Ector County Courthouse Needs Assessment Study Status Report

Transcription

1 Ector County Courthouse Needs Assessment Study Status Report Brinkley Sargent Architects Greg Read Gina Irwin January,

2 Goals of Study Analyze current departments and determine future space needs in order to accommodate future growth. Establish condition and constraints of existing Courthouse building and site and determine ways to satisfy future space needs. Determine the acreage needed to accommodate the future building and parking needs. Establish Viable development options with total project budgets and project schedules.

3 NEEDS ASSESSMENT METHODOLOGY Gather Facts Meetings with key staff from each department Identify department procedures w/future flexibility Determine Space Needs Org Charts and Comparable Data Conduct Meetings Develop research forms for staff to complete Review current and future organization charts Review current building / site plans Population and other factors Identify staff and work spaces Determine appropriate size for support spaces Establish Total Square Footage needs Conduct On-Site Staff Meetings Departmental Space Needs Total Square Footage (all facilities in study) Develop Options and Pricing With needs established and site and existing building reviewed, develop options for satisfying needs and project budget Development Options and Budgets

4 Study Basis Study based upon County resident population at Ector Co. Population,,,,, Source A Source B Source C Average,,,, 7, 7, 7, 7, 9,78,6,96 6,8 6,97 9, 8,9 6,9 69, 66,967 77,7 8,68 8,66 8,6 9,8 9,8 98,6 9,89,8 Source A County provided data Source B based on Texas State Data Center. migration method Source C - based on Texas State Data Center. migration method, used for - County consensus

5 Needs Assessment Have met with staff times and reviewed projected space needs for and years. Departments involved in the study: County Law District Court County Clerk District Clerk County Attorney District Attorney Justice of the Peace Law Library Adult Probation Compliance Child Protective Services CASA Post Sentence Monitoring Court Security/Sheriff

6 Staffing Analysis New staff to service projected needs 6

7 Comparable County Staff Ector County Year Population County Judge 7th District Court 6st District Court th District Court 8th District Court Future District Court Adult Probation Attorney General Judge (Title IV-D) Child Protective Services Compliance Department County Attorney County Clerk County Court at Law # County Court at Law # Courthouse Security District Attorney District Clerk Justice of the Peace Precinct Precinct Precinct Precinct Law Library Post Sentence Monitor CASA Jury Pool Total Staff Projections* 9,78 Current 66,967 Total, Total Comparable Counties Brazos Midland Comal Comal,, 6,, D/ CCL D/ CCL D/ CCL D/ CCL Other Total

8 8 Court Statistics District Court Statistical Comparison - No. of District Courts to Population, 6,,,,8,, 7,,, 7,7 Brazos Midland Population Ector Pop/DC Ector Comal # Dist. Courts Comal

9 9 Court Statistics County Court Statistical Comparison - No. of County Courts to Population,.,, 7, 8,6 6 6,6 6 7, 9, ,, 7, 7... Brazos Midland Ector Population Ector Pop/CCL Comal # CCL Comal

10 Space Standards Space sizes are defined by function Workstation or private office? Right-sizing for function by position Sketched specialty spaces to determine proper size by use

11 Additional Right Sizing Addressed handicap accessibility requirements Security Increased capacity at security checkpoint for public Added security checkpoint for staff Separation of flows through building distinct movement of public, staff, and detainees Creating defined public circulation, waiting and court conference spaces to accommodate future needs Jury Pool size to meet future court demands

12 Space Saving Measures Taken Shared holding between two District Courts Standardized all court audience sizes, except CPS court Shared break and work areas between two District Court Admins, typical Adjusted current filing methods to provide more efficient, condensed filing footprint Future staff workspaces in some departments will be short-term file storage space; allows for departments to convert to digital files over time

13 Building Needs Courtrooms for District Court (at present, are required) Attorney General Court County Court at Law Child Protective Services Court TOTAL = * Status of Square Footage Needs Projected Courthouse SF = 68, SF Projected Courthouse SF = 8,8 SF *Total does not include shared Justice of the Peace Courtrooms

14 Building Needs Possible Reductions JPs are moved to respective districts Reduction of conference/meeting spaces at District Attorneys Office No off-site storage brought to courthouse Utilize roof top mechanical systems Status of Reductions Courthouse SF =,88 SF (-,66 SF) Courthouse SF = 68,8 SF (-6,9 SF)

15 Current Building Ector County Courthouse Original Structure built in 98 Additions in 96 and 98 Total Square Footage of facility = 8,8 sf Due to structural inefficiencies (estimate 8% loss), useable area of the existing facility = 7, sf Existing Parking = spaces Assigned Parking = 7 + = Approximate Public Parking in Lot = 7

16 6 Current Building - Basement

17 Current Building Level 7

18 Current Building Levels and 8

19 9 Current Building Analysis

20 Building Analysis Primary Issues Lack of compliance with current codes if renovation is undertaken Building Codes Texas Accessibility Standards / ADA Texas State Energy Code All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life Current layout not conducive to select demolition or partial renovation all internal space needed to accommodate projected growth and resolve security issues

21 Security/Circulation

22 Security/Circulation

23 Security/Circulation

24 Building Analysis Primary Issues Lack of compliance with current codes if renovation is undertaken Building Codes Texas Accessibility Standards / ADA Texas State Energy Code All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life Current layout not conducive to select demolition or partial renovation all internal space needed to accommodate projected growth and resolve security issues Current value remaining in building limited to structure and exterior screening walls

25 Renovation Considerations Single Phase Renovation Temporary Court Space Costs Finish Out Tele/Data Rent Moving Costs (twice) Environmental remediation of existing building Multi Phase Renovation Extended Construction Time Temporary Court Space Costs Finish Out Tele/Data Rent Moving Costs Environmental remediation of existing building General Renovation Considerations Impact to public needing to conduct business in construction zone Impact to staff operating in construction zone Potential lost County revenue due to departments being shut down for periods of time for construction issues or moves

26 6 Current Useable Area Projected Needs With Possible Reductions *Balance/ Deficit Needs 7, 68,,88 (,6) Needs 7, 8,8 68,8 (,) * Balance is current useable area minus possible reductions square footage

27 7 Capacity of Existing Site Adds required square footage Maintains current onsite assigned parking, but does not secure parking Does not address other parking needs Basement First ion t i d Ad Existing Court Facility Second Third

28 County Courthouse Parking 8 Parking Department Established Parking Needs Zoning (if not in CBD) District Clerk Passport County Clerk District Attorney Investigator Vehicles Grand Jury County Attorney Investigator Vehicles Environmental (take home) Law Library Public Jury Pool District Courts and AG Court Judges Staff Courtrooms (6) County Courts Judges Staff Courtrooms () County Judge CPS Court Courtroom CASA Adult Probation Compliance Monitoring Security Enclosed/ Secure Secure (Staff) 6 In a typical day, each type of parking area was reviewed to accommodate the entire facility: Enclosed/Secure Staff Secure Staff Secure County Vehicles Take-Home Shifting Secure (County) Total calculated spaces = Subtotal.9 Total Factor 9

29 County Courthouse Parking 9 Parking Department Zoning (if not in CBD) District Clerk Passport County Clerk District Attorney Investigator Vehicles Grand Jury County Attorney Investigator Vehicles Environmental (take home) Law Library Public Jury Pool District Courts and AG Court Judges Staff Courtrooms (6) County Courts Judges Staff Courtrooms () County Judge CPS Court Courtroom CASA Adult Probation Compliance Monitoring Security Enclosed/ Secure Secure (Staff) 6 Secure (County) Subtotal.9 Total Factor 9

30 Parking City Zoning has no required parking in Central Business District; however, if calculated for a non-cbd site, expected parking = 6 spaces. Zoning Count Staff Count Needed to cover Zoning/Public Existing Public Parking is 7, so the deficit in public spaces is: 67 7 = 96 spaces

31 Next Steps Public Meeting(s) Review Renovation Options Analyze Potential New Site(s) Create Budgets for Options Present Findings Finalize Report

32 THANK YOU