buses & Public Safety Vehicles 9,600 Safety Inspections Annually 613 School Bus Fleet 612 Police Vehicles 182 Fire Vehicles 56 Sheriff s Vehicles 11
12 Community Impacts Providing a Safe Community Annual Safety Inspections - Playgrounds - Bleachers - Stadiums - Field Houses - Schools - Libraries 12
13 Community Impacts Anti-Litter Program Results Trash Removed Road Miles of Litter Collected FY tons 4,739 miles FY2011 Projected 200 tons 17,800 miles 13
14 Community Impacts Connecting Citizens Connecting Citizens and the World Citizen WiFi 123,000 Connections Since Aug ,700 People Monthly Average For Libraries 2,900 People Monthly Average Outside Libraries 15% - 50% Growth Per Library in 1 Year Chesterfield.Gov Web Site Citizen GIS 2 Million Unique Visitors Last 12 months 36,775 Visits Projected FY
15 Community Impacts Angel Flight Partnership Over 100 Angel Flights Annually from Chesterfield Airport 15
16 Transforming Government Right Sizing Savings Eliminated Funding - 42 Positions FY08-FY12 $1,800,000 Consolidations $ 280,000 IST Printing Office of Security Mgmt General Services Office of Environmental Mgmt 16
17 Transforming Government Right Sizing Reduced Gate Fee by $1 Changed Convenience Center Hours & Days of Operation Outsourced Trash Collections for Tax Relief Program 17
18 Transforming Government Right Sizing Re-assigned 43 Under-utilized Fleet Vehicles Consolidated GIS Group with IST Department Reorganized IST s Application Services Division 18
19 Transforming Government Efficiency 12,000 Real Estate Assessments Parcel Counts Assigned Per Appraiser 10,000 8,000 8,280 9,053 9,821 10,749 10,786 6, Projected 19
20 Transforming Government Efficiency Process and Efficiency Improvements Implemented $450 $400 $350 $300 $250 $200 $150 $100 $50 $0 From Internal Audit Recommendations $80 ($ Shown in Thousands) $137 $361 $141 $433 FY06 FY07 FY08 FY09 FY10 $1.152m Since FY06 20
21 Transforming Government Efficiency Energy Efficiency Improvements Lighting Retrofits Time-of-use Programs Equipment Replacement $1.2m Savings since
22 Transforming Government Doing More With Less How do we compare? 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 5.40% 4.64% 3.35% 2.54% 2.47% 2.43% 2.26% 1.82% 1.73% 1.72% 1.68% IT Spend / Percent of General Fund 1.67% National Avg Loudoun Arlington Prince William Virginia Beach Richmond Fairfax #1 Digital County in the Nation #1 County website in the Nation First Place NAGW Pinnacle Award First Place NAGW Members Choice Award Chesapeake Henrico Hanover Newport News Chesterfield (2010 Adopted Budgets) 22
23 Transforming Government Creative Cost Avoidance Document Services Rebid County Copier Contract Copier Contract Expense $800,000 $663,718 $671,523 $600,000 $460,845 $400,000 $200,000 $160,000 $- Actual FY08 Actual FY09 Actual FY10 Projected FY11 23
24 Transforming Government Creative Cost Avoidance Additional Contract Savings $1,625,000 - Radio Maintenance - External Auditing Services - Brush Grinding - Vehicle Radio Modems - Janitorial Services - Data Storage/Backup Disk Technology Consolidations $ 350,000 - Servers - Databases 24
25 Transforming Government Productivity Enhancements Implemented New Financial & Human Resource/Payroll System County and CCPS Collaboration - Accounting - HRM - Purchasing - Budget - IST - Treasurer Dedicated Employees and Teamwork Key to Success Efficiencies Eliminated 17 Standalone Systems on 6 Different IT Platforms Improved Timeliness and Accessibility of Data Enhanced Internal Controls and Security 25
26 Transforming Government Value Added National Recognitions ISO14001 Certification Digital Government 4 National Awards Purchasing Outstanding Agency Accreditation Achievement Award (NIGP) GFOA Certificate of Achievement for Excellence in Financial Reporting Driver Safety Program NACo Award Emergency Shelter NACo & VACo Awards Internal Audit Best Practices Organization by ALGA 8 Categories 26
27 Development of the FY2012 Budget General Fund Full-Time $ Positions General Fund FY2011 Adopted Budget $50,267, Change ($141,400) (2) Total FY2012 Proposed Budget $50,125,
28 Development of the FY2012 Budget General Fund Expenditures ($ shown in millions) Adopted Actual $52.0 $51.5 $51.0 $50.5 $50.0 $49.5 $49.0 $51.8 $50.1 $50.3 $50.1 FY10 FY11 FY12 Proposed 28
29 Future Challenges Rapid Technology Change Retention Rising Costs 29
30 Thank You Dedicated Employees Citizens Serving on Boards and Committees The Board of Supervisors 30
31 Questions? 31
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