How to download and access data
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- Annabel Woods
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1 How to download and access data As the data belongs to the Ministry of Health, that data can only be shared with outside partners directly through the Ministry. Tropical Data Team
2 Data belonging to the country Only members of MoH are assigned approval rights and can assign rights to others. Modifications to data MUST be requested and/or approved by Ministry of Health. Ministry of Health has direct access to logs of all data cleaning. How to share data with partners Designated MoH users can: Add a user as Data Downloader. Download raw data in real time, approved data, and summarized final results, all of which can be sent to partners once downloaded.
3 There are 4 broad categories of downloads available on the Tropical Data website ( 1. Coding guides 2. Templates (NEW!) 3. Data summaries (NEW!) 4. Disaggregated data (both clean and raw)
4 Who can access the downloads? The coding guides and templates are not project-specific and can be downloaded at any time. The data summaries and disaggregated data are projectspecific. You can access the raw data any time after your data collection begins; these tables will include all data sent by your Recorders in real time! Only people with data downloader access can access some or all of these downloads.
5 1. TD-standard coding guides: These are the TD-standard coding guides, which will help you interpret the responses given for multiplechoice questions.
6 2. Templates: (NEW!) Templates are Excel workbooks that help you format and interpret the downloadable data-summaries. There are templates for Expanded Trichiasis results, District Reports, and Data Management outputs. More templates may be added in the future.
7 Using the new templates feature: For full instructions, please download a template and refer to the instructions tab. 1. Download the templates. These are Excel files with multiple tabs. 2. The first tab of the template is the instructions tab. These instructions will walk you through the remaining steps in detail. Briefly: a. Download the appropriate report from the Tropical Data Downloads page ( tropicaldata.org/downloads). Designated Ministry of Health personnel can download these data for approved EUs at any time from the website. b. Copy and paste the raw report into the source_data worksheet, with the top left corner ( admin0_name ) in cell A2. IT IS VERY IMPORTANT TO PASTE THE FIRST HEADING INTO CELL A2! c. The pasted data will populate the other tabs in the template.
8 3. Aggregated data summaries: (NEW!) These are commonly-requested and used project-specific data summaries. Some of these summaries can be used with the templates (described above) for easier formatting and interpretation.
9 4. Disaggregated data: Both the fully-cleaned, MoHapproved data, and the raw data tables. The raw data are updated in real-time, and the MoH-approved clean table is updated upon MoH approval once a project is complete.
10 New feature! Request direct API link to your Ministry of Health database! We now offer an API key, specific to each country, with which the IT Departments of Ministries of Health will be able to connect directly to their tables in the database.
11 Thank you for using Tropical Data! Photo: Genevieve LaCon
12 Please feel free to send questions to the Data Team at:
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