BCA MNJIS Resources and Information Sharing Initiatives MCPA CLEO AND COMMAND ACADEMY DECEMBER 4TH, 2014 CAMP RIPLEY, MINNESOTA
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1 BCA MNJIS Resources and Information Sharing Initiatives MCPA CLEO AND COMMAND ACADEMY DECEMBER 4TH, 2014 CAMP RIPLEY, MINNESOTA
2 AGENDA TOPICS Overview of MNJIS Product Managers Role and Purpose Information Systems Overview Highlights of Changes Coming Crime Reporting System and NIBRS Training and Auditing
3 MNJIS HISTORY 1993: Criminal Justice Information Policy Group and Task Force created by Legislature Identify and prioritize information sharing needs First Project OFP Database : Legislature approves first dedicated funding for criminal justice information sharing and creates CriMNet program office to coordinate integration Livescans first deployed Electronic fingerprints 2008 CriMNet and BCA CJIS division combined 3
4 WHAT IS MNJIS? The State s gateway to criminal justice information (local, state and federal) 4
5 MNJIS GOAL To deliver accurate, timely and complete information to our criminal justice partners (and others) to provide the big picture for better decision-making 5
6 MEETING BUSINESS NEEDS PRODUCT MANAGER ROLE The Voice of Business Futurist Strategic planner Advocate for Customers BCA Products Responder Investigator Gate Keeper Marketer
7 THE OICE OF BUSINESS Representing business needs Liaison Point of Contact Business to MNJIS MNJIS to Business
8 ADVOCATE FOR CUSTOMERS Criminal Justice LE Courts Corrections Prosecutors/Public Defenders BCA Internal Staff Non Criminal Justice Citizens State Agencies
9 ADVOCACY Build Relationships to Build Trust I ve got a contact at the BCA End User Needs Prioritization Planning
10 MARKETER Educate Users on Available Products Functionality and Features Resources of MNJIS Best Practices Face of MNJIS (BCA)
11 RESPONDER / INVESTIGATOR Respond to Customer Issues Service Desk (SDE) tickets Phone / Investigate Themes Recurring SDE Technical Solutions Identify User Training Needs Product Enhancement Requests
12 FUTURIST - STRATEGIC PLANNER Forecast Needs End of Life Projections Replacement Planning What Can We Do Better? Environmental Changes Mandates Technology Public Expectations
13 GATEKEEPER Management of Products Backlog of Bugs and Requested Changes Prioritize Accepts/Rejects Work Results
14 THE APPROACH Customer Contacts Customer Conferences Regional User/Investigator/Police Meetings Regional Chiefs Meetings User Focus Groups Development of Specific Product User Groups
15 THE PRODUCT MANAGER TEAM Carla Duellman All Products Related to Criminal History and Biometrics Impending Issues/Changes Criminal History Replacement Livescan Replacement Booking Images and Facial Recognition
16 THE PRODUCT MANAGER TEAM Gary Kalstabakken Consolidated Search Systems, Guns, and Other Stuff Impending Issues/Changes Investigative Search and Reporting Firearms Permits Background Checks Project
17 THE PRODUCT MANAGER TEAM Jeff Schwiesow Products Related to LEMS/Portals Impending Issues/Changes PS Portals Conversion to Portals XL MyBCA Single Sign On OFP Replacement Project
18 THE PRODUCT MANAGER TEAM Kent Therkelsen All Products Related to echarging Impending Issues/Changes MIRS Juvenile Petitions (Potential Court Rule Change) Search Warrants
19 CRIME REPORTING SYSTEM AND NIBRS Patti Zafke NIBRS Liaison Assist law enforcement agencies Collaborate with other states, vendors and FBI
20 CRS PROJECT GOALS Move from Summary to NIBRS reporting statewide Replicate existing CJRS System off of mainframe Complete new BCA (CRS) system Complete new NIBRS/investigative adapters with major RMS systems in the state Create new website for agencies without an RMS for submission of NIBRS/investigative data Statewide Deployment Starting 2016/2017
21 PROJECT TIMELINE Project Approved July, 2013 Project Kick-Off October, 2013 Project Development 2013 to 2016 Summary Reporting Present to 2016 Adapter Specifications End of 2014 Pilot(s) Mid 2015 Statewide Deployment Starting 2016/2017 Hybrid Reporting 2017 Full NIBRS TBD
22 WHAT IS NIBRS? National Incident Based Reporting System Collects data on each offense for Crimes Against Persons Crimes Against Property Crimes Against Society Data is collected in segments for 23 Group A offense categories containing 49 specific crimes 10 Group B offense categories
23 NIBRS VS. SUMMARY NIBRS One electronic specification Summary 12 separate reports Data produced as a CAD/RMS byproduct Data manually tracked and collected or a CAD/RMS byproduct 10 offenses per incident Aggregated offense data/hierarchy Rule 49 Group A offense classifications 10 Part I offense classifications UCR offense codes MOCs
24 SUMMARY VS. NIBRS EXAMPLE Incident 1 Murder Reported in Summary 3 murders Incident 2 Totals Only Drug Murder Rape Incident 3 Burglary Murder Reported in NIBRS 3 murders 1 rape 1 drug offense 1 burglary Totals & Detailed Data
25 UCR PARTICIPATION TODAY NIBRS = 15 Hybrid = 21 Summary = 15 Developing DC, IN, MN, NC and NJ
26 PARTICIPATION BENEFITS Modern RMS are incident based Represents best practices in contemporary law enforcement and operations Increases data quality and quantity Improves crime analysis Reduces work and cost
27 PLANNING FOR NIBRS RMS Vendor Collaboration Is the system NIBRS compliant? What support does the vendor provide? Is there vendor NIBRS training? What is the process for user acceptance testing? Any contractual considerations for new or existing systems?
28 PLANNING FOR NIBRS Change Management Command staff support Buy in from end users Impacts on business process Training Agency staff training Public awareness Media awareness
29 NIBRS RESOURCES Patti Zafke, BCA NIBRS Liaison BCA CRS Project page MNJIS Newsletters FBI Website Uniform Crime Reports Page NIBRS Technical Specification NIBRS User Manual
30 TRAINING & AUDITING OVERVIEW Resources Trainers/Auditors Online Training, Documents, Certifications, Links Biannual Conference BCA Service Desk TAC Terminal Agency Coordinator LASO Local Agency Security Officer Auditing System Use
31 RESOURCES Trainers Information Resource Classroom Training Biannual Conference Online CJIS Launch Pad CJDN Secure MNJIS Connection Newsletter BCA Service Desk
32 CJIS LAUNCH PAD
33 CJIS TRAINING ONLINE
34 CJIS DOCUMENTS
35 CJDN SECURE WEBSITE
36 CJDN SECURE INFORMATION
37 MNJIS CONNECTION
38 MORE Biannual Conference September Even Years BCA Service Desk BCA Website DPS Website
39 TAC TERMINAL AGENCY COORDINATOR Liaison Agency & BCA Ensure compliance with MNJIS/NCIC policies and procedures Coordinate training & certifications Criminal history access & management Hot File administration
40 LASO LOCAL AGENCY SECURITY OFFICER Liaison with BCA ISO Ensure personnel security requirements Ensure secure connections to state system Ensure physical security of components Report security incidents to ISO
41 AUDITING Purpose Ensure correct use and compliance Identify and correct errors and misuse Implement best practices Provide guidance and assistance Mitigate risk
42 SYSTEM USE BCA Roles Provide tools to criminal justice users who are providing public safety services Provide mechanisms to access criminal justice information in the performance of your duties Ensure appropriate use through monitoring tools and conducting audits Assist agencies with use issues
43 BCA MNJIS 43
44 THANK YOU!
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