The Commonwealth of Massachusetts

Transcription

1 The Commonwealth of Massachusetts Perpetuating Information Sharing Success: User Reported Successes Guide Planning and Development MassGangs, SWISS Projects IACP's Law Enforcement Information Management (LEIM) Section: 32 nd Annual Conference Wednesday, May 7, :45 p.m.-3:45 p.m.

2 Agenda Statewide Information Sharing System (SWISS) Massachusetts Statewide Gang Data Management System (MassGangs) Page 2

3 Statewide Information Sharing System (SWISS) Page 3

4 SWISS Overview What SWISS is: A central data repository of data electronically submitted via the CJIS network from local, regional and state law enforcement and public safety agencies A method of making data available to statewide authorized public safety agencies for use with statistical and reporting software Phase I will focus on the collection of incident data Provides the intelligence community (e.g. Commonwealth Fusion Center, Boston Regional Intelligence Center) access to information that facilitates their ability to anticipate, detect, and deter threats. Aids future inter-state and Federal information sharing initiatives (e.g., N- DEx) by implementing a standardized repository of Commonwealth data. What SWISS is not: A records management system An intelligence management system A statistical analysis and reporting tool Page 4

5 SWISS Planned Concept of Operations Analytical Tool CFC, BRIC, Homeland Security Councils Intelligence Analysis Law Enforcement Agencies RMS or Direct Data Entry Data electronically submitted SP Subsequent Phase Incident Reports P1 Analytical Tool Law Enforcement Crime Analysis Inmate Management SWISS Reporting Tool SWISS Information Warehouse Arrest/Booking Reports Computer Aided Dispatch Data SP SP Firearms Licensing Suitability Citation Data SP FBI N-DEX National Information Sharing SP Field Interview and Observation Reports Incarceration Data SP Page 5

6 SWISS Phase I Project Stakeholders Executive Office of Public Safety (EOPS) Regional Homeland Security Councils Project Sponsors Project Direction & Leadership Primary Stakeholders Original data sources and end-users Law Enforcement Local & State Law Enforcement ICJIS Community Regional Analysts Intelligence Community Commonwealth Fusion Center Regional Intelligence Centers Crime Analysts Criminal History Systems Board (CHSB) Records Management System (RMS) Vendors Operational Stakeholders Project management, hosting, support & integration Page 6

7 SWISS Strategy Well defined concept of operations Standards based (GJXDM) Transparent and inclusive statewide communication plan Statewide user group interviews Statewide user survey Stakeholder review of functional requirements document SWISS project website Vendor conferences Advisory committee Product budget structured to compensate RMS vendor software development and implemenation costs Establish a single point of contact for RMS vendors Page 7

8 SWISS Benefits Statewide cross agency data sharing Scalable for future data sources Establishes the mechanism to share information regionally and nationally Meets the Commonwealth s Homeland Security Strategy Page 8

9 SWISS Risks Level of agency participation Level of vendor participation Infrastructure Policy decision making Funding Page 9

10 SWISS Incident Report Filtering Process Once Once SWISS SWISS receives receives a valid valid new new incident incident report report submission submission or or valid valid update update to to an an existing existing incident incident report, report, the the SWISS SWISS business business rules rules engine engine will will apply apply the the agency agency and and user-specified user-specified rules rules for for filtering filtering entire entire incidents incidents and and parts parts of of incidents incidents from from the the SWISS SWISS data data warehouse. warehouse. Incident Incident reports reports that that are are filtered filtered out out will will not not be be stored stored in in the the SWISS SWISS data data warehouse. warehouse. Page 10

11 SWISS Agency Filtering Rules Scenarios Establishing Agency Global Filtering Rules Scenario #1: Agency XYZ has decided that incident reports involving intelligence information internal to the agency should never be submitted to SWISS. The agency administrator would establish a global filtering rule within SWISS that would exclude the entire incident for all reports that have an Intelligence Information category. Scenario #2: Agency XYZ has determined that while they wish to submit incidents involving sexual offenses, they would like to withhold the name of the victim as well as the narrative. The agency administrator would establish a global filtering rule within SWISS that would exclude the Victim and Narrative information for all reports that have a Sexual Offense category. Applying Ad Hoc User Filtering Rules Scenario #3: Agency XYZ has an incident report that involves a high profile politician that they do not wish to share with SWISS. The incident category is Traffic Offense which would normally bypass the global filtering rules for that agency. The agency administrator would access a list of pending incident reports and choose to exclude the specific report from SWISS. Page 11

12 SWISS Technology Components Hardware - HP Integrity servers - Operational Data Store Server - Development Server - HP Blade servers - Application Server - Web Server - Netezza server - Data Warehouse Appliance Software - Windows Server - MS-SQL Server - Apache Web Server - Apache Tomcat Server - Systinet Server for Java (web services) - Java platform Data Exchange Interface - GJXDM - ASCII Page 12

13 SWISS Project Budget Project Category Budget Amount SWISS design, development, and implementation $2,200,000 Equipment and software $1,750,000 Other contractual services $1,050,000 $5,000,000 Page 13

14 Massachusetts Statewide Gang Data Management System (MassGangs) Page 14

15 MassGangs Overview The MassGangs Project is a Massachusetts initiative to promote the real-time sharing of critical information about gangs and gang members operating in the Commonwealth MassGangs records are intended to be shared across all participating agencies Each agency can add additional information to the same record, making it available to investigators and analysts in other jurisdictions MassGangs is designed to facilitate the entry of information into the system and to reduce duplicate data entry across jurisdictions Agency submitted information is protected from editing and deletion by other agencies The MassGangs Advisory Board has determined that the MassGangs database is subject to 28 CFR Part 23 as an intelligence repository New gang subjects must be scored or attested as to reasonable suspicion of gang activity Supervisor approvals are required to enter a new subject or to retain a subject in the database Notifications are built-in to inform interested agencies of upcoming record purges Page 15

16 MassGangs Project Stakeholders Executive Office of Public Safety (EOPS) Project Sponsors Project Direction & Leadership Primary Stakeholders Original data sources and end-users Law Enforcement Local and State Law Enforcement, Gang Units Other ICJIS gang stakeholders Intelligence Community Commonwealth Fusion Center Crime Analysts Criminal History Systems Board (CHSB) Law Enforcement Agency IT Departments Operational Stakeholders Project management, hosting, support & integration Page 16

17 MassGangs Concept of Operations The MassGangs Approach 1. Users enter gang-related information using their current business processes and record management systems or users enter gangrelated information using the MassGangs Browser Application. 2. All gang-related submission to MassGangs will be made over the secure CJIS network. 3. All submitted gang-related information will be stored in a standardized format in MassGangs. 4. Participating agencies will be able to query the MassGangs database to identify gang members and aid investigations using the MassGangs application. 5. MA Users will be able to query the State of New Jersey Statewide Intelligence Management System (SIMS) for gang-related data and NJ users will be able query MassGangs for gang-related data. 6. (Future) MassGangs may be used to electronically submit data to the NCIC VGTOF. Page 17

18 MassGangs Shared Information Gang Chapters Names Characteristics Primary Activities Turf/Areas of Operation Notes Pictures Electronic Documents Information on File Gang Membership Gang Groups Gang Associations Gang Subjects Names Demographics/SMTs Physical Details Tracking Numbers/Identifiers Cautions/Conditions Addresses Employers/Schools Vehicles Notes Pictures Electronic Documents Information on File Gang Membership Score Record Retention Information Gang Chapter Associations Gang Subject Associations Warrant Checks RMV Lookups Page 18

19 MassGangs Data Sharing Approach The inclusion of converted and electronically submitted records in MassGangs will use a facilitated data entry approach MassGangs will facilitate the entry of subject records from legacy systems with minimal data entry from its agency s users Users from these agencies will need to log on to MassGangs to complete the subject record before it can be submitted as a gang member or associate in MassGangs database Only subject (gang member) information will utilize this facilitated data entry approach; information specific to a gang (names, turf, etc.) will be entered online using MassGangs web interface exclusively Each MassGangs subject record will have one and only one statewide master record There may be agency records (copies of the data from their legacy system) from multiple participating agencies attached to each statewide master record Agency records may not be edited via MassGangs but information from them may be included in the statewide master record Page 19

20 MassGangs Data Exchanges Data exchange utilizes an open systems framework within the Commonwealth s Criminal Justice Information System NIEM compliant XML schema for agencies to transfer gang-related data from their local information systems to MassGangs Working with New Jersey to create a gang Information Exchange Package Document (IEPD) that defines the structure, content, and other information required to exchange data across states Platform for future inter-state and federal gang data sharing initiatives, including the Violent Gang and Terrorist Organization File (VGTOF) Page 20

21 MassGangs Master Record and Agency Records Each Each subject subject record record in in MassGangs MassGangs will will have have one one and and only only one one statewide statewide master master record. record. Agencies Agencies submitting submitting conversion conversion files files or or on-going on-going electronic electronic submissions submissions may may attach attach their their agency agency records records to to the the one one statewide statewide master master record record for for that that subject. subject. Subject ONE MASTER RECORD Subject Subject master MassGang and s ID A user may copy information (e.g., ZERO OR MANY AGENCY REFERENCE RECORDS addresses, aliases, etc.) from BPD BPD ID these agency records to the DOC Corrections ID master record Statewide Master Record The master record can be based originally on subject data entered directly into MassGangs by a user, a converted agency record, or an electronically submitted agency record The master record can be updated by all users of the system and reflect information from multiple agencies throughout the Commonwealth All associations with gangs and other subjects in MassGangs will be made via this master record Searches for subjects will be made against master records only The master record may have multiple agency reference records Agency Reference Records An agency record is a copy of subject information from an agency s legacy system These records will facilitate the inclusion of key data already entered in a legacy system into MassGangs without unnecessary duplicate data entry This information is not editable via MassGangs but may be viewed by authorized users Agency records are unique based on the submitting agency s unique person identifier (e.g., DOC inmate number) Page 21

22 MassGangs Home Page Page 22

23 MassGangs Gang Subject Profile Page 23

24 Contact Information Jim Slater Chief Information Officer Executive Office of Public Safety and Security One Ashburton Place Suite 2133 Boston, MA (p) ext Greg Phoenix Vice-President xfact, Inc. 100 Andover Bypass Suite 201 North Andover, MA (p) Page 24