RAYMOND POLICE DEPARTMENT SPACE NEEDS ASSESSMENT Raymond, New Hampshire PROJECT # September 21, Harriman

Transcription

1 RAYMOND POLICE DEPARTMENT SPACE NEEDS ASSESSMENT Raymond, New Hampshire PROJECT #16495 September 21, Harriman

2 TABLE OF CONTENTS 1 Program Summary 2 Space Needs Assessment 3 Appendix Square Footage s Raymond Police Department - Space Needs Assessment

3 RAYMOND, NEW HAMPSHIRE POLICE STATION PROGRAM SUMMARY Space Needs Existing Police Facility The Space Needs Assessment (SNA) for the Raymond Police Department is the first step in a five part feasibility study to provide a conceptual design for a new Police facility. The needs assessment is an exercise that is independent of space planning and design. It is meant to objectively establish the current and future square footage needs for the Raymond Police Department and thus become the basis for the new building program. The SNA is an accepted step in design and construction of new police facilities by the International Association of Chiefs of Police as listed in their Police Facility Planning Guidelines publication. It is important to note that the assessment is not a wish list of spaces; it is based on the operational needs of all divisions of the Raymond Police Department. The existing facility was constructed in 1990 and was designed to house a police force roughly one-third the current size. In addition to staff increases, there have been many changes in policing strategies and professional standards which require more square footage than 26 years ago. Further, the existing facility did not provide much space for growth which has forced the department to significantly modify the spaces to continue to function within the square footage available. An example of meeting national professional standards is compliance with the Commission on Accreditation for Law Enforcement Agencies (CALEA). CALEA is the national standard of professional law enforcement standards and best practices. Compliance with CALEA means that an agency meets rigorous and current standards, both administratively and operationally. The Program Summary Page 1 of 2

4 RAYMOND, NEW HAMPSHIRE POLICE STATION Raymond Police Department, which plans to become a CALEA accredited agency in the near future, would not be able to meet their standards in the current facility. The SNA process includes interviews of staff to understand how the Raymond Police Department functions and to determine the right types of spaces for them. A chart is developed that compares the facility s current square footage with what they actually need today, and what is expected for needs in the future. The chart is based on: interview information, observations of the current facility, and utilization of national standards. Space and staffing projections are made for 5, 10, and 20 years into the future. Projections are based upon several sources including: Town growth projections, department staffing history, and Town budget history for police department staffing. Planning for future growth is essential since most public facilities will be paid for using a 20 year bond. To provide a value to both taxpayers and the municipality, it is prudent to ensure the facility remains viable until after the bond is retired. In general, the Raymond Police Department needs over three times the space they currently have. The additional square footage provides dozens of spaces that do not currently exist, but are needed for the department to conduct safe, professional, and efficient public safety work. Although some individual spaces are adequate, there are no divisions of the existing facility that meet current standards. In fact, several areas need to expand by over 400% to accommodate legitimate needs. Square footage values are based on Net Square Footage, or the space within the confines of four walls. To accommodate space taken up by wall thickness, corridors, and other non-program needs, a net-to-gross multiplier is used. That multiplier yields the Gross Square Footage, which represents the total area of the building. Law enforcement agencies typically have a slightly higher net-to-gross multiplier to accommodate wider hallways and more robust structural requirements. The SNA begins with a summary sheet that shows total square footage for each division of the Department. Subsequent sheets represent each division and contain detailed breakdowns for each space required for the Raymond Police Department to operate as a 21 st Century law enforcement agency. Program Summary Page 2 of 2

5 IACP Designation / Department Facility s of People Currently per of People per Current & in Useable Square Feet (USF) Total Space Needs, 1.0 Administration 3 FT 6 FT , Records / Administrative Asst. 1 FT / 1PT 1 FT / 4PT , Communications / Dispatch 6 FT / 3PT 7 FT / 5PT , Patrol 13 FT 26 FT , Training Investigations 3 FT 5 FT , Evidence , Legal / Prosecutor 1 FT / 1PT 1 FT / 2PT Common Facilities , Other Specialty Program s Building Support Services Parking / Fleet / Exterior ,200.0 SF not included in Building Total Total Space Need, in Gross Square Feet: Percentage above existing Note: Net to Gross Square Foot Multiplier = ,320 14,945 15,663 16,303 17, % 363% 377% 416%

6 Facility s IACP Designation / Department Current & in Square Feet (SF) 1.0 Administration 272 1, Chief's Office Work space and table for Captain's Office SF Added SF from 1.10 for book and file storage 1.3 Lieutenant's Office Not currently staffed 1.4 Administrative Assistant (Full Time) Admin. Asst. SF listed in Records, Gen. Office s: Administrative Assistant (Part Time) Admin. Asst. SF listed in Records, Gen. Office s: Reception Professional Standards & I.A Provide addt'l file storage in Capt. Office 1.2. Work area for CALEA prep required 1.8 Secured File Storage w/ work table Combined for multiple uses: Personnel, Budget 1.9 Management Information System (MIS) Internal duties split between Chief and Communications Supervisor. Additional technical assistance via the Town's contracted IT service. See 10.2 for server room 1.10 Chief's Conference Room Seats 10, sink, TV: Use space for CALEA prep 1.11 Personnel Interview & Testing Absorbed in Chief's Conference Room or Training Room 1.12 Administrative Copy / work area Work SF listed in Records: Planning & Research Duties absorbed by staff, no specific space required 1.0 Administration Total Space Need, in net square feet: 1,340 Suite should have some level of separation from other program 469 Net to Gross Multiplier 1,

7 Facility s IACP Designation / Department Current & in Square Feet (SF) 2.0 Records Citizen Counter: Records Public access station 2.2 Officer Counter Verify per CALEA requirements 2.3 General Office s (1) 100 SF, (1) 48 SF SF Future Growth 2.4 Office / Active File storage Located within Records work area 2.5 Report Copying / Work Hard Copy Records Storage Room Shredding Room / Supply Storage Records Total Space Need, in net square feet: 760 Locate near Chief's office: coordinate Records/public access window & Administrative Suite w/ Chief 266 Net to Gross Multiplier 1,

8 Facility s IACP Designation / Department Current & in Square Feet (SF) 3.0 Communications/Dispatch 360 1, Dispatch Consoles SF each + (2) Future Call Taker 3.2 Dispatch Offices: Supervisor Breakroom / Break Dispatch Restrooms Staff Lockers & Storage Public Access Window Emergency Operations Center Training/Multi-Purpose Room SF / seat Incorporated in Training Room: SF associated with storage: Dispatch console & equipment 3.0 Communications/Dispatch Total Space Need, in net square feet: 1, Net to Gross Multiplier 2,

9 Facility s IACP Designation / Department Current & in Square Feet (SF) 4.0 Patrol Breifing/Roll Call Room seats + podium 4.2 Report Writing Room SF each 4.3 Supervisor Offices room, 3 workstations w/ storage + 1 future 4.4 Clothes & Equip. Room / Quartermaster SF + 40 SF growth 4.5 Long Gun Lockers Pistol Lockers Secured Sallyport Secure Booking Room Intoxilizer Open area off Booking (2) 400 SF per vehicle bay SF Storage area for Trafic Equipment, area for temporary animal storage 4.10 Hard Suspect Interview Rooms Shared w/ detectives, see Soft Interview Rooms In Lobby 4.12 Juvenile Holding Rooms (1), Sight & Sound seperation 4.13 Adult Holding Rooms (1) Male, (1) 120 SF each 4.0 Patrol Total Space Need, in net square feet: 2,904 1,016 Net to Gross Multiplier 3,

10 Facility s IACP Designation / Department Current & in Square Feet (SF) 5.0 Training Training Classrooms Inlcuded in Training Room 5.2 Department Weapons Storage Secured Lockers near Patrol area 5.3 Armory / Weapons Cleaning & Storage Training Equipment Storage Rooms Ammunition and Target Storage Officer Weapons Cleaning Room Training Total Space Need, in net square feet: Net to Gross Multiplier

11 Facility s IACP Designation / Department Current & in Square Feet (SF) 6.0 Investigation Staff Offices Secured File Storage Shared Storage Room (3) Work 100 SF each + (2) future medium work stations 6.3 Soft Interview Rooms Use Room off Lobby Shared w/ Booking: located closer to Investigations. 6.4 Hard Interview Rooms Include table for mobile polygraph 6.5 Child Abuse Interview Rooms All interviews done off site 6.6 Gun Lockers Include pistol locker in work area 6.7 Wiretap Rooms All done off site 6.8 Narcotics or Money Storage s Include lockable area in office work space 6.9 "Cold" or Undercover Phone Rooms Utilize other sound secure rooms 6.10 Equipment Storage Closet Evidence bags, DNA kits 6.11 Audio/Visual Tape Equipment Closet Cabinet Storage 6.12 Polygraph Room Utililize Interview Room: Victim ID (computer graphics) Utilize Soft interview Room: Line-up & Viewing Room Utilize Soft interview Room: Investigation Total Space Need, in net square feet: Net to Gross Multiplier 1,

12 Facility s IACP Designation / Department Current & in Square Feet (SF) 7.0 Evidence Office Counter / Evidence Drop off Space for 1 officer at a time 7.2 Evidence Lockers Pass through style, various sizes, 6-8 linear feet 7.3 Refigerated Evidence Lockers - DNA/Biologic compartments included in evidence lockers 7.4 Evidence Processing for Evidence Custodian Shared space by 3 detectives 7.5 Evidence Lab off Evidence Processing: Fuming / Print Lab Included in 7.5 area 7.7 Biological Drying Cabinet s N/A 7.8 Photo Processing/Imaging Included in 7.5 area 7.9 Equipment & Photo Storage Included in 7.5 area 7.10 General Evidence Storage / Bulk Evidence Weapons Storage locking mechanisms 7.12 Narcotics Storage (special ventilation) locking mechanisms 7.13 Cash & Valuables Storage locking mechanisms 7.14 Freezer & Refrigerator Storage Under counter refrigerator, Included in 7.10 SF 7.15 Bicycle Storage bikes 7.16 Vehicle Examination & Storage Use portion of secure side of Sallyport (400 SF) 7.0 Evidence Total Space Need, in net square feet: 1, NSF Total projected Evidence storage 406 Net to Gross Multiplier 1,

13 Facility s IACP Designation / Department Current & in Square Feet (SF) 8.0 Legal and Prosecution Prosecutor work station, table for 2-3, bookshelves (8 lf x 6'), area for storing current files in rolling cart. 8.2 Prosecutor's Assistant Next to open work area and secure file storage 8.3 Prosecutor work / copy area Open work area, shared w/ other divisions 8.4 Secure Files for Prosecutor Located between Prosecutor and Assistant 8.5 Contract Attorney Locate near Prosecutor, can be used as swing space 8.0 Legal and Prosecution Total Space Need, in net square feet: 584 Suite located with proximity to Patrol and Detectives. Proximity to lobby not important 204 Net to Gross Multiplier

14 Facility s IACP Designation / Department Current & in Square Feet (SF) 9.0 Common Facilities 435 2, M Locker Rooms w/showers, restrooms SF / Officer + 7 future 9.2 W Locker Rooms w/showers, restrooms SF / Officer + 2 future 9.3 Physical Agility & Defensive Tactics SF Gym, 400 SF DT, 80 SF Mat / Equip. Storage 9.4 Boot Shining Department Lunch Room Staff Restrooms (2) 64 SF each 9.7 Public Lobby (2) Public access windows, seating, direct adjacency to Dispatch, Records, Toilet, Soft Interview Room, and Community Room 9.8 Community Room Shared space with Training Room Interview Rooms (off Lobby) Soft interview room, photo backdrop wall for S.O.C Public Restrooms (1) Public 64 SF 9.0 Common Facilities Total Space Need, in net square feet: 2, Net to Gross Multiplier 3,

15 Facility s IACP Designation / Department Current & in Square Feet (SF) 10.0 Other General & Specialty s Radio Equipment Room Radio Room currently in Electrical Room 10.2 Server Room w/ Work Server Room currently located in Records Room 10.3 Fiscal, Payroll, Purchasing s Included in Records, DARE / Community Outreach Employee Mailboxes Department History Display In Lobby 10.7 Trophy & Award Storage / Display In Lobby 10.8 Pay Telephones In Lobby 10.9 Vending Machines In Lunchroom Automated Teller Machine In Lobby SWAT Weapons & Ammo Storage Accommodate SF in Mens & Womens Locker Rooms K-9 Office & Kennel Animal Control Storage & Offices Kennel Space for animal holding in Sallyport area 10.0 Other General & Specialty s Total Space Need, in net square feet: Net to Gross Multiplier

16 Facility s IACP Designation / Department Current & in Square Feet (SF) 11.0 Facility Support Services General Storage Electrical Rooms Includes Generator & switchgear room 11.3 Data / Communications Closets SF each 11.4 Janitorial Rooms Building Maintenance Storage & Repair Storage space only 11.6 Mechanical / Sprinkler Room Hot Water Heater & Sprinkler Riser 11.7 Large Trash Storage Temporary storage: share FD dumpsters 11.0 Facility Support Services Total Space Need, in net square feet: Net to Gross Multiplier

17 Facility s IACP Designation / Department Current & in Square Feet (SF) 12.0 Fleet / Parking / Exterior Program Visitor Parking Custody swaps occur at PD. 400 GSF / Vehicle 12.2 Employee Parking GSF / Vehicle 12.3 Police Fleet Parking GSF / Vehicle (Canopy over 6 vehicles) 12.4 Cart & Bicycle Parking Include (1) bike rack near Lobby entry 12.5 Emergency Generator & Enclosure Fencing area around generator 12.0 Fleet / Parking / Exterior Program Total Space Need, in Total of Spaces: Fleet / Parking / Exterior Program Total Space Need, in net square feet: 25,200 N/A

18 RAYMOND, NEW HAMPSHIRE POLICE STATION SQUARE FOOTAGE BENCHMARKS, IN NET SQUARE FEET (NSF) Values are based on local recent projects 1.0 Administrative Offices Chief of Police Office 220 Assistant Chief 200 Captain 160 Lieutenant 140 Chief s Conference Room 25 SF per seat Professional Standards Manager 140 Waiting / Reception 60 Toilet for Chief or Suite 64 Shower for Chief Records Administrator s Work Station (10 x 10 ) 100 Assistant s Work Station (8 x 8 ) 64 Assistant s Work Station (8 x 6 ) 48 Assistant s Work Station (6 x 6 ) 36 Assistant s Touch Down Station 24 Copy / Work 100 Records Storage Varies by agency 3.0 Communications / Dispatch Communication Supervisor s Office 120 Dispatch Station 100 Call Taker Station 80 Break 40 Designated Toilet for Dispatch 64 Training / Multi-purpose Room 24 SF per seat 4.0 Patrol Briefing Room 25 SF per seat Report Writing Station 100 Supervisor Office / Work (Rank of 120 Sergeant or Corporal) Small Interview Room 80 Large Interview Room 100 Square Footage s Page 1 of 2

19 5.0 Training Storage and support spaces are specific to the needs of each agency 6.0 Investigations Detective Lieutenant 140 Detective Sergeant 120 Large Detective Workstation 100 Small Detective Workstation Evidence Storage and support spaces are specific to the needs of each agency 8.0 Legal and Prosecution Prosecutor Office 120 Juvenile Prosecutor Office 180 Meeting 60 Assistant Work Station 64 Copy / Work Common Facilities Support spaces are specific to the needs of each agency Allocate 20 SF per officer for Locker Room areas 10.0 Other General & Specialty s Support spaces are specific to the needs of each agency Square Footage s Page 2 of 2

20 46 Harriman Drive Auburn, ME Middle Street Portland, ME Jewell Court, Suite 101 Portsmouth, NH Milk Street, Suite 5 Boston, MA