PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb

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PS12-1201 NHM&E Data Tables: Data Entry and Reporting

2 Table of Contents Click any item in the table of contents to go directly to that page. Getting Help with EvaluationWeb... 3 Introduction to the PS NHM&E Data Tables... 4 FAQs... 4 E-Authentication... 9 The EvaluationWeb Aggregate Data Entry System Accessing the System Aggregate Data Entry System: Components & Navigation Manual Data Entry Overview Data Entry Instructions Running & Printing the NHM&E Data Tables Report Document Change History PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 2 of 31

3 Getting Help with EvaluationWeb Contact Info Contact the Luther Consulting Help Desk for assistance with EvaluationWeb, including username and password issues. Toll-free phone: option 1 Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 3 of 31

4 Introduction to the PS NHM&E Data Tables FAQs What are the PS NHM&E Data Tables? What kind of data does each table have? How can I view the Data Tables? Do Data Tables reports correspond to specific time periods? Do all Data Tables reports contain the same tables? How can I see archived Data Tables reports? Where does the data in the Data Tables reports come from? What algorithms does EvaluationWeb use to calculate the totals I see in the reports? Who does manual data entry? What is E-Authentication and what is it for? How do I get an EvaluationWeb account? What are the PS NHM&E Data Tables? The PS NHM&E Data Tables (sometimes referred to simply as Data Tables ) are tables used by jurisdictional health departments to document the progress they have made toward their CDC-funded, HIV-prevention goals. The Data Tables are populated with the various HIV Testing and Partner Services data that are entered or uploaded into EvaluationWeb on an ongoing basis. The Data Tables are labelled as: A-1 through A-9 B-1 through B-8 C1 D2 and D3 Back to FAQs List PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 4 of 31

5 What kind of data does each table have? The Data Tables contain the data shown in the table below. Note: A tables are for Category A funding data, and B Tables are for Category B funding data. Table Name Data Description A-1 & B-1 Valid Test-Level HIV test events and valid newly diagnosed positive test events A-2 & B-2 Valid, newly diagnosed positive test events, stratified by Healthcare vs. Non-healthcare setting, with breakouts for: Linkage to HIV medical care Confirmed test events Interviews for Partner Services Referrals to Prevention Services A-3 & B-3 Valid, previously diagnosed positive test events, stratified by Healthcare vs. Non-healthcare setting, with breakouts for: Clients not in care Re-engagement in HIV medical care Interviews for Partner Services Referrals to Prevention Services A-4 & B-4 Valid newly diagnosed positive test events and valid previously diagnosed positive test events, broken out by site type A-5 & B-5 Valid newly diagnosed test events and valid previously diagnosed test events in Healthcare vs. Non-healthcare settings, stratified by: Gender Race HIV risk category A-6 & B-6 Aggregate-level test events and newly diagnosed positive aggregate-level test events, stratified by: PS funded vs. reimbursed test events Data submission period Note: Tables A-6 and B-6 are for data associated with testing events for which you cannot obtain test-level data. A-7 & B-7 Total test events and newly diagnosed positive test events, stratified by: Test-level events PS funded Aggregate-level events Reimbursed Aggregate-level events A-8 Interventions and Services enrollments of HIV-positive individuals in each target population, broken out by type of enrollment Note: This table will not display data rows until after you have manually entered data in the Aggregate Interventions and Service Integration window in the EvaluationWeb Aggregate system. table continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 5 of 31

6 Table Name B-8 Data Description Service Integration tests for infections other than HIV (syphilis, gonorrhea, chlamydial infection, hepatitis B, hepatitis C, and tuberculosis) stratified by Healthcare vs. Non-healthcare setting A-9 Interventions and Services enrollments of high-risk HIV-negative individuals in each target-population, broken out by type of enrollment. Note: This table will not display data rows until after you have manually entered data in the Aggregate Interventions and Service Integration window in the EvaluationWeb Aggregate system C-1 Same as Tables A-1 and B-1, but with Category A and B totals summed D-2 Confirmed positive Partner Service index patients totals, with statistics for: Indexes eligible for Partner Services interview Indexes located Indexes interviewed Total partners named Average number of partners per interviewed index D-3 Partner Services partners totals, with statistics for: Partners initiated for Partner Services Partners previously diagnosed as HIV positive Notifiable Partners tested Newly diagnosed positive partners Back to FAQs List How can I view the Data Tables? Staff with administrator accounts in EvaluationWeb can run the NHM&E Data Tables Report in EvaluationWeb to see their jurisdiction s Data Tables. Instructions for running this report are given later in this guide. Back to FAQs List Do Data Tables reports correspond to specific time periods? Yes. Each Data Tables report, for present and past reporting periods alike, displays data in half-year segments (January-June and July-December). There are also full-year versions of the report. Back to FAQs List PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 6 of 31

7 Do all Data Tables reports contain the same tables? Yes, for the most part, but some Data Tables reports from 2016 are smaller and only contain: Tables A-1 through A-5 B-1 through B-5 D-2 and D-3 However, each smaller report also has a full version, containing all the tables, in the list of archived Data Tables (see the next frequently-asked question). Back to FAQs List How can I see archived Data Tables reports? You can access archived reports on the NHM&E Data Tables report landing page. See Running & Printing the PS Data Tables Report for instructions. Back to FAQs List Where does the data in the Data Tables reports come from? Data in some of the tables is calculated from the required NHM&E HIVprevention data that you enter or upload into EvaluationWeb on an ongoing basis. This is true for tables: A-1 through A-5 A7 B-1 through B-5 B7 C1 Data in other tables is copied directly from data you enter manually into the Aggregate system in EvaluationWeb. This is true for tables: A-6, A-8, & A-9 B-6 & B-8 See Manual Data Entry for instructions on how to do manual data entry for these tables. Partner Services data tables are populated from your jurisdiction s Partner Services data when it is uploaded to EvaluationWeb. This is true for tables: D-2 D-3 Back to FAQs List PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 7 of 31

8 Who does manual data entry? EvaluationWeb administrators at jurisdictional health departments perform the manual data entry. Back to FAQs List What algorithms are used to calculate the numbers I see in the reports? Click the Where do these numbers come from? link on the EvaluationWeb Aggregate System landing page to see the algorithms currently used to calculate the data you see in the Data Tables reports. Back to FAQs List What is E- Authentication and what is it for? E-Authentication is the process you complete with CDC to verify your identity so that you can have access to electronic systems such as EvaluationWeb that are used to report federal data. Details on E-Authentication are given in the section following the FAQs. Back to FAQs List How do I get an EvaluationWeb account? Before your EvaluationWeb account can be authorized and created, you must complete E-Authentication. After your E-Authentication is completed, contact the Luther Consulting Help Desk, who will verify your E- Authentication status and then authorize and create your EvaluationWeb account. Back to FAQs List Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 8 of 31

9 E-Authentication E-Authentication information E-Authentication is CDC's web-based identity verification process. All staff who access any federal data reporting system, including EvaluationWeb, are required to have their identity verified through E-Authentication. Staff who will be accessing EvaluationWeb and who have not yet done so should apply for E-Authentication as soon as possible since it involves several steps. To start the process, go to evaluationweb.com in your web browser, and then click the Request CDC eauthentication link. When you have completed E-Authentication, you will receive a confirmation . After you receive the , contact the Luther Consulting Help Desk, who will then authorize and create your EvaluationWeb account. If at any time you need to check the status of your E-Authentication application, contact Lourdes Gordillo (HKQ7@cdc.gov) at CDC. Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 9 of 31

The EvaluationWeb Aggregate Data Entry System Accessing the System Accessing Data Entry System The EvaluationWeb Aggregate data entry system allows you to enter data into EvaluationWeb manually for

10 The EvaluationWeb Aggregate Data Entry System Accessing the System Accessing Data Entry System The EvaluationWeb Aggregate data entry system allows you to enter data into EvaluationWeb manually for tables A-6, A-8, A-9, B-6, & B-8. Perform the steps in the table below to access the Aggregate system in EvaluationWeb. Note: You must have an administrator account in EvaluationWeb to access the Aggregate system. Step Action 1 Log in to EvaluationWeb, and then click Manage Data in the menu on the main page. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 10 of 31

11 2 Click the Aggregate button in the menu. Result: The Aggregate Data window opens. 3 Click the Enter Aggregate System button. Result: The Aggregate landing page displays. Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 11 of 31

12 Aggregate Data Entry System: Components & Navigation Components & navigation Section The table below describes the components of the Aggregate system in EvaluationWeb and provides instructions on how to navigate in the system. Description Landing page: navigation Bar Located at the top of most Aggregate system pages Has clickable links to open pages for three different Aggregate data categories: o Aggregate RRA o Aggregate Testing o Aggregate Interventions & Service Integration Has a home button to return to the Aggregate system landing page from most pages of the Aggregate system Landing page: navigation Tiles Three Aggregate data navigation tiles are located below the navigation bar. You can click the navigation tiles (or the navigation bar links) to open the Aggregate Testing or Aggregate Interventions & Service Integration pages. Note: The Aggregate RRA tile takes you to the Aggregate Risk Reduction windows in EvaluationWeb. Data entry instructions for this category are not part this user guide. Instead, see the Entering Aggregate- Level RRA Data into EvaluationWeb User Guide. table continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 12 of 31

Your jurisdiction is indicated at the top of the window. Data submission years are indicated on the left.

13 Aggregate Testing page Your jurisdiction is indicated at the top of the page. Data submission years are indicated in the menu on the left. Six-month time spans corresponding to data submission periods are displayed: o Jan Jun o Jul Dec Aggregate Interventions & Service Integration page Your jurisdiction is indicated at the top of the window. Data submission years are indicated on the left. Six-month time spans corresponding to data submission periods are displayed: o Jan Jun o Jul Dec Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 13 of 31

Overview Manual Data Entry Window Components This section provides a visual introduction to the data entry screens where you enter data manually for Tables A-6, B-6, A-8, B-8, and B-9.

14 Overview Manual Data Entry Window Components This section provides a visual introduction to the data entry screens where you enter data manually for Tables A-6, B-6, A-8, B-8, and B-9. Category Description Aggregate Testing screen In the Aggregate Testing page, you can access the data entry windows for Tables A-6 and B-6. Notes: Tables A-6 and B-6 are identical except that Table A-6 is for Category A and Table B-6 is for Category B. Since test events having test-level data are reported elsewhere in EvaluationWeb, the data reported in Tables A-6 and B-6 are aggregate test event data reported in addition to test-level data. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 14 of 31

Aggregate Interventions & Service Integration In the Aggregate

can access the data entry windows for Tables A-8, B-8 and A-9.

15 Aggregate Interventions & Service Integration In the Aggregate Testing page, you can access the data entry windows for Tables A-6 and B-6. In the Aggregate Interventions & Service Integration page, you can access the data entry windows for Tables A-8, B-8 and A-9. Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 15 of 31

16 Data Entry Instructions Aggregate Testing Tables (A-6 & B-6) This section guides you through entering data into the Aggregate Testing page in the EvaluationWeb Aggregate system. It covers entering data into Tables A-6 and B-6. Step Action 1 Login to EvaluationWeb, and then access the Aggregate system. 2 Click the Aggregate Testing tile on the Aggregate system landing page (or click the Aggregate Testing link on the navigation bar). continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 16 of 31

17 Result: The Aggregate Testing page displays. 3 Click the desired reporting year in the menu near the top left corner of the window. 4 Click the half-year or wholeyear reporting period for the data you would like to enter. PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 17 of 31

18 Result: The data entry window for aggregate HIV Testing Data Tables displays. Note: After selecting the desired reporting period, you can verify the dates near the upper left corner of the data-entry window. 5 Click a funding category link on the left side of the window (or scroll) to go to the desired table, A-6 or B-6. PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 18 of 31

19 6 Type the requested data into Tables A-6 and B-6. 7 Click save in the top or bottom right corner of the window when you finish typing data into both tables. Result: A dropdown message confirming your save appears at the top of the window. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 19 of 31

20 Aggregate Interventions & Service Integration tables (A-8, A-9, & B-8) This section guides you through entering data into the Aggregate Interventions and Service Integration page. It covers entering data into Tables A-8, A-9, and B-8. Step Action 1 Login to EvaluationWeb, and then access the Aggregate system. 2 Click the Aggregate Interventions & Service Integration tile on the Aggregate home page or click the Aggregate Interventions & Service Integration link on the navigation bar. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 20 of 31

Result: The Aggregate Interventions & Service

4 Click the half-year or whole-year reporting period

21 Result: The Aggregate Interventions & Service Integration page displays. 3 Select the desired reporting year near the top left corner of the window. 4 Click the half-year or whole-year reporting period for the data you would like to enter. PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 21 of 31

Note: After selecting the desired report dates, you can verify the dates

22 Result: The data-entry window for Aggregate Interventions & Service Integration tables displays. Note: After selecting the desired report dates, you can verify the dates near the upper left corner of this window. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 22 of 31

23 Step Action 5 Click a link in the menu on the left side of the window (or scroll) to go to the desired data table. 6 Type data for Tables A-8, A-9, and B-8. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 23 of 31

24 continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 24 of 31

Tip For Tables A-8 and A-9, use the add a row button if you need more rows when you have multiple target populations. During the first half-year reporting period, you may enter new populations.

25 Tip For Tables A-8 and A-9, use the add a row button if you need more rows when you have multiple target populations. During the first half-year reporting period, you may enter new populations. In the second half-year reporting period, these same population categories will appear again. However, to edit these selections, you will need to return to the year s first half-year report and make modifications there. 7 After you have finished entering data in the tables, click save in the top or bottom right corner of the window. Result: A dropdown confirmation of your save appears from the top of the window. Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 25 of 31

Step Action 1 Log in to EvaluationWeb, and then click the Reports button in the menu on the main page.

26 Running & Printing the NHM&E Data Tables Report Running & Printing the Report Perform the following steps to run and print the PS Data Tables report. Step Action 1 Log in to EvaluationWeb, and then click the Reports button in the menu on the main page. Result: The Reports window displays with multiple tabs. 2 Click the CDC Reports tab. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 26 of 31

Step Action 3 Click the Report Name dropdown arrow, and then click NHM&E Data Tables in the dropdown list. 4 Click the View Report button. Result: The report selection page displays.

27 Step Action 3 Click the Report Name dropdown arrow, and then click NHM&E Data Tables in the dropdown list. 4 Click the View Report button. Result: The report selection page displays. It is divided into 2 sections, one for Active Data Tables and one for Archived Data Tables. The Active Data Tables section is partitioned by year, PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 27 of 31

28 Step Action 5 Click the blue link in either section of the page for the report you want to run. Result: The selected report is downloaded to your computer. Note: The downloaded document box (redboxed in the screen shot above) may look different on your screen depending on how your system is set up or which browser you use. PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 28 of 31

29 6 Click the arrow in the document download box to view a list of selections. 7 Click Open in the list. continued PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 29 of 31

30 Result: The report opens as a PDF document, which you can print as you would any PDF document. Back to Table of Contents PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 30 of 31

31 Document Change History History The table below logs the changes that have been made to this document over time. Version Changes Author Date completed 1.0 Created document DC Minor updates DC/TM Added Change History TM 08/05/2016 Minor reformatting Changed content to reflect the Reporting function of the PS Data Tables in addition to content about entering data Updated verbiage to reflect the current conception of PS Data Tables in relation to the IPR/APR 1.3 Only Tables A-1 through A-5 and B1 through B5 display in the report Previously completed IPR/APRs no longer available Other minor updates and cleanup TM 10/18/ Minor updates RGP 02/13/ Added info back in for Tables A6-A9, B6- B8, and C1 General updates, revisions, and clarifications. TM 07/28/2017 PS NHM&E Data Tables: Data Entry and Reporting in EvaluationWeb Page 31 of 31